Agenda of Henderson-Massey Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	1. Safer West Community Trust	Trustee
Chris Carter (Chair)	1. St Lazarus Trust 2. Waitākere Badminton Club	Member Member
Peter Chan, JP	1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Auckland Chinese Environment Protection Association (ACEPA) 6. Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Dan Collins	1. Rānui Action Project	Chair
Dr Will Flavell	1. Asia New Zealand Leadership Network 2. COMET 3. Te Atatū Tennis Club 4. Waitākere Literacy Board 5. Te Kura	Member Employee Board Member Board Member Member
Brooke Loader (Deputy Chair)	1. Waitākere Licensing Trust 2. Te Atatū Peninsula Business Association 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand	Member Associate Member Member Volunteer Member
Ingrid Papau	1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees	Board Member Member Street Contact Member Presiding member

Member

Organisation

Position

Brenda Brady, JP

1. Safer West Community Trust

Trustee

Chris Carter (Chair)

1. St Lazarus Trust

2. Waitākere Badminton Club

Member

Peter Chan, JP

1. Cantonese Opera Society of NZ

2. Asian Leaders Forum

3. NZ-Hong Kong Business Association

4. NZ-China Business Association

5. Auckland Chinese Environment Protection Association (ACEPA)

6. Whau Coastal Walkway Trust

Member

Advisor

Trustee

Dan Collins

1. Rānui Action Project

Chair

Dr Will Flavell

1. Asia New Zealand Leadership Network

2. COMET

3. Te Atatū Tennis Club

4. Waitākere Literacy Board

5. Te Kura

Member

Employee

Board Member

Member

Brooke Loader

(Deputy Chair)

1. Waitākere Licensing Trust

2. Te Atatū Peninsula Business Association

3. Neighbourhood Support

4. Te Atatū Glendene Community Patrol

5. Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1. Liberty Impact Community Trust

2. #WeLoveTuvalu Community Trust

3. Neighbourhood Support

4. Liberty Church

5. Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Massey Matters	Will Flavell	Peter Chan
Central Park Henderson Business Association	Chris Carter	Dan Collins
Heart of Te Atatū South	Brooke Loader	Brenda Brady
Ranui Advisory Group	Dan Collins	Brooke Loader
Te Atatū Peninsula Business Association	Ingrid Papau	Brenda Brady
Waitākere Ethnic Board	Peter Chan	Brooke Loader
Waitākere Healthlink	Chris Carter	Brenda Brady
Te Whau Pathway Trust	Ingrid Papau	Dan Collins

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 February 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Norma Hayward and Shirley Furneaux - Update on Covered Riding Facility

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Norma Hayward and Shirley Furneaux on behalf of West Auckland Riding for Disabled.

Whakarāpopototanga matua

Executive summary

2. Norma Hayward and Shirley Furneaux on behalf of West Auckland Riding for Disabled, will be in attendance to provide an update on the covered riding facility.

3. West Auckland Riding for the Disabled operates under a Council lease on the Henderson Valley Park. They are a volunteer led registered charity which gives people with disabilities and challenges the opportunity to experience the many benefits of therapeutic horse riding.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the update on the covered riding facility and thank Norma Hayward and Shirley Furneaux for her attendance.

8.2 Deputation: Raj Maharjan and Corrie Cook - Ranui issues

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Raj Maharjan and Corrie Cook.

Whakarāpopototanga matua

Executive summary

2. Raj Maharjan and Corrie Cook, local residents of Ranui, will be in attendance to discuss the ongoing flooding and road safety issues in Ranui.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on ongoing flooding and road safety issues in Ranui and thank Raj Maharjan and Corrie Cook for their attendance.

8.3 Deputation: Andrew Simms - Flood damage and vibration issues

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Andrew Simms.

Whakarāpopototanga matua

Executive summary

2. Andrew Simms, local resident of Sunnyvale, will be in attendance to discuss the ongoing flooding issues and vibration issues on Wattle Road, Sunnyvale.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation on ongoing flooding and vibration issues in Sunnyvale and thank Andrew Simms for his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

21 March 2023

Reporting back decisions under delegation

File No.: CP2023/01890

Te take mō te pūrongo

Purpose of the report

1. To report back a decision of the Henderson-Massey Local Board made under delegation to provide feedback to inform Auckland Council submissions.

Whakarāpopototanga matua

Executive summary

2. On 6 December 2022 the Henderson-Massey Local Board delegated authority to the local board Chairperson to submit the local board's formal views for inclusion in Auckland Council submissions to Central Government, select committees and other councils, where this feedback is due before a local board meeting (resolution number HM/2020/50) as follows:

3. That the Henderson-Massey Local Board:

a) tautapa / delegate authority to the Chair to approve and submit the local board's input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils

b) tuhi ā-taipitopito / note that the local board can continue to use its urgent decision process to approve and submit the local board's input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a)

c) tuhi ā-taipitopito / note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting

d) tuhi ā-taipitopito / note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

4. On 21 February 2023, the Chairperson signed off under delegation feedback from the Henderson-Massey Local Board for inclusion in Auckland Council’s submission on the Water Services Legislation Bill (Water Services Entities Bill 2).

5. The Water Services Legislation Bill (Water Services Entities Bill 2) is the second bill in a suite of water services delivery legislation reforms.

6. This bill is a single broad policy to establish and empower water services entities by setting out their functions, powers, obligations, and oversight arrangements, including:

a) additional, detailed implementation arrangements for the new water services entities, including provisions relating to the transfer of assets, liabilities, and other matters from local authorities to new water services entities

b) service delivery functions and powers, to enable water services entities to deliver water services in place of local authorities

c) regulatory functions and powers, to enable water services entities to make rules, plans, and other instruments relating to water services, and engage in compliance and enforcement activities

d) pricing and charging arrangements for water services

e) changes to Treaty settlement legislation that are required to ensure that settlement obligations are carried forward from territorial authorities to the new water services entities

f) detailed changes to local government legislation, the Resource Management Act 1991, the Water Services Act 2021, and other legislation relating to regulation and service delivery of water services.

7. Auckland Council has previously submitted on proposed water services delivery and infrastructure management legislation reforms.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the decision made under delegation on 21 February 2023 providing feedback from the Henderson-Massey local Board for inclusion in Auckland Council’s submission on the Water Services Legislation Bill (Water Services Entities Bill 2).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Feedback on Water Services Entities Bill 2	13

Ngā kaihaina

Signatories

Authors	Wendy Kjestrup - Senior Local Board Advisor
Authorisers	Adam Milina - Local Area Manager

Henderson-Massey Local Board

21 March 2023

Approval for new road names at 168 Metcalfe Road, Ranui

File No.: CP2023/02040

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to name one new road which is a combination of a public road and a commonly owned access lot (COAL) and one separate COAL being a private road, created by way of a subdivision at 168 Metcalfe Road, Ranui.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. Ali Sher, as director of Exotic Developments Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 168 Metcalfe Road, Ranui are:

Public Road and COAL 1

· Suva Lane (applicant’s preference)

· Momi Lane (alternative)

· Martintar Lane (alternative)

COAL 2

· Ba Lane (applicant’s preference)

· Nausori Lane (alternative)

· Namaka Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approves the name ‘Suva Lane’ for the new public road and COAL created by way of subdivision undertaken by Exotic Developments at 168 Metcalfe, Road Ranui, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60406416 and RDN90105640).

b) approves the name ’Ba Lane’ for the new private road created by subdivision undertaken by Exotic Developments at 168 Metcalfe Road, Ranui in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60406416 and RDN90105640).

Horopaki

Context

6. Subdivision reference number SUB60406416 was issued in November 2022 for the construction of 24 residential lots a new public road and two commonly owned access lots (COAL’s)

7. Site and location plans of the development can be found in Attachments A and B to this report

8. In accordance with the Standards, every public road and any private way, COAL or and right of way, that serves more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, the new public road requires a name and also both COAL’s as they each serve more than five lots. The public road and COAL’s to be named can be seen in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: All names are towns/city’s/places from the developer’s homeland Fiji. There are two road names in a previous stage that are also Fijian place names.

Proposed name	Meaning (as described by applicant)
Public Road 1 and (COAL) 1
Suva Lane (applicant’s preference)	Suva is the capital city in the developer’s homeland Fiji.
Momi Lane (alternative)	Momi Bay is a town in the developer’s homeland Fiji
Martintar Lane (alternative)	Martintar is a suburb of Nadi, Fiji, the developer’s homeland.
(COAL) 2
Ba Lane (applicant’s preference)	Ba is a town in the developer’s homeland of Fiji
Nausori Lane (alternative)	Nausori is a town in the developer’s homeland of Fiji
Namaka Lane (alternative)	Namaka is a region of the developer’s homeland Fiji.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type ’Lane’ is an acceptable road type for the new road and private roads, suiting the form and layout of the roads.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 26 January 2023 mana whenua was contacted by council on behalf of the applicant, through the Resource Consent departments central facilitation process as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Te Kawerau ā Maki

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

22. By the close of the consultation period, no responses had been received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	168 Metcalfe Road Site Plan	21
b ⇩	168 Metcalfe Road Location Plan	23

Ngā kaihaina

Signatories

Authors

Sharon Legge-Murray - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

Henderson-Massey Local Board

21 March 2023

Approval for new private road names at 80 Fred Taylor Drive, Massey

File No.: CP2023/02110

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to name two new private roads, being commonly owned access lots (COAL’s), created by way of a subdivision development at 80 Fred Taylor Drive, Massey.

Whakarāpopototanga matua

Executive summary

3. On behalf of the developer and applicant, New Land International Development Company Limited, agent Louis Venter has proposed the names presented below for consideration by the local board.

5. The proposed names for the new private road at 80 Fred Taylor Drive, Massey are:

COAL 1

· Greenway Lane (applicant’s preference)

· Te Ara Manaaki (alternative)

· Ākau Road (alternative)

COAL 3

· Whare Lane (applicant’s preference)

· Forest Lane (alternative)

· Nga Huia Lane (alternative).

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) approves the names ‘Greenway Lane’ and ‘Whare Lane’ for two new private roads created by way of subdivision by New Land International Development Company Limited at 80 Fred Taylor Drive, Massey, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60382706, SUB60382707 and RDN 90104050).

Horopaki

Context

6. Resource consent reference BUN60382706 (subdivision reference number SUB60382707) was issued in December 2021 for the construction of 42 residential lots and four commonly owned access lots (COAL’s)

7. Site and location plans of the development can be found in Attachment A and B.

9. Therefore, in this development, COAL’s 1 and 3 require road names because they each serve more than five lots. The COAL’s to be named can be seen in Attachment A to this report.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names and meanings are detailed in the table below, as described by the applicant:

Proposed name	Meaning (as described by applicant)
COAL 1
Greenway Lane (applicant’s preference)	In reference to the name of the development in context of its locality in the green hills of Massey and its view over the Waitakere Ranges to the west.
Te Ara Manaaki (alternative)	Manaaki, means to support, take care of, give hospitality to, protect, look out for - show respect, generosity, and care for others.
Ākau Road (alternative)	The Māori word for the bank or edge of a river or stream, in reference to the streams near the site.
COAL 3
Whare Lane (applicant’s preference)	Māori translation for ‘house’ and reference to the developer’s core business of constructing buildings.
Forest Lane (applicant’s preference)	The development has a beautiful view over the forests in the nearby Waitākere Ranges
Nga Huia Lane (applicant’s preference)	Reference to the huia bird, native to Aotearoa, whose white-tipped black feathers were used in traditional Māori headdresses.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type ‘Lane’, ‘Road’ and ‘Te Ara’ are acceptable road types for the new private roads, suiting their form and layout.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 13 December 2022 and 25 January 2023 mana whenua was contacted by the applicant as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Te Kawerau ā Maki

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority).

22. By the close of the consultation period, Te Rūnanga o Ngāti Whātua had responded clarifying the translation of some of the proposed names, the correct translations are shown in the table. This iwi also suggested alternative names however these were not chosen by the applicant. No other responses have been received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the Council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	80 Fred Taylor Drive -Site Plan	31
b ⇩	80 Fred Taylor Drive - Location Plan	33

Ngā kaihaina

Signatories

Authors

Sharon Legge-Murray - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

Henderson-Massey Local Board

21 March 2023

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

File No.: CP2023/02727

Te take mō te pūrongo

Purpose of the report

1. To provide the Henderson-Massey Local Board with the council-controlled organisation (CCO) forward work programme and engagement approach in its area for Quarter Four (April-June 2023).

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and CCOs are expected to review the joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

4. CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

6. As per the 2022/2023 CCO Local Board Joint Engagement Plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. CCOs and local boards workshop the CCO work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the CCO forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on CCO work programme items since the last report in September 2022.

9. The Henderson-Massey Local Board will receive the next CCO work programme and engagement approach report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

· help cement CCO and local board relations

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Henderson-Massey Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels.

23. The below sections also include any key highlights from the CCO work programme.

24. More detailed updates to the CCO work programme are provided in Attachments A-D.

Key Highlights

25. Key highlights across the CCOs’ work programme include:

· FIFA Women’s World Cup 2023: Fred Taylor Park, home of West Coast Rangers Football Club has been confirmed as a training venue for the FIFA Women’s World Cup. The Vietnam team has selected Fred Taylor Park as its base camp in December 2022.

· Catherine Plaza Improvement Project: Presentation to the Henderson-Massey Local Board on the preliminary design work was held on 21 February 2023 with support from the Local Board to go for public consultation in late March 2023. Concept plan to be endorsed by the Local Board in June 2023.

· Contributing to the cultural and economic vibrancy of Auckland – Trusts Arena: The installation of the green surface and drainage of Field Two and floodlighting of Field Three has been completed. This has allowed the arena to accommodate more community sports training.

· Wai Horotiu Henderson Connection (formerly Oratia Link): Developed design and engagement with Auckland Transport around design is currently in progress.

· 37 Te Atatū Road, Te Atatū – Raised Zebra – Pedestrian Improvements Programme: Workshops were held with the Local Board in February. Further workshops to be held in May. Dates to be confirmed.

Auckland Transport

Completed work programme items since September 2022

26. Auckland Transport has completed the following work programme items:

· Bruce McLaren Road / Parrs Cross Road intersection improvements (Network Optimisation programme)

· Bruce McLaren Road Pedestrian Improvements

· Central Park Drive / School Road intersection improvements- (Network Optimisation programme)

· Lincoln Road / Great North Road / Swanson Rd intersection improvements (Network Optimisation programme)

· Makora Road / Triangle Rosd intersection improvements- Road safety

· Sturges Road, Henderson (Western Heights School – bus stop relocations) – Public Transport Infrastructure

· Swanson Road Safety Improvements Ranui- Airdrie Road to Swanson/Universal Roundabout.

New work programme items since September 2022

27. Auckland Transport has added new projects to the work programme including:

· Katoa, Ka Ora Regional Programmes: Interim Speed Management Plan.

Changes to work programme item engagement levels since September 2022

28. Changes to the engagement levels have been made to the following work programme items:

· Gunton Drive / Northwest shopping centre entrance improvements (Network Optimisation programme) has changed from consult to inform.

· Northwest Growth Improvements has been removed from the work programme.

29. Auckland Transport’s work programme items are provided in Attachment A.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

30. Tātaki Auckland Unlimited has completed the following work programme items:

· Auckland Film Studios Upgrade

· Rangatahi youth enterprise summit.

31. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B.

Eke Panuku Development Auckland

New work programme items since September 2022

32. Eke Panuku Development Auckland has added new projects to the work programme including:

· Cost reduction to mitigate budget challenges.

33. Eke Panuku Development Auckland’s work programme items are provided in Attachment C.

Watercare

34. Watercare’s work programme items are provided in Attachment D.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. This report does not have a direct impact on climate, however the projects it refers to will.

36. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCO’s purpose and work programme.

38. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

39. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

41. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

42. This report does not have a direct impact on Māori, however the projects it refers to will.

43. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

44. This report does not have financial impacts on local boards.

45. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

47. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

48. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

49. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

50. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

51. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

52. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hen-Mas Attachment A - AT	41
b ⇩	Hens-Mas Attachment B - TAU	45
c ⇩	Hens-Mas Attachment C - Eke Panuku	51
d ⇩	Hens-Mas Attachment D - Watercare	53

Ngā kaihaina

Signatories

Authors	Michelle Knudsen - Lease Advisor
Authorisers	Adam Milina - Local Area Manager

Chairperson	Chris Carter
Deputy Chairperson	Brooke Loader
Members	Brenda Brady
	Peter Chan, JP
	Dan Collins
	Dr Will Flavell
	Oscar Kightley
	Ingrid Papau

Authors	Laura Hopkins - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager