Agenda of Kaipātiki Local Board - Wednesday, 15 March 2023

1 Nau mai | Welcome

The meeting will be opened with a Karakia.

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2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 February 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Men's Shed North Shore Trust

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Men’s Shed North Shore Trust.

Whakarāpopototanga matua

Executive summary

2. Dave Whiting, Secretary, Men’s Shed North Shore and Jim Andrews, Trustee, Men’s Shed North Shore, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation.

b) thank Dave Whiting, Jim Andrews and the Men’s Shed North Shore Trust for their attendance and presentation.

Attachments

a 15 March 2023 - Kaipātiki Local Board Business Meeting - Men's Shed presentation to Kaipātiki Local Board 169

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member Adrian Tyler for consideration under item 12.

No.	Title	Page
a ⇩	15 March 2023 - Kaipātiki Local Board - Notice of Motion: Endorsing the Waitakere Ranges Local Board’s Resolution on Extreme Weather Events and Proposed Plan Change 78	11

Kaipātiki Local Board

15 March 2023

New lease approval at 39 Birkenhead, Avenue

File No.: CP2023/02198

Te take mō te pūrongo

Purpose of the report

1. To seek local board approval on a new lease at 39 Birkenhead Avenue, Birkenhead.

Whakarāpopototanga matua

Executive summary

2. The building at 39 Birkenhead Avenue, Birkenhead, contains a split-level structure adjoining a public viewing platform and overlooking the Kaimataara ō Wai Manawa / Le Roys Bush Reserve.

3. In February 2016, the local board approved a lease term of eight years with one right of renewal of five years to Bungalo Enterprise Limited.

4. In August 2022, Eke Panuku cancelled the lease due to the tenant not meeting their obligation.

5. Eke Panuku tested the market through several leasing agencies to find a suitable tenant. There was limited interest due to the building layout and a challenging leasing market. This report recommends LMY Limited as the preferred tenant.

6. This report seeks local board approval on a term of six years with two rights of renewal of six years (6+6+6) for the purpose of operating a licensed restaurant at 39 Birkenhead Avenue.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) approve subject to the satisfactory conclusion of any required statutory processes, a lease term of six years with two rights of renewal of six years to LMY Limited for the purpose of operating a licensed restaurant on the Kaimataara ō Wai Manawa site at 39 Birkenhead Avenue, Birkenhead.

Horopaki

Context

7. In February 2016, the Kaipātiki Local Board approved a lease on the premises at 39 Birkenhead Avenue for the purpose of establishing a café on the Kaimataara ō wai Manawa site. The lease was for a term of eight years with one right of renewal of five years to Bungalo Enterprises Limited (resolution number KT/2016/18).

8. Eke Panuku managed the commercial lease since February 2017 that was assigned to Telma Hospitality Limited in September 2020. The tenant was unable to meet their lease obligations and the lease was consequently cancelled in August 2022.

9. The public viewing platform alongside the building is managed by the Community Facilities team within council.

10. After the property became vacant, Eke Panuku listed the property for lease through several agencies and attended a workshop with the local board in November 2022 to seek local board direction and feedback on a new lease.

11. The leasing agents advised that two key challenges in leasing the premises include:

· The layout of the building including the kitchen location

· Inability to use the public viewing platform as additional outdoor seating.

12. Through the leasing process, three offers were presented to Eke Panuku and a preferred applicant was selected.

13. The local board is the allocated decision-maker in relation to the leasing of facilities on local parks.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Eke Panuku is seeking local board decision to approve a new lease with the following details:

Proposed Lease Details

Lessee	LMY Limited
Permitted Use	Licensed Restaurant
Commencement	1 June 2023
Term	Six (6) years
Renewal	Two (2) rights of renewal of six (6) years
Final Expiry	31 May 2041
Premises / Area	39 Birkenhead Ave, Birkenhead – approximately 103 sqm premises, 38 sqm balcony and 28 sqm covered front dining

15. The proposed lessee has requested a term of (6+6+6) to support a significant investment into the fitout which includes a building consent application for an additional kitchen/extraction upstairs. The lessee has owned and successfully operated a number of Korean and Japanese restaurants over the past 25 years both in Japan and New Zealand.

16. Eke Panuku consulted with the Regional Service Strategy team within council to seek advice regarding the draft Kaipātiki Local Parks Management Plan. The plan contemplates for a ‘food and beverage’ lease on this part of the land and has been publicly consulted on and is due to be adopted in August 2023. The team confirmed that no submissions were received opposing the contemplated lease.

17. The land is held under the Local Government Act 2002 (LGA 2002) which under section 138 requires that a new lease for more than six months must be publicly consulted upon. Eke Panuku recommends that the lease application be approved subject to concluding any required statutory processes which include public consultation and iwi engagement in accordance with section 82 of the LGA 2002.

18. Eke Panuku does not anticipate community objections to the proposed lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The decision to approve a new lease has no impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The proposed lease has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Eke Panuku attended a workshop and circulated two memos to the local board to provide information about the leasing of the premises.

22. Eke Panuku anticipate that the potential tenant LMY Limited will complement the current wider Birkenhead offering.

23. The draft Local Parks Management Plan (LPMP) has been recently consulted on in accordance with the Reserves Act 1977. The draft LPMP contemplates a food and beverage lease and there were no public comments provided opposing such use.

24. Eke Panuku will undertake public consultation to fulfil statutory obligations under section 138 (LGA 2002), however, based on the outcome of the recent consultation on the draft LPMP, Eke Panuku does not anticipate receiving feedback opposing the proposed lease.

Tauākī whakaaweawe Māori

Māori impact statement

25. Kaimataara ō wai Manawa is the name gifted by mana whenua for this special place that will enable people to watch over Wai Manawa.

26. Eke Panuku will engage with Māori to seek their views as required.

Ngā ritenga ā-pūtea

Financial implications

27. Auckland council revenue would be optimised by offering the term requested and acting promptly to get the premises leased and receiving rent for the tenancy which is currently vacant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. If the premises remain vacant there is a risk of vandalism and break-ins also a loss of income to the council.

29. There is a risk of losing the proposed tenant in a challenging market.

Ngā koringa ā-muri

Next steps

30. Eke Panuku will inform LMY Limited of the local board’s decision on the outcome of the application for a new commercial lease.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Lisa Partis - Precinct Property Manager, Eke Panuku Development

Authorisers

Ruth Jost – Head of Property Portfolio, Eke Panuku Development

Trina Thompson - Local Area Manager

Kaipātiki Local Board

15 March 2023

Kaipātiki Local Climate Action Plan

File No.: CP2023/02006

Te take mō te pūrongo

Purpose of the report

1. To adopt the Kaipātiki Local Climate Action Plan and reallocate $20,000 of funding to local community climate projects.

Whakarāpopototanga matua

Executive summary

2. This report presents the ‘Kaipātiki Local Climate Action Plan’ for the board’s adoption (refer to Attachment A). It also recommends that the $20,000 budget set for a climate action activator during the 2022/2023 financial year be reallocated to non-contestable community climate action grants.

3. The local board allocated $20,000 of its locally driven initiatives operational budget towards the development of a local climate action plan in 2021/2022 (resolution number KT/2021/84).

4. The draft Kaipātiki local climate action plan was developed during the 2021/2022 financial year with input from community stakeholders facilitated by Kaipātiki Project, council staff and council-controlled organisations. Workshops with local board members were held during the development of the plan.

5. Several hui on local climate action plans were held with mana whenua representatives. These identified the need for further work by staff and local board members to build relationships with mana whenua and identify opportunities for Māori-led climate initiatives. Staff will continue to work with mana whenua to build these relationships and deliver on opportunities for Māori-led climate initiatives.

6. The local climate action plan identifies local actions to deliver on all eight priority areas in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and is aligned with the Kaipātiki Local Board Plan 2020.

7. The action plan brings together current and planned initiatives of the council, local board, council-controlled organisations, and key community-based organisations. It identifies various opportunities to reduce greenhouse gas emissions or adapt to climate impacts through extending existing initiatives or starting new projects.

8. The draft plan was refined through several workshops with the current local board from December to February 2023. Staff now recommend that the plan be adopted.

9. The local board also allocated $20,000 of its locally driven initiatives operational budget towards a climate action activator in 2022/2023. This activity was delayed pending the completion of the plan.

10. The local climate activator role was intended to be held by an individual, or by a community group who would work to amplify climate action in the community.

11. Procuring a local climate action activator for the remaining few months of the financial year would only be a viable course of action if the programme will continue next financial year. This may not occur given the projected budget constraints indicated in the draft Annual Budget Plan 2023/2024.

12. Given this, staff developed an alternative option of allocating the activator budget to non-contestable grants for community climate projects. This was discussed with the board at a workshop on 22 February 2023. The board provided feedback on community projects and also asked that a small portion of the budget be used for branding to raise awareness of the board’s work on climate change.

13. Based on the board’s feedback, staff have analysed three options for allocating the $20,000 (see Attachment B):

· Option A: Recommended - Provide $19,000 of non-contestable grant funding to three community-led climate projects, including a bike trailer, a slip restoration project and a circular economy initiative. Invest $1,000 into branding awareness.

· Option B: Provide $19,000 of non-contestable grant funding to the slip restoration project. Invest $1,000 into branding awareness.

· Option C: Allocate $20,000 to recruitment of a part-time climate activator. This option would only be viable if funding is available for the role in 2023/2024.

14. Staff recommend Option A, which will provide support for a range of community projects that align to the Communities and Coast, Transport, and Economy priorities in the climate plan. This option is preferred as it will contribute to both emissions reduction and adaptation outcomes.

15. Following the local board’s approval of the Kaipātiki Local Climate Action Plan and reallocation of the 2022/2023 local climate activation funding, staff will oversee the delivery of the projects chosen by the local board.

16. The board will receive regular updates on the project through their quarterly reports. The board will receive regularly updates via quarterly updates and an annual update on key indicators and actions in the plan.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) adopt the ‘Kaipātiki Local Climate Action Plan’ as per Attachment A.

b) delegate to the Kaipātiki Local Board Chairperson the ability to approve minor amendments to the Kaipātiki Local Climate Action Plan.

c) note that staff will continue to work with mana whenua to identify more opportunities to partner with them on climate/te taiao projects in the local board area.

d) approve the reallocation of the $20,000 climate action activation budget set aside within the 2022/2023 environmental work programme to non-contestable community climate action grants and Kaipātiki Local Board funded branding as listed below:

Community group and project	Proposed Budget	a)
Pest Free Kaipātiki – Greening Scars on the Landscape	$10,000	b)
Highbury House – Repair Cafes	$1,000	c)
Bike Kaipātiki – Pop-up Bike Maintenance	$8,000	d)
Kaipātiki Local Board funded branding	$1,000	e)

Horopaki

Context

17. In 2019 Auckland Council declared a Climate Emergency and in 2020 Auckland Council launched ‘Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’.

18. The Auckland Plan and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan lay the foundation for Auckland’s transformation to a resilient, zero carbon community which is actively adapting to the impacts of climate change.

19. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out a decarbonisation pathway and two core goals:

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050

· to adapt to the impacts of climate change by ensuring we plan for the changes we face under our current emissions pathway.

20. For the aspirations of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan to be realised, local communities must be aware, engaged, and contributing to climate action mitigation efforts.

21. Local boards may contribute to fulfilling Te Tāruke-ā-Tāwhiri through:

· leading delivery of local board projects that support increased community awareness of climate issues and encourage action to reduce emissions

· provision of funds through grants and other mechanisms to support delivery of community or Māori-led climate action projects

· partnering with businesses and other key organisations to deliver climate action.

Kaipātiki Local Climate Action Plan

22. To achieve these goals, the Kaipātiki Local Board allocated $20,000 in their 2021/2022 local board work programme to support development of the plan.

23. Using these funds, staff have collaborated with the community to develop a local climate action plan. The plan defines focus areas at a local level that align with ‘Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan’ and will contribute to Auckland’s overall greenhouse gas emission reduction target.

24. The action plan was developed in alignment with the Kaipātiki Local Board Plan 2020. In particular, the action plan supports the Local Board Plan (2020) outcomes that ‘Our natural environment is protected and restored for future generations to enjoy’ and ‘Our people have many transport options and can easily and safely move around and find their way’.

25. Thirteen community organisations contributed to the development of the plan as well as Auckland Council staff, and staff from council-controlled organisations. The community contributors are identified in the appendix to the action plan document (Attachment A).

26. Due to the impacts of COVID-19, face-to-face community engagement was limited. Instead, an online hui was facilitated with the community by a local community partner, Kaipātiki Project, to develop the draft plan. This was followed by interviews with subject matter experts for additional input.

Kaipātiki Local Climate Action Plan Activation

27. In 2022/2023, the Kaipātiki Local Board allocated $20,000 towards employing a local climate action activator. This activity was delayed pending the completion of the local climate action plan.

28. The local climate activator role was intended to be held by an individual, or by a community group. The local activator would work part-time to encourage and amplify climate action in the community based on the key priorities and opportunities identified within the local climate action plan.

29. Procuring a local climate action activator for the remaining few months of the 2022/2023 financial year would only be a viable course of action if the programme will continue next financial year, which may be unlikely given the projected budget constraints indicated in the draft Annual Budget Plan 2023/2024. There is also a risk that a suitable candidate may not be found in time for the budget to be spent.

30. Given the uncertainty of future funding for a local climate action activator and the limited time available within the 2022/2023 financial year, staff have identified alternative options for utilising the climate action plan activation budget, which are detailed in Attachment B. These options were discussed with the board at a workshop on 22 February 2023 and are outlined in the analysis and advice below.

Tātaritanga me ngā tohutohu

Analysis and advice

Content of the Kaipātiki Climate Action Plan

31. The local climate action plan focuses on promoting actions by individuals, households and businesses which will lead to a reduction in greenhouse gas emissions. It also includes consideration of how the board can reduce emissions from infrastructure and buildings in the board area. It gives effect to both local board and regional outcomes which relate to sustainability, carbon reduction and caring for the environment.

32. The action plan aligns with council’s regional Live Lightly programme, which involves collaboration between community groups, Auckland Council, and partners to engage with Aucklanders about how they can take action to reduce their greenhouse gas emissions and live a low carbon lifestyle.

33. Feedback from community during the development of the Live Lightly programme indicated a need to focus on low or no-cost solutions and initiatives enabling behaviour change, and this feedback has been considered through the development of the local climate action plan.

34. The action plan builds on Kaipātiki Local Board’s existing environmental and sustainability initiatives and focuses on the eight action priority areas from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. These action areas are listed below, and are further detailed in Attachment A to this report:

· Natural Environment

· Built Environment

· Transport

· Economy

· Community and Coast

· Food

· Te Puāwaitanga ō Te Tātai

· Energy and Industry.

35. For each of these action areas, the action plan includes:

· goals based on achieving regional, national, and global greenhouse gas emission reduction targets.

· opportunities to amplify existing regional and local initiatives.

· actions suggested through consultation with community stakeholders, including:

o flagship climate action projects for which seed funding should be prioritised by the board where needed and as funding allows over the next three years.

o a monitoring framework for measuring progress against these targets.

36. The action plan includes quantitative detail on specific targets, as well as a proposed programme to measure progress against these (refer to Attachment A page 60).

37. The plan identifies priority areas for the board to support emissions reductions (particularly in relation to the built environment, active transport, energy, and the economy) and key areas to promote climate resilience (particularly, in relation to food and the natural environment).

38. Within the action plan seven flagship projects have been identified. Flagship projects are activities identified as being particularly impactful in reducing carbon emissions and/or empowering community resilience within key priority areas. Flagship projects are detailed in Table One.

Table One: Kaipātiki Climate Action Plan Flagship projects

Action area	Flagship Project
Natural Environment	Develop a programme of funded tree plantings from the planting opportunities set out in the Kaipātiki Urban Ngahere Action Plan 2020.
Built Environment	Investigate installing solar on facilities with significant solar potential, including: Birkenhead Pool and Leisure Centre Kaipātiki Local Board Office Glenfield Pool and Leisure Centre.
Transport	Champion opportunities for improved active travel within the forthcoming update to the Kaipātiki Connections Network Plan (for example, Wairau Road and Albany Highway).
Economy	Host new programme with the Sustainable Business Network, and business and town centre associations to help businesses measure and reduce climate emissions.
Community and Coast	Fund the establishment of a community climate activation programme to support community activities to implement plan.
Food	Support community-led low carbon food initiatives such as community gardens, markets, cooking lessons, plant-based meal choices, community fridges, and urban farm projects, such as those set out in the Kaipātiki Naturalisation of Parks Service Assessment.
Te puāwaitanga ō Te Tātai	Build relationships between local board and interested mana whenua as a foundation for future co-delivery of te taiao projects.

39. The intention of the action plan is for implementation and ownership by the whole community. The Kaipātiki Local Board will support the implementation of the action plan where possible through a variety of mechanisms including:

· advocacy

· funding to enable local project delivery.

· further investigation of potential climate initiatives

· leadership (delivering projects directly as well as enabling and encouraging others)

· partnerships

· promotion

· monitoring and recognition.

Options analysis for the Kaipātiki Local Climate Action Plan

40. Staff have analysed two options for the board’s consideration in relation to the local climate action plan including:

· Option A: Adopt a Local Climate Action Plan, noting that some actions may not be able to be fully implemented in the current financial environment.

· Option B: Do not adopt the plan, instead supporting local climate action without having a formal Local Climate Action Plan.

41. An analysis of these option is included in Table Two below.

Table Two: Options for the local board in relation to the local climate action plan

Increased community awareness of climate change

The local community are engaged, encouraged, and supported to reduce emissions and build resilience to climate impacts

Provide direction to the local board’s advocacy on climate change at the regional/national level

Option 1

Adopt a Local Climate Action Plan, noting that existing investment will not fully deliver on the plan’s actions

üü

Medium outcomes

üü

Medium outcomes

üüü

Highest outcomes

Option 2

Support local climate action without a Local Climate Action Plan

Some outcomes

42. Adopting the Local Climate Action Plan (Option 1) will provide the Kaipātiki community with a resource to inform their own climate action, whether this be at the individual, household, or community group level. The Local Climate Action Plan also provides a foundation for future coordinated climate action, such as funding a local climate activator, and it signals the board’s prioritisation of climate action.

43. The local climate action plan will also provide direction for the board’s advocacy on climate change at the regional and national level, as it identifies priority areas for future action.

44. If the local board choose not to adopt the plan (Option 2), climate action in the area will not be coordinated for maximum efficiency, and opportunities to advocate for climate action at a national and regional level may be missed.

45. If the action plan is not adopted, community time and staff resources invested in preparing the action plan would also be lost.

46. The risks associated with adopting the Kaipātiki Local Climate Action Plan are expanded in the risks and mitigations section below.

Options analysis for the 2022/2023 climate activation budget

47. The Kaipātiki Local Board approved $20,000 to support the plan’s implementation in the 2022/2023 financial year through local climate activation (resolution number KT/2021/84).

48. This budget was originally proposed to be allocated for a “Local Climate Activator” role – someone to be hired to work five to ten hours per week to champion the Climate Action Plan in the community and work on a small number of actions in the plan with community partners.

49. The new draft Annual Budget 2023/2024 has signalled the need for local boards to make significant reductions to their LDI budgets. Due to this challenge, the board gave feedback at a workshop on 22 February 2023 that they would prefer to re-allocate this budget to support community groups to undertake climate action initiatives in the 2022/2023 financial year.

50. At this workshop, the board were presented with options for allocation of non-contestable grants to support local climate action. Community group initiatives covered a range of actions in the plan and included contributions to emissions reduction and resilience to climate impacts.

51. The board asked that options be provided to them, which allowed some initiatives, such as planting to restore slips on private land, to be scaled up. The board also asked that for the inclusion of resource to ensure Kaipātiki Local Board support was displayed prominently to the public while community initiatives were being carried out.

52. Options for 2022/2023 climate activation have been assessed against key criteria as shown in Table Three below.

53. Staff have developed three options for the board that take this feedback into account. These options are outlined in Table Three below and, in more detail, in Attachment B.

Table Three: Options for the local board in relation to the local climate activation

The local community are engaged, encouraged, and supported to reduce emissions and build resilience to climate impacts

The community receive ongoing support for climate action

Can be successfully delivered within the 2022/2023 financial year irrespective of support available in future financial years

Option A: (preferred option) Reallocate $20,000 to three non-contestable community grants enabling climate action:

· Slips restoration project Pest Free Kaipātiki - $10,000

· Highbury House repair cafes $1,000

· Pop up bike maintenance days - Bike Kaipātiki $8,000

· Allocation for branding materials $1,000

✓✓

Some outcomes

✓

Limited outcomes

Yes

Option B: Reallocate $20,000 to one non-contestable community grant enabling climate action:

· Slips restoration project Pest Free Kaipātiki - $19,500

· Allocation for branding materials $1,000

✓

Limited outcomes

✓

Limited outcomes

Yes

Option C: Put $20,000 towards part time activator

✓✓✓

Highest outcomes

✓✓✓

Highest outcomes

54. Staff recommend reallocating the 2022/2023 budget to three non-contestable grants to enable climate action (Option A) as it provides the greatest breadth across priority areas as well as investment into both emission reductions and support for resilience to climate impacts, and crucially can be successfully delivered within the 2022/2023 financial year irrespective of support available in future financial years.

55. Option A includes initiatives from three different groups covering three priority areas. These are:

· Greening Scars on the Landscape – planting for slip restoration ($10,000) – Pest Free Kaipātiki (PFK) proposes to produce a clear, accessible advice document on how to restore slips and landslides caused by the recent flooding. Alongside this they will deliver one workshop and one small scale demonstration planting which will have approximately 800 natives planted. They expect to reach around 30-50 people at the workshop and 25 people at demonstration planting, although more may access the materials online. This work has the support of the Resilient Land and Coasts department, and material will be checked by them to ensure it aligns with council advice and best practice for health & safety.

· Highbury House repair cafe ($1,000) – This allows Highbury House to evolve their existing repair café and assist other Kaipātiki organisations to setup their own repair cafes and provide ongoing support.

· Pop-up Bike Maintenance Days ($8,000) – Support Bike Kaipātiki to purchase a lockable trailer for storage and transportation. Purchasing this trailer would enable Bike Kaipātiki to host more bike maintenance days each year. They estimate that they could hold up to 18 events per year with the kit. This would mean an estimate of 105 bikes serviced in the remainder of this financial year (April to June) and 315 each year in subsequent years.

56. Option B represents investing the entire budget into an expanded version of the slip restoration project. Staff do not recommend this option as it would support climate resilience but not include any support for emissions reduction work.

57. Option C is the local climate activator role. Procuring a local climate action activator for the remaining few months of the 2022/2023 financial year would only be a viable course of action if the programme will continue next financial year, as engaging the community to amplify climate action, would require time for the activator to establish relationships and become effective in the role. Ongoing funding is unlikely given the projected budget constraints indicated in the draft Annual Budget Plan 2023/2024. Therefore, this option is not recommended by staff.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. The Kaipātiki Local Climate Action Plan provides a roadmap for Kaipātiki to become a low carbon community and deliver on the goals of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

59. Climate action recommendations and priorities within the local plan have been informed by feedback from a range of community stakeholders, experts from various Auckland Council departments and council-controlled organisations, as well as a stocktake of existing climate action activities in the community.

60. The approval of the Kaipātiki Climate Action Plan will provide guidance for the Kaipātiki community to:

· take effective actions to reduce local greenhouse gas emissions.

· prepare for the adverse impacts of climate change.

61. The plan covers all eight priority areas from Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan as outlined above.

62. Key climate action priorities for the board area include:

· amplifying current work protecting the natural environment, including increasing funded tree plantings

· reducing emissions from community facilities

· reducing transport emissions through investment in active travel infrastructure

· educating and engaging communities and local businesses to reduce their emissions and prepare for the adverse impacts of climate change

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

63. Key staff from across the council group contributed to the development of the action plan, including representatives from the Chief Sustainability Office, Community Facilities and Parks, Auckland Emergency Management, Resilient Land and Coasts, Environmental Services, Local Board Services, Auckland Transport and Tātaki Auckland Unlimited.

64. Goals in the action plan relating specifically to the council group are those outlined in existing council group plans and strategies. Auckland Transport will play a key role in delivering transport actions in the plan.

65. Key staff from across the council group will contribute to the implementation of the action plan and will also contribute to periodic review and update of the action plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

66. The action plan supports the Local Board’s Plan (2020) outcomes that ‘our natural environment is protected and restored for future generations to enjoy’ and ‘our people have many transport options and can easily and safely move around and find their way’. The action plan supports objectives including ‘our public transport network is affordable, convenient, frequent, environmentally conscious and accessible – connecting people to where they need to go’ and ‘support coastal communities to be prepared for the impacts of a changing climate’.

67. Kaipātiki Local Board members considered draft versions of the action plan at a workshop held on 3 August 2022. The board decided to defer adoption of the action plan until after the October 2022 local body election. Further workshops on 14 December 2022 and 22 February 2023 were held with the board. Local board members were provided with a full draft plan and staff have incorporated members’ feedback into the final version.

68. The intention of the action plan is for implementation and ownership by the whole community. The Kaipātiki Local Board indicated that it wishes to support implementation in 2022/2023 by funding local groups to undertake climate action initiatives. These options are provided in full in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

69. A Te Ao Māori lens was used for the development of the action plan to help frame thinking about and approaches to climate change. This helped ensure that taiao (nature), whenua (land) and tangata (people) remain the focal point for all climate related decisions. Key values and principles of the Te Ora ō Tāmaki Makaurau Wellbeing Framework developed by the Mana Whenua Kaitiaki Forum in response to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan will be applied as the action plan is developed and implemented.

70. Staff also presented to the Infrastructure and Environmental Services Mana Whenua Hui, which includes operational kaitiaki representatives of Ngā Iwi Mana Whenua o Tāmaki Makaurau to seek their feedback on development of five local climate action plans, including the Kaipātiki plan in November 2021 and April 2022. Staff also asked mana whenua for feedback on how they would like to be engaged on this project in more depth.

71. Informal feedback from mana whenua representatives at this hui covered topics such as:

· the need for local boards to work in partnership with mana whenua to develop climate projects and to support mana whenua as kaitiaki of Auckland’s natural environment.

· a desire to be engaged in projects that respond to climate change through a partnership approach.

· the urgent need for more support for mana whenua to respond to climate impacts, particularly in relation to sea level rise and coastal change

· the need for regional support to be offered to mana whenua to support them with drafting their own climate response plans.

72. Mana whenua also asked that staff hold one on one hui with any iwi that would like to be engaged further. Staff subsequently sent an invitation to representatives of all iwi with an interest in the Kaipātiki area to participate in a one-on-one hui. At the time of writing, one iwi representative from Waikato-Tainui requested a one-on-one hui.

73. The rohe of Waikato-Tainui does not include the Kaipātiki Local Board area, but their feedback was useful to staff in drafting the plan. Some points that were raised at this hui included:

· need for local boards to reduce their own operational carbon footprint and ‘walk the talk’ by leading efforts to reduce emissions

· local boards should invest in educating communities about the risks of climate change and supporting them to reduce emissions as quickly as possible

· more support for Māori-led and rangatahi led climate initiatives, including innovative responses to the climate challenge that draw on mātauranga Māori and indigenous knowledge systems.

74. Feedback from mana whenua to the Kaipātiki Local board as part of Auckland Council 10-year Budget 2021-2031 also informed development of the plan. Five iwi (Ngāti Tamaterā, Ngāti Paoa, Ngāti Whanaunga, Ngāti Whātua Ōrākei and Te Kawerau ā Maki) provided feedback. Feedback was received on coastal issues, food, housing, the natural environment, transport, water, waste and Māori engagement.

75. In response to this feedback, practical ways of supporting kaitiakitanga outcomes have been identified and included in the Te Puāwaitanga ō Te Tātai section of the action plan. This includes supporting rangatahi Māori leadership on climate change, the protection and restoration of our natural environment, strengthening awareness of tikanga, and building relationships between local board and interested mana whenua as a foundation for future co-designed te taiao projects.

76. The plan proposes that ongoing engagement with mana whenua be carried out to guide implementation of the action plan and future reviews and updates of the plan.

77. Staff will also work with local community groups to try and identify additional opportunities for the local board to support Māori-led climate or te taiao projects in the future.

Ngā ritenga ā-pūtea

Financial implications

78. The Kaipātiki Local Climate Action Plan is aspirational and as such, many of the proposed actions are not currently funded within regional or local board budgets.

79. Auckland Council adopted a new climate action investment package as part of the Recovery Budget 2021-2031 with a total value of $152 million over ten years to implement Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. The council also adopted a Climate Action Targeted Rate in the Annual Budget 2022/2023. This rate will directly generate $574 million over 10 years and seek to leverage a further $482 million in co-funding from central government and other sources.

80. These budgets will provide support for some of the council-led actions in the Kaipātiki Local Climate Action Plan, such as improving walking and cycling infrastructure.

81. The Kaipātiki Local Board currently provides funding for some of the climate actions identified in the Kaipātiki Local Climate Action Plan through its locally driven initiatives budget and environmental grants programme.

82. Implementing the plan is not solely reliant on investment derived from Auckland Council-related funding. Central government incentives and programmes, philanthropic funding entities, as well as investment decisions of local businesses all have a part to play. As part of the community climate activation work programme, staff will work to identify opportunities for partnerships with businesses and community organisations to leverage funding from external sources to deliver on the aspirations of the action plan.

83. The intention of the action plan is implementation and ownership by the whole community. As such, flagship projects outlined in the action plan may be subject to change, due to community interest and changes in central government policies and legislation.

84. The draft Annual Budget 2023/2024 identifies that significant savings are required due to the various financial challenges facing Auckland Council. This creates a risk that some actions in the plan may not be able to be completed in the short-term.

Financial implications of the options for allocating Climate Action Activation budget

85. Given the budget constraints indicated in the draft Annual Budget Plan 2023/2024, funding for an activator to realise the plan may not be available in the 2023/2024 financial year. In response to this, staff have provided options to utilise the climate action activation budget that do not require future funding be available in the 2023/2024 financial year. These options are described in the analysis above.

86. Scaleable options for community climate activation in 2023/2024 will be provided during the work programme planning process. If funding for a community climate action activator is not available next financial year, this option can be presented to the board again in future years when increased funding becomes available.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

87. A risk assessment has identified three main risks associated with the adoption of the Kaipātiki Climate Action plan. These are listed in the table below along with the mitigations.

Table Four: Risks of adopting the Climate Action Plan

Risk	Mitigation	Likelihood
Financial / Funding Risk - after adoption the board may not be able to fund implementation of the plan due to budget constraints.	Many actions within the plan, are already partially or fully funded through existing regional and local board budgets. The Local Climate Action Plan also includes advocacy points for the board, which can be delivered without additional funding. Some actions in the plan will likely not receive funding through local or regional budgets in 2023/2024. Staff will look at scalable and phased options for delivery for the board’s consideration.	Medium - High
Insufficient regional staff resource to oversee implementation of the plan	Delivery of projects focused on engaging communities in climate action and protecting the natural environment will be supported by the Environmental Services department. Many other actions in the plan rest with the relevant department or council-controlled organisation to deliver. The board can support implementation through providing advocacy on regional projects and levels of service and directing council department to deliver local actions where funding allows. As council looks to prioritise its resources in financially constrained times there is a risk that there may not be staff resource to support implementation of all actions.	Medium
Flagship projects outlined in the action plan may be subject to change, due to factors such as community interest, funding, and legislative changes	The action plan is designed to be updated every three years in anticipation of a rapidly changing environment as Auckland and Aotearoa’s climate response accelerates.	Medium

Risks of re-allocating the local climate activator budget

88. Risks of reallocating $20,000 to non-contestable community grants to enable climate action are listed in Table Six.

Table Five: Risk assessment on reallocation of local climate activator funding

Risk

Mitigation

Likelihood

Funding may not be available in 2023/2024 to continue work started by community groups.

The projects that have been put forward for funding are self-contained pieces of work that can be delivered by June 2023. Many will also have enduring benefits that persist beyond year end, for example, purchase of a trailer will allow Bike Kaipātiki to hold more events in future.

High

Non-contestable grants would not deliver the long-term benefits associated with supporting an activator

Groups may be connected with other similar organisation through existing networks and other local board projects. The board may choose to employ an activator when budget becomes available in the future.

Medium

Ngā koringa ā-muri

Next steps

89. Following the local board’s approval of the Kaipātiki Local Climate Action Plan, and a decision regarding the 2022/2023 local climate activation options, staff will oversee the delivery of the projects chosen by the local board.

90. The board will then receive updates on the delivery of these projects through email and/or workshops with staff, and through the board’s work programme report in quarter four.

91. Scalable options for community climate action activation through the board’s 2023/2024 environmental work programme will be presented during the work programme planning process in the coming months.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	15 March 2023 - Kaipātiki Local Board business meeting - Kaipātiki Local Climate Action Plan 2023	33
b ⇩	15 March 2023 - Kaipātiki Local Board business meeting - Kaipātiki Local Climate Activation Programme Proposal 2022/2023	101

Ngā kaihaina

Signatories

Authors

Brandii Stephano - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Trina Thompson - Local Area Manager

Kaipātiki Local Board

15 March 2023

Local Government New Zealand – membership of Auckland Council

File No.: CP2023/02209

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to provide local boards with information that enables them to provide feedback to the Governing Body when it considers Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ).

Whakarāpopototanga matua

Executive summary

2. The Mayor of Auckland leads the development of the annual plan. The mayor is promoting reduction of expenditure and in this context has asked for consideration of the council’s ongoing membership of LGNZ. This will be considered by the Governing Body at its meeting on 23 March 2023.

3. The council currently pays a subscription of approximately $400,000. In addition, there are costs associated with attending the annual conference and other activities. That expenditure could be applied to other council services.

4. Although Auckland Council is large enough to continue without using the resources and services provided by LGNZ, key questions are: should New Zealand have an association of local government? And, if so, should Auckland Council support this even though it might not need to use any of the resources or services provided by LGNZ?

5. This report provides information that will assist local boards to provide feedback to the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) consider its feedback for the Governing Body’s consideration of Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ).

Horopaki

Context

6. LGNZ is constituted as an incorporated society (New Zealand Local Government Association Inc). The members of the society are individual councils.

7. The objectives of LGNZ, under the constitution, are summarised as:

· promote the national interests of local government

· advocate on matters affecting the national interests of local government

· dialogue with government, parliamentarians and government agencies

· provide information to members

· research matters on behalf of member authorities

· provide advice and training opportunities

· hold conferences.

8. The components of LGNZ are:

· National Council, which is the governing body of LGNZ

· National Council Committees, to guide best practice

· Zones, which are geographical groups of councils and Auckland Council

· Sector Groups, which are groups of councils based on local government sectors (metropolitan, provincial, regional, rural).

9. The president and vice-president are elected at an annual general meeting (AGM) by ballot of member councils.

10. The National Council comprises the president and 17 members who are generally appointed by zones and sectors. Provision has been made in the LGNZ constitution for three members of Auckland Council on the National Council, one of which is reserved for a representative of Auckland Council’s 21 local boards. The National Council employs the chief executive.

11. Zones and sectors generally:

· make appointments to the National Council

· provide advice to the National Council

· disseminate information to members

· assist the National Council with dealing with issues

· receive updates from LGNZ on issues facing local government.

12. Auckland Council is not a member of a geographical zone of councils. It is its own Zone, recognising the 21 local boards in the Auckland Council model. The Auckland Council Zone meets four times per year and is attended by representatives of the 21 local boards and the Governing Body. The LGNZ President and Chief Executive, or their nominees, report to the Zone on the key issues facing the local government sector and being addressed by the National Council.

13. Auckland Council gets a number of benefits from its interactions with LGNZ. These benefits include keeping abreast of national issues affecting local government, influencing local government issues on the national agenda, providing sector leadership, and elected representatives being able to connect and network with their peers from across the country.

14. Auckland Council’s annual subscription for 2022/2023 is $350,352.26 excluding GST and covers an April to March financial year.

Composition of the National Council

15. The National Council comprises:

· the President

· the chair of Te Maruata

· one member elected by each of zones 1, 2, 3, 4, 5, 6

· three members elected by the Metropolitan Sector Group (except Auckland Council)

· two members elected by the Regional Sector Group

· one member appointed by each of the provincial and rural groups

· the Mayor of Auckland

· one elected member appointed by the Auckland Council Governing Body

· one elected member appointed by the Auckland Council local boards.

