Agenda of Franklin Local Board - Tuesday, 28 February 2023

1 Nau mai | Welcome

The Chair will open the meeting and welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 7 February 2023 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Proposed Kahawai Point Boating Club facility

Te take mō te pūrongo

Purpose of the report

1. Representatives of Kahawai Point Developments Ltd will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Kahawai Point Developments Ltd would like to present details of the proposed Kahawai Point Boating Club facility.

3. Bernie Choat will be in attendance to represent the company.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Bernie Choat of Kahawai Point Developments Ltd for his attendance and presentation on a proposed boating club facility at Kahawai Point.

8.2 Deputation - Franklin Active Trails and Whakaupoko Landcare

Te take mō te pūrongo

Purpose of the report

1. Representatives of the Franklin Active Trails and Whakaupoko Landcare groups will be in attendance.

Whakarāpopototanga matua

Executive summary

2. Topics to be presented will include:

· requesting support for walking access with private landowners

· seeking how to enable trails, as a means of active transport, to connect communities across Franklin and north to the rest of Auckland and south to the Waikato

· seeking assistance with regional and central government active trail funding bids that focus on lowering carbon

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Andrew Sinclair, representing the Franklin Active Trails and Whakaupoko Landcare, for his attendance and presentation on walking access, trail connections across Franklin and surrounding areas, and support from regional and central government funding bids.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

28 February 2023

Auckland Transport - Franklin Local Board update February 2023

File No.: CP2023/00094

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The purpose of the report is to provide an update on transport related items, including:

· Bus timetable changes

· Rail upgrade

· Local Board Transport Capital Fund

· Pukekohe to Papakura rail services bus replacement

· Cape Hill Reynolds roads intersection

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the Auckland Transport February 2023 update.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues and initiatives. It provides a summary of the detailed advice and analysis provided to the local board during workshops and briefings.

Bus timetable changes

5. The local board is aware of the significant impact on passenger transport services, particularly buses, from driver shortages. AT, in consultation with service providers, has adjusted timetables to reflect the reality of service provision and to manage commuter expectations.

6. The majority of services being removed from the timetable are those which have not been operating for some months now, because they have been part of a series of recurring cancellations agreed between AT and our various operators.

7. When AT were working through the process with operators to determine which services could be proactively cancelled, we endeavoured to follow these agreed principles as much as possible:

· Retain first trip of the day

· Retain last trip of the day

· Retain all school services

· Retain, as much as possible, trips which we know are used by large numbers of school students

· Where a service operates at peak times only, try and retain last trip of morning peak and first trip of afternoon peak

· Try not to cancel two trips in a row on the same route.

· Try and retain all trips on remote routes

· Try and retain all trips on low frequency (hourly or less)

8. In most cases the timetable changes announced will be in keeping with these principles, but there will unfortunately still be occasions every day when driver illness across the network means there will be cancellations outside of these parameters.

9. Recruitment is progressing for drivers, but with commencement of schools on 7 February, the demand on services will be at its peak. Replacement buses for rail services will compound this.

Rail upgrade

10. The Rail Network Rebuild will prepare our rail network for the opening of the City Rail Link (CRL). The 150-year-old rail foundations need an upgrade so they can provide more frequent services and faster journeys. This vital upgrade will be done one section at a time over the next three years, so the rest of the train network can stay open during works.

11. The Rail Network Rebuild is not surface-level work; KiwiRail will lift the rails and sleepers, rebuild the foundations, improve drainage, and reinstate the rails and sleepers.

12. KiwiRail investigated a range of options to limit the impact on train users. This included limiting work to evenings, weekends, and the holiday maintenance period. However, under that schedule the Rail Network Rebuild would take nearly 20 years to complete.

13. KiwiRail and AT know our customers have dealt with a lot of rail closures lately, and we understand how difficult changing the way they get around Auckland can be. AT is working hard to support Aucklanders with alternative transport options and to keep them informed while KiwiRail completes this vital work.

14. When the Rail Network Rebuild is complete and the CRL opens, Auckland will have the modern and reliable rail network it deserves, and more frequent services and faster journeys on all-electric trains.

15. The rebuild will be delivered by KiwiRail, who own and maintain Auckland’s rail network.

16. Our train service operator, Auckland One Rail (AOR) will provide rail replacement bus services.

What this will mean for customers who travel on rail

Rail Network Rebuild Stage 1

16th January – 19 March 2023

Timeline

Description automatically generated

17. Six stations on the Southern and Onehunga Lines will be closed during this upgrade. We are providing alternatives such as rail replacement buses and some express bus services.

18. Buses will replace trains at these stations:

· Remuera

· Greenlane

· Ellerslie

· Penrose

· Te Papapa

· Onehunga

19. Southern Line trains will continue to run between Papakura and Britomart using the Eastern Line (via Panmure).

20. On weekdays, from 5:15am until 9:15am and from 3pm until 8pm, Eastern Line trains will run between Manukau and Britomart every 20 minutes (instead of every 10 minutes as at present). At all other times, Eastern Line trains will run between Manukau and Ōtāhuhu only, every 20 – 30 minutes. Manukau customers will need to transfer between the Eastern and Southern Lines at Ōtāhuhu or Puhinui. 

21. Eastern and Western Lines remain open during Stage 1.

22. Members will be updated regularly in workshops.

Local Board Transport Capital Fund

23. The Local Board Transport Capital Fund (LBTCF) is a discretionary fund to enable the board to deliver transport projects that are not prioritised by Auckland Transport. The board were briefed on this at an AT workshop at the end of last year.

24. At a workshop on 28 February 2023 the board will discuss potential projects. The outline of the session is below:

· Go over the benefits of establishing a three-year timeline

· Present list of projects that AT has compiled from local board input

· Present ideas, suggestions and advice; as well as basic list of common investments along with high-level costs (e.g. bus shelter average value = $40,000)

· Gather any further ideas

· Present criteria for prioritisation to the local board for input and amendment

Post workshop

· Work with local board members and advisors to refine project scope on potential projects

· Engineers will then assess project feasibility and estimate cost

Workshop 2 (April/May 2023)

· Discuss project feasibility and cost with local board

· Prioritise a list of projects.

Workshop 3 (June 2023)

· Re-engage the local board on a preferred list of projects

Board Meeting (June/July 2023)

· Report to local board to formalise projects

Pukekohe to Papakura rail services bus replacement

25. Below is a summary of the rail replacement bus, the 394.

· The monthly average of the 394-service patronage in 2022 was 3178, and the train patronage was 3379

· The highest bus 394 patronage was 3,891 in September 2022, and the 394-service has been almost equally used for the "Station to station journey" and "Non-station to Station journey" until December 2022

· Most of the passengers are adults (69%), super gold card (13%), children (11%), and tertiary students (6%)

· The reliability and punctuality of the 394 bus has been 99% in 2022

· For the further improvement of the 394-service, a minor afternoon peak timetable amendment would be ideal, but is limited to funding and resource availability.

26. Furthermore, the connection of 394 to train, and potential on demand services need to be considered.

Train VS Bus 394 PAX

Chart, bar chart

Description automatically generated

394 – Weekly Total patronage

Chart, bar chart

Description automatically generated

394 – Weekly Patronage proportion of “Station To Station” and “Non-Stations To Stations”

Chart, bar chart

Description automatically generated

394 – Weekly patronage boarding/Alighting Paerata Rise

Chart, bar chart

Description automatically generated

394 – Passenger types

Chart, pie chart

Description automatically generated

Capehill Reynolds roads intersection

27. Following the introduction of a roundabout at the intersection of Cape Hill and Reynolds roads, below is an update from AT traffic engineers.

28. The performance of the recently constructed Reynolds Road/Franklin Road/Cape Hill Road roundabout in Pukekohe was reviewed over several months in 2022.The review included consideration to the removal of the kerb build-outs on either side of Franklin Road as requested by the local board.

29. Our review concluded that the majority of vehicles have no issue with the width of the circulating carriageway and negotiate the roundabout effectively. Some B-trains and buses were also observed traversing the roundabout with no issues by approaching at low speeds and making use of the central apron as required. Additionally, we have had discussions with the National Road Carriers Association who also noted the heavy vehicles need to make use of the apron to adequately negotiate the roundabout.

30. Overall, the current layout encourages reduced vehicle speeds through the roundabout but any change to the apron and edge detail would see vehicle speeds increase, negatively impacting the safety performance of the roundabout. Therefore, no layout changes are planned at present. We will continue to monitor the roundabout and anticipate any issues will settle over time.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

32. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

33. There is a growing global, national and local need to urgently address the threats posed by climate change In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri.

34. Auckland’s Climate Plan: Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Auckland Council, through its Auckland Climate Plan, has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

35. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

38. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

Ngā ritenga ā-pūtea

Financial implications

39. There are no unplanned financial implications as a consequence of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

41. A further report will come to the local board’s April meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa - Southern Hub Manager, Auckland Transport

Carol McKenzie -Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Variation to 2023 - 2025 Customer and Community Services work programme

File No.: CP2023/01370

Te take mō te pūrongo

Purpose of the report

1. To seek approval for variations to the Franklin Local Board 2023 – 2025 Customer and Community Services work programme

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted its 2023 – 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92).

3. The adopted work programme contains a project ‘Franklin – renew sports field assets’ (Project ID 29072). The project has allocated budget of $892,844.50 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

4. As projects progress through the consultation, investigation and design process, the specific work required, and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate final costs and updated timeframes for some projects.

6. Staff have received a recommendation from the local board and the Pukekohe Softball Association Club to renew a full-size softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields. The ‘Franklin - renew sports field assets’ project requires a further $278,918.80 to deliver this additional work.

7. To fund the additional budget for the ‘Franklin - renew sports field assets’ project (Project ID 29072), staff have identified two projects from the programme which require less funding than the amount that was allocated in financial year 2022/2023 on the current approved 2023–2025 Customer and Community Services – Community Facilities work programme (resolution number FR/2022/92).

i) ‘Bombay War Memorial Hall - renew car park’ project (Project ID 28648) on the current approved 2023 – 2025 Customer and Community Services work programme is under further consultation with the stakeholders to understand the strategic view for the future of the asset and identify the priority elements to deliver. The budget of $213,918.80 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget is to be rephased until the investigation is completed to decide next steps for the project.

ii) ‘Colin Lawrie Reserve – renew sports field irrigation and lighting’ project (Project ID 28649) will incur a savings after delivering phase one of the irrigation work at the Colin Lawrie Reserve. The budget of $65,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget is to be reallocated from the savings incurred for the project.

8. The budget reductions for the identified projects in the current financial year are proposed to be allocated in future years in consultation with the local board as part of the development of their next year’s work programme.

9. The identified realignment of the budget, as outlined in attachment A, will ensure that the softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields are renewed, and will be delivered as part of the approved 2023 – 2025 Customer and Community Services work programme.

10. Staff have discussed the proposal and rationale for this change with the local board through a workshop on the 7^th of February 2023. The local board provided positive feedback and supported the proposal in principle.

11. The proposed variations are within the Franklin Local Board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

12. Subject to the local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $278,918.80 for project ID 29072 ‘Franklin - renew sports field assets’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

ii) reduced budget allocation of $213,918.80 in the financial year 2022/2023 for project ID 28648 ‘Bombay War Memorial Hall - renew car park’ and rephase this budget to financial year 2023/2024.

iii) reallocate the remaining unspent budget incurred from savings of $65,000 to financial year 2022/2023 for project ID 28649 ‘Colin Lawrie Reserve – renew sports field irrigation and lighting’.

Horopaki

Context

13. Franklin Local Board approved the 2023 - 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92). The budget allocated for all projects on the work programme and the anticipated timelines were best estimates and are subject to change as projects progress through the design and delivery process.

14. Staff have identified three projects in the current approved 2023 - 2025 Customer and Community Services work programme where budget allocation needs to be realigned. Approved funding allocations for the identified projects are shown in the Table ‘1’ below:

Table 1: Approved funding allocation for the identified projects

Resolution Number	Project ID	Activity Name	Activity Description	Budget source	Total Budget Allocation
FR/2022/92	25952	Franklin – renew sports field assets	Renew sports field assets FY20/21 - investigation and physical works FY21/22 - investigation and physical works FY22/23 - investigation and design FY23/24 - investigation and physical works Risk Adjusted Programme (RAP)	ABS Local Renewal	$892,844.50
FR/2022/92	28648	Bombay War Memorial Hall - renew car park	Renew car park. Consider condition of adjacent footpath and work with Auckland Transport to improve assets as a whole. FY21/22 - investigation and design FY22/23 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$399,000
FR/2022/92	28649	Colin Lawrie Reserve - renew sports field irrigation and lighting	Renew sports field irrigation system including connection to the mains water supply. Renew sports field lighting to the modern standard. FY21/22 - investigation and design FY22/23 - physical works	ABS Local Renewal	$450,000

Project ID 25952 Franklin - refurbish toilet/amenity blocks

15. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew sports field assets within the Franklin area. The project has total funding of $892,844.50, allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

16. Parks and Community Facilities (PCF) staff have received recommendations from the local board and the Pukekohe Softball Association Club to renew a full-size diamond backstop fence and dugouts at the Colin Lawrie Reserve. This has been a long-standing request from the board and the club. Further funding of $278,918.80 is now required in financial year 2022/2023 to undertake the required work.

Project ID 28648 Bombay War Memorial Hall – renew car park

17. A project to renew the car park at the the Bombay War Memorial Hall was approved by the local board as part of 2023 – 2025 Customer and Community Services work programme.

18. Parks and Community Facilities (PCF) staff have identified this project for budget realignment. The project is currently in the planning phase. The local board and the Bombay War Memorial Hall club are working together to understand the strategic view for the local community to decide the future of the asset.

19. This requires additional time; therefore, less funding is required for financial year 2022/2023. Staff recommend reallocating $213,918.80 from financial year 2022/2023 to the project ID 29072 Franklin – renew sports field assets.

Project ID 28649 Colin Lawrie Reserve – renew sports field irrigation and lighting

20. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew sports field assets within the Franklin area. The project has total funding of $450,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

21. After further investigation and design work staff have recommended to have the project split in two phases due to increase in materials costs prices to deliver a long-term solution to supply water to the sports fields.

22. The phase one of the project will deliver installing water tanks and a re-engineered pump system to deliver a more robust and reliable water supply for the playing field irrigation system to supply water at Colin Lawrie Park sports field.

23. The phase two of the project will deliver a long-term solution to connect to a mains supply, upgrade the existing wet-well water take from the on-site stream and pump set to ensure system reliability during peak season irrigation demand. This will increase the resilience and efficiency of the existing irrigation system water supply and pump system at Colin Lawrie Reserve spots field.

24. Parks and Community Facilities (PCF) staff have identified the project will incur a savings of $65,000 after completing phase one of the irrigation work at the reserve. Staff recommend reallocating the savings of $65,000 from financial year 2022/2023 to the project ID 29072 Franklin – renew sports field assets.

25. A proposal for the phase 2 works will be provided as part of the annual work programme prioritisation process and will be discussed with the local board as part of the development of their next year’s work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

26. Proposed variations and how they will affect the current 2023 – 2025 Customer and Community Services work programme are shown in Attachment A and noted in Table 2 below:

Table 2: Description of the proposed variations to the 2023 - 2025 Customer and Community Services work programme

Project ID	Activity Name	Budget variations FY2021-2022	Details
25952	Franklin – renew sports field assets	Additional budget of $278,918.80 is required for the work to deliver a full-size softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields. Approved FY21/22 budget $65,524 No change Approved FY22/23 budget $238,321 Revised FY22/23 budget $517,238.80 (increase of $278,918.80)	Proposed increase in budget will ensure that a full-size softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields in Franklin area are delivered to meet the service levels.
28648	Bombay War Memorial Hall - renew carpark	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY21/22 budget $40,182 No Change Approved FY22/23 budget $249,818 Revised FY22/23 budget $35,836.20 Approved FY23/24 budget $109,000 Revised FY23/24 $322,981.80	Request for reduction in funding in financial year 2022/2023 is due to additional time required to understand the strategic view for the future of the asset providing a service for local community.
28649	Colin Lawrie Reserve- renew sports field irrigation and lighting	Budget is required for: · Install water tanks · Upgrade the water pump system Approved FY21/22 budget $184,899 No Change Approved FY22/23 budget $265,101 Revised FY22/23 budget $200,101 (savings of $65,000)	Request to re-allocate the funds incurred from savings as phase two of the will require further discussion from the Local Board and will be part of the development of their next year’s work programme.

27. The proposed variations are within the local board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

28. All future budget allocations to deliver the full scope of work for each project will be discussed with the local board as part of the development of their next year’s work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

30. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

31. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the projects. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the proposed budget changes to renew a full-size softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields within the Franklin area to meet the service level requirements for the local community.

33. The overall 2023 - 2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

34. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

36. The proposed variations to the approved work programme as outlined in this report were discussed with the local board at a workshop. The local board provided positive feedback and indicated support for the proposal in principle.

37. The identified projects in this report are part of the approved 2023 - 2025 Customer and Community Services work programme and align with the following Franklin Local Board Plan 2020 outcomes and objectives:

Table 3: Franklin Local Board Plan 2020 outcomes and objectives

Outcome	Objective / Initiative
Outcome 3: Fit for purpose and places	We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.
Outcome 6: A sense of belonging and strong community participation	We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

Tauākī whakaaweawe Māori

Māori impact statement

38. The project proposal discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

39. The local board plays a vital role in representing the interests of their communities and are committed to the Treaty-based obligations and to Māori participation and development.

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

41. The budgets associated with the work programme are estimates. Costs are subject to change and may need to be refined as the projects progress through the delivery process. The changes and budgets included above includes a ten percent of contingency to enable any unforeseen cost escalations.

42. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

43. Details of proposed variations are outlined in Table 2 and the recommended changes as shown in attachment A have been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Amendments to the projects as outlined in Table 2 are essential to deliver a full-size softball diamond backstop fence and dugouts at the Colin Lawrie Reserves sports fields within the Franklin area. If the local board does not approve the change, there is a risk that the identified projects will remain incomplete and may not meet community expectations.

45. By installing the backstop fence we anticipate increase in safety for pedestrians and the vehicles using the Reynolds Road during game seasons.

46. The shortage of labour and delay in supply of materials could have a further negative impact on the delivery of the work programme. 

Ngā koringa ā-muri

Next steps

47. Subject to the local board’s decision on the proposal outlined in this report, the local board’s 2023 – 2025 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

48. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2023 - 2025 Customer Community Services Work Programme February Report	25

Ngā kaihaina

Signatories

Author

Moushmi Sharan - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

No.	Title	Page
a ⇨	Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021/2022 - Auckland Council Group Māori Outcomes Report 2021-2022 (Under Separate Cover)

Franklin Local Board

28 February 2023

Approval for a new private road name at 475 Whitford-Maraetai Road, Whitford

File No.: CP2023/00085

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to name a new private road, created by way of a subdivision development at 475 Whitford-Maraetai Road.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3. On behalf of the developer and applicant, Pukerangi Properties Ltd, agent Oliver Tan of Airey Consultants Ltd has proposed the names presented below for the board’s consideration.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 475 Whitford-Maraetai Road are:

· Pukerangi Rise (Applicant Preferred)

· Pohaturoa Rise (Alternative 1)

· Pīwauwau Rise (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approves the name Pukerangi Rise (applicant’s preferred name) for a new private road created by way of subdivision at 475 Whitford-Maraetai Road, in accordance with section 319(1)(j) of the Local Government Act 1974 and subdivision consent (road naming reference RDN90104991, resource consent reference SUB60391368 and legacy reference 48304 SP11990).

Horopaki

Context

6. Resource consent reference SUB60391368 with legacy reference 48304 SP11990 was issued on 23 December 2016 for creation of seven lots, including a shared accessway.

7. Site and location plans of the development can be found in Attachments A and B.

8. In accordance with the Standards, every public and any private way, COAL (Commonly Owned Access Lot), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new right of way requires a road name because it serves more than five lots. This can be seen in Attachment B, where the road that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed road names reflect the natural landscape environment of the area as well as the history of the site.

Proposed name	Meaning (as described by applicant)
Pukerangi Rise (Applicant preferred)	This has been suggested by the developer and signifies the natural characteristics of the site signifying the spur of a hill and headland. The name also reflects the development entity undertaking the works.
Pohaturoa Rise (Alternative 1)	Maraetai suburb was formerly the pā and kāinga (village) settlement known as Pohaturoa
Pīwauwau Rise (Alternative 2)	Rock wrens are widely but patchily distributed through alpine and sub-alpine areas of the South Island. It remains above the bush line throughout its life and is the only truly alpine bird in New Zealand. The Pīwauwau was named the Bird of the Year 2022.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: Rise is an acceptable road type for the new private road, suiting the form and layout of the road.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 29 November, mana whenua iwi were contacted via the Council Consultation Facilitation Service, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Iwi Trust

· Ngāti Paoa Trust Board

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

22. By the close of the consultation period, feedback was received from Waikato-Tainui, indicating that Waikato-Tainui defers to Mana Whenua Ngāi Tai Ki Tāmaki. No further feedback has been received, including from Ngāi Tai Ki Tāmaki.

23. This site is not listed as a site of significance to mana whenua.

24. Notwithstanding the mana whenua feedback and the proposed use of te reo names, the development company requests the local board proceed to the determination of an appropriate name in order that the development can complete.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the Council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan	33
b ⇩	Attachment B - Location Map	35

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Approval for an extension of an existing road name to a new public road at 3 Belgium Road, Pukekohe

File No.: CP2023/00709

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Franklin Local Board to extend an existing road name to a public road, being a road vested in Auckland Council, created by way of a subdivision development at 3 Belgium Road, Pukekohe.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, McKenzie and Co Limited has proposed the name extension presented below for consideration by the Local Board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Given that the proposal is for the extension of an existing road name to a new public road, mana whenua was not consulted in this instance.

5. The proposed name to be extended to the new public road at 3 Belgium Road is:

· Muster Road

6. Site and location plans of the development can be found in Attachments A and B.

7. ‘Muster Road’ was originally approved by the Franklin District Council on 9 July 2009 for the small section of road to the east of the subject site. This section can be seen in the Attachment A site plan (highlighted in green), and a copy of the 2009 road name approval can be found in Attachment C.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) Approve the extension of the road name Muster Road for the new public road created by way of subdivision at 3 Belgium Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90106142 and resource consent reference BUN60326339 and SUB60325043).

Horopaki

Context

8. Resource consent reference SUB60325043 was issued on 20 October 2020 for the construction of 128 lots, including one commercial lot around the proposed road.

9. The Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the National Standards) require that in most instances, a road name is required in the interests of public safety and administration when the accessway services more than five dwellings.

10. The Franklin Local Board has been delegated by Auckland Council, the responsibility for the naming of new roads within this local board area and as required by section 319(1)(j) of the Local Government Act 1974.

11. To aid developers, the council has provided the Auckland Council Road Naming Guidelines (the Guidelines) that set out the requirements and criteria for obtaining road names in a regionally consistent manner. The Guidelines state that where a new road needs to be named, the subdivider / developer shall provide one preferred and several alternate road names for the local board’s consideration.

12. The proposed name is an extension from an existing road name and therefore has been assessed against both the National Standards and the Guidelines in its original application so that the local board can have confidence in its decision-making.

13. Having identified the necessity for a road name, the National Standards require that the name chosen is not duplicated in proximity and that the roading typology (Drive, Crescent, Place etc.) is suitable for this particular situation. These matters are not relevant as this is for an extension from existing road.

14. The Guidelines contain four principles to aid the Local Board in the consideration of an appropriate name:

Principle 1: Road extents and road types to be clearly defined

Principle 2: Road name will promote public safety and service delivery

Principle 3: All proposed road names should demonstrate a linkage to their locality by reflecting a local theme

Principle 4: The use of Māori road names is actively encouraged

Above principles have been considered as not relevant given this is for an extension from existing road.

15. The analysis and advice that follows is undertaken with reference to the National Standards and the Guidelines and as described above.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

17. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

18. Theme: The existing road name complements the existing local theme.

Proposed name to be extended	Justification (as described by applicant)
Muster Road	Road required to be named as an extension of the existing Muster Road.

19. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

20. Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed name extension is acceptable for use at this location.

21. Road Type: ‘Road’ is an acceptable road type for the new public road, suiting the form and layout of the road.

22. Consultation: Given that the proposal is for the extension of an existing road name to a new public road, community groups and mana whenua were not consulted in this instance. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, and the allocation of Te Reo Māori road names where appropriate. In this instance however, the proposal is for the extension of an existing road and the subsequent naming of that new section, which is technically required to align with the existing road name. Consequentially, Mana Whenua have not been consulted in this instance.

27. This site is not listed as a site of significance to mana whenua and a Te Reo Māori name is not proposed. As a result it is considered that Māori impacts were considered appropriately at the time the original road name was allocated, and the naming of this section of road does not create further impacts on Māori.

Ngā ritenga ā-pūtea

Financial implications

28. The road naming process does not raise any financial implications for the Council.

29. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There are no significant risks to Council as road naming is a routine part of the subdivision development process.

Ngā koringa ā-muri

Next steps

31. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attchment A Site Plan	41
b ⇩	Attachment B Location Plan	43
c ⇩	Attachment C Franklin District Muster Road approval	45

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Classification of Anselmi Ridge Drainage Reserve

File No.: CP2022/17529

Te take mō te pūrongo

Purpose of the report

1. To classify a reserve situated at 38 Anselmi Ridge Road, Pukekohe as local purpose (drainage) reserve pursuant to Section 16(2A) of the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

2. The land located at 38 Anselmi Ridge Road, Pukekohe is legally described as Lot 407 Deposited Plan 420959 contained in Record of Title 480000 (the reserve).

3. The reserve is currently held by Auckland Council as an unclassified local purpose (drainage) reserve subject to the provisions of the Reserves Act 1977.

4. Local boards hold delegated authority under Section 16 of the Reserves Act 1977 to classify council-held reserves.

5. Mana whenua representatives have been advised of the proposed classification and were invited to submit their feedback by Wednesday 23 November 2022. Staff did not receive any feedback or objections to the proposed classification.

6. The proposed classification was not publicly notified because it is the same purpose for which the reserve has been held.

7. Staff recommend that the local board classify the reserve as a local purpose (drainage) reserve.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) resolves to classify, pursuant to Section 16 (2A) of the Reserves Act 1977, Lot 407 Deposited Plan 420959 comprised in Record of Title 480000, as local purpose (drainage) reserve.

Horopaki

Context

Classification of reserves under the Reserves Act 1977 and the local board’s role

8. Auckland Council is required by law to classify all unclassified reserves which it holds. Classification is undertaken under section 16 of the Reserves Act 1977. Auckland Council is not meeting its statutory obligations if classification is incomplete.

9. Classification of reserves under the Reserves Act identifies the principal or primary purpose of a reserve. The classification helps direct the reserve’s management, usage and development. Classification is necessary to enable the administering body to grant rights to third parties over reserves such as leases, licenses, easements.

10. The local board holds delegated authority under Section 16(2A) of the Reserves Act to approve the classification of reserves held by Auckland Council within the local board area, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

Classification denotes primary purpose of reserve

11. As the reserve is held by council under the Reserves Act, it is a statutory requirement to classify it according to its primary or principal purpose.

12. The reserve was vested in Auckland Council on subdivision of privately owned land as a local purpose (drainage) reserve subject to the Reserves Act.

13. Classification under section 16 of the Reserves Act involves assigning the appropriate class to a reserve (or parts of a reserve). The class determines the principal or primary purpose of the reserve. When proposing to classify a reserve, its present values are considered as well as its potential values and the possible future uses and activities on the reserve.

14. This reserve, shown in Image 1 (below), is currently used for drainage purposes, which is the purpose that was intended when it was vested in Auckland Council upon subdivision.

15. The reserve is zoned “Open Space – Informal Recreation Zone” under Auckland Unitary Plan (Operative in Part).

Image 1. Reserve - Lot 407 DP 420959

Proposed classification – Local purpose (drainage) reserve

16. Staff consider that classification of the reserve as local purpose (drainage) reserve is most appropriate as:

· the reserve vested in Auckland Council for the purpose of drainage reserve, and

· it aligns with current and intended future use of the reserve.

Consultation

17. Engagement with iwi is required for the proposed classification in terms of Section 4 of the Conservation Act 1987.

18. On 26 October 2022 an email was circulated to all iwi groups identified as having an interest in land within the Franklin Local Board area inviting feedback by 23 November 2022. Staff did not receive any feedback nor objections on the proposed classification from the notified iwi groups.

19. Public notification of the council’s intention to classify the reserve is not required as the proposed classification is the same as the purpose for which the reserve was vested in the council as well as is currently held and administered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The proposal outlined in this report does not include any change in the current use of or activity on the reserve and does not introduce any new source of greenhouse gas emission.

21. The proposed classification is the formalisation of a statutory requirement under the Reserves Act which is an administrative process and therefore will have no impact on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Healthy Waters staff support the proposed classification of the reserve.

23. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Franklin Local Board holds the delegated authority under Section 16(2A) of the Reserves Act to resolve to classify the reserve.

25. The views and preferences of the local board in relation to the proposal are sought via this report.

Tauākī whakaaweawe Māori

Māori impact statement

26. There is no express requirement to consult mana whenua under the Reserves Act. However, section 4 of the Conservation Act 1987 states:

Act to give effect to the Treaty of Waitangi

This Act shall be so interpreted and administered as to give effect to the principles of the Treaty of Waitangi.

27. The proposal to classify the reserve was presented to the mana whenua groups identified as having an interest in the land via email dated 26 October 2022.

28. The deadline for mana whenua feedback on the proposed classification closed on 23 November 2022 and staff did not receive any feedback or objections to the proposed classification.

Ngā ritenga ā-pūtea

Financial implications

29. The proposed classification is an administrative exercise and will not result in any costs to the local board. All costs (if any) relating to publication of a notice of classification in the New Zealand Gazette will be met by Auckland Council’s Parks and Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The proposed classification will fulfil the council’s statutory requirement under the Reserves Act to classify all unclassified reserves which are either held or managed by the council.

31. If the reserve remains unclassified, Auckland Council will be in breach of this statutory requirement.

Ngā koringa ā-muri

Next steps

32. If approved, the resolution will take immediate effect and no further action is required.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bianka Lee - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe – General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Local Board views on Notice of Requirement for a Counties Energy substation at 554a Kingseat Road, Kingseat

File No.: CP2023/00127

Te take mō te pūrongo

Purpose of the report

1. To invite the Franklin Local Board’s views on a Notice of Requirement lodged by Counties Energy Limited for a new electricity substation at 554a Kingseat Road, Kingseat.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement (NoR) to the Auckland Unitary Plan (AUP) must consider local boards’ views on the NoR if the relevant local boards choose to provide its views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. Counties Energy, as the requiring authority, has served a NoR on Auckland Council for a designation for a new substation on part of 554a Kingseat Road, Kingseat. The purpose of the designation is for “electricity supply purposes”.

5. The NoR was publicly notified on 9 December 2022 and submissions closed on 30 January 2023.

6. A total of seven submissions were received on the NoR.

7. The key themes arising from submissions include:

· effects on visual and rural amenity and effectiveness of proposed mitigation

· noise effects

· flooding effects and resilience of substation

· effects on health and safety

· effects on property values

· effects on road safety

· whether substation capacity will be sufficient.

8. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on the NoR. Staff do not recommend a view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on the Notice of Requirement for a new substation at 554a Kingseat Road, Kingseat

b) appoint a local board member to speak to the local board views at a hearing (if one is held) on the Notice of Requirement

c) delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the Notice of Requirement hearing.

Horopaki

Context

9. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

10. The NoR is intended to add a new designation to the AUP. Local boards must have the opportunity to provide their views where any process proposes a change to the AUP.

11. If the local board chooses to provide its views, the reporting planner includes those views in the section 42a hearing report. Local board views are included in the analysis of the NoR, along with all submissions.

12. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoR.

13. Following receipt of the recommendation, the Requiring Authority (in this case Counties Energy) would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part.

14. Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

15. This report provides an overview of the NoR and a summary of the key themes in submissions.

16. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of requirement overview, site and locality

17. Counties Energy served a notice of requirement on 8 September 2022 for a designation for a new substation – Waiau Pa Substation, at 554a Kingseat Road, Kingseat. The purpose of the designation is for “electricity supply purposes”.

18. Counties Energy advises it requires the designation to construct, operate and maintain a new 33kV zone substation, which is said to be needed to ensure it can meet electricity demands of residential and industrial growth while also increasing capacity for existing customers’ ever-increasing demand for energy for new technology and innovations.

19. The site is 554a Kingseat Road (LOT 2 DP 494892) and is zoned Rural – Rural Production.

20. Kingseat Road is an arterial road and the site is located near the intersection of Kingseat Road and Sydney Owen Road.

21. A map showing the location of 554a Kingseat Road is shown in Figure 1.

Figure 1: Locality plan showing AUP zoning for the subject site and surrounds

Map

Description automatically generated

Rural – Rural Production Zone

Rural – Mixed Rural Zone

22. 554a Kingseat Road is 74.6 hectares in area with relatively flat to undulating topography. There are several streams that traverse the site. It is predominately covered in pasture, but also contains a dwelling and several accessory buildings.

23. The surrounding area is primarily rural in nature with a small cluster of rural residential lifestyle properties on the opposite side of Kingseat Road, near the intersection of Sydney Owen Road.

24. The land area requirement to be designated is 0.7324 hectares, just under one percent of the whole site. This is located in the north-western corner of 554a Kingseat Road. The land area to be designated is in pasture. No streams are located on this part of the site, but Puhitahi Creek runs just to the east of this area. Part of the area to be designated is within a floodplain. Counties Energy advises parts of the substation may be built within this floodplain. Figure 2 shows the land area requirement of the NoR. Figure 3 shows the location of the proposed switch room, transformers and existing 1% AEP Floodplain.

Figure 2: Aerial photo showing approximate area to be designated in yellow hatching and immediate surrounding area

Map

Description automatically generated

Figure 3: Location of proposed switch room, transformers and existing 1% AEP floodplain (Figure 4 of Appendix G of NoR)

A picture containing diagram

Description automatically generated

25. The detailed design of the substation will be determined at a later stage, but Counties Energy advises it is likely to include:

· a concrete switchroom building approximately 3.5m to 4.2m in height

· two 33kv transformers semi-enclosed by firewalls approximately 6.5m in height and mesh construction, with no roof

· a new driveway and vehicle crossing onto Kingseat Road, and parking area

· stock and security fencing

· mitigation planting.

26. Works will include construction of the switchroom building, concrete foundation pads, bunds and firewalls for the transformers, and civil site works such as earthworks, stormwater drainage, wastewater drainage, carparks and driveways.

27. The feeder line route has not been confirmed yet and is not part of the NoR. Counties Energy anticipates that the substation will be ‘fully cabled’ to and will not include any gantries for overhead lines, but notes this cannot be completely excluded as a possibility.

28. Counties Energy provided the following high-level concept plan, noting it is subject to change. This is shown in Figure 4.

Figure 4: Proposed substation concept plan (from Appendix B of NoR)

29. Counties Energy advises they have entered a sale and purchase agreement to acquire the 0.7324 hectare portion of land required. This portion will be subdivided off from the larger site later. The proposed subdivision is not part of this NoR process.

30. Counties Energy is seeking a 10-year lapse date for the designation.

Auckland Unitary Plan (AUP)

31. Without a designation Counties Energy would have to comply with the rules in the AUP or get a resource consent approved if they could not comply with the rules. The infrastructure chapter of the AUP (Chapter E26) provides for various infrastructure activities as permitted activities within rural zones and adjacent roads, provided the activity complies with the relevant standards. For example the following activities would be permitted on the site:

· distribution substations

· substations within new or existing buildings

· overhead electricity lines up to and including 110kV.

32. Relevant permitted infrastructure and rural zone standards include:

· maximum building height for non-residential buildings of 15m

· minimum yards including 12m side and rear yards for buildings other than dwellings, 10m front yard and 20m front yard for sites adjoining arterial roads

· maximum height for support structures for electricity lines and telecommunication lines of 25m.

33. In the AUP an ‘unenclosed substation’ such as the Waiau Pa substation proposed by Counties Energy is a restricted discretionary activity, meaning a resource consent would be required. Other aspects of the proposed substation might also require resource consent such as the new vehicle crossing onto Kingseat Road.

34. If the substation NoR proposed by Counties Energy gets included in the AUP as a designation these rules would not apply and resource consent would not be required. However regional resource consent may still be required.

Notification of the notice of requirement

35. Under delegated authority, council made a notification determination in accordance with section 169 of the Resource Management Act 1991 (RMA) that the NoR should proceed on a full public notification basis.

36. The NoR was publicly notified on 9 December 2022.

37. The submission period closed on 30 January 2023.

Themes from submissions received

38. A total of seven submissions were received on the NoR, as summarised in Table 1 below.

Table 1: Submissions received on the NoR

Submissions	Support/Oppose
Support	0
Support in part, subject to amendments	1
Oppose	2
Oppose, but amend NoR if approved	2
Amend NoR (does not state whether support or oppose)	1
Do not oppose subject to recommendations met	1

39. Auckland Transport and Ngāti Tamaoho Trust both made a submission on the NoR. The remaining submissions were made by landowners whose properties are in close proximity to the proposed substation.

40. A summary of Ngāti Tamaoho recommendations is included later in this report in the Māori impact statement.

41. Individual submissions can be made available to the local board upon request.

42. Key submission themes are listed below.

Effects on visual and rural amenity and effectiveness of proposed mitigation

43. Submitters generally consider the substation buildings and structures or future transmission lines will not be in keeping with the rural setting, and that it will impact on their visual and rural amenity.

44. Some submitters have questioned the landscape and visual assessment, noting it has not accurately considered the correct viewpoint or level of effect in relation to key areas on their properties.

45. To reduce effects on visual and rural amenity, some submitters are seeking additional or enhanced mitigation measures related to the maximum height of buildings and structures, planting and a landscape bund

Noise effects

46. Several submitters are concerned about the accuracy of the acoustic assessment and the mitigation measures proposed. Submitters are also concerned that noise effects from the substation will cause noise pollution and are seeking additional mitigation measures.

Flooding effects and resilience of substation

47. Some submitters have questioned the suitability of the site, being located within a floodplain. Some are particularly concerned about flooding in combination with the transformer oil (being a hazardous substance).

48. One submitter is also concerned about the continuity of electricity supply if the substation is effected by flooding and the effect this will have on the surrounding area.

49. Some submitters noted they have seen heavy periods of rain causing immediate flooding in the area over the last 6 months including the recent extreme events on Friday 27th January 2023.

50. Some submitters have suggested more detailed studies and reports are necessary to assess the suitability of the site.

Effects on health and safety

51. Some submitters are concerned about potential health and safety risks associated with the substation and future transmission lines to/from the substation.

52. Some submitters consider the combination of risks, of flooding and oil contamination to be dangerous and contribute to the unsuitability of the site.

53. One submitter is concerned about the effects of electric magnetic fields (EMFs) and considers the NOR documents have not sufficiently considered this.

Effects on property values

54. Several submitters whose properties are in close proximity to the subject site for the proposed substation designation are concerned that, if approved, the designation would be shown on their LIM report and/or could decrease their property values and deter potential buyers.

Effects on road safety

55. Kingseat is an arterial road and the proposed substation is located near the Sydney Owen Road intersection.

56. Submitters are concerned about the effects on road safety during the construction and operation of the substation. Particular concerns are raised about heavy vehicles, and reduced visibility along Kingseat Road due to the crest of a hill near the Sydney Owen Road intersection.

57. Some submitters consider the substation may exacerbate already dangerous conditions on that part of the road.

58. Specific concerns raised by Auckland Transport are included under ‘Council group impacts and views’ in this report.

Whether substation capacity will be sufficient

59. One submitter is concerned whether the proposed substation will have sufficient future-proofed capacity to meet expected demand, including future urban zoned growth in areas of Clarks Beach and Kingseat.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

60. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

61. The first of council’s climate goals is relevant because it relates to climate adaption. That goal aligns with the legal principle for RMA decision-makers to have particular regard to the effects of climate change (section 7(i) RMA).

62. However, the RMA currently precludes the second goal: consideration of climate mitigation. Consequently any local board views on climate mitigation will be disregarded by the plan change decision-makers

Implications for local board views

63. Table 2 provides guidance as to what the local board may wish to consider in forming any view.

Table 2: Relevance of climate change to RMA decision-making

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

· will sea-level rise cause inundation of land where development is proposed?

· is the land in an area susceptible to coastal instability or erosion?

· will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation?

· is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

· release of greenhouse gas emissions into the atmosphere

· increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners.

Submitter’s views

64. Some submitters raised concerns about the impacts of climate change and the unpredictable nature of weather (e.g. increased rain and flooding events such as that on 27 January 2023), and questioned the suitability of the location, being within a floodplain. One submitter specifically noted that if the substation is impacted by severe flooding it could affect electricity supply for the surrounding area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

65. Auckland Transport provided advice to Plans and Places during the notification assessment of the NoR. Their initial advice raised concerns about the proposed vehicle crossing on Kingseat Road, noting potential visibility issues. Kingseat Road is an arterial road.

66. Auckland Transport has submitted on the NoR. Auckland Transport supports the NoR in principle but opposes some of the conditions proposed by Counties Energy. Auckland Transport seeks to amend or add new conditions relating to the assessment and design of the new vehicle access, the requirements for a Construction Management Plan and a Construction Traffic Management Plan.

67. As a submitter Auckland Transport will be able to address their concerns through the hearings process.

68. Healthy Waters also provided initial advice to Plans and Places during the notification assessment of the NoR. Healthy Waters did not raise any significant issues with the NoR at that time.

69. Further advice will be sought from Healthy Waters in relation to the submissions and consideration of the NoR and will inform the recommendations made in the planner’s section 42A report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

70. The NoR falls within the Franklin Local Board area.

71. Factors the local board may wish to consider in formulating its view include:

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board

· interests and preferences of people in local board area

· well-being of communities within the local board area.

72. Counties Energy has not advised whether it has consulted with the local board on this NoR.

73. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the NoR

Tauākī whakaaweawe Māori

Māori impact statement

74. If the local board chooses to provide its views on the NoR, this includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori world view). In the 2018 census results 11,247 residents in the Franklin Local Board area identify as Māori.

75. The NoR is located within a Ngāti Tamaoho Statutory Acknowledgement Area.

76. The NoR states that Counties Energy consulted with Ngāti Tamaoho and Ngāti Te Ata prior to lodging the NoR and intends to continue consultation with these iwi throughout the design stage and subsequent construction process before undertaking any work.

77. The NoR includes a statement from Ngāti Tamaoho, which contains recommendations.

78. Following notification of the NoR Ngāti Tamaoho requested that their statement remain confidential.

79. Iwi authorities were provided direct notice of the NoR upon notification, including Ngāti Tamaoho and Ngāti Te Ata.

80. Ngāti Tamaoho has made a submission which includes a list of recommendations. Ngāti Tamaoho does not oppose the NoR in principle provided their recommendations and conditions are met.

81. Ngāti Tamaoho recommendations relate to a variety of matters including (but not limited to):

· the management of discharges to land and water

· appropriate tikanga, cultural monitoring and induction, accidental discovery protocols

· riparian planting and use of native trees

· silt and sedimentation controls

· concept design, earthworks and integrity of the cultural landscape

· ongoing meaningful engagement with Counties Energy.

82. The hearing report will include analysis of and Ngāti Tamaoho submission, and Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

Ngā ritenga ā-pūtea

Financial implications

83. There are no financial implications with the local board providing its views.

84. The local board is not exposed to any financial risk from providing its views.

85. The cost associated with processing the NoR requests is recoverable from Counties Energy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

86. The power to provide local board views regarding the content of an NoR cannot be delegated to individual local board member(s).^{^[3]} To avoid the procedural risk of an individual local board member expressing the views of the local board, this report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

87. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Katrina David - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

No.	Title	Page
a ⇩	Future Proof Terms of Reference	67

Franklin Local Board

28 February 2023

Draft Contributions Policy 2022, Variation A

File No.: CP2023/00570

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on the proposal (draft Contributions Policy 2022, Variation A) to add to the Contributions Policy 2022 projects planned to be delivered beyond 2031 to support growth in Drury.

Whakarāpopototanga matua

Executive summary

2. Development contributions (DCs) are charges that recover from new developments a fair share of the cost of the council’s investment in infrastructure. To date our contributions policy has only recovered a share of cost of our infrastructure investment planned in the next ten years.

3. The council has agreed to add projects beyond 2031 to the Contributions Policy for the Investment Priority Areas identified in the 10-year Budget 2021-2031 in stages starting with Drury. This will ensure early developers pay a fair share of the cost of the cumulative impact of growth on the council’s need to invest in infrastructure.

4. The Contributions Policy 2022 was adopted in December 2021 and provides for the recovery of $399 million of the investment planned to be delivered in Drury in the period to 2031. The contributions price in Drury under this policy, including regional and sub-regional charges, is $22,564 per household equivalent unit (HUE – a house between 100m² and 249m²). We are now proposing to vary this policy to add investments we plan to deliver beyond 2031 to support development in Drury.

5. The original proposal was consulted on in late 2021 as part of the consultation on the region-wide Contributions Policy 2022. At that time, the majority of local boards were in support of the changes proposed in the draft Contributions Policy 2021

6. The Finance and Performance Committee considered the report on the proposal, which included local board views, at its meeting on 9 December 2021. The committee agreed to defer a decision on adding investment beyond 2031 to the Drury area to allow for the provision of further information requested by developers and additional time to make submissions once that information was provided.

7. The original proposal consulted on was revised accordingly and more information produced. The updated proposal included $2,470 billion of investment in Drury beyond 2031 of which $1.142 billion was to be funded by DCs. This would raise the average DC price in Drury by $60,687 to $83,25. Public consultation opened on 13 September 2022 for eight weeks, instead of the usual four weeks, and closed on 8 November 2022.

8. Sixty submissions were received, 33 of which were from those in the development community. The proposal was supported by 35 per cent of all submitters with 50 percent not in support. A further 15 per cent did not clearly state their views on the proposal.

9. This report summarises the key points made in submissions and notes officers’ initial analysis of the issues raised.

10. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the proposal planned for April 2023. The report to the Governing Body will also be updated reflecting officers' final analysis of the responses to submissions, updates reflecting additional work that has been undertaken since consultation and in particular to incorporate the latest economic forecasts and recent government decisions on their investment in Drury.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide feedback on the draft Contributions Policy 2022, Variation A.

Horopaki

Context

Development contributions and infrastructure investment

11. Development contributions allow for an equitable and proportionate share of the total cost of growth-related capital expenditure to be recovered from the development community. The Contributions Policy sets out how the council will recover from new development an appropriate and fair share of the cost of infrastructure investment attributable to growth.

Growth and infrastructure investment

12. Auckland’s population is expected to continue to grow in the next ten years on top of the rapid population growth we have experienced in the last decade, bringing the projected population to 1.8 million early next decade. We are forecasting the construction of 145,800 new dwellings in the next ten years. To support the development enabled by the Auckland Unitary Plan, we are facing both immediate and longer-term demands for infrastructure in growth areas. If we do not adequately plan for the delivery and funding of this infrastructure, the cumulative effects of this development could lead to an unfair rates burden on future ratepayers or a risk of infrastructure shortfalls for future residents.

Drury

13. Drury-Opāheke is projected to grow by 22,000 new houses over the next thirty years. The proposal identified that an infrastructure investment of $2,869 billion will be required to support this growth. This investment will include a public and active transport led approach to transport infrastructure, parks and open spaces, and a new community facility that will include a local pool, leisure centre and library.

14. Investment in Drury will take around 30 years to deliver. The Contributions Policy 2022 only requires developers to contribute to the $399 million of investment we plan to make over the next 10 years. Without DC funding for a share of the $2.470 billion investment planned beyond 2031, there is a risk that those undertaking development will not contribute a fair, equitable, and proportionate portion of the capital expenditure necessary to service long-term growth. This risk could lead to shortfalls in the provision of infrastructure for the future residents of Drury and additional and/or additional demands on the city’s ratepayers.

Consultation 2021 and decisions

15. In 2021 the council consulted on a proposal to add investments planned to be delivered in Drury beyond 2031 to the 2022 policy and over the next year to the other Investment Priority Areas (IPAs) identified in the 10-year Budget 2021-2031. The IPAs are Inner Northwest, City Rail Link stations and Auckland Housing Programme (AHP) areas (Tāmaki, Mangere, Northcote, Oranga, and Mt Roskill). This would avoid an unfair rates burden on future ratepayers or the risk of infrastructure shortfalls for the future residents of new developments. The majority of local boards supported the original proposal.

a) The Finance and Performance Committee considered a report on the proposal at its meeting on 9 December 2021 (FIN/2021/119). The committee agreed in principle to add investments beyond 2031 to the Investment Priority Areas but deferred a decision on adding investment beyond 2031 to the Drury area. This was intended to allow the provision of more information to developers and other interested parties and allow more time for them to make further submissions with the benefit of this information.

Tātaritanga me ngā tohutohu

Analysis and advice

Updated proposal for consultation in 2022

16. In response to the council’s direction (resolution FIN/2021/119 b), staff undertook substantial additional work internally, commissioned five external expert reviews of our methodology and key economic issues, and sought expert transport planning and engineering advice on the proposed investments.

17. The original proposal consulted on was revised by updating our forecasts for the timing and location of growth within Drury and of construction costs, land price inflation, and interest rates.

18. External reviews were sought on our growth forecasting, cost estimation, and approach to calculating the share of costs to be recovered from developers. Recommendations from these reviews were applied to our calculations of the contributions charges for projects to be delivered beyond 2031 in Drury for inclusion in the proposal consulted on. These changes will also be considered for incorporation into the wider contributions policy as part of our future policy reviews.

19. Additional analysis of the distribution of the benefits of the proposed transport projects within Drury was also undertaken. The proposal consulted on allocated the transport costs to be recovered from development contributions to four new funding areas within Drury and to the relevant neighbouring areas. Adjustments were also made to neighbouring funding areas to reflect the benefits from community facilities investments, the regional transport funding area for wider transport benefits, and to the regional community facilities funding area for the library accordingly and more information produced.

20. Following completion of the work above the investments planned for beyond 2031 included in the consultation were:

a) $1.882 million in transport including arterial roads and key elements of the collector network to provide an integrated public and private transport network and active transport investment connecting Drury to the wider city (in addition to the $243 million council has already committed to invest before 2031)

b) $403 million for 43 new parks, with a total land requirement of 32.4 hectares (in addition to the $156 million council has already committed to invest before 2031)

c) $185 million for a single multi-purpose facility including a community facility, leisure centre, library, and local pool.

21. Stormwater requirements for Drury beyond 2031 will be identified and added to the contributions policy as more information becomes available on the location and form of development.

22. Of the $2.470 billion of projects, the proposal identified for delivery beyond 2031, $1.142 billion was proposed to be funded by developers through our contributions policy. This additional revenue requirement would raise the contributions price for Drury by an average of an additional $60,687, per household equivalent unit (HUE) to a total of on average $83,251 per HUE. Different charges would apply to different geographical areas based on the benefits accruing to each area.

Consultation

23. Public consultation opened on 13 September 2022 for eight weeks and closed on 8 November 2022. Additional information provided included 13 documents and two spreadsheets to allow submitters to better understand the proposal. These can be found on the council’s Have Your Say page.

24. During the consultation period, those from the development industry requested further information and in response the following additional materials were provided:

· Transport cost estimates for Drury. Further details on individual construction cost elements for transport projects

· Growth and HUE forecast. Spreadsheet outlining data used to forecast growth

25. Around 336 stakeholders were directly approached to advise them of the consultation. A media release was issued, and an article appeared in Our Auckland at the start of the consultation period. The consultation was also promoted through the council’s Engagement and People’s Panel newsletters. Forty-four people participated in the Have Your Say events held to support the consultation.

26. Two online and two face-to-face Have Your Say (HYS) events were held. Staff also attended a drop-in session in Drury organised by Waka Kotahi, two meetings organised by Drury developers, and a session organised by the Property Council of New Zealand. There were 44 attendees across all events representing 39 organisations. Officers also provided briefings to Waka Kotahi and the Ministry of Housing and Urban Development.

27. An opportunity for developers to present their submissions directly to the Governing Body at a Have Your Say event was provided on 14 December 2022. Developers were given a ten-minute slot with five minutes for their presentation followed by 5 minutes for questions from the decision-makers. The mayor and 16 councillors, heard presentations from 14 organisations at the session.

Feedback and Analysis

28. Sixty submissions were received. Overall, the proposal was supported by 35 per cent of submitters with 50 percent opposing it. A further 15 per cent did not clearly state their support or otherwise to the proposal. Key themes raised in the submissions are identified below. The submissions received in the consultation are available to elected members on the council’s meeting management system Nexus.

29. 26 individuals and one Māori organisation provided feedback. Of these, 69 per cent were in support of this proposal, 15 per cent did not support the proposal while the views of 15 per cent of submitters were not clearly stated.

30. Eleven of the individuals who supported the proposal commented that it was fair that developers should pay their fair share towards infrastructure. Those who did not state their support or otherwise thought that the council should support infrastructure development.

31. 33 responses were from those in the development industry. Responses from the industry show that 79 per cent opposed the proposal, six per cent supported it and 15 per cent did not state a clear view. Key themes from the developers’ feedback are outlined below.

Impact of higher development contributions

Feedback

32. Developers’ submissions noted the following concerns that higher DCs will:

· lead to higher house prices as developers seek to recover the increased costs. Developers who had already purchased land commented that they will be particularly disadvantaged as the increased DCs have not been included in the costs of their development

· lead to Drury being treated unfairly in relation to the rest of the city with much higher DCs

· discourage the construction of affordable housing as developers seek to recover higher costs with more expensive developments

· redirect development from Drury to other areas of the city with lower DC prices. Lower DCs are charged in wealthy established central parts of the city where infrastructure is already in place whereas incoming residents to Drury, where affordable housing can be built, are less able to afford higher DCs

· encourage land banking in Drury until house prices rise further or the policy changes.

Analysis

33. For developers who have purchased land recently higher DCs will put pressure on their margins. While staff acknowledge the impact a substantial increase in contributions charges is required if developers are to meet a fair share of cost of the investments required to support Drury’s development. The DCs charged in Drury will be higher than those in other parts of the city but this will reflect the council’s commitment to invest in infrastructure in Drury.

34. In feedback received from the original consultation, developers expressed concern about the equity of charging them now for investments that wouldn’t be delivered until the next decade. Our independent expert advice confirms the council’s previously presented analysis: that while the physical infrastructure wouldn’t be delivered until later, current landowners still benefit from the commitment to deliver in terms of higher land values. Furthermore, development occurring during the early years of this policy still contributes to the need for planned capital expenditure that will be incurred beyond 10 years’ time.

35. The independent economic consultants were asked for their views on the equity of our proposal to consider the likely impact of the proposal on house prices, and the viability of development in Drury. The consultants concluded that while the DC price will lower the price developers are willing to pay for land, this reduction is much lower than the increase in land value arising from the planning changes that enable housing development. There may be an indirect effect on the sequence of sites getting taken up for new housing across the city in the short term as development adjusts around a new equilibrium. However, this will be small relative to other market factors. Higher DCs may be an additional cost to development and could be argued to increase the return to holding land undeveloped however, earlier delivery of infrastructure funded by DCs is likely to accelerate development. The full report was included in the supporting documents pack released as part of the consultation process.

Complexity with a 30-year time frame

Feedback

36. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Other comments from submitters include:

· possibility that infrastructure will not be needed resulting in over collection of DCs

· impact of inflation on delivery of projects over time adds complexity

· complexities arise around the accuracy of the price of infrastructure over a 30-year timeframe creating uncertainty. For example, when trying to estimate things such as inflation, delivery risks, costs of infrastructure, and future infrastructure demand over a 30-year period

· doubt that benefits will be received by early developers

· actions the council will have to take to ensure money collected today will be spent on delivery of the projects over 30-year period

· it is not clear what happens to the initially unspent portions of development contributions paid, but intended to fund works that are 1, 2 or 3 decades in the future.

Analysis

37. Forecasting capital expenditure over a 30-year horizon inevitably involves a higher degree of uncertainty than capex over the horizon of the 10-year Budget 2021-2031. However, the Local Government Act 2002 allows for development contributions to be recovered to fund capital expenditure to be incurred beyond the LTP period (10 years). The council may also vary the mix of projects for which development contributions will be used if there is a relevant change of circumstances relating to those projects, and the overall level of contribution does not increase.

38. Our contributions policy is reviewed every three years to ensure that our planned infrastructure investment continues to meet the need of the developing community and is appropriately costed using the latest available information. This enables us to respond to changing circumstances, while ensuring that our charges remain fair for developers.

Consideration of other sources of funding

Feedback

39. Several submitters considered the council should have given more consideration to alternative funding mechanisms before deciding to impose DCs. Submitters noted the council:

· has not demonstrated sufficient consideration of alternative funding methods such as Infrastructure Funding and Financing through the Crown Infrastructure Partners

· should consider the use of other funding and financing tools – such as targeted rates, congestion charging, Special Purpose Vehicles through the Funding and Financing Act and Specified Development Areas through the Urban Development Act – alongside DCs.

· should consider using targeted rates to cover the costs of infrastructure that cannot easily be identified with sufficient certainty, subject to these rates being ringfenced for sole use on infrastructure to facilitate growth in the specific area in which the targeted rate applies.

Analysis

40. The council’s Revenue and Financing Policy notes that at present DCs will be used to fund growth infrastructure. However, the Revenue and Financing Policy also makes provision for the use of other tools such as targeted rates and would also allow the use of levies under the Infrastructure Funding and Finance Act. All these tools have the same effective revenue for the council and cost for developers and landowners (the net present value is the same) but are triggered at different times.

41. These options remain open to the council and can be used in combination with development contributions. The first step under any of these options is to establish the investments required to support growth in the IPAs and the appropriate share to be recovered from developers or landowners. All tools need to be applied early in the process to ensure early developments pay their share. The potential application of these funding tools will be considered in the advice to council in April.

Accuracy and assumptions used in the model

Feedback

42. Comments were provided on the accuracy of information on infrastructure requirements planned over a 30-year timeframe, including the assurance that revenue collected today will be used for future investment in infrastructure. Submitters also noted:

· concern that the costings for the various projects incorporate excessive assumptions in respect of construction cost, contingency funding cost, and general inflation.

· the recent plan changes which have not been considered

· the model includes invalid assumptions concerning developer funded mitigation works and DC funded works, likely to lead to double dipping and over-recovery.

43. Comments on projects were also provided:

· the new policy encourages the council to design projects that are “gold plated” and have higher initial capital expenditure

· changes in transport patterns (e.g., mode share, e-bike subscriptions and sharing platforms) will influence future transport requirements.

· the full list of transportation projects arrived at by Supporting Growth Alliance has never been justified as being required to mitigate the effects of development in Drury East

· an independent audit of the proposed projects and their intended scale is requested to help ascertain how much of the increased cost relates to local rather than general factors

· the policy projects listed assumes that the council will purchase land from developers when in practice it is likely to require the land and infrastructure on it to be vested without charge or at a discount rate pursuant to the consent process will not incur these costs.

Analysis

44. A formal review was undertaken of the methodology the council uses to set DC charges. To do this, three external advisors were contracted to review our methods for growth forecasting, cost estimation, and how we assess the beneficiaries that underpin the DC charge calculations.

45. The feedback from our earlier consultation, the recommendations of these reviews, and our updated data models have allowed the DC calculation methodology to be refined to better suit the specific circumstances of Drury. The financial models were updated following a review conducted in November 2021. No errors in logic or in the functionality were identified in a review conducted in November 2022.

Updates to proposal

46. Further analysis of the feedback raised by developers will be presented to the Governing Body for decision making, planned for April 2023 and will include potential changes to the proposed amendment. Officers are in the process of updating the proposal to incorporate further work we have undertaken since consultation concluded to:

· respond as appropriate to issues raised in submissions including in the key areas noted below

· refine the projects and project costings in the proposal including

o estimates of developer mitigation - roading investments that developers will be required to provide as a condition of consent

o property costing

o investment decisions by the government

o community facilities funding areas

o transport funding areas

· update the forecasts of the following factors to reflect the latest economic conditions and predictions:

o growth in the Drury area – reflecting recent plan change decisions

o interest rates

o construction cost inflation

o land price inflation.

Compliance

47. Some submitters expressed a view that the proposal is not legally compliant and that there may be a case for a judicial review. Staff advice on the Contributions Policy is given in the context of highly prescriptive provisions of the Local Government Act 2002 (LGA) which cover the content of a contributions policy and the assessment of contributions. These provisions are the only source of the council’s power to require development contributions and must be strictly complied with.

48. Staff have reviewed the proposal and will consider the matters raised in submissions giving consideration to the legislative requirements in the LGA, including specific content requirements for development contributions policies, and the council’s Revenue and Financing Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49. Recommendations in this report have a neutral climate impact as they relate to the funding of capital investment rather than decisions on the activities to be undertaken.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The information presented on the projects included in the draft Contributions Policy 2022 Variation A was developed in conjunction with the following council-controlled organisations and council units:

· Auckland Transport

· Community Facilities

· Community and Social Policy

51. The Chief Economist Unit and Research Investigations and Monitoring Unit worked with us on growth and economic forecasts, the impact of higher development contributions on the pace of development, and on land and house prices.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The Drury funding area in the proposal is within the Franklin and Papakura local board areas. The recommendations in this report support a higher level of infrastructure investment in the Drury area and sets a higher DC price in this area.

53. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the Contribution Policy 2022, Variation A in April 2023.

Tauākī whakaaweawe Māori

Māori impact statement

54. Development contributions are assessed against the demand that different types of development generate on council infrastructure. Māori developments are assessed under broader development types based on the demand they generate. For example, kaumātua housing is treated the same as retirement villages, and marae are considered under community facilities. As more Māori developments occur, evidence of demand generation can be used to reclassify developments or create new development types.

55. Eleven iwi authorities (with mana whenua interests) in the Drury area were contacted prior to the start of consultation to seek expressions of interest in discussing and providing feedback on the proposed changes. All iwi authorities were also notified when consultation opened, further advising of how they could have their say. Opportunities to present to the Mana Whenua forum, the Independent Māori Statutory Board and other council forums were explored, however, this topic was not seen as a priority area at the time. One response supporting this proposal was received from mana whenua who considered this was a fairer way to fund the required infrastructure.

Ngā ritenga ā-pūtea

Financial implications

56. There are no financial implications from requesting local boards views.

57. The proposal provides for additional investment by the council beyond 2031 to support growth in Drury of $2.470 billion. The draft Contributions Policy, Variation A provides for $1.142 billion of this investment to be funded by DCs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. The recommendation requesting local boards views does not present any risk. The risks associated with amending the contributions policy will be set out in the report to the Governing Body planned for April 2023.

Ngā koringa ā-muri

Next steps

59. Feedback from the public consultation will be reported to the Governing Body in February 2023.

60. Staff will provide advice, options and responses to the issues raised in the feedback to the Governing Body to assist in their decision making.

61. A decision-making report to the Governing Body is planned for April 2023 and will include potential changes to the draft policy and local board feedback.

62. All local board feedback is due on 3 March 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Andrew Duncan - Manager Financial Policy

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Urgent Decision - Franklin Local Board input into the Resource Management Reform submission by Auckland Council

File No.: CP2023/01266

Te take mō te pūrongo / Purpose of the report

1. To report on the Urgent Decision made by Franklin Local Board providing input to Auckland Council’s submission on the Resource Management Reform.

Whakarāpopototanga matua / Executive summary

2. At its meeting on 22 November 2022 the Franklin Local Board resolved (FR/2019/170) the following in relation to urgent decision-making:

That the Franklin Local Board:

a) delegate authority to the Chair Angela Fulljames and Deputy Chair Alan Cole, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b) confirm that the Local Area Manager, Chair, and Deputy Chair (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Auckland Council was given the opportunity to submit on the reform of Aotearoa/New Zealand’s resource management system and the repeal and replacement of the existing Resource Management Act (RMA) 1991.

4. Local board input into that submission was sought with the following deadlines:

· 23 January 2023: Final date for local board feedback to be incorporated into the council’s submission

· 3 February 2023: Final date for any formal local board feedback to be appended to the council’s submission.

5. The next Franklin Local Board meeting was Tuesday 6 February and therefore, the opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times, and an urgent decision was required.

Ngā tūtohunga

That the Franklin Local Board:

a) notes the Urgent Decision of 2 February 2023, which provided the following feedback to the Auckland Council Governing Body on the Government’s Resource Management system reform amendment proposal:

Purpose and related provisions

i) support in principle the purpose and related provisions

ii) note that the interpretation of wellbeing is best made at the local level, which is anticipated by the exposure draft as being informed regionally.

iii) suggest that this may be problematic in the Auckland context as urban wellbeing priorities may not align with and be prioritised over the well-being of those in rural Auckland.

Environmental limits

iv) support a precautionary approach to environmental limits (minimum state or the maximum allowable harm of stress permitted) are required for air; biodiversity, habitats, and ecosystems; coastal waters; estuaries; freshwater; and soil.

v) note that these limits could be different for different locations or circumstances and suggest that localised naturally occurring variances must be considered and accommodated through the National Policy Framework or through Natural and Built Environment Plans.

Key clauses for the National Planning Framework

vi) support in principle replacing existing forms of national direction with a National Planning Framework, including combining existing functions and powers on the basis that this will provide integrated direction on matters of national significance or where consistency nationally or across parts of New Zealand would be desirable

vii) suggest the National Policy Framework should anticipate conflicts relating to the environmental aspirations versus community well-being priorities and values and that the National Planning Framework should have sufficient flexibility to support local well-being priorities and variation

viii) agree that the National Planning Framework should provide opportunities for early engagement with decision-makers, including local government (including local boards in the Auckland context) and that any engagement timeframes and processes for engagement should accommodate the Auckland Council shared governance structure.

Key clauses for the Natural and Built Environments Plans

ix) note that the exposure draft proposes a Panel’s approach to plan preparation i.e. permanent bodies made up of one member from each local authority of the region, a number of mana whenua representatives, and one representative of the Minister of Conservation reflecting their interests in relation to the Coastal Marine Area. The board suggests that in the Auckland context this Panel should include accommodate representation from local boards to reflect the varying needs of the Auckland region, including a rural balance with urban interests.

x) The natural and built environment plan proposes to expand the permitted activity class so that plan makers may draft permitted activity rules in a way that requires affected party approval and/or cultural values assessments. There are a range of everyday farming activities that depend on the certainty created by permitted activities. The requirement for a person or party to have to obtain affected party approval or a cultural values assessment for any permitted activity will create significant uncertainty, inefficiency and cost. The current permitted activity class should be retained as currently defined in the RMA

xi) That Regional Spatial strategies map ‘Productive rural land use’ and should not specify individual types of land use e.g. vegetable cropping and pasture as these swap at times with the growers.

System efficiencies

xii) support the principle of improved efficiency and complexity. The select committee is invited to add to this list and council could provide suggestions as part of its submission.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Urgent Decision - Resource Management Reform feedback	85

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 February 2023

Auckland Council's Performance Report: Franklin Local Board for Quarter Two 2022/2023

File No.: CP2023/00942

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with an integrated performance report for Quarter Two, 1 October – 31 December 2022.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.

3. The key activity updates from this period are:

· Belmont - develop concept plan: Preparing tender documentation to engage a consultant to provide a concept plan. The concept plan will create passive recreation opportunities, identify open space for the future development of sports fields and there associated buildings and allow for storm water management. The consultant will progress a concept plan and present it to the local board for consideration

· Tātou belonging - we bring communities together: In partnership with Tuwhera Trust, staff opened Waiuku Community Space on 1 October 2022. Staff held a successful community day to celebrate the launch. Waiuku Community Space is open to the community 10am-3pm and becomes youth focussed 3pm-5.30pm. During Diwali, staff held a market at Franklin.

· Franklin Local Economic Broker: The Franklin Broker has continued with the work programme as reported through to the board at workshops. The work focussed on new sport and turf class being held in Pukekohe, Agritourism, Repco Rally, Hunua Traverse and Clevedon branding work continuing.

· Franklin Arts Broker programme: Franklin Community Arts supported several events, including the Franklin Arts Trail, which returned after a Covid hiatus. The trail featured 26 studios and over 30 artists and was well attended despite the large geographic region. The Franklin Community Choir also put on two evenings of Vivaldi with a live orchestra and soloists at St Andrews Church in Pukekohe. In addition, Pukekohe Intermediate school students created a series of short films about favourite local places and community leaders as part of the "Connections" series, which were exhibited at the Franklin Arts Centre with QR code posters. These events and projects demonstrate the diverse and productive creative population in the region. Franklin Community Arts planning for the next Franklin Arts Trail in 2023

4. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on or about 28 February 2023.

Due to these obligations the financial performance attached to the quarterly report remains confidential to the local board.

5. The Customer and Community Services capital expenditure (capex) budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the performance report for Quarter Two ending 31 December 2022.

b) note that the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2022/2023 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2023.

c) support the change in delivery method for ID 537 Waterways Protection Fund scheduled for February 2023, from a contestable funding round to reviewing already known opportunities.

Horopaki

Context

6. The Franklin Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Local Economic Development

· Plans and Places

· Tātaki Auckland Unlimited

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Chart, bar chart

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

8. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

9. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Chart, bar chart, histogram

Description automatically generated

Tauākī whakaaweawe āhuarangi

Key activity updates

10. The key achievements in the delivery of the local board work programmes for 2021/2022 include:

· Franklin youth participation: Franklin Youth Advisory Board (FYAB) provided accessible information and resources with local youth-friendly voting information. They also held an online event with each candidate for the central and west locations, creating online resources for young people and schools to learn about what each candidate would do to support local young people. FYAB sought to connect with more local rangatahi throughout the local board area through social media and online engagement and recruited three new members (two from Pukekohe and one from Waiuku). They also connected with local organisers of the Franklin Christmas event in Waiuku and supported as volunteers. Looking into 2023 they plan to do more volunteering in the community to strengthen youth voice and connections with local businesses associations. New members have since been inducted and are now working on their strategic retreat which will map out their goals and plans for 2023.

· Access to library services: The Monday to Friday average visitor count for Pukekohe Library is 488 per day, and 177 per day for Waiuku Library. On Saturdays at Pukekohe, the average visitor count is 385, and 125 for Waiuku. Customer satisfaction feedback across Pukekohe and Waiuku library spaces remains high at 97 per cent.

· Capacity and resilience building: Community Networks Franklin hosted a Collaborating for Community-Led Development workshop in partnership with Inspiring Communities. The workshop was held at Franklin the Centre with over 20 participants attending the workshop and feedback to date has been positive. Staff finalised a funding agreement with LEAD to deliver 10 governance and leadership workshops in response to a survey and workshops will be delivered from November 2022 to June 2023.

