Agenda of Devonport-Takapuna Local Board Community Forum

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 August 2022, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Takapuna North Community Trust - Introduction of TNCT

Te take mō te pūrongo

Purpose of the report

1. The Takapuna North Community Trust (TNCT) will be in attendance to address the local board regarding the work of the Trust in the community.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from the Takapuna North Community Trust and thank them for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Chris Davis - Enforcement of Council Bylaws

Te take mō te pūrongo

Purpose of the report

1. Chris Davis will be in attendance to address the Board regarding the enforcement of Council bylaws.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Chris Davis and thank them for their attendance.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board Community Forum

28 February 2023

Community Forums and Community Conversations 2023-2025

File No.: CP2023/01590

Te take mō te pūrongo

Purpose of the report

1. To present the Devonport-Takapuna Local Board Community Forum meeting schedule for the 2022 - 2025 electoral term.

2. To present the Devonport-Takapuna Local Board Community Conversations meeting schedule for the 2022 - 2025 electoral term.

Whakarāpopototanga matua

Executive summary

3. Community Forums have run for the last three terms, once every two months as the only ongoing engagement tool. Community Forums have operated under the conditions of the Local Government Official Meetings Act in order to capture decision-making reports that were unable to be considered at scheduled business meetings.

4. Community Forums are useful when the public forum item in the business meeting is oversubscribed and allows community organisations that receive funding from the local board to report to the local board instead of reporting at a workshop.

5. Community Conversations are informal circular meetings that are led and facilitated by community stakeholders. It turns engagement outward to authentically engage members of the community and can focus on a main topic or community outcome. Board members will go out to where the community are, which will open the door to a broader range of diverse community groups.

6. The recommendation of this report is to retain Community Forums once every two months as reflected by the targeted value Community Forums have for specific groups and introduce the addition of Community Conversations to capture those individuals and groups who are less comfortable with the formality of Community Forums.

7. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules. Clause 19, schedule seven of the LGA requires the chief executive to notify each elected member of the time and place of meetings. Sections 46, 46A, and 47 of LGOIMA require that meetings are publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

8. Adopting a meeting schedule for the Community Forum helps achieve these requirements and will continue to allow the forum to include decision reports that may not be able to meet the regular business meeting timetable. The adoption of a schedule also allows for a planned approach to workloads and ensures that local board members have clarity about their commitments and the community are aware in advance when there are opportunities to engage directly with the Board members.

9. The Community Forum schedule for the period of February 2022 - September 2025 is proposed as below:

· Frequency: One Community Forum every two months, on the fourth Tuesday of the month. If there is a lack of business, the local board can continue with a workshop. The exception to this frequency will be on Tuesday 2 May 2023, as 25 April 2023 is a public holiday.

· Timing: Held during business hours at the local board office for the convenience of hybrid meetings and will allow staff and subject matter experts to attend if necessary. The proposed time is 10am-noon.

· Schedule:

· 28 February 2023 (resolved on 6 December 2022 DT/2022/181)

· 2 May 2023

· 27 June 2023

· 29 August 2023

· 31 October 2023

· 27 February 2024

· 30 April 2024

· 24 June 2024

· 27 August 2024

· 29 October 2024

· 25 February 2025

· 29 April 2025

· 24 June 2025

· 26 August 2025

10. It is proposed that Community Conversations for the electoral term are:

· Frequency: Two Community Conversations a year.

· Timing: Held after-hours to ensure that families and working professionals can attend. The proposed time is 6pm-8pm.

· Location: These will take place at different venues like community centres, churches, and schools to cater to diverse groups.

11. The proposed Community Conversation schedule for 2023 is as follows:

· Tuesday 23 May 2023: Devonport Community House.

· Tuesday 21 November 2023: Takapuna Methodist Church.

12. Locations for the years 2024 and 2025 will be confirmed closer to the time based on the availability of venues.

13. Community Conversations are low cost. Venues will be free of charge through negotiation, and there will be a small provision of tea, coffee, and biscuits. There is a possibility to access the governance catering fund if required to cover additional food or koha, but this is not anticipated to cost more than $50.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the meeting schedule for Community Forums for the 2022-2025 electoral term:

2023	28 February 2023	2 May 2023	27 June 2023	29 August 2023	31 October 2023
2024	27 February 2024	30 April 2024	24 June 2024	27 August 2024	29 October 2024
2025	25 February 2025	29 April 2025	24 June 2025	26 August 2025	New term

b) approve the meeting schedule for Community Conversations for the 2023 calendar year.