16. Committees of the National Council include:

· Te Maruata

· the Young Elected Members’ committee

· the Community Board Executive Committee (an advisory committee)

· other committees set up by the National Council from time to time.

17. Although the members of LGNZ are the councils, the LGNZ constitution provides for one position on the National Council to be appointed by Auckland Council local boards.

18. A decision about the ongoing membership of LGNZ is made on behalf of Auckland Council as a whole and is made by the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The Mayor of Auckland has a statutory role of leading the development of, among other things, the annual plan. Local boards will be aware that the mayor is proposing an annual plan that seeks to reduce council expenditure.

20. In this context the mayor has asked that the ongoing membership of LGNZ is considered. The subscription together with related costs such as conference attendance is over $400K. That amount could be used for other council purposes.

21. Prior to the formation of Auckland Council, the eight legacy councils each paid their own subscriptions to LGNZ. The subscription paid by Auckland Council is not the sum of those subscriptions, but a lower amount. As the subscription has already been discounted (by about $200K), seeking a further significant reduction is not considered to be an option.

22. LGNZ’s latest annual report (for 2021/22) shows that its gross surplus (revenue less direct costs) was just over $2 million and its net surplus before tax (after deducting operating expenses) was $341,007.

23. There are 78 councils in New Zealand with populations ranging in size from 600 (Chatham Islands) to 1.7 million (Auckland). The average population size per council is approximately 85,000 (about the size of an Auckland Council ward). After Auckland Council the next largest council in terms of population is Canterbury Regional Council with a population of 655,100. The largest city is Christchurch with a population of 389,130. Auckland Council is considerably larger than any other council in New Zealand.

24. LGNZ comprises and represents all councils in New Zealand. It is the body that central Government Ministers consult when seeking a view from the local government sector.

25. LGNZ provides resources such as policy advice, elected member development and conferences that are available to the whole sector.

26. Auckland Council, on the other hand, is large enough to provide policy advice and elected member development without calling on LGNZ services, although in the past there has been collaboration between LGNZ and Auckland Council at a staff level and on National Council and its committees at elected member level.

27. LGNZ’s latest annual report notes that LGNZ has co-ordinated a sector response to major reforms, including the RMA reforms and Three Waters. LGNZ has also organised webinars in relation to issues raised by the Future for Local Government Review.

28. Into the future, there is the possibility of major local government reforms arising from the report of the Future for Local Government Review Panel. If this happens, it could be beneficial for Auckland Council to be a part of a sector approach to those reforms. in which case a future council might choose to re-join LGNZ if the current council resigns its membership.

29. It is likely that issues around climate change will become more important into the future and it may be important to co-ordinate a sector approach to these.

30. Key questions are: should New Zealand have an association of local government? And, if so, should Auckland Council support this even though it might not need to use the resources or services provided by LGNZ?

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. As a consequence of the pandemic, LGNZ has held some meetings online but not all. If Auckland Council resigned its membership of LGNZ there would be less air travel between Auckland and Wellington by those attending meetings.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. There are no impacts on the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. LGNZ exists primarily for elected members (as compared to Taituarā which exists for local government managers). Under the constitution, councils are the members of LGNZ. The constitution recognises local boards by providing a position on the National Council to be elected by Auckland Council’s 21 local boards.

Tauākī whakaaweawe Māori

Māori impact statement

34. The LGNZ National Council has a committee known as Te Maruata. It promotes the participation of Māori in local government and provides a network for Māori elected members.

Ngā ritenga ā-pūtea

Financial implications

35. The current expenditure on LGNZ activities, approximately $400,000, could be used on other Auckland Council activities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There is a risk, if Auckland Council is not a member of LGNZ, Auckland Council will not be able to influence the position of the sector on various policy matters. This risk is considered to be low as Auckland Council is large enough to be seen by central government as an important local government participant to be communicated with separately to the sector as a whole.

37. There is a risk to LGNZ that if Auckland Council resigns its membership that this will adversely impact LGNZ’s financial position.

38. Being part of LGNZ has the benefit that the council can socialise Auckland issues with the elected representatives of other councils. There is a risk that Auckland Council could lose the understanding and support of other councils if it withdraws from LGNZ. Loss of support by other councils could affect Auckland Council’s relationship with central government.

Ngā koringa ā-muri

Next steps

39. Local board feedback is due on 15 March 2023 and will be collated and reported to the Governing Body.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Oliver Roberts – Acting General Manager, Local Board Services

Trina Thompson - Local Area Manager

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Janet Tupou
	Adrian Tyler

No.	Title	Page
a ⇩	15 March 2023 - Kaipātiki Local Board Business Meeting - 1 February 2023 Kaipātiki Local Board Workshop Record	159
b ⇩	15 March 2023 - Kaipātiki Local Board Business Meeting - 8 February 2023 Kaipātiki Local Board Workshop Record	161
c ⇩	15 March 2023 - Kaipātiki Local Board Business Meeting - 22 February 2023 Kaipātiki Local Board Workshop Record	163

Authors	Jacinda Gweshe - Democracy Advisor
Authorisers	Trina Thompson - Local Area Manager

Authors	Ann Kuruvilla – Local Board Advisor
Authorisers	Trina Thompson - Local Area Manager