· Franklin Arts Centre: A total of 49 programmes were delivered, of which nine met Māori outcomes. This resulted in a total of over 2,800 participants and attendees this quarter. The local board had a communication on proposed opening days of the Franklin Art Gallery during the Christmas closedown period, aligning with the Pukekohe Library.

· Waiuku Zero Waste business and community education programme: During this quarter there were two reuse and repair workshops delivered at the Community Recycling Centre including one for upcycling e-Waste. There was engagement with Predator Free Franklin / Te Ara Hikoi to explore options for setting up a Trap Library / Predator Free Centre at the Community Recycling Centre. Collaborations with Takutai Trust from Beachlands are also being extended and staff are exploring collaboration opportunities for more Repair Café events.

Activities with significant issues

11. The following work programme activities have been identified by operating departments as

status of red (behind delivery, significant risk):

· Te Puru Park - renew skate park: Project on hold while Parks & Community Facilities await further direction from iwi on relocation of skate park as part of the Master Plan.

· Ardmore Hall - refurbish hall: Asset planning team worked on service and asset assessment investigation and staff were awaiting further resolution and direction

· Ray Fausett Reserve - develop new neighbourhood park: Public consultation closed in October and the local board has provided feedback to the draft concept designs. The results from the consultation and feedback from the local board are being included into the expanded concept design and will be presented to the local board

· Te Puru Park - develop concept plan: Cultural Values Assessment to be completed first from iwi before progressing this project. Iwi currently do not support the project at this stage.

· Interest in Watercare land, 100 Okaroro Road, Beachlands; Beachlands Maraetai Pony Club Incorporated: Delay in progressing until information received on possible future use of the land from Property staff.

Activities on hold

12. The following work programme activities have been identified by operating departments as on hold:

· Umupuia Coastal Reserve - upgrade park assets: Engagement with iwi is ongoing to resolve basic concept plans.

· Beachlands Library - minor renewal: Preliminary investigations have been completed and condition of asset does not currently require renewal so, this project has been deferred to future years.

· Refurbish toilet/amenity blocks: Tender documentation is about to be released for supply and construction of toilet blocks.

· Bombay War Memorial Hall - renew roof, building exterior and interior: Professional services consultants engaged for investigations and preliminary design. Further discussions with stakeholders and consultants on the scope priority for staging the project in multiple years and direction sought from the local board.

· Beachlands Domain - renew playground and furniture: This project is no longer a priority due to relatively good condition of the playground and furniture. Staff suggest funds could be reallocated to another project

· Bombay War Memorial Hall - renew carpark: Tender documents have been received and engineer estimates state higher costs for the construction works than the current budget. Budget change will be required so local board approval and direction will be sought.

· Big Bay Reserve - refurbish amenity block (West End): The future of this asset is uncertain at this point and a decision is required for it to be retained or demolished.

· Sunkist Bay Reserve - renew park assets: Due to inter-dependencies of design and consenting it is necessary to include the design in a single project with the existing contract for seawall design. A proposal has been sought from the coastal designer.

· Franklin Local Parks Management Plan: No activity during this quarter as project delayed due to COVID-19. Now planned to start in Quarter 3 of this financial year.

· Waiau Pa Pony Club: Staff are endeavouring to make contact with this club, which may no longer be operating.

Changes to the local board work programme

Cancelled activities

13. These activities are cancelled:

· ID 120 Movies in Parks: This activity was not funded for FY2022/2023.

· ID 3397 Glenbrook Beach Residents & Ratepayers Assn Inc: The council-owned hall is maintained and managed by a local committee under a Community Centre Management Agreement

· ID 3398 Hunua Rural Volunteer Fire Service Incorporated: This tenant holds a regional park licence that is not within the delegated power of the local board to consider

· ID3220 Manukau Trail Riders Incorporated: This group was removed from the New Zealand Companies Officer register in December 2020.

Activities merged with other activities for delivery

14. There were no activities that have been merged with other activities for efficient delivery.

15. The following work programmes have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 2: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
537	Infrastructure and Environmental Services	Waterways Protection Fund	Change the delivery method from a contestable grant round to reviewing already known opportunities	Limited staff capacity	No change in budget implications

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

17. Work programmes were approved in June 2022 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

18. The local board has invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Franklin Local Board Ecological Restoration contracts: Scheduled activities undertaken during the second quarter included Pulse 2 of the rat control programme, possum control, high value pest plant control, plus pest plant control in general sites. Unscheduled works included extending rat control programmes in sites where bait take remained high after the duration of the control round was completed, as well as controlling extra pest plants that are not included on the specification pest plant.

· Manukau Harbour Forum: In Quarter Two an induction pack for new members was finalised. The Manukau Harbour Forum website has been updated using information from the induction pack, the communications team and staff knowledge. The mana whenua engagement workshop identified existing tikanga workshops that are available to elected members. The youth wananga is being organised with dates and activities being finalised in the new year. The Manukau Harbour Coordinator prepared a report on boat ramps on public land around the Manukau Harbour. This report includes a map of council assists and health and safety considerations. The coordinator m attended the Manukau Watercare Consent consultation event, a Watercare Shorebird Advisory Group meeting and a Watercare Community Advisory Group meeting was held. In Quarter Three the coordinator will meet all new members and continue to attend community events. The induction pack will be presented to the members at the first meeting in the new year with tikanga courses discussed

· Predator Free Franklin Te Ara Hikoi: This quarter, local board funding contributed to Te Ara Hīkoi running three hub day events. These were well attended. Over a hundred rat and possum traps, bait stations and several hundred kilograms of bait were distributed to the community. This quarter they also won a Mayoral Conservation Award for the development of the Tawhiti smart cage and they employed two new trainees for the Jobs For Nature project, taking the total to five employees and two contractors. A formal board structure has been put in place and governance training has commenced and the organisation's strategy has been revised. The Franklin Pestival webinar series was delivered in early November 2022 with over 150 people attending online. Upcoming pest control hub events are planned for Ararimu Conservation Education Day (26 February) at Ararimu Hall, Hūnua Market Day (25 March) and Ardmore Conservation Education Day (30 April).

· C.R.E.S.T Programme: The CREST coordinators have been busy monitoring and protecting nests of the threatened New Zealand Dotterel along the Southern Manukau Harbour. They recently completed a Dotterel Minders training course to prepare them for this work. They are taking part in a mentoring programme designed to assist community groups and coordinators which is funded by the Natural Environment Targeted Rate. The team has produced a video on pest animal control for Te Ara Hīkoi Pestival webinar series, which is now available on the Predator Free Franklin website. A workshop was held with more than 100 students from Waiau Pā school which involved tree planting, track building, pest control talks, and a cultural induction from Ngāti Tamaoho. Next quarter the focus will be on expanding the pest control network along the banks of the Taihiki Estuary.

· Finding Franklin Bats: Local board funding has been matched by the Biodiversity Focus Areas species budget and has been distributed to EcoQuest Education Foundation. Phase Two of the “Te rapu nga pekapeka o Franklin: Finding Franklin Bats” commenced in September 2022 with preparation for the second acoustic survey. This involved selecting sites of interest, contacting landowners and site visits prior to conducting the second acoustic survey in December 2022

· Papakura Stream Restoration programme: This quarter 170 volunteers have taken part in 12 tree rescue events and collected 300 kilogrammes of rubbish from Trimdon Reserve. Conservation Volunteers New Zealand have a potential opportunity for US TV show ‘The Fixers’ to come to New Zealand to build a native plant nursery and classroom for education events for the Papakura Stream. Site visits were undertaken to identify 2023 planting sites with a target of 40,000 trees. Conservation Volunteers New Zealand have met with a landowner upstream of the Papakura Esplanade Reserve planting site. This landowner has shown an interest in turning the 5,500m2 area into native bush with the support of the overall project. All iwi with interest in the rohe have been sent an invitation for a workshop in the new year to discuss aspirations for the future of restoration of Papakura Stream.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. This report informs the Franklin Local Board of the performance for ending 30 September 2022.

Tauākī whakaaweawe Māori

Māori impact statement

21. This report includes activities that have a direct impact on Māori outcomes:

· Whakatipu i te reo Māori: With the blessing of Ngaati Te Ata kaumatua, a free Te Reo class was offered to the community and was delivered in partnership with a local tutor. The classes were delivered over a period of 9 weeks in Waiuku with consistent attendance of 35-40 participants.

· Youth Economy / Youth Connections: Te Ara Rangatahi delivered Mahia te Mahi - rangatahi opportunities, employment and education programme for 20 rangatahi. The programme is expected to be completed by March 2023.

· Achieving Māori Outcomes Ara Kōtui: Hui were paused during election and induction period. Hui scheduled for December 2022 was cancelled as no iwi representatives were able to attend. Next hui scheduled for February 2023.

· Te Korowai o Papatūānuku: In September and October 2022 there were planting of leftover plants from Āwhitu Nursery at a cultural site. This now totals 17,645 plants for the 2022 season. Existing plantings at Taitua, Waipipi, Reretēwhioi Marae, and Tāhuna Pā are all being maintained by contractors to prevent pest plants establishing and to protect plants from rabbits and deer. Additional work will be started in December to control crack willows in the ecologically significant wetlands at Lake Pokorua. Planning is underway for community planting days at Reretēwhioi Marae and Tāhuna Pā in 2023.

· Achieving Māori Outcomes Tuia rangatahi mentoring programme: Seeking new candidate for 2023. Online application form set up, promoted through local communication channels and Ara Kōtui and Strategic Broker networks. Elected members confirmed as mentors jointly are Logan Soole and Andrew Kay.

· Wai-o-Manu Reserve development: The Wai-o-Manu (Wai-o-Maru) Co-management meeting for Q2 is now delayed until Q3. The meeting agenda will include a review of the draft Operational Management Plan.

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programmes. There are no financial implications associated with this report

Financial Performance

26. Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of half-year financial reports and results until the Auckland Council Group results are released to the NZX on 28 February 2023.

27. Due to these obligations the financial performance attached to the quarterly report is excluded from the public

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

23. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

24. The local board will receive the next performance update following the end of quarter three, 31 March 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Work Programme update (Under Separate Cover)
b ⇩	Financial perfromance report- CONFIDENTIAL - Confidential

Ngā kaihaina

Signatories

Author	Orrin Kapua - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

Author	Georgina Gilmour - Senior Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Exclusion of the Public: Local Government Official Information and Meetings Act 1987