Agenda of Auckland Domain Committee - Monday, 13 March 2023

Auckland Domain Committee

13 March 2023

Auckland Domain Event Update

File No.: CP2023/02241

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an updated event schedule and review of events that have taken place in the Auckland Domain from 1 July 2022 – 30 June 2023.

Whakarāpopototanga matua

Executive summary

2. As required under the Auckland Domain Event Operational Guidelines, staff have compiled a summary of events that have been held or are due to take place on the Auckland Domain between 1 July 2022 – 30 June 2023 (Attachment A).

3. As per the Auckland Domain Event Guidelines, an event permit requires landowner approval from the Auckland Domain Committee. Staff are supporting organisers with advice for events planned from 1 July 2023. There are no permit applications ready for consideration that require Domain Committee approval.

4. As required under the Auckland Domain Event Guidelines, an event permit requires landowner approval from the Auckland Domain Committee six months prior to the proposed event date. In January 2023 we gained urgent delegated approval outside of this timeframe due to weather impacting park conditions and relocation of Gardens Music Festival, a large-scale music event (Attachment B).

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi / receive the Auckland Domain Event Update for the period 1 July 2022 – 30 June 2023.

Horopaki

Context

5. The Auckland Domain is a high-demand park for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and nearby hospitality offerings.

6. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

7. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if the event:

· is to be ticketed and/or;

· will take place over multiple days (more than 48 hours), including pack in and pack out and/or;

· requires an authorised road closure

8. Due to the unprecedented wet start to the event season, large events delivered over December 2022 and January 2023 incurred reinstatement costs and remediation to the parks post pack out which had a knock-on effect to the next event or community sport. We have provided reviews of those events this has impacted.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of events scheduled to be held in the Auckland Domain over the 2022-2023 event season

9. As of 1 February 2023, 18 permitted events were held in the Auckland Domain, with another 12 events scheduled before the end of June 2023.

10. A total of 30 permits will be issued by the Auckland Council Event Facilitation team over the 2022 to 2023 event season to take place in the Auckland Domain. (Attachment A)

11. In June 2023, staff will finalise the planning calendar for the 2023-2024 season. At that time, staff will provide the Domain Committee a forecast of events proposed for the Auckland Domain for the next events season.

Spring City Music Festival Review

12. Spring City was held on Saturday 26 November 2022.

13. Attendance for this first-time event was estimated to be between 9000 – 10,000.

14. Despite the wet start to the event season and significant rain fall on the event day, the event organiser chose to go ahead in the weather, which led to reinstatement requirements due to the impact to the Domain.

15. Table 1 shows the impact assessment review that was carried out post event using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Review assessment

Category	Review Assessment Post Event
Public restrictions Utilise zones / expanse of area occupied Impact on public vehicle access	Medium impact · The event occupied Zone 1a and surrounding areas resulting in displacement of sporting activities for up to five days. Sports groups were consulted and were relocated with no issues. · Vehicle access into and through the Domain was restricted by a required road closure. · All stakeholders within the Auckland Domain grounds were consulted and any access requirements were catered for by the traffic management company on the day. · Use of the other areas of the Domain continued with no impact or minimal disturbance to the regular users.
Amplified noise	Medium impact · Amplified music was in operation for the duration of the event 2.30pm – 10.30pm. · All noise limits must be consistent with permitted activities set out in Auckland Unitary Plan. There were no noise breaches or complaints received during or post event.
Infrastructure involved Duration and timing of event (including pack in and pack out) Impact on sports fields Event vehicle movements	Significant impact and damage occurred · Due to impact damage post a November event, the footprint had to be reassessed and layout of event changed with a relocation from the Outer Sports Fields to the Upper Sports Fields. · The event footprint required supporting a significant level of infrastructure including o 27x marquees (various sizes) o 1x stage (25m x 30m) o 4x 20ft refrigerated container units o 1km perimeter of 1.8m hera style fencing o Approx 18 food vendors o 125x toilets · The event originally required four days for pack in, one day for event delivery, and two days for pack out. Due to the impact and damage caused by the excessive rain fall and with advice from Parks and Community Facilities team, the time on site was extended from seven days to eight days. · The event required a road closure which disrupted vehicle access; however no complaints were received.

