I hereby give notice that an ordinary
meeting of the Manukau Harbour Forum will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Friday, 17
March 2023
12.15pm
Puketāpapa
Local Board, Boardroom
560 Mt Albert
Road
Three Kings
and via MS Teams
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Manukau Harbour Forum
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Deputy Chairperson
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Members
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Jon Turner
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Puketāpapa Local Board
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Alan Cole
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Franklin Local Local Board
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Walter Togiamua
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Māngere-Ōtahuhu Local Board
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Josephine Allan
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Manurewa Local Board
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Maria Meredith
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Mangakiekie-Tāmaki Local Board
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Jan Robinson
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Papakura Local Board
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Apulu Reece Autagavaia
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Otara Papatoetoe Local Board
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Liz Manley
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Waitākere Ranges Local Board
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Kay Thomas
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Whau Local Board
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Alternates
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Mark Pervan
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Puketāpapa Local Board
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Amanda Kinzett
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Franklin Local Board
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Lafulafa Peo
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Māngere-Ōtahuhu Local Board
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Rangi McLean
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Manurewa Local Board
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Debbie Burrows
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Mangakiekie-Tāmaki Local Board
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Kelvin Hieatt
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Papakura Local Board
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Ofa Dewes
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Otara-Papatoetoe Local Board
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Greg Presland
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Waitākere Ranges Local Board
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Ross Clow
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Whau Local Board
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(Quorum 5 members)
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Selina Powell
Democracy Advisor
14 March 2023
Contact Telephone: 021 531 686
Email: selina.powell@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Manukau
Harbour Forum
17 March 2023
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ITEM TABLE OF
CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai
Pānga | Declaration of Interest 5
4 Te Whakaū i ngā
Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake
| Leave
of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono
Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui
| Public
Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 5
11 Election
of Chairperson 7
12 Election
of Deputy Chairperson 9
13 Schedule
of meetings for Manukau Harbour Forum 2023-2025 11
14 Manukau
Harbour Forum coordinator's report 13
15 Te Whakaaro ki ngā
Take Pūtea e Autaia ana | Consideration of Extraordinary Items
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 12 August 2022 as a true and correct
record.
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5 He Tamōtanga Motuhake | Leave of Absence
There will be no
leave of absence
6 Te Mihi | Acknowledgements
There will be no
acknowledgement
7 Ngā Petihana | Petitions
There will be no Petitions
8 Ngā Tono Whakaaturanga | Deputations
There will be
no Deputations
9 Te Matapaki Tūmatanui | Public Forum
There will be
no Public Forum.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The presiding
member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Manukau
Harbour Forum
17 March 2023
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Election
of Chairperson
File No.: CP2023/02645
Te take mō te
pūrongo
Purpose of the report
1. In accordance with Schedule 7, clause 21(5)(b) of
the Local Government Act 2002, the Local Area Manager, on behalf of the
Chief Executive, will call for nominations for the election of the Chairperson
of the Manukau Harbour Forum.
Whakarāpopototanga matua
Executive summary
2. The
Manukau Harbour Forum is to appoint a Chair from appointed Manukau Harbour
Forum delegates.
3. The
election must be in accordance with Schedule 7, clause 25 of the Act. Note that
no member has a casting vote.
4. The
Manukau Harbour Forum will need to determine (by resolution) what method they
will apply to elect the chairperson – System A or System B.
Schedule 7, Part 1, Clause 25 of the Local Government Act
2002 states that:
25 Voting systems for certain appointments
(1)
This clause applies to:
(a)
the election or appointment of the chairperson and
deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c)
the election or appointment of the chairperson and
deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local
authority.
(2)
If this clause applies, a local authority or a
committee (if the local authority has so directed) must determine by resolution
that a person be elected or appointed by using one of the following systems of
voting:
(a) the voting system in subclause (3) (system
A):
(b) the voting system in subclause (4) (system
B).
(3)
System A
(a)
requires that a person is elected or appointed if he or
she receives the votes of a majority of the members of the local authority or
committee present and voting; and
(b)
has the following characteristics:
(i)
there is a first round of voting for all candidates;
and
(ii) if no candidate is successful in that round there is a second round
of voting from which the candidate with the fewest votes in the first round is
excluded; and
(iii)
if no candidate is successful in the second round there
is a third, and if necessary subsequent, round of voting from which, each time,
the candidate with the fewest votes in the previous round is excluded; and
(iv)
in any round of voting, if 2 or more candidates tie for
the lowest number of votes, the person excluded from the next round is resolved
by lot.
(4)
System B
(a)
requires that a person is elected or
appointed if he or she receives more votes than any other candidate; and
(b)
has the following characteristics:
(i)
there is only 1 round of voting; and
(ii)
if 2 or more candidates tie for the most votes, the tie
is resolved by lot.
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Ngā tūtohunga
Recommendation/s
That the Manukau Harbour
Forum:
a) elect
a Chairperson for the 2022 - 2025 political term, utilising either System A
or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act
2002.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor
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Authoriser
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Glenn Boyd - Local Area Manager
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Manukau
Harbour Forum
17 March 2023
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Election of Deputy Chairperson
File No.: CP2023/02823
Te take mō te
pūrongo
Purpose of the report
1. In accordance with Schedule 7, clause 21(5)(b) of the Local
Government Act 2002, the Chairperson will call for nominations for the Deputy
Chairperson of the Manukau Harbour Forum.
Whakarāpopototanga matua
Executive summary
2. The
Manukau Harbour Forum must elect a member to the Deputy Chairperson from
appoint Manukau Harbour Forum delegates in accordance with Schedule 7, clause
25 of the Act.
3. The Manukau Harbour
Forum will also need to determine (by resolution) what
method they will apply to elect the Deputy Chairperson.
Schedule 7, Part 1, Clause 25 of the Local
Government Act 2002 states that:
25 Voting systems for certain appointments
(1) This clause applies to:
(a) the election or appointment of the chairperson and deputy
chairperson of a regional
council; and
(b) the election or appointment of the deputy mayor; and
(c) the election or appointment of the chairperson and deputy
chairperson of a committee; and
(d) the election or appointment of a representative of a local
authority.
(2) If
this clause applies, a local authority or a committee (if the local authority
has so directed) must determine by resolution that a person be elected or
appointed by using one of the following systems of voting:
(a) the voting system in subclause (3) (system
A):
(b) the voting system in subclause (4) (system
B).
(3) System A
(a) requires that a person is elected or appointed if he or she receives
the votes of a majority of the members of the local authority or committee
present and voting; and
(b) has the following characteristics:
(i) there is a first round of voting for all candidates; and
(ii) if
no candidate is successful in that round there is a second round of
voting from which the candidate with the fewest votes in the first round is
excluded; and
(iii) if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded; and
(iv) in any round of voting, if 2 or more candidates tie for the lowest
number of votes, the person excluded from the next round is resolved by lot.
(4) System B
(a) requires that a person is elected or appointed if he or she receives
more votes than any other candidate; and
(b) has the following characteristics:
(i) there is only 1 round of voting; and
(ii) if 2 or more candidates tie for the most votes, the tie is resolved
by lot.
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour Forum:
a) elect a Deputy Chairperson for the 2022-2025 political term,
utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the
Local Government Act 2002.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor
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Authoriser
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Glenn Boyd - Local Area Manager
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Manukau
Harbour Forum
17 March 2023
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Schedule of meetings for Manukau Harbour
Forum 2023-2025
File No.: CP2023/02630
Te take mō te pūrongo
Purpose of the report
1. To
adopt the Manukau Harbour Forum meeting schedule for the remainder of the
2022-2025 electoral term.
Whakarāpopototanga matua
Executive summary
2. Adopting
a workshop and business meeting schedule allows for a planned approach to
workloads and ensures that local board members have clarity about their
commitments.
3. The
Manukau Harbour Forum Terms of Reference identifies that Manukau Harbour Forum
business meetings normally occur every second month for each calendar year of
the elected term.
4. At
the start of each triennial term the Forum will routinely adopt a schedule of
meeting dates.
5. The
proposed dates are:
· 19
May 2023
· 21
July 2023
· 22
September 2023
· 17
November 2023
· 23
February 2024
· 19
April 2024
· 21
June 2024
· 23
August 2024
· 18
October 2024
· 13
December 2024
· 21
February 2025
· 18
April 2025
· 20
June 2025
· 22
August 2025
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour Forum:
a) whakaae
/ approve the following business meeting dates:
i) 19
May 2023
ii) 21
July 2023
iii) 22
September 2023
iv) 17
November 2023
v) 23 February
2024
vi) 19
April 2024
vii) 21 June 2024
viii) 23 August 2024
ix) 18
October 2024
x) 13
December 2024
xi) 21
February 2025
xii) 18 April
2025
xiii) 20 June 2025
xiv) 22 August 2025
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor
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Authoriser
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Glenn Boyd - Local Area Manager
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Manukau
Harbour Forum
17 March 2023
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Manukau Harbour Forum coordinator's
report
File No.: CP2023/02628
Te take mō te
pūrongo
Purpose of the report
1. To
receive the Manukau Harbour Forum (MHF) co-ordinator’s reports for the
period August 2022 to January 2023.
Whakarāpopototanga matua
Executive summary
2. Julie
Chambers, MHF co-ordinator, will update forum members on the activities for the
periods; 1-31 August 2022, 1-30 September 2022, 1-31 October 2022, 1-30
November 2022, 1-30 December 2022 and 1-30 January 2023
Ngā tūtohunga
Recommendation
That the Manukau Harbour Forum:
a) receive
the MHF co-ordinator’s report for the periods; 1-31 August 2022, 1-30
September 2022, 1-31 October 2022, 1-30 November 2022, 1-30 December 2022 and
1-30 January 2023
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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MHF Coordinator Report #013 August 2022
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15
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b⇩
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MHF Coordinator Report #014 September 2022
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19
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c⇩
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MHF Coordinator Report #015 October 2022
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23
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d⇩
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MHF Coordinator Report #016 November 2022
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27
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e⇩
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MHF Coordinator Report #017 December 2022
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31
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f⇩
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MHF Coordinator Report #018 January 2023
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35
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Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor
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Authoriser
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Glenn Boyd - Local Area Manager
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Manukau
Harbour Forum
17 March 2023
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Manukau Harbour
Forum
17 March 2023
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Manukau Harbour
Forum
17 March 2023
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Manukau Harbour
Forum
17 March 2023
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Manukau Harbour
Forum
17 March 2023
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Manukau Harbour
Forum
17 March 2023
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