Attachments of CCO Direction and Oversight Committee

Council Controlled Organisation Direction and Oversight Committee

09 March 2023

Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee
Forward Work Programme 2023

This committee deals with having a general overview and insight into the strategy, direction and priorities of all Council Controlled Organisations (CCO) and Ports of Auckland Limited, except Auckland Transport.

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Pūnga / Reason for work	Committee role (whakatau / decision and/or tika / direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2023
Area of work and Lead Department	Pūnga / Reason for work		Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Quarterly, Half-Year and Annual Reports CCO Governance and External Partnerships	Under the LGA and LGACA the council must regularly undertake performance monitoring of the CCO to evaluate its contribution to meeting its objectives, and the desired results identified in the SOI.	Committee to receive quarterly reports, receive, and adopt half yearly and annual reports. Progress to date:
Lead Councillor Updates CCO Governance and External Partnerships	Mayor Wayne Brown has appointed three lead councillors to attend the board meetings of CCOs allocated to them and report back to this committee each month.	Committee to receive updates from the CCO Lead Councilors Progress to date:
Ports of Auckland – Statement of Corporate Intent CCO Governance and External Partnerships	Under legislation Ports of Auckland Limited must deliver annually a statement of corporate intent not later than 1 month after the commencement of each financial year.	Seeking committee feedback of draft 2023/26 Ports of Auckland Limited Statement of Corporate intent in May 2023. Committee to receive the final 2023/26 Ports of Auckland Limited Statement of Corporate intent in June 2023. Progress to date:
Draft and Final SOIs CCO Governance and External Partnerships	Under legislation CCOs must deliver annually a draft statement of intent to its shareholders by 1 March 2023. Under legislation CCOs must deliver annually a final statement of intent to its shareholders by 30 June 2023. These dates can be extended one month by resolution of council under section 4, schedule 8 of the LGA 2002. This is a recommendation of the LOE report on 15 December 2022 to Governing Body. Covers: Watercare, Tāmaki Auckland Unlimited, Eke Panuku, Manukau Beautification Charitable Trust, COMET Auckland, and Contemporary Art Foundation.	Seeking committee approval of draft 2023/26 Statements of Intent from its substantive and non-substantive CCOs. The draft reports will come to committee for comments in May 2023. The final reports will come to committee for approval in August 2023. Progress to date:
Haumaru Housing – End of year results CCO Governance and External Partnerships	Haumaru Housing is a joint venture established by Auckland Council and The Selwyn Foundation. This will ensure the long-term provision of affordable housing services for older people in Auckland.	Haumaru Housing will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results. Results will be presented in a workshop in October 2023. Progress to date:
Tamaki Regeneration Company (TRC) - End of year results CCO Governance and External Partnerships	TRC is a Crown entity that is jointly owned by the government and Auckland Council. TRC is leading urban regeneration activity in Tāmaki to achieve four strategic objectives: social transformation, economic development, placemaking and housing resource.	TRC will report to the CCO Direction and Oversight Committee once a year to discuss performance and end of year results. Results will be presented in a workshop in October 2023. Progress to date:
Auckland International Airport – end of year results CCO Governance and External Partnerships	AIAL is an NZX listed company in which council has a 18.09% shareholding.	AIAL will report to CCO Oversight Committee once a year to discuss performance and end of year results. Results will be presented in a workshop in August 2023. Progress to date:
Letters of Expectation CCO Governance and External Partnerships	Council issues an annual letter of expectations to each of its substantive CCOs to inform the development of the CCOs’ Statements of Intent.	Seeking committee approval of the content of draft 2024-2025 letters of expectation. A report will be provided in December 2023. Progress to date:
Joint operating model for Auckland stadiums Tātaki Auckland Unlimited (TAU)	As noted in the Mayor’s Letter of Expectation (21 December 2023), TAU have been tasked to deliver a plan for a single operator for Auckland’s four main stadiums. Targeting committee receipt of a draft plan in June 2023	Committee to review draft plan in June 2023. Progress to date:
Review of non-substantive Council controlled organisations CCO Governance and External Partnerships	To ensure that the governance model for Council's non-substantive CCOs is appropriate. CCO/2020/21 approved the council undertaking a review of the status of non-substantive council-controlled organisations and the framework for undertaking the review.	Committee to make decisions about the future governance of non-substantive CCOs. Dates to be confirmed. Progress to date: