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Kaipātiki
Local Board
15 March 2023
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1 Nau mai | Welcome
The Chairperson
opened the meeting, welcomed those in attendance followed by Member Adrian
Tyler leading the meeting with a karakia.
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1.1
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Electronic attendance
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Resolution
number KT/2023/40
MOVED by Chairperson J Gillon, seconded by
Member A Tyler:
That the Kaipātiki Local Board:
a)
approve the request
for electronic attendance from Member Paula Gillon and Member Janet Tupou to
accommodate the members representing council.
CARRIED
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Note:
Pursuant to Standing Order 3.3.1, members of the local board or its
committees have the right to
attend meetings by means of an electronic link,
provided conditions of the standing
orders are met.
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2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Men's Shed North Shore Trust
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Dave Whiting, Secretary of Men’s
Shed North Shore and Jim Andrews, Trustee of Men’s Shed North Shore, were
in attendance to address the board on this item.
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Resolution
number KT/2023/43
MOVED by Deputy Chairperson D Grant, seconded by Member A
Tyler:
That
the Kaipātiki Local Board:
a)
receive the deputation.
b)
thank Dave Whiting, Jim Andrews and
the Men’s Shed North Shore Trust for their attendance and presentation.
CARRIED
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9 Te Matapaki Tūmatanui | Public Forum
There was no
public forum.
10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
11 Ngā Pānui mō ngā
Mōtini | Notices of Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member
Adrian Tyler for consideration under item 12.
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12
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Notice of Motion - Endorsing the
Waitākere Ranges Local Board’s Resolution on Extreme Weather
Events and Proposed Plan Change 78
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Resolution
number KT/2023/44
MOVED by Member A Tyler, seconded by Member P Gillon:
That
the Kaipātiki Local Board:
a)
fully endorse the Waitākere Local Board’s resolution on
Item 13 of its February 23 Business Meeting ‘Notice of Motion on
Extreme Weather Events and Proposed Plan Change 78’ moved by Member S.
Coney and seconded by Member L. Potauaine as outlined below:
i)
tautoko / support the call for an independent audit of the
infrastructure of Auckland which would assess its ability to cope with
extreme weather events in the context of climate change.
ii)
karanga / call for such an audit to assess the impact of
intensification on Auckland’s ability to cope with extreme weather
events and how this can be mitigated, for example, by strengthening the
ability of the natural environment to cope with weather events.
iii)
tono / request that Local Boards are able to take part in such
an audit.
iv)
karanga / call for a Section 32 analysis of the financial cost
of the infrastructure needed to cope with further intensification and its
impact on Council budgets for the next ten years.
v)
karanga / call for a pause on the Proposed Plan Change 78 while
this is carried out.
vi)
tono / request that the Auckland Council urges the Government to
delay and defer the implementation of the National Policy Statement on Urban
Development (NPS-UP), the Medium Density Residential Standards and the
Resource Management (Enabling Housing and Other Matters) Amendment Act while
Auckland Council carries out the audit, and that discussions are then held
between Council and the Government on how to proceed with intensification in
a way that keeps Aucklanders and their homes safe.
vii)
tono / request that the Auckland Council strongly take up with
the Government the need to include general tree rules in the Natural and
Built Environments Bill currently before Parliament.
b)
thank the
Waitākere Ranges Local Board and Members Coney and Potauaine for this
resolution.
c)
circulate this
motion of support to the Mayor, all councillors and local boards.
CARRIED
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13
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New lease approval at 39 Birkenhead, Avenue
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Lisa Partis, Commercial
Property Manager – Eke Panuku Development Auckland, and Carlos Rahman, Principal
Governance and Engagement Advisor – Eke Panuku Development Auckland, were
in attendance to address the board on this item.
A document titled ’39
Birkenhead Ave – Building Plan’ was tabled. A copy of the tabled
document has been placed on
the official minutes and is available on the Auckland
Council website as a minutes attachment.
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The Chairperson moved a
procedural motion to exclude the public.
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Procedural
motion to exclude the public
Resolution number KT/2023/45
MOVED
by Chairperson J Gillon, seconded by Member A Tyler:
That the Kaipātiki
Local Board:
a)
exclude the public from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 New
lease approval at 39 Birkenhead Avenue
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct of the part of the meeting would be likely to
result in the disclosure of information for which good reason for
withholding exists under section 7.
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S7(2)(b)
…
(2)
Subject to sections 6, 8, and 17, this
section applies if, and only if, the withholding of the information is
necessary to—
(b)
protect information where the making available of
the information—
(i)
would
disclose a trade secret; or
(ii)
would
be likely unreasonably to prejudice the commercial position of the person
who supplied or who is the subject of the information.
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s48(1)(a)
The public conduct of the part of
the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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The text of these resolutions is made available to the public who are present
at the meeting and form part of the minutes of the meeting.
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10.34 am The public was excluded.
11.01am The public was re-admitted.
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Re-admitting
the public
Resolution
number KT/2023/46
MOVED by Chairperson J Gillon, seconded by Member E
Hannam:
That
the Kaipātiki Local Board:
a)
reopen the meeting to the public.
CARRIED
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Resolution number KT/2023/47
MOVED by Chairperson J Gillon, seconded by Member A
Tyler:
That the Kaipātiki
Local Board:
a)
approve subject to the satisfactory conclusion of any required
statutory processes, a lease term of six years with one right of renewal of
six years to LMY Limited for the purpose of operating a licensed restaurant
on the Kaimataara ō Wai Manawa site at 39
Birkenhead Avenue, Birkenhead, as per the red outline in the tabled map.
b)
note that Eke Panuku will undertake public
consultation to fulfil statutory obligations under section 138 (LGA 2002),
however, based on the outcome of the recent consultation on the draft LPMP,
Eke Panuku does not anticipate receiving feedback opposing the proposed
lease.
CARRIED
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Attachments
a 15 March 2023 - Kaipātiki Local Board
business meeting - 39 Birkenhead Ave - Building Plan
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14
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Kaipātiki Local Climate Action Plan
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Brandii Stephano, Relationship Advisor,
and Rory Lenihan-Ikin, Low Carbon Specialist, were in attendance to address
the board on this item.
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Resolution
number KT/2023/48
MOVED by Member T Spring, seconded by Member A Tyler:
That
the Kaipātiki Local Board:
a)
adopt the
‘Kaipātiki Local Climate Action Plan’ as per Attachment A.
b)
delegate to the
Kaipātiki Local Board Chairperson the ability to approve minor
amendments to the Kaipātiki Local Climate Action Plan.
c)
note that staff
will continue to work with mana whenua to identify more opportunities to
partner with them on climate/te taiao projects in the local board area.
d)
approve the
reallocation of the $20,000 climate action activation budget set aside within
the 2022/2023 environmental work programme to non-contestable community
climate action grants and Kaipātiki Local Board funded branding as listed below (Option A):
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Community
group and project
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Proposed
Budget
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a)
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Pest Free Kaipātiki
– Greening Scars on the Landscape
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$10,000
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b)
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Highbury House – Repair
Cafes
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$1,000
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c)
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Bike Kaipātiki –
Pop-up Bike Maintenance
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$8,000
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d)
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Kaipātiki Local Board funded branding
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$1,000
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e)
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e)
require the
community groups listed in clause d) to display the Kaipātiki Local Board branding at any associated events, on
all publicity and signage, etc, in line with the Kaipātiki Local Board
Community Grants Programme, noting that for Bike Kaipātiki this includes
branding of the trailer.
CARRIED
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15
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Kaipātiki Local Board Community Forum
locations
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Paul Edwards, Senior Local Board Advisor, was in
attendance to address the board on this item.
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Resolution
number KT/2023/49
MOVED by Member P Gillon, seconded by Member A Tyler:
That
the Kaipātiki Local Board:
a)
approve the following locations of
the May – November 2023 Community Forum:
i)
Wednesday 24 May 2023, 6.00pm at
Birkdale Hall (Old St Philips Church) – 136 Birkdale Road, Birkdale,
Auckland.
ii)
Wednesday 23 August 2023, 6.00pm at
Northcote Kaipātiki Community Facilities Trust Hub (Northcote Citizens
Centre Hall) – 1 Ernie Mays Street, Northcote.
iii)
Wednesday 22 November 2023, 6.00pm at
Rawene Centre – 33-35 Rawene Road, Birkenhead.
CARRIED
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16
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ANZAC Service representatives 2023
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Resolution
number KT/2023/50
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
appoint the following local board members for each of the following roles at the
forthcoming Australia and New Zealand Army Corps Day (ANZAC) services:
i)
Birkenhead (time 10.00am) - Local board member Melanie Kenrick as master
of ceremonies, and Local board member Janet Tupou as wreathlayer.
ii)
Northcote (time 10.45am) - Local board Deputy Chair Danielle Grant as
master of ceremonies, and Local board member Erica Hannam as wreathlayer.
iii)
Glenfield (time 11.30am) - Local board member Paula Gillon to deliver the
welcome and read out the ANZAC Day dedication, and Local board member Tim
Spring as wreathlayer.
b)
delegate the Chairperson to appoint a
replacement board member in the event that any member is unavailable to take
their position at the Australia and New Zealand Army Corps Day (ANZAC)
services as outlined in recommendation a) above.
CARRIED
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17
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Local Government New Zealand –
membership of Auckland Council
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Trina Thompson, Local Area Manager, was in attendance to
address the board on this item.
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That the Kaipātiki Local Board:
a)
provide the following feedback for the Governing Body’s
consideration of Auckland Council’s ongoing membership of Local
Government New Zealand (LGNZ):
i)
The Kaipātiki Local Board members hold mixed views on the
benefits of remaining as a member of LGNZ.
ii)
request Auckland Council seek to establish closer
working relationships with Australian cities, such as Melbourne, Sydney and
Brisbane. Encourage knowledge sharing between councils of a similar scale to
share best practices to gain greater insights. This could include shared case
studies on playground design, public transport best practical, placemaking
with diverse communities, sports field management. Being mindful of budgets,
encourage online/virtual meetings for elected members and staff at all levels
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The
Chairperson requested for the motion to be taken in parts, a) & i) and
then ii)
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Resolution number KT/2023/51
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That the Kaipātiki
Local Board:
a)
provide the following feedback for the Governing Body’s
consideration of Auckland Council’s ongoing membership of Local
Government New Zealand (LGNZ):
i)
The Kaipātiki Local Board members hold mixed views on the
benefits of remaining as a member of LGNZ.
CARRIED
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That the Kaipātiki Local Board:
ii)
request Auckland Council seek to establish
closer working relationships with Australian cities, such as Melbourne,
Sydney and Brisbane. Encourage knowledge sharing between councils of a
similar scale to share best practices to gain greater insights. This could
include shared case studies on playground design, public transport best
practical, placemaking with diverse communities, sports field management.
Being mindful of budgets, encourage online/virtual meetings for elected
members and staff at all levels.
A division
was called for, voting on which was as follows:
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For
Deputy Chairperson D Grant
Member T Spring
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Against
Member P Gillon
Member E Hannam
Member M Kenrick
Member A Tyler
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Abstained
Chairperson J Gillon
Member J Tupou
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The motion was declared lost by 2 votes to 4.
LOST
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19
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Kaipātiki Local Board Chairperson's
Report
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A document titled ‘John
Gillon Chairperson Report March 2023’ was tabled. A copy of the tabled
document has been placed on the official minutes and is available on the
Auckland
Council website as a minutes attachment.
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Resolution
number KT/2023/53
MOVED by Chairperson J Gillon, seconded by Deputy
Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
note the tabled chairperson’s
report.
CARRIED
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Attachments
a 15 March 2023 - Kaipātiki Local Board
business meeting - John Gillon Chairperson Report March 2023
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21
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Governing Body and Independent Māori
Statutory Board Members' Update
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There were no updates provided at
this time.
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24 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
12.06pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