· Tuesday 23 May 2023: Devonport Community House.

· Tuesday 21 November 2023: Takapuna Methodist Church.

c) agree to hold two Community Conversations a year.

d) note that the 2024 and 2025 conversations will be confirmed closer to the time based on the availability of community partners.

Tātaritanga me ngā tohutohu

Analysis and advice

Community Forums

14. In December 2022 a workshop was held with the local board that outlined the successes and limitations of Community Forums. This included the attendance of the types of groups, and the number of times they attended. Out of the 84 groups that presented deputations from 2016-2021, the groups that presented three or more times included Auckland North Community and Development, Milford Business Association, Lake House Arts Centre, Harbour Sport, Devonport Business Association, Sunnynook Community Centre, Younite, and Takapuna Beach Business Association, and 68 groups presented once. Community Forums were cancelled seven times due to a lack of business. The common reasons for attendance were to raise an issue, request, or provide an update to the board.

15. Community Forum limitations are its formal structure with fixed time slots. This has limited the ability to attract diverse groups. Previously, Community Forums have achieved a low uptake with some required to be cancelled due to receiving no requests. This may have partly been because Community Forums were not advertised or varied in a way to attract new groups, and the fact that the public can already access deputations, public forums, and petitions at business meetings.

16. Community Forums do not meet the requirement of engagement, which is to understand community issues, have a collaborative two-way dialogue, build common understanding and relationships, as well as to welcome the sharing of thoughts and ideas.

17. Community Forums are useful when the public forum in the business meeting is oversubscribed and allows community organisations that receive funding from the local board to discuss in a Community Forum space instead of reporting at a workshop.

18. An option is to reduce the frequency of Community Forums to once every three months for meeting management purposes, retain the local board office as a venue where technology allows the running of formal hybrid meetings and scheduling the forums during office hours to ensure staff can attend.

19. The local board responded with their desire to retain the once-every-two-month frequency for Community Forums expressing a value for the community to have a regular space to present to the local board. There was a suggestion that Community Forums could be held in the evenings and during the day.

20. It is recommended that because most regular attendees were community centre managers and business associations who operate during business hours, the 10am to noon time appears to be more suitable. Furthermore, the local board office is the best venue for Community Forums where technology allows the running of formal hybrid meetings.

21. The Community Forum dates provided are in alignment with local board direction and were presented at a workshop in February 2023 for feedback.

Community Conversations

22. Included in the December 2022 workshop was the introduction of Community Conversations as an informal round-table community meeting option. The rudimentary idea of Community Conversations meant utilising community centres and facilities with a geographical spread to reach lesser engaged groups.

23. Community Conversations will:

· Provide an opportunity for the local board to get to know different parts of the community and learn from voices not usually heard.

· Be less formalised and more conversational and creates natural pathways for people to contribute and share what is on their mind. Limiting complex council dynamics will make it easier for the public to be involved in the process.

· Working with key community partners to deliver the Community Conversation will tap into contacts of cultural groups and people that are not usually involved and switches the dynamic of regular board meetings.

· Help communities develop their civic knowledge to improve participation in future local board consultations and engagement, given current low levels of trust, confidence and involvement.

· Allow members to develop ongoing relationships and facilitate new relationships with attendees.

· Will provide authentic feedback which members will hear directly from the community. This will aid in their decision-making so that it is more relevant and has a greater impact.

· Uncovers a sense of common purpose and community empowerment, when given the opportunity to contribute to local board matters. Improves inequalities, disparities, and sociological outcomes upon addressing complex goals and challenges for vulnerable communities.

· Held at different locations, after-hours, and led by different groups in the Devonport-Takapuna Local Board area to be accessible to all communities and interests (including Māori, Pacific, Asian, youth, neuro-diverse, and renters).

24. To add more focus, conversations could be themed to provide a space to talk about a topical issue, which would target a better relationship with certain groups, or celebrate a time of year to bring people together. Ideas included an ethnic network meeting, celebrating Matariki, community safety, or an emergency response meeting, and each elected member could design and deliver a Community Conversation in conjunction with the community partner. The local board expressed their preference for the community partner to lead the design and focus of each conversation.

25. In the February 2023 workshop, it was recommended that two Community Conversations were suitable to minimise the risk of over-engagement and consultation fatigue due to annual budget and local board plan consultations taking place earlier in the year.

26. Through seeking financial advice, it was determined that for the 2022-2023 financial year, food and koha can be covered within existing budgets, specifically the governance catering budget if required. Expenses should not exceed $50.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Te Taruke-a-Tawhiri is Tāmaki Makaurau’s climate action plan. It sets out goals to reduce greenhouse gas emissions to reach net zero emissions by 2050 and prepare the region for the adverse impacts of climate change.

28. Being mindful that climate actions will have positive effects, locations have been selected that are public transport accessible to reduce the negative health impacts of transport.

29. Local and sustainable food will be prioritised, using biodegradable utensils, recyclable packaging and being quantity-cautious to eliminate food waste and disposal to landfills.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The proposal has no identified impacts on other parts of the council group or requires relevant council-controlled organisations to input advice.

31. Unless desired by a particular community group, we will not seek staff from across the organisation to attend these events.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Local board and community stakeholder views towards this proposal have been encouraging. These engagements will have a public participation and inclusiveness aspect to deliver positive outcomes for the local community.

Tauākī whakaaweawe Māori

Māori impact statement

33. The proposed idea of utilising a theme for Community Conversations to engage with targeted groups like Māori was raised but not met with support in this instance. From an engagement perspective, smaller exclusive meetings with Māori would be better suited than open community hui at this stage of the relationship.

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. Although these engagement events are not exclusive to Māori, they will include tikanga practices, particularly a karakia before the meeting to remove tapu (spiritual restriction), at the end of the meeting as a farewell, and blessing the food.

Ngā ritenga ā-pūtea

Financial implications 35. No budget is required. If there is a need for food and koha, this will be taken from the governance catering budget as advised by the local board financial advisor for a limit of $50. Community Conversations should not typically garner expenses and any expenses will rely on a community partner to provide for them financially.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There will be a small degree of reputational risk from any council event spending. To mitigate any risk, food purchases will be based on RSVPs to ensure there is minimal wastage. This will also alleviate any risks to health and safety.

37. It is proposed that a review is undertaken after the first 12 months to ascertain whether the events are well attended and achieve the identified outcomes.

Ngā koringa ā-muri

Next steps

38. If the local board agree to adopt the Community Forum schedule, the next meeting will take place on 2 May 2023.

39. The planning and advertising of Community Conversations will take place one month in advance of the event taking place. The planning for the first event will begin in April 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Anahita Oei - Local Board Engagement Advisor
Authoriser	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board Community Forum

28 February 2023

Changes to the Devonport-Takapuna Local Board 2022-2025 Customer and Community Services work programme

File No.: CP2023/00078

Te take mō te pūrongo

Purpose of the report

1. To seek approval of changes to the Devonport-Takapuna Local Board 2022-2025 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. The Devonport-Takapuna Local Board approved the 2022-2025 Customer and Community Services work programme on 21 June 2022 (resolution DT/2022/96).

3. As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate updated timeframes and final costs for some projects.

4. Changes to the 2022-2025 Customer and Community Services work programme are required due to the decisions made by the Governing Body when adopting the Annual Budget 2022/2023.

5. In July 2022, budgets for projects in the work programme were reviewed to identify under or overspends, this is called the deferrals process.

6. These changes require us to re-balance the 2022-2025 Customer and Community services Capital work programme.

7. Following the deferrals process, staff identified that the local renewals programme budget is under-allocated in financial year 2022/2023 by $737,000 and the Locally Driven Initiatives (LDI) programme budget is also under-allocated in financial year 2022/2023 by $50,000.

8. Staff propose re-prioritising some of the projects in the three-year work programme and to re-phase the $737,000 renewals programme budget and $50,000 Locally Driven Initiatives budget. This will enable as many projects as possible to progress throughout the work programme.

9. A breakdown of the individual projects that have been affected by the proposed variations to the 2022-2025 Customer and Community Service work programme is detailed under the Analysis and Advice section of this agenda report.

10. The proposed variations are within the local board’s 2022-2025 budget envelope and will not substantially impact the approved projects or the overall work programme.

11. Subject to local board’s decision, the Devonport-Takapuna Local Board 2022-2025 Customer and Community Services work programme will be amended to reflect the decision.

12. All the proposed variations, as detailed in this report, were provided for the local board’s consideration in a memorandum and discussed at a workshop in September 2022.

13. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) approve the proposed changes to the 2022-2025 Customer and Community Services work programme.

b) allocate the available $737,000 from the local renewals budget and $50,000 from the Locally Driven Initiative (LDI Capex) budget, identified in the deferral process, to projects in financial years 2022/2023, 2023/2024 and 2024/2025 as detailed in Table A of this agenda report.

Horopaki

Context

14. The Devonport-Takapuna Board approved the Customer and Community Services work programme for financial year 2022/2023 on 21 June 2022. The local board also approved the financial years 2023/2024 and 2024/2025 work programmes in principle (resolution DT 2022/96).

15. The budget allocated for all projects in the work programme are best estimates and are subject to change and refinements. As a project progresses, the specific work required, and the costs of delivery could either exceed the original estimated budget or the anticipated delivery cost could be less than the approved budget. As a result, variations maybe required to the work programme to accommodate final project costs.

16. To build the financial year 2022/2023 work programme and meet the reporting timelines, project forecasts from May 2022 were used. These were the best estimates of required budget at that time.

17. Changes to the 2022-2025 Customer and Community Services work programme are required due to the decisions made by the Governing Body when adopting the Annual Budget 2022/2023. In July 2022, the work programme budget requirements were reviewed to identify the under or overspends and what the impact would be on the financial year 2022/2023 budget. This is called the deferrals process.

18. Following the deferrals process, staff identified that the local renewals programme budget is under-allocated in financial year 2022/2023 by $737,000 and the Locally Driven Initiatives (LDI) programme budget is also under-allocated in financial year 2022/2023 by $50,000.

19. Staff propose the allocation of $737,000 renewals programme budget and $50,000 Locally Driven Initiatives budget to projects, and re-phasing of some projects to re-balance the 2022-2025 Customer and Community services Capital work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Staff recommend the proposed variations to the 2022-2025 Customer and Community Services work programme as outlined in Table A below. The local board has sufficient renewals budget to cover the proposed variations, and these will not impact the total funding envelopes for each financial year of the approved work programme.

Table A: Proposed variations to the 2022-2025 Customer and Community Services work programme

Project ID	Activity Name	Budget variations FY 2023 - 2025	Details	Total Change
20104	Becroft Reserve – renew toilets and changing rooms	Renewals budget variation Approved FY 2022/2023 $66,829.80 Revised FY 2022/2023 $106,829.80	Additional investigation required	$50,000.00
30676	Devonport-Takapuna – renew play equipment 2023/2024	Renewals budget variation Approved FY 2022/2023 $215,804.00 Revised FY 2022/2023 $199,204.00	Transfer of funds to complete Montgomery Reserve (#24228)	-$16,600.00
30076	Kings Store Reserve – renew paving and planter boxes	Renewals budget variation Approved FY 2022/2023 $24,355.89 Revised FY 2022/2023 $61,335.89	Additional budget required to complete project	$37,000
37103	Mary Thomas roof renewal	Renewals budget variation Approved FY 2022/2023 $0.00 Revised FY 2022/2023 $100,000.00 Approved FY 2023/2024 $0.00 Revised FY 2023/2024 $200,000.00	Project needs to be brought forward	$300,000
24228	Montgomery Reserve – renew park play spaces	Renewals budget variation Approved FY 2022/2023 $0.00 Revised FY 2022/2023 $16,600.00	Transfer from 30676 Devonport Takapuna – renew play equipment 2023/2024	$16,600
24407	Sylvan Park – renew pathways	Renewals budget variation Approved FY 2022/2023 $10,000.00 Revised FY 2022/2023 $60,000.00 Approved FY 2023/2024 $50,000.00 Revised FY 2023/2024 $150,000.00	Bringing project forward	$150,000
31702	Takapuna Beach (Hauraki Road) – renew toilet, roof, downpipe and spouting	Renewals budget variation Approved FY 2022/2023 $1,000.00 Revised FY 2022/2023 $51,000.00 Approved FY 2023/2024 $16,700.00 Revised FY 2023/2024 $66,700.00 Approved FY 2024/2025 $230,000.00 Revised FY 2024/2025 $130,000.00	Bringing project forward	No change (re-phased)
31569	Takapuna Library and Service Centre – renew guttering and downpipe	Renewals budget variation Approved FY 2023/2024 $0.00 Revised FY 2023/2024 $200,000.00	Additional budget required for roof renewal. Change activity description to include roof renewal	$200,000
30448	Takapuna Pool and Leisure Centre – renew spa pool, pool plant, roof, cladding, hall windows	Renewals budget variation Approved Renewals budget variation Approved FY 2022/2023 $90,000.00 Revised FY 2022/2023 $290,000.00 Approved FY 2023/2024 $541,003.70 Revised FY 2023/2024 $341,003.70	Bringing project forward	No change (re-phased)
Total renewals budget variation				$737,000
36639	Devonport-Takapuna – increase the level of service in youth play	Locally Driven Initiative Capex variation Approved FY 2022/2023 $5,000.00 Revised FY 2022/2023 $10,000.00	Additional funds required to deliver the project	$5,000
23962	Sunnynook Park – develop and renew skate facilities	Locally Driven Initiative Capex variation Approved FY 2022/2023 $60,224.22 Revised FY 2022/2023 $60,224.22 Approved FY 2023/2024 $60,000.00 Revised FY 2023/2024 $70,000.00 Approved FY 2024/2025 $310,650.00 Revised FY 2024/2025 $260,650.00 Approved FY 2025/2026 $200,000.00 Revised FY 2025/2026 $240,000.00	Spread out budget over future years	No change (re-phased)
30862	Sunnynook Park – develop new toilet facility	Locally Driven Initiative Capex variation Approved FY 2022/2023 $0.00 Revised FY 2022/2023 $20,000.00	Additional funds required to complete project	$20,000
31867	Takapuna Beach - investigate permanent accessibility options to the beach	Locally Driven Initiative Capex variation Approved FY 2022/2023 $11,992.00 Revised FY 2022/2023 $26,992.00	Additional funds required to deliver the project	$15,000
36638	Woodall Park – investigate toilet, basketball court and relocating the local skate facility	Locally Driven Initiative Capex variation Approved FY 2022/2023 $5,000.00 Revised FY 2022/2023 $15,000.00	Additional funds required to deliver the project	$10,000
Total Locally Driven Initiative Capex Variation				$50,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

22. Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

23. The proposed budget variations have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the appropriate approach to reduce greenhouse gas emissions. The sorts of impacts to be considered include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions

· Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The decision sought for this report has no direct impact on other parts of the council group. The overall 2022-2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

25. Collaboration with staff will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

27. The activities in the work programme align with the Devonport-Takapuna Local Board Plan 2020

Outcome	Objective
Outcome 3: Parks, facilities and open spaces	Provide a network of safe, high-quality parks and open space to meet community needs now and in the future
Outcome 4: Community participation and wellbeing	Communities feel safe, connected, and have access to services, programmes and activities that create a sense of wellbeing and belonging

28. All of the proposed variations as detailed in this report were provided for the local board’s consideration in a memorandum and discussed at a workshop in September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

29. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

30. The approved work programme includes activities that will have an impact on a service, facility, location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

Ngā ritenga ā-pūtea

Financial implications

31. The proposed variations are within the local board’s budget envelopes for each financial year and will not substantially impact the approved projects or the overall work programme. These variations are detailed in Table A under the Analysis and Advice section of this report.

32. A summary of the budgets as approved in June 2022 and revised budgets following the deferral process, are outlined in Table B below.

Budget Source

Approved Budget

June 2022

Budget unallocated June 2022

Revised budget

(after

deferrals process)

Total budget unallocated (after deferrals process)

Local Renewals Programme

$4,879,800

$3,486

$3,744,532

$737,000

Locally Driven Initiative

(LDI Capex)

$118,000

$23,008

$148,000

$50,000

33. The recommended changes in this report have been agreed with the local board’s Lead Financial Advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The COVID-19 pandemic could have a further negative impact on the delivery of the work programme with delays of construction supplies and the availability of contractors.

35. If the proposed variations to the work programme are not approved, there is a risk that projects identified may not be delivered within the expected time frames

36. If assets are not renewed in a timely way, they may deteriorate further and need to be closed or removed. Staff will continue to monitor the condition of the assets and consider action to be taken in the future

Ngā koringa ā-muri

Next steps

37. Subject to local board’s decision, the Devonport-Takapuna Local Board 2022-2025 Customer and Community Services work programme will be amended to reflect the decision.

38. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Judy Waugh - Work Programme Lead

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Local Area Manager

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM