Agenda of Ōrākei Local Board - Thursday, 16 March 2023

Ōrākei Local Board

16 March 2023

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Deputation - Pete Mazany on Waiatarua Park 5

8.2 Deputation - Iain Laxon - Auckland Cricket 6

8.3 Deputation - Tom Street on Eastern Suburbs Football Club lease 6

9 Te Matapaki Tūmatanui | Public Forum 7

9.1 Public Forum - Raewyn Bennet - Eastern Suburbs Football Club lease 7

9.2 Public Forum - Alan Minson and Gary Key - Local Emergency Response Volunteers Group 7

10 Ngā Pakihi Autaia | Extraordinary Business 8

11 Lease to Eastern Suburbs Association Football Club Incorporated for part of Madills Farm Recreation Reserve, 30 Melanesia Road, Kohimarama (Covering report) 9

12 The Landing - Stage two of public consultation 11

13 Ōrākei Local Board 2022/2023 financial year operational work programme reallocations 27

14 Draft Contributions Policy 2022, Variation A 33

15 Urgent Decision - Water Service Entities Bill 2 - Feedback 39

16 Chairperson and Board Members' Report 47

17 Resolutions Pending Action report 59

18 Ōrākei Local Board Workshop Proceedings 65

19 Governance Forward Work Calendar 75

20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

1 Nau mai | Welcome

Chairperson S Milne will welcome those present with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōrākei Local Board:

a) confirm the minutes of its ordinary meeting held on Thursday, 16 February 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pete Mazany on Waiatarua Park

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for individuals and groups to deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Pete Mazany will be in attendance to present to the board on a potential redesign of Waiatarua Park subject to climate change.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Pete Mazany for his attendance.

8.2 Deputation - Iain Laxon - Auckland Cricket

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for individuals and groups to deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Iain Laxon, CEO of Auckland Cricket, will be in attendance to present to the board on plans for Colin Maiden Park.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Iain Laxon his attendance.

8.3 Deputation - Tom Street on Eastern Suburbs Football Club lease

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for individuals and groups to deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Tom Street, president of the Eastern Suburbs Football Club, will be in attendance to present to the board on the Eastern Suburbs Football Club lease.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Tom Street his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Raewyn Bennet - Eastern Suburbs Football Club lease

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Raewyn Bennet will be in attendance, on behalf of Friends of Madills, to speak on Eastern Suburbs Football Club lease.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Raewyn Bennet for her attendance.

9.2 Public Forum - Alan Minson and Gary Key - Local Emergency Response Volunteers Group

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Alan Minson and Gary Key will be in attendance to present to the board on a combined initiative with Mens Shed Auckland East and St Johns Rotary Club, to form a local Emergency Response Volunteers Group.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and thank Alan Minson and Gary Key for their attendance.

Attachments

a Alan Minson and Gary Key - Public Forum - PowerPoint............................. 83

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

16 March 2023

The Landing - Stage two of public consultation

File No.: CP2023/02264

Te take mō te pūrongo

Purpose of the report

1. To confirm the process and material to be used for stage two of public consultation on The Landing concept plan refresh.

Whakarāpopototanga matua

Executive summary

2. A refresh of the Pathways to the Sea, the guiding document for future development at The Landing, formed part of the Ōrākei Local Board’s 2020-2021 work programme (resolution OR/2020/76).

3. The overall aim for the refreshed concept plan is the delivery of recreational opportunities for the greatest number of people by optimising community outcomes within the limited open space available.

4. As part of the plan refresh process, stakeholder engagement was undertaken in May 2021. This was followed by public consultation, which ran from 1 to 28 February 2022. A high level of community interest in the process has been evident, with 856 people inputting into the public consultation process.

5. The provision of hardstand services at the site and whether these services could be accommodated in the plan refresh without compromising the key outcomes sought has been a point of contention through the process.

6. The board has had an opportunity to consider consultation feedback from all submitters, stakeholders and Ngāti Whātua Ōrākei, and will consider concept plan options for the site as presented through the next phase of public consultation.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the consultation material presented (Attachment A and Attachment B) for the purpose of carrying out stage two public consultation on The Landing 2013 plan (Pathways to the Sea) refresh project in 2023.

Horopaki

Context

7. The outcomes sought by the board through The Landing concept plan refresh are to:

· enable clubs to better meet growing community demand for dinghy sailing and paddling activity (waka/canoeing/paddle boarding) on the Waitematā Harbour

· develop a shared multipurpose space for gathering, events and boat set-ups

· to enhance visual and physical connectivity through the site

· improve public access for both active and passive users of the site.

8. Stakeholder consultation was carried out in May 2021 and public consultation in February 2022. The public consultation process sought feedback on three draft concepts that delivered degrees of change (status quo, rationalisation and transformation) when measured against the 2013 Pathways to the Sea Concept Plan.

9. Consultation feedback on these concepts, which included 856 survey responses, was presented at a business meeting in June 2022. The board supported, by means of resolution (OR/2022/74), the following design elements for inclusion in a draft refreshed plan:

· a central park like space

· multipurpose buildings for club use

· dedicated additional storage and a 'safe harbour'.

10. These design elements are most meaningfully realised by adoption of concept three and on this basis refinement of concept three was discussed at the September 2022 workshop. The following revisions were made and presented at the November 2022 Landing workshop:

· removal of the raised tree top boardwalk

· reduction in the extent of deck spaces

· applying the 2013 multi-sport paddling design layout on an enlarged footprint

· removing the most eastern of the three Tamaki Drive multi-purpose building blocks and shifting the eastern car park into this vacated space

· illustrating intent / desire to create a boardwalk connection through to Okahu Bay.

11. The draft plan version informed by these changes, along with an artist’s impression of concept plan outcomes, is provided in Attachment A.

12. The draft plan does not include haul out and hardstand services. A significant number of submitters articulated through the first phase of public consultation the regional importance of retaining the service. This was particularly with regard to delivering bio security (specifically hull cleaning) outcomes.

13. The Auckland Recreation Marine Users Group (ARMUG) met with the Ōrākei Local Board in February 2023 and presented their concerns with regard to the recent closure of some Auckland hardstand services, the possible termination of hardstand services at The Landing and the environmental impacts these could have.

14. The latest report helping to inform the local board on the provision and future capacity of haul out services across Auckland was the Capacity and Accessibility of Haul Out and Antifouling Services in the Top of the North Marine Pest Management Area 2022 by Ecometric Consulting Ltd.

15. Auckland Council’s regional approach to delivering marine bio security outcomes (which includes a clean hull plan) remains focused on education and enforcement, the Ōrākei Local Board through this next phase of consultation will need to continue to give consideration to all views and preferences of persons likely to be affected by, or to have an interest in The Landing and its future development.

16. A meeting with Ngāti Whātua Ōrākei will be held prior to public consultation being undertaken and all current stakeholders who operate out of the site will be updated on next steps.

17. The consultation process will be communicated / advertised through the following channels:

· Auckland Council website

· Our Auckland

· AK Have Your Say (Auckland Council online consultation platform)

· consultation / plan refresh link provided to all those who have submitted on the plan to date, including the 856 Feb 2022 consultation respondents

· consultation / plan refresh link provided to ARMUG with request they promote through their networks

· consultation / plan refresh link provided to all Landing stakeholders with request they promote through their networks

· consultation / plan refresh link provided to community stakeholders with request they promote through their networks

· email notification to Department of Conservation and the Coastguard (whose views to date are unknown).

18. The board are asked to identify any additional organisations or communication channels they would like notified.

19. Draft survey questions and background information to be presented as part of the next stage of public consultation is provided in Attachment B. Any board requested changes to this material will be implemented prior to consultation.

Tātaritanga me ngā tohutohu

Analysis and advice

20. It is appropriate that decision making for The Landing sits with the local board and appropriate that the board are working to refresh the Pathways to the Sea (2013-2023) concept plan.

21. Under the Local Government Auckland Council Act (LGACA) the Governing Body is required to allocate non-regulatory decision-making responsibility between itself and local boards. The Governing Body has allocated decision making responsibility in relation to the use of and activities within local parks to local boards. In this instance the Ōrākei Local Board has responsibility for decision-making with respect to The Landing as it is a local park.

22. The principles for allocating decision-making responsibilities are set out in s 17(2) of LGACA. There is a presumption that decision-making responsibility for a non-regulatory activity of Auckland Council should be exercised by its local boards. That presumption is only displaced if regional decision making by the Governing Body will better promote the well-being of the communities across Auckland.

23. To the extent that the hardstand at The Landing has regional impacts, the Ōrākei Local Board have been provided with information to help inform its decision making, particularly in relation to the regional benefits of hardstand facilities and the challenge facing the supply of such facilities. The local board has also been provided with the necessary planning and service provision information to make well informed decisions to date.

24. The Ōrākei Local Board will need to continue to consider the views of all those who submit on the second stage of public consultation planned for April / May 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Changes to the Pathways to the Sea Concept Plan for The Landing (2013) may increase greenhouse gas emissions through more vehicle visitation to the site but this is not thought to be to any significant extent. Any potential increase in car parking capacity is unlikely to be large and improved active transport options are currently being delivered on Tamaki Drive.

26. Increases in sea level rise will be taken into account when detailed planning is undertaken, with structures and buildings being future proofed in this regard.

27. Climate change is expected to exacerbate the spread and impact of marine invasive species. Therefore, removal of hardstand facilities will have negative implications for climate adaptation in the marine environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Parks and Community Facilities staff are working together to ensure that service agreements, leases, licences and maintenance contracts at The Landing align with any approved plan changes.

29. Staff have also engaged with Auckland Transport, Healthy Waters and the Coastal Management Team within Infrastructure and Environmental Services on the plan refresh.

30. Environmental Services staff have expressed a preference for the retention of short-stay hull cleaning facilities, to ensure boat owners are able to comply with Biosecurity Act requirements under the Regional Pest Management Plan and forthcoming National Clean Hull Plan. This outcome whether delivered by council or an external operator is likely to require funding / subsidy either from the local board or the Governing Body, particularly if the footprint of the hardstand is reduced in size to help realise the recreation outcomes identified in paragraph seven of this memo.

31. The Natural Environment Delivery team from Environmental Services presented to the board in December 2022 on the role they play in terms of education and enforcement of marine biosecurity outcomes across Auckland’s coastal areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. There are often trade-offs when working to optimise community outcomes on scarce and confined public open space and the Ōrākei Local Board are aware of the trade-offs associated with The Landing plan refresh.

33. Retention of the hardstand enables and helps yacht and launch owners (approx. 400/500 who utilise the hardstand per year) to access the harbour and meet environmental compliance standards. Adoption of the plan presented in Attachment A is more enabling of grass roots club-based recreation outcomes and also makes the site more accessible to a wider range of users.

Tauākī whakaaweawe Māori

Māori impact statement

34. Te Tiriti o Waitangi recognises the rangatiratanga of Auckland's hapū and iwi, and the inseparable bond between Tāmaki Makaurau the people and Tāmaki Makaurau the place. Local boards play a vital role in representing the interests of all Aucklanders and the Ōrākei Local Board is committed to its Treaty-based obligations and Māori participation and development.

35. The Ōrākei Local Board and council staff will continue to partner with Ngāti Whātua Ōrākei (NWO) on this project and the views of NWO on the draft plan refresh being prepared for public consultation will be sought.

Ngā ritenga ā-pūtea

Financial implications

36. No budget has yet been allocated to progress a ‘refreshed’ plan but the case for securing partnership funding through organisations like Sport NZ is thought to be strong.

37. The board also has opportunity to utilise revenue generated from leases, easements, parking and asset optimisation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The potential risks associated with this project include:

· failing to consult widely

· failing to consider the needs of all those who use, or who have an interest in the site

· failing to make well-informed decisions based on consideration of all planning, environmental, cultural and recreation issues.

39. These risks are mitigated by the board carefully reviewing all submissions and relevant planning information provided to date, considering any new information that comes to light during the extended consultation process, and continued project engagement and consultation.

Ngā koringa ā-muri

Next steps

40. Public consultation will be carried out in April / May 2023 and the results of the consultation will be reported to the board later in the year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft concept plan	17
b ⇩	Draft consultation comms	21

Ngā kaihaina

Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Glenn Boyd - Local Area Manager

Ōrākei Local Board

16 March 2023

Ōrākei Local Board 2022/2023 financial year operational work programme reallocations

File No.: CP2023/02762

Te take mō te pūrongo

Purpose of the report

1. To seek approval to reallocate funding within the Ōrākei Local Board’s 2022/2023 operational work programme.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board approved its operational work programme 2022/2023 on 16 June 2022.

3. As circumstances change, the local board’s work programme delivery priorities can shift. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4. Underspend must be reallocated to projects that can be completed by the end of the 2022/2023 financial year. Any underspend that is not allocated will be treated as savings by Auckland Council.

5. This report enables a reallocation of $20,000 from Local Civic events Ōrākei - Environmental Forum, with $5,000 allocated to Apply the Empowered Communities Approach: Connecting communities Ōrākei, to deliver a Youth Expo, and $15,000 for remediation work at The Landing, within the Ōrākei Local Board’s 2022/2023 Customer and Community Services local discretionary initiatives operational work programme.

6. These projects enable the reallocated funding to be used prior to 30 June 2023, and have been recommended due to their alignment with the local board’s priorities.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the reallocation of $20,000 of funding from Local Civic events Ōrākei - Environmental Forum (Project ID 323) towards the following initiatives, which is a transfer of funding within the local board’s local discretionary operational work programme:

i) Customer and Community Services: Connected Communities: Apply the Empowered Communities Approach: Connecting communities Ōrākei (work programme ID 305) (reallocation of $5,000) to deliver a Youth Expo.

ii) Customer and Community Services: Parks and Community Facilities: The Landing remediation (a new work programme line) (reallocation of $15,000) to deliver improvements on the newly vacated hardstand site at The Landing.

Horopaki

Context

7. The Ōrākei Local Board has an approved 2022/2023 work programme for the following departments and council-controlled organisation, which was approved on 16 June 2022:

· Customer and Community Services

· Infrastructure and Environmental Services

· Tātaki Auckland Unlimited.

8. The local board receives performance updates on the work programme throughout the year; the last report was presented at the local board’s 16 February 2023 business meeting.

9. Reallocation of local discretionary initiative (LDI) operational funding can be done across departments, but the funding should remain as operational funding, and reallocation should be done on the basis that delivery can be achieved before the end of the financial year.

10. Any underspend remaining as of 30 June 2023 will be treated as savings by Auckland Council.

11. Reallocation at this late stage of the year may often be difficult to resource and deliver on, however, the local board has indicated its strong preference to reallocate the funds, and Customer and Community Services staff have been able to identify options for the local board to consider, which align with the local board’s priorities.

12. It is recommended that the local board reallocate the $20,000 from Local Civic events Ōrākei - Environmental Forum, that the board has indicated it wants to reprioritise, towards two initiatives, specifically to Apply the Empowered Communities Approach: Connecting communities Ōrākei ($5,000) to deliver a Youth Expo and remediation work at The Landing ($15,000) to deliver improvements on the newly vacated hardstand site at The Landing.

13. It is worth noting that not all initiatives within this year’s work programme are a feasible option for reallocation. These specific initiatives are being recommended because they can be resourced within the necessary timeframe, and without compromising the quality of delivery of the initiatives. They also meet the requirements of operational funding.

Ōrākei Environmental Forum

14. Within the local board’s current 2022/2023 financial year operational work programme, $20,000 is allocated to Local Civic events Ōrākei - Environmental Forum.

15. The previous Ōrākei Environmental Forum took place on 29 May 2021. This forum took place following a delay due to the effects of COVID-19.

16. Following discussions between the local board and environmental community organisations it was felt that it was appropriate to have a larger gap between the last forum and holding another one, that is, this financial year was too soon to hold another forum. The local board has therefore expressed a desire to staff to reallocate the funding for the Environmental Forum to other projects in this year’s 2022/2023 operational work programme.

Youth Expo

17. The local board has indicated a desire to support an event to be held at The Landing run by the Youth of Ōrākei to showcase what is available to youth within the local board area and to encourage young people to be active citizens, connected to their communities.

18. Staff have discussed the initiative with the Youth of Ōrākei who are confident they can deliver the event and use the proposed $5,000 effectively. The event will target young people (14-24) living and studying within the Ōrākei Local Board area.

Remediation work at The Landing

19. Given the recent closure of the hardstand facility at The Landing, there is work required to begin to remediate this site to facilitate access for members of the public and user groups.

20. If reallocated by the local board, the $15,000 to help remediate the closed hardstand site at The Landing will be used to:

· Reorientate and relocate containers on the site

· Create line markings on the surface to show designated temporary boat storage areas

· Repair damaged surfaces

· Install three temporary removable bollards.

21. It is worth noting that there will be other additional work to fully remediate the closed hardstand site at The Landing. The $15,000 reallocation will help to begin the process to remediate the site to make it usable and accessible to members to the public and site user groups.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Given the timeframes involved and the need for any reallocated funding to be committed by 30 June 2023, Customer and Community Services staff believe the reallocation of funds to the Youth Expo and remediation of The Landing within the local board’s 2022/2023 work programme are viable options for completion by the end of the financial year.

23. It is also felt that the reallocation of funds to these initiatives aligns with the Ōrākei Local Board Plan 2020. The Youth Expo aligns with the objective ‘all groups in the community feel informed and included’, which sits under outcome one: Our communities are connected, engaged and resilient. Remediation of The Landing aligns with the objectives ‘the network of open spaces meets the needs of the growing population’ and ‘marine and coastal activities are a strong part of the recreational opportunities our area has to offer’, which both sit under outcome three: All parks and open space areas are attractive and well-used places for both active and passive recreation.

24. Reallocating the funding to both of the recommended initiatives will also reduce the amount of funding required to carry out this work from within a future work programme.

25. It is therefore recommended that the Ōrākei Local Board supports the reallocation of funding from Local Civic events Ōrākei - Environmental Forum to the Youth Expo and some remediation of the hardstand site at The Landing.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The reallocation of funding between these initiatives is not expected to have a material effect on climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Staff within Parks and Community Facilities and in Connected Communities, both part of Customer and Community Services within Auckland Council, have been consulted for advice regarding the reallocations and they have advised that these initiatives are deliverable before the end of the financial year as part of their work programme, and that the work aligns with local board priorities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The reallocation of funding within the local board’s operational work programme supports the delivery and optimisation of the local board’s available budget for 2022/2023.

29. The nature of the reallocation aligns with the local board’s work programme and the Ōrākei Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

30. Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

31. The Youth Expo to be managed by the Youth of Ōrākei will seek to engage young Māori in the event.

32. The Community and Customer Services work programme ensures that all facilities and open space assets continue to be well-maintained to benefit the local community, including Māori. Remediating part of The Landing site is part of this work.

Ngā ritenga ā-pūtea

Financial implications

33. Reallocation of funding is regarded as a prudent step for the local board to take to optimise its locally driven initiatives (LDI) opex budget for the 2022/2023 financial year.

34. Should the local board choose not to support the reallocation of the funding to the initiatives identified above, the $20,000 funding for the Environmental Forum would be offered up as savings to Auckland Council given that the forum is not proceeding this financial year and that advice from council’s finance staff indicates that no carry forwards will be possible at the end of this financial year due to the constrained circumstances of council’s financial position.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. A risk exists that despite the reallocation of funding, the work is not able to be carried out this financial year leading to the loss of funding for the local board. This has been discussed with department staff and has been a key consideration of the initiatives put forward to the local board for consideration. Delivery staff from the Community and Customer Services department believe it is feasible to deliver these initiatives within the timeframe required, and the risk of non-delivery is considered low.

Ngā koringa ā-muri

Next steps

36. The funding will be reallocated according to the local board’s resolution, and the Customer and Community Services department will progress with the delivery of the work.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Justin Kary - Senior Local Board Adviser
Authoriser	Glenn Boyd - Local Area Manager

Ōrākei Local Board

16 March 2023

Draft Contributions Policy 2022, Variation A

File No.: CP2023/02402

Te take mō te pūrongo

Purpose of the report

1. To note the Ōrākei Local Board feedback on the the Draft Contributions Policy 2022, Variation A proposal, by way of delegated authority.

Whakarāpopototanga matua

Executive summary

2. Development contributions (DCs) are charges that recover from new developments a fair share of the cost of the council’s investment in infrastructure. To date our contributions policy has only recovered a share of cost of our infrastructure investment planned in the next ten years.

3. The council has agreed to add projects beyond 2031 to the Contributions Policy for the Investment Priority Areas identified in the 10-year Budget 2021-2031 in stages starting with Drury. This will ensure early developers pay a fair share of the cost of the cumulative impact of growth on the council’s need to invest in infrastructure.

4. The Contributions Policy 2022 was adopted in December 2021 and provides for the recovery of $399 million of the investment planned to be delivered in Drury in the period to 2031. The contributions price in Drury under this policy, including regional and sub-regional charges, is $22,564 per household equivalent unit (HUE – a house between 100m² and 249m²). We are now proposing to vary this policy to add investments we plan to deliver beyond 2031 to support development in Drury.

5. The original proposal was consulted on in late 2021 as part of the consultation on the region-wide Contributions Policy 2022. At that time, the majority of local boards were in support of the changes proposed in the draft Contributions Policy 2021

6. The Finance and Performance Committee considered the report on the proposal, which included local board views, at its meeting on 9 December 2021. The committee agreed to defer a decision on adding investment beyond 2031 to the Drury area to allow for the provision of further information requested by developers and additional time to make submissions once that information was provided.

7. The original proposal consulted on was revised accordingly and more information produced. The updated proposal included $2,470 billion of investment in Drury beyond 2031 of which $1.142 billion was to be funded by DCs. This would raise the average DC price in Drury by $60,687 to $83,25. Public consultation opened on 13 September 2022 for eight weeks, instead of the usual four weeks, and closed on 8 November 2022.

8. Sixty submissions were received, 33 of which were from those in the development community. The proposal was supported by 35 per cent of all submitters with 50 percent not in support. A further 15 per cent did not clearly state their views on the proposal.

9. This report summarises the key points made in submissions and notes officers’ initial analysis of the issues raised.

10. Local board feedback is sought to inform the Governing Body’s consideration of the adoption of the proposal planned for April 2023. The report to the Governing Body will also be updated reflecting officers' final analysis of the responses to submissions, updates reflecting additional work that has been undertaken since consultation and in particular to incorporate the latest economic forecasts and recent government decisions on their investment in Drury.

11. The deadline for local board feedback to be incorporated into the council’s submission was 3 March 2023. As this deadline was before the next ordinary business meeting, the Ōrākei Local Board provided feedback to council’s submission through delegated authority (resolution OR/2023/9).

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) note the feedback made under delegated authority, approved by Chairperson S Milne, on the Draft Contributions Policy 2022, Variation A.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Contributions Policy 2022, Variation A - Feedback	33

Ngā kaihaina

Signatories

Author	Jade Grayson - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager

Ōrākei Local Board

16 March 2023

Urgent Decision - Water Service Entities Bill 2 - Feedback

File No.: CP2023/02399

Te take mō te pūrongo

Purpose of the report

1. To note the Ōrākei Local Board use of an urgent decision to provide feedback on Auckland Council’s submission to the Water Service Entities Bill 2.

Whakarāpopototanga matua

Executive summary

2. The Water Service Entities Bill 2 is a single broad policy to establish and empower water services entities by setting out their functions, powers, obligations, and oversight arrangements, including:

· additional, detailed implementation arrangements for the new water services entities, including provisions relating to the transfer of assets, liabilities, and other matters from local authorities to new water services entities

· service delivery functions and powers, to enable water services entities to deliver water services in place of local authorities

· regulatory functions and powers, to enable water services entities to make rules, plans, and other instruments relating to water services, and engage in compliance and enforcement activities

· pricing and charging arrangements for water services

· changes to Treaty settlement legislation that are required to ensure that settlement obligations are carried forward from territorial authorities to the new water services entities

· detailed changes to local government legislation, the Resource Management Act 1991, the Water Services Act 2021, and other legislation relating to regulation and service delivery of water services.

3. A link to the Bill can be found here: https://legislation.govt.nz/bill/government/2022/0210/latest/d11818629e2.html#LMS794054

4. The deadline for local board feedback to be incorporated into the council’s submission was 21 February 2023. As this deadline was before the next ordinary business meeting, the Ōrākei Local Board provided feedback to council’s submission through an urgent decision (resolution number OR/2022/120).

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) note the urgent decision to approve the Ōrākei Local Board feedback (Attachment A to the Agenda Report) on the Water Service Entities Bill 2.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board - Water Service Entities Bill 2 - Feedback	39
b ⇩	Ōrākei Local Board - Water Service Entities Bill 2 - Urgent Decision	43

Ngā kaihaina

Signatories

Author	Jade Grayson - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager

Chairperson	Mr Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Angus McPhee
	Penny Tucker
	Margaret Voyce
	David Wong, JP

No.	Title	Page
a ⇩	Workshop Proceedings - 2 February 2023	65
b ⇩	Workshop Proceedings - 9 February 2023	67
c ⇩	Workshop Proceedings - 23 February 2023	69
d ⇩	Workshop Proceedings - 2 March 2023	71

Authors	Jade Grayson - Democracy Advisor
Authorisers	Glenn Boyd - Local Area Manager