Category

Review Assessment Post Event

Public restrictions

Utilise zones / expanse of area occupied

Impact on public vehicle access

Medium impact

· The event occupied Zone 1a and surrounding areas resulting in displacement of sporting activities for up to five days. Sports groups were consulted and were relocated with no issues.

· Vehicle access into and through the Domain was restricted by a required road closure.

· All stakeholders within the Auckland Domain grounds were consulted and any access requirements were catered for by the traffic management company on the day.

· Use of the other areas of the Domain continued with no impact or minimal disturbance to the regular users.

Amplified noise

Medium impact

· Amplified music was in operation for the duration of the event 2.30pm – 10.30pm.

· All noise limits must be consistent with permitted activities set out in Auckland Unitary Plan. There were no noise breaches or complaints received during or post event.

Infrastructure involved

Duration and timing of event (including pack in and pack out)

Impact on sports fields

Event vehicle movements

Significant impact and damage occurred

· Due to impact damage post a November event, the footprint had to be reassessed and layout of event changed with a relocation from the Outer Sports Fields to the Upper Sports Fields.

· The event footprint required supporting a significant level of infrastructure including

o 27x marquees (various sizes)

o 1x stage (25m x 30m)

o 4x 20ft refrigerated container units

o 1km perimeter of 1.8m hera style fencing

o Approx 18 food vendors

o 125x toilets

· The event originally required four days for pack in, one day for event delivery, and two days for pack out. Due to the impact and damage caused by the excessive rain fall and with advice from Parks and Community Facilities team, the time on site was extended from seven days to eight days.

· The event required a road closure which disrupted vehicle access; however no complaints were received.

Coca-Cola Christmas in the Park Review

16. Coca Cola Christmas was held on Saturday 10 December 2022.

17. Attendance for the event has varied over the years and for 2022 it was estimated to be between 8000 – 10,000.

18. Unfortunately we had an unprecedented wet start to the event season and significant rain fall on the event day. The event organiser chose to go ahead in the weather, which led to significant reinstatement requirements due to the impact to the Domain.

19. The event organiser has delayed the acceptance of the reinstatement bill which has led to the footprint remaining damaged for longer than required and displaced community sport and other events to not take place.

20. Table 1 shows the impact assessment review that was carried out post event using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Review assessment

Category

Review Assessment Post Event

Public restrictions

Utilise zones / expanse of area occupied

Impact on public vehicle access

Medium impact

· The event is free community event with no restriction to members of the public attending.

· It was the first event held since 2019 due to COVID.

· The event occupied Zone 1a and surrounding areas resulting in displacement of sporting activities for up to five days. Sports groups were consulted and were relocated with no issues.

· Vehicle access into and through the Domain was restricted by a required road closure.

· All stakeholders within the Auckland Domain grounds were consulted and any access requirements were catered for by the traffic management company on the day.

· Use of the other areas of the Domain continued with no impact or minimal disturbance to the regular users.

Amplified noise

Medium impact

· Amplified music was in operation for the duration of the event 12.30pm – 8.30pm.

· All noise limits must be consistent with permitted activities set out in Auckland Unitary Plan. There were no noise breaches or complaints received during or post event.

Infrastructure involved

Duration and timing of event (including pack in and pack out)

Impact on sports fields

Event vehicle movements

Significant impact and damage occurred

· Due to impact damage post a November event, the footprint had to be reassessed and layout of event changed with a relocation from the Outer Sports Fields to the Upper Sports Fields.

· The event footprint required supporting a significant level of infrastructure including

o 9x marquees (various sizes)

o 1x stage (25m x 15m)

o 375m2 of concert stage fencing

o 1x front of house tower (12m)

o 1x Christmas Tree

o 4x speaker towers (14m and 12m high)

o 4x security light towers

o Approx 15 food vendors

o 186x toilets

· The event originally required seven days for pack in, one day for event delivery, and three days for pack out. Due to the impact and damage caused by the excessive rain fall and with advice from Parks and Community Facilities team, the time on site was extended from eleven total days to eighteen days.

· The event required a road closure which disrupted vehicle access; however no complaints were received.

Garden Music Festival Review

21. Garden Music Festival was scheduled to be held on 29 January 2023 at Victoria Park.

22. Staff received an event permit application from Endeavour Live Limited (Endeavour Live) for the Gardens Music Festival to be relocated to the Auckland Domain for Sunday 29 January 2023.

23. Staff gained urgent approval (Attachment B) outside of the standard Domain Committee six-month timeframe due to the urgent requirement for the event to be relocated to a suitable location, due to their current location no longer being a viable option.

24. The event began pack in, unfortunately the Auckland Anniversary floods changed their plans, and they moved the event indoors to Spark Arena.

25. Due to the weather and conditions of the fields, infrastructure remained onsite until it was more stable, and fields had dried to lessen potential damage.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption

27. Minimising the potential climate impact of all events in Auckland Domain and across Tāmaki Makaurau is a key consideration within the event facilitation process, in particular the organisers goals towards operating a zero-waste event model.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

30. As part of the wider facilitation process, staff seek feedback from the Waitematā Local Board, sports groups, and other stakeholders on the event, as outlined under Next Steps and as more detailed information becomes available.

31. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

Tauākī whakaaweawe Māori

Māori impact statement

32. The Auckland Domain is a significant site for many iwi groups in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

33. Staff have not currently identified any significant impacts for Māori in the event permitting process in 2022/2023.

34. If required, event organisers will be advised to consult with Mana Whenua through the facilitation process. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

35. The event facilitation process allows the council to recover costs for remedial works that maybe required following an event. As above impact statements have highlighted, there have been reinstatement costs for event organisers due to the wet event season we have had.

36. Spring City invoice was $16,768.25 issued on the 5 December 2022, accepted and remediation completed.

37. Coca Cola Christmas in the Park was invoiced $63,313.56 and the invoice was disputed by the event organiser, so remediation work was not completed.

38. The Domain has made a great recovery with little mowing and lots of rain over two months. The field was reassessed on the 9 February 2023, and the quote was reissued because the same level of remediation was not required.

39. On 21 February 2023, the remediation costs were requoted at $13,745.20 and provided to the organiser. The organiser continued to dispute the remedial costs.

40. On 28 February 2023, we notified the organiser that as they were not willing to accept responsibility or pay for the reinstatement costs, as per their issued Auckland Council Event Permit, they were breaching of permit conditions set by Auckland Council. Staff continue to work with the organiser to resolve this matter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The event facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event for all.

42. Although the Auckland Domain Committee gives landowner approval, the process does not stop there. Further stakeholder consultation and approvals are required under the Public Trading, Events and Filming Bylaw (2022).

43. Event Facilitation staff always work with stakeholders, including the Auckland Hospital, to meet their requirements, however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

Ngā koringa ā-muri

Next steps

44. Ongoing operational delivery because as part of the Public Trading, Events and Filming Bylaw 2022, all events in public open space are required to have an event permit.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Domain Event Calendar 01 July 2022 – 30 June 2023
b ⇨	Delegate Authority Report – Gardens Festival 29.01.2023

Ngā kaihaina

Signatories

Author

Lisa Kent - Team Leader Event Facilitation (Central)

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Martin van Jaarsveld - Head of Specialist Operations. Parks and Community Facilities

Auckland Domain Committee

13 March 2023

Pukekawa Auckland Domain – Work Programme Update

File No.: CP2023/02324

Te take mō te pūrongo

Purpose of the report

1. To provide the Pukekawa Auckland Domain Committee with an update on the work programme in the Domain.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 16 May 2022, the Auckland Domain Committee endorsed the three-year capex work programme for the Domain. This programme, together with the Community Facilities regional capex work programme was approved by the Parks, Arts, Community and Events Committee. The budget allocations for the current financial year projects are listed in this report.

3. A further update on the 2022/2023 work programme was provided to the committee at their 15 August 2022 meeting.

4. Works on the Wintergardens are near completion. This has been a significant project and will be celebrated with an opening now scheduled in mid-March. The Wintergarden’s boiler renewal and installation of CCTV cameras are also complete.

5. Other works have commenced on the Grandstand and lighting renewals and the renewal of the mirror pond renewal is complete.

6. Work on the first of the four new pathway connections will commence in mid-March and a traffic impact assessment has been undertaken to inform the further design of the other paths.

7. These projects and general information on managing the Domain are discussed in more detail in the report.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi/receive the Pukekawa Auckland Domain – Work Programme Update report.

b) tuhi ā-taipitopito/note that the Wintergarden Tropical House seismic works have been completed within budget, and that this facility will be open to the public in March.

c) tuhi ā-taipitopito/note that replacement of the Wintergarden natural gas boiler with a clean burning biomass wood pellet burner will positively contribute towards reducing carbon emissions and contribute towards achieving Auckland’s Climate Action Plan.

Horopaki

Context

Update on the Current Year Work Programme

8. The following table shows the current financial year work programme and budget allocation.

Project	Description	Budget Source	2021/22	2022/23	2023/24
Pathway connections	Development of four priority pathway connections as approved by the Auckland Domain Committee and Waitematā Local Board. Construction  Parnell Station to Lovers Lane Design and consenting · Titoki St carpark to Football Rd · Football Road End to the Crescent · Centennial Path to Grafton Mews	AT - fully funded		$667,724.21	TBC
CCTV at the Wintergardens	Install CCTV at the Wintergardens FY22/23 - physical works	ABS: Capex - Development	$0	$20,000	$60,000
Grandstand building renewal	Renew the heritage grandstand building at Auckland Domain FY22/23 - investigation and design FY23/24 - physical works	ABS: Capex - Regional Renewal	$0	$50,000	$200,000
Lighting renewal	Renew lighting network at Auckland Domain. FY20/21 - investigation and design FY21/22 to FY22/23 - physical works	ABS: Capex - Regional Renewal	$0	$100,000	$300,000
Mirror Pond renewal	Renew the Mirror Pond at Auckland Domain FY22/23 - physical works	ABS: Capex - Regional Renewal	$0	$75,000
Wastewater pipe renewal	Renew wastewater pipes in the Auckland Domain FY21/22 - investigation and design FY22/23 - physical works	ABS: Capex - Regional Renewal	$100,000	$0	$250,000
Wintergardens - renew full facility	Full facility renewal including seismic strengthening FY18/19 - investigation and design FY20/21 to FY22/23 - physical works.	ABS: Capex - Development, ABS: Capex - Regional Renewal, Seismic Strengthening	$4,537,537	$2,213,256	$0
Wintergardens boiler renewal	Renew Wintergardens boiler FY22/23 - physical works	ABS: Capex - Regional Renewal	$100,000	$209,836 (Sustainability fund)	$0

9. The following table shows a few works programmed into the following financial year with their current budget allocation, where some preliminary investigation has commenced. These form part of the approved three-year work programme.

Project	Description	2023/24	2024/25	2025/26
Address Sports Field Drainage	Improve the drainage of the sports fields on the Auckland Domain FY23/24 - investigation and design FY24/25 - physical works	$20,000	$380,000	$0
Renew Historic Glasshouses	Renew the historic glasshouses at Auckland Domain FY23/24 - investigation and design FY24/25 - FY25/26+ - physical works	$70,000	$230,000	$1,100,000
Renew Centennial and Watson Bequest walkways	Renew the Centennial and Watson Bequest walkways at Auckland Domain FY23/24 - investigation and design FY24/25 - FY25/26+ - physical works	80,000	240,000	1,200,00

10. The following table gives a summary of the progress of the work programme projects delivered this financial year.

Project	Progress update
Pathway connections	Lower Domain Drive to Parnell Train Station (site4); · Current status: At contract negotiation stage of the physical works. · Next steps: Physical works due to commence mid-March, as waiting on consents. Expected to take 12 weeks. There will be a delay in installing the lighting as 26 week lead in time to get to NZ. Paths along The Crescent (site2) and Grafton Mews (site3); · Current status: Traffic Impact Assessment (TIA) has been undertaken but will need some further data as Grafton Mews was temporarily closed during part of the survey. Once completed this will determine any impacts of changing Grafton Mews to one way. This information will then accompany the resource consent. · Next steps: To complete detailed design, consenting by end of FY23. Currently there is no funding in place for delivery. Titoki Street Carpark to Football Road (site1) · Working with AT to ensure impacts of this project and the AT led Carlton Gore entrance improvements are aligned (this project will be workshopped with the committee in the next few months). Note: Currently there is no funding in place for delivery of this project.
CCTV at the Wintergardens	This project has recently been completed which included installing 16 cameras.
Grandstand building renewal	Before Christmas works on the roof and high, gable-end areas were completed. The contractor is now completing a range of remedial works including timber repairs, plumbing works and painting, plus repairing the stone wall and asphalt in front of the building. Works are expected to be completed by the beginning of April.
Lighting renewal	Lights have been installed around the duck pond. There has been some difficultly with the supply of pole top lights required for renewals in Lovers Lane and elsewhere in the park. Works are anticipated to be completed in April.
Mirror Pond renewal	The resurfacing of the water feature was completed in November, and it is now operational.
Wastewater pipe renewal	Resource consent has been lodged. Detailed design and tender documents are underway and to be completed in March. Physical works anticipated to be completed in 23/24 financial year.
Wintergardens - renew full facility	The Tropical House seismic steel works are to be completed on the 14^th of March 2023. The opening is scheduled on the 15^th of March. The delay to complete the project was caused by some extra works required by the Wintergarden staff, including added shade sails and irrigation taps in front of the house.
Wintergardens boiler renewal	The natural gas boiler has been replaced by a clean burning biomass wood pellet burner. The project was completed in January and staff have been trained. Approx. 100 tonnes of CO² will no longer be emitted per year, and operational costs are reduced by $25,000 per year. The project was delivered on time and under budget.
Accessibility audit	The audit was undertaken in late 2022 and a report provided a range of recommendations that looked at website content, on site signage and physical improvements to paths and connections that would enhance accessibility to people with a range of disabilities and access needs. The audit will be workshopped with the committee in the next few months.
Address Sports Field Drainage	The aim is to improve drainage without irrigation and with minimal disruption to the normal use of the fields. The project involves creating a sandy loam surface layer to maintain infiltration/reduce the severity of surface sealing. This will be implemented gradually over a period of time without the need to establish a new turf cover.
Renew Historic Glasshouses	The same heritage architects from the Wintergardens have completed a draft site plan and elevations. A report with the scope is to be ready mid-April.
Renew Centennial and Watson Bequest walkways	A meeting is to be held in early March to define the new scope for these walkaways.

Tātaritanga me ngā tohutohu

Analysis and advice

11. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

13. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Resilience of design, taking into account the recent impacts of the weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. This report reflects the delivery of the approved work programme and is in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

16. The Parks and Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

17. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

18. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

19. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. There are no substantive risks identified at this point in time.

21. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

22. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin van Jaarsveld - Head of Specialist Operations. Parks and Community Facilities
Authoriser	Taryn Crewe - General Manager Parks and Community Facilities

Auckland Domain Committee

13 March 2023

Pukekawa Auckland Domain – Flooding and Cyclone Damage

File No.: CP2023/02328

Te take mō te pūrongo

Purpose of the report

1. To provide the Pukekawa Auckland Domain Committee with an update on the recent flooding and cyclone damage within the Domain.

Whakarāpopototanga matua

Executive summary

2. The recent Auckland weather events have had a significant impact on the Domain in regard to flooding impacts on the sports fields, the duck pond and tracks. Wind and waterflows have also damaged trees and plants. Lessees have advised they have experienced some extensive damage too.

3. Updates on the storm and cyclone damage were sent to Committee members on 2 and 23 February 2023.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi / receive the Pukekawa Auckland Domain - flooding and cyclone damage update report.

Horopaki

Context

4. The heavy rainfall on 27 January 2023 caused major flooding in the Domain and this was closely followed by a further rain event on 31 January 2023 and then Cyclone Gabrielle. The committee has previously been provided updates on these events. To recap, the flooding impacted the lower sports fields, the area around the duck pond, the track network and lessee areas.

5. Like many other parks, Pukekawa Auckland Domain played a critical role in retaining flood waters during the severe weather events. It lessened the impact on the surrounding properties. The sports fields became a lake and helped to retain a significant volume of flood water.

A picture containing grass, sky, outdoor, field

Description automatically generated

6. The water receded relatively quickly due to the volcanic loam soil conditions. There has been some good natural recovery. Works have been undertaken to remove dead grass and silt and the fields have been fertilised. They will be under sown with ryegrass once we get regular rain, in preparation for the winter season. Cricket is scheduled to commence again at the beginning of March and the fields are on track to support the Urban Polo event.

A picture containing grass, outdoor, sky, field

Description automatically generated

7. There were a number of trees damaged in both events with eleven requests received following the first event and six following the cyclone. All requests were attended and made safe, and those that were deemed critical, five in total, have been addressed relatively quickly.

A picture containing outdoor, tree, grass, sky

Description automatically generated

A tree in a grassy field

Description automatically generated with low confidence

8. The duck pond overflowed due to a blockage in the drain. This has been fixed and the pond is now back to normal levels.

9. Many plants at the duck pond did not survive the floods. These will be replaced over the coming months.

A picture containing tree, outdoor, plant

Description automatically generated

10. Some bush tracks have been damaged and are unsafe for public use. Access to the damaged tracks have been temporarily blocked until a repair plan is put in place.

11. Most footpaths around the Domain were covered by debris and many drains were blocked. These were cleaned up immediately after the cyclone.

12. The lessees were contacted and asked how they fared through the weather events. The ASB Tennis Centre was significantly impacted with Stanley Street and Tennis Lane flooding. The carpark was flooded for a number of days. During the January event water flowed down Lower Domain Drive and flow paths came over the bank, bringing gravel onto the courts. Electrical boxes within the facility were damaged. Following the cyclone, they have had to address a couple of fallen trees too.

13. The Auckland Bowling Club had flooding in their clubrooms, but not so much on the greens. They noted the treed bank behind the clubrooms creates an ongoing issue with leaf fall blocking their drains and creating a very damp feeling to the clubrooms.

14. The Wintergarden Kiosk’s roof leaked during the January event, but nothing significant.

15. Parnell Tennis Club advised their courts were flooded along with the downstairs area of their clubrooms which accommodates their toilets.

Tātaritanga me ngā tohutohu

Analysis and advice

16. This report provides an operational update on the flood and cyclone impact and response. Analysis or advice is not provided as the focus is on implementation and response. A decision is not required.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

18. Council’s response to the flood and cyclone damage, including the management of the ponds, streams and overflow areas will increase the resilience of the Domain and wider catchment as climate change increases the intensity and likelihood of flooding and rain events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Several teams within the Parks and Community Facilities Department (PCF) collaborated to ensure an efficient and effective response.

20. The Event Facilitation team within the Regional Services and Strategy Department liaised with PCF on upcoming events in the Domain and the impact of the flood and cyclone on those events.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. The Pukekawa Auckland Domain holds significant Māori cultural history including pa sites, landforms and vegetation.

23. The flood and cyclone did not have a significant impact on the cultural sites.

Ngā ritenga ā-pūtea

Financial implications

24. The financial impact of the storms and cyclone has not yet been assessed.

25. Most of the costs associated with the flooding and cyclone is operational in nature.

26. The repair costs of the bush tracks will be assessed as part of the repair plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no substantive risks identified at this point in time.

28. All tree related requests were attended and made safe immediately.

29. The tracks that are unsafe for public use have been temporarily closed until remediation works have been completed.

Ngā koringa ā-muri

Next steps

30. Ongoing operational response.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin van Jaarsveld - Head of Specialist Operations. Parks and Community Facilities
Authoriser	Taryn Crewe - General Manager Parks and Community Facilities

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, (ONZM)
Members	Member Alexandra Bonham
	Cr Christine Fletcher, QSO
	Member Genevieve Sage
	Cr Sharon Stewart, QSM
IMSB Members	To be confirmed

Author	Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations. Parks and Community Facilities