Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Leslie Comrie Board Room, Level One Franklin: The Centre, 12 Massey Ave, Pukekohe and via Microsoft Teams video conference on Tuesday, 28 February 2023 at 9.32am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Angela Fulljames

 

Deputy Chairperson

Alan Cole

 

Members

Malcolm Bell JP

 

 

Sharlene Druyven

 

 

Gary Holmes

 

 

Amanda Hopkins

 

 

Andrew Kay

 

 

Amanda Kinzett

 

 

Logan Soole

 

 

 


Franklin Local Board

28 February 2023

 

 

1          Nau mai | Welcome

 

The board opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member Kinzett declared an interest in Item 16.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number FR/2023/9

MOVED by Member S Druyven, seconded by Member A Kay:  

That the Franklin Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 7 February 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6/1

Acknowledgement - Bruce Russell

 

Member Druyven spoke to this item.

 

Resolution number FR/2023/10

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)    acknowledge the service of Bruce Russell, of Big Bay, Āwhitu Peninsula, who passed away in February 2023.  Bruce had been a member of the Waiuku-Āwhitu Community Board from 2006-2012, serving as deputy chairman 2009-2012.

Bruce project-managed the construction of the iconic Manukau Heads Lighthouse which opened in 2006. He went on to hold the positions of chairman, vice chairman and secretary of the Manukau Heads Lighthouse Trust. He was involved with Āwhitu Landcare and helped establish a recycle shop attached to the Waiuku Transfer Station in 2007.

Until late last year, Bruce was chairman of the Grahams Beach Settlers Association, and a member of the Grahams Beach Bowling Club. His service made a positive difference to Āwhitu, Waiuku and the wider Auckland community.

CARRIED

 

 

6/2

Acknowledgement - Clyde Hamilton QSM

 

Member Druyven spoke to this item.

 

Resolution number FR/2023/11

MOVED by Member S Druyven, seconded by Member G Holmes:  

That the Franklin Local Board:

a)    acknowledge Clyde Hamilton for being awarded the Queens Service Medal for services to community and heritage preservation.

Clyde has served as a member of the Waiuku Museum Committee from 1970 and was President from 1995-2009. He has been a member of the Āwhitu Peninsula Historical Society since 2009. He was involved in the restoration of the Jane Gifford, the country's last remaining rigged sailing scow, and assisted in the establishment of the Manukau Heads Lighthouse Trust.

His service to the preservation of settler history in Āwhitu, Waiuku and Auckland continues to benefit the wider Auckland community.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Proposed Kahawai Point Boating Club facility

 

Kahawai Point Developments Ltd provided a powerpoint presentation. A copy has been made available on the Auckland Council website.

 

Resolution number FR/2023/12

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      thank Bernie Chote, Development Director of Kahawai Point Developments Ltd, and Craig Davis from Davis Coastal, for their attendance and presentation on a proposed boating club facility at Kahawai Point.

b)      request staff to provide advice and report back to the board on the proposal to enhance facilities.

CARRIED

 

Attachments

a     28 February 2023 Franklin Local Board - Kahawai Developments Ltd presentation

 


 

8.2

Deputation - Franklin Active Trails and Whakaupoko Landcare

 

The presenting groups provided a powerpoint presentation. A copy has been made available on the Auckland Council website.

 

Resolution number FR/2023/13

MOVED by Deputy Chairperson A Cole, seconded by Member L Soole:  

That the Franklin Local Board:

a)      thank Andrew Sinclair and Paul Arthur, representing the Franklin Active Trails group and Whakaupoko Landcare, for their attendance and presentation on their aspirations for walking access, trail connections across Franklin, and update on regional and central government funding bids.

CARRIED

 

Attachments

a     28 February 2023 Franklin Local Board - Franklin Trails and Whakaupoko Landcare trails presentation

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


 

11

Auckland Transport - Franklin Local Board update February 2023

 

Bruce Thomas, Auckland Transport Relationship Manager, was in attendance for this item.

 

Resolution number FR/2023/14

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local Board:

a)      receive the Auckland Transport February 2023 update and thank Auckland Transport for this regular opportunity to provide formalised insights and perspectives that can support Auckland Transport in fit for purpose and locally responsive service delivery.

b)      acknowledge the efforts of Auckland Transport and the Healthy Waters department of Auckland Council in addressing the impacts of the January floods on the rural stormwater network and in preparation for Cyclone Gabrielle; however note that maintenance of the rural network has been poor, and that regular maintenance would have mitigated the need for that reaction.

c)      note that the rural stormwater network did not function well during the January floods, exacerbating the impact on local roading network, community and industry. The board request that Auckland Transport prepare advice and return to the board with a plan going forward on how they are going to address the lack of drain maintenance in the road corridor.

d)      draws Auckland Transport attention to drains around Pukekohe Hill roads, Pollock Rd and all those connecting to and impacting on the Whangapouri Creek.

e)      requests that Auckland Transport prepare advice and return to the board on the barriers that contributed to the perceived failure of this network, so that the local board can support Auckland Transport to address these issues through advocacy channels.

f)       request that Auckland Transport return to the board with low-cost options for mitigating the risk to the public at known and regular flooding points e.g. Subway Road Pukekohe and roads in the Wairoa/Clevedon Valley. Road-side rain-gauges are an example of a low cost and quick intervention that would help the public to navigate the road network safely during rain events in advance of other longer term investigations into the sustainability of the roading network.

CARRIED

 


 

12

Variation to 2023 - 2025 Customer and Community Services work programme

 

Eli Ewens, Manager Area Operations, and Moushmi Sharan, Work Programme Lead, were  online to speak to this item.

New information was tabled at the meeting and is reflected in item iv).

 

Resolution number FR/2023/15

MOVED by Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)      approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme considering attachment A and the subsequent advice regarding the service level increase component tabled at the meeting:

i)       additional budget allocation of $278,918.80 for project ID 29072 ‘Franklin - renew sports field assets’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023. 

ii)      reduced budget allocation of $213,918.80 in the financial year 2022/2023 for project ID 28648 ‘Bombay War Memorial Hall - renew car park’ and rephase this budget to financial year 2023/2024.

iii)     reallocate the remaining unspent budget incurred from savings of $65,000 to financial year 2022/2023 for project ID 28649 ‘Colin Lawrie Reserve – renew sports field irrigation and lighting’. 

iv)     approve the allocation of $30,000 LDI budget to supplement the Colin Lawrie Reserve renewal project, noting that components of the softball diamond are service enhancements rather than a renewal. 

b)         note that the tabled information may have implications for the anticipated use of local board budgets and request that staff return to the board to advise on these implications including:

 

i)       how the remaining still unspent renewals budget incurred from savings outlined in a) (iii) above will be used to progress Franklin renewals, noting that the full amount will no longer be used for the Colin Lawrie Reserve project, and

ii)    what the implications are for other Franklin Local Board projects in using $30,000 LDI budget to deliver the service enhancement to Colin Lawrie Reserve softball facilities.

CARRIED

 


 

13

Annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.

 

Resolution number FR/2023/16

MOVED by Member L Soole, seconded by Chairperson A Fulljames:  

That the Franklin Local Board:

a)      receive the annual Auckland Council Group Māori Outcomes Report: Te          Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.

b)         note that local boards are also actively contributing to Māori Outcomes at the local level, including through the Ara Kootui, in the absence of specialist resource. The board encourages staff to re-engage with the local board on opportunities to unlock and enable the full potential of the Auckland Council group response. 

c)          request more information about the impact of the Māori outcomes programme and funding on Māori communities and iwi of Franklin, including:

i)           the number of Māori businesses in Franklin being actively supported

ii)         the number of businesses based in Franklin and surrounding areas that are registered with Amotai

iii)        which Māori identity and culture programmes in Franklin are being supported through Māori outcomes funding

iv)        when and how the proposed Māori-led initiatives funding will benefit places across Auckland where there are significant Māori populations, including Franklin

v)         why there was no funding allocated or spent on Kia Ora te Rangatahi in 2021/2022.

d)         request that the Māori Outcomes programme consider investing in the local boards’ Tuia rangatahi mentoring programme as the initiative has been recently evaluated and aligns with Kia Ora Te Rangatahi.

CARRIED

 

 

14

Approval for a new private road name at 475 Whitford-Maraetai Road, Whitford

 

Resolution number FR/2023/17

MOVED by Member G Holmes, seconded by Member A Hopkins:  

That the Franklin Local Board:

a)      approves the name Pukerangi Rise for a new private road created by way of subdivision at 475 Whitford-Maraetai Road, in accordance with section 319(1)(j) of the Local Government Act 1974 and subdivision consent (road naming reference RDN90104991, resource consent reference SUB60391368 and legacy reference 48304 SP11990).

CARRIED

 


 

15

Approval for an extension of an existing road name to a new public road at 3 Belgium Road, Pukekohe

 

Resolution number FR/2023/18

MOVED by Member A Kay, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      Approve the extension of the road name Muster Road for the new public road created by way of subdivision at 3 Belgium Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90106142 and resource consent reference BUN60326339 and SUB60325043).

CARRIED

 

 

16

Classification of Anselmi Ridge Drainage Reserve

 

Member Kinzett declared an interest in this item and took no part in the discussion or voting on the matter.

Allan Christensen, Manager Land Advisory Services and Bianka Griffiths, Specialist Technical Statutory Advisor attended this item online.

 

Resolution number FR/2023/19

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:  

That the Franklin Local Board:

a)      resolves to classify, pursuant to Section 16 (2A) of the Reserves Act 1977, Lot 407 Deposited Plan 420959 comprised in Record of Title 480000, as local purpose (drainage) reserve.

CARRIED

 

 

17

Local Board views on Notice of Requirement for a Counties Energy substation at 554a Kingseat Road, Kingseat

 

Katrina David, Senior Policy Planner, attended this item online.

 

Resolution number FR/2023/20

MOVED by Chairperson A Fulljames, seconded by Member A Kay:  

That the Franklin Local Board:

a)      receive the Notice of Requirement for a new substation at 554a Kingseat Road, Kingseat

b)      decline the opportunity to appoint a local board member to speak to the local board views at a hearing (if one is held) on the Notice of Requirement

CARRIED

 


 

18

Franklin Local Board representation on the Future Proof Strategy and Project

 

Resolution number FR/2023/21

MOVED by Deputy Chairperson A Cole, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      appoint the Franklin Local Board Chair, Angela Fulljames, as the Franklin Local Board representative on the Future Proof Implementation Committee.

b)      request that Local Board Services staff confirm the formalised appointment of Franklin Local Board Chair Angela Fulljames in writing to the Future Proof Implementation Committee secretary or other appropriate project administrator.

CARRIED

 

 

19

Draft Contributions Policy 2022, Variation A

 

Faithe Smith, Lead Financial Advisor, attended this item online.

 

Resolution number FR/2023/22

MOVED by Member L Soole, seconded by Member M Bell:  

That the Franklin Local Board:

a)          support the proposed draft Contributions Policy 2022, Variation A on the following basis:

i)      the burden of new infrastructure cannot continue to be funded by Auckland Council to the same levels and it makes sense for those benefitting from development to contribute to a greater degree.

ii)      new and timely civic amenity, funded by development contributions in Drury, will positively impact the value of new homes i.e. development contributions from Drury developments will benefit new Drury residents (and the residents of surrounding communities).

iii)    advice suggests that earlier delivery of infrastructure funded by development contributions could accelerate development and therefore the return to developers.

iv)    proposed development contribution levels, while increased, are similar to those in another greenfield area development such as in Hamilton, and therefore are not unreasonable.

v)      note that the board has limited opportunity to influence how development contributions are applied. This is a lost opportunity in terms of development of ‘fit for purpose’ and financially sustainable infrastructure. Some of this infrastructure will become the responsibility of the local board and therefore the board requests that appropriate staff return to the board with options to improve direct influence.          

CARRIED

 


 

20

Urgent Decision - Franklin Local Board input into the Resource Management Reform submission by Auckland Council

 

Resolution number FR/2023/23

MOVED by Member M Bell, seconded by Member A Kay:  

That the Franklin Local Board:

a)  notes the Urgent Decision of 2 February 2023, which provided the following feedback to the Auckland Council Governing Body on the Government’s Resource Management system reform amendment proposal:

Purpose and related provisions

i)          support in principle the purpose and related provisions

ii)         note that the interpretation of wellbeing is best made at the local level, which is anticipated by the exposure draft as being informed regionally.

iii)        suggest that this may be problematic in the Auckland context as urban wellbeing priorities may not align with and be prioritised over the well-being of those in rural Auckland.

Environmental limits

iv)        support a precautionary approach to environmental limits (minimum state or the maximum allowable harm of stress permitted) are required for air; biodiversity, habitats, and ecosystems; coastal waters; estuaries; freshwater; and soil.

v)         note that these limits could be different for different locations or circumstances and suggest that localised naturally occurring variances must be considered and accommodated through the National Policy Framework or through Natural and Built Environment Plans.

Key clauses for the National Planning Framework

vi)        support in principle replacing existing forms of national direction with a National Planning Framework, including combining existing functions and powers on the basis that this will provide integrated direction on matters of national significance or where consistency nationally or across parts of New Zealand would be desirable

vii)       suggest the National Policy Framework should anticipate conflicts relating to the environmental aspirations versus community well-being priorities and values and that the National Planning Framework should have sufficient flexibility to support local well-being priorities and variation

viii)      agree that the National Planning Framework should provide opportunities for early engagement with decision-makers, including local government (including local boards in the Auckland context) and that any engagement timeframes and processes for engagement should accommodate the Auckland Council shared governance structure.

Key clauses for the Natural and Built Environments Plans

ix)        note that the exposure draft proposes a Panel’s approach to plan preparation i.e. permanent bodies made up of one member from each local authority of the region, a number of mana whenua representatives, and one representative of the Minister of Conservation reflecting their interests in relation to the Coastal Marine Area. The board suggests that in the Auckland context this Panel should include accommodate representation from local boards to reflect the varying needs of the Auckland region, including a rural balance with urban interests.

x)         The natural and built environment plan proposes to expand the permitted activity class so that plan makers may draft permitted activity rules in a way that requires affected party approval and/or cultural values assessments. There are a range of everyday farming activities that depend on the certainty created by permitted activities. The requirement for a person or party to have to obtain affected party approval or a cultural values assessment for any permitted activity will create significant uncertainty, inefficiency and cost. The current permitted activity class should be retained as currently defined in the RMA

xi)        That Regional Spatial strategies map ‘Productive rural land use’ and should not specify individual types of land use e.g. vegetable cropping and pasture as these swap at times with the growers.

System efficiencies

xii)       support the principle of improved efficiency and complexity. The select committee is invited to add to this list and council could provide suggestions as part of its submission.

CARRIED

 

 

21

Franklin Local Board workshop records

 

Resolution number FR/2023/24

MOVED by Deputy Chairperson A Cole, seconded by Member G Holmes:   

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for:

i)       22 and 29 November 2022

ii)     6 and 13 December 2022

iii)    31 January 2023.

CARRIED

 

 

22

Governance Forward Work Calendar February 2023

 

Resolution number FR/2023/25

MOVED by Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      note the governance forward work calendar dated February 2023 (Attachment A).

 

CARRIED

 


 

23

Auckland Council's Performance Report: Franklin Local Board for Quarter Two 2022/2023

 

Orrin Kapua, Advisor, and Faithe Smith, Lead Financial Advisor, were in attendance for this item.

 

Resolution number FR/2023/26

MOVED by Member M Bell, seconded by Member A Kay:  

That the Franklin Local Board:

a)      receive the performance report for Quarter Two ending 31 December 2022.

b)      note that the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group half-year results for 2022/2023 are released to the New Zealand Exchange (NZX), which are expected to be made public on 28 February 2023.

c)      support the change in delivery method for ID 537 Waterways Protection Fund scheduled for February 2023, from a contestable funding round to reviewing already known opportunities.

d)      request that Local Board Services facilitate advice on opportunities for the           board to:

i)           optimise the 2022/23 local operational budget by identifying areas of likely underspend

ii)         facilitate financial support to local communities in recovery from the January floods and Cyclone Gabrielle, potentially utilising areas of underspend at the direction of the board.

CARRIED

 

 

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

The board closed the meeting with a karakia.

 

 

10.35am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................