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Performance
and Appointments Committee
21 March 2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Process for
appointing the Tātaki Auckland Unlimited chair 7
9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
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Performance
and Appointments Committee
21 March 2023
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Process
for appointing the Tātaki Auckland Unlimited chair
File No.: CP2023/01990
Te take mō te
pūrongo
Purpose of the report
1. To
receive information about the process to appoint a chair to the Tātaki
Auckland Unlimited board that will be considered in the confidential part of
this meeting.
Whakarāpopototanga matua
Executive summary
2. A
confidential report on the agenda seeks approval to appoint a chair to the
Tātaki Auckland Unlimited board.
3. The
recruitment for this role was initiated by the Performance and Appointments
Committee in December 2022 [PACCC/2022/3].
Ngā tūtohunga
Recommendation/s
That the Performance and
Appointments Committee:
a) tuhi ā-taipitopito / note the information about
recruitment processes contained in this report
b) tuhi ā-taipitopito / note that a report on the
confidential section of the agenda seeks decisions regarding the appointment of
a chair to the board of Tātaki Auckland Unlimited
c) tuhi ā-taipitopito / note that this report is
confidential due to the personal information regarding candidates that they
contain.
Horopaki
Context
4. Council makes appointments to council
organisations in accordance with the Appointment and Remuneration Policy for
Board Members of Council Organisations (the Policy).
5. The general process for making appointments is
described in Figure 1 below:
Figure 1:
6. The
Performance and Appointments committee delegated the approval of the criteria
and short-list of candidates for the Tātaki Auckland Unlimited chair to a
panel consisting of:
· The Mayor
· Independent
Māori Statutory Board Chair David Taipari
· Cr Daniel Newman
· Cr Chris Darby.
[PACCC/2022/3]
7. The
selection panel was comprised as follows:
· Cr Greg Sayers
[PACCC/2022/3] (selection panel chair)
· Independent
Māori Statutory Board Chair David Taipari
· Cr Daniel Newman
[PACC/2023/3]
· Chief of staff, Max
Hardy
· Chief executive, Jim
Stabback.
Tātaritanga me ngā
tohutohu
Analysis and advice
8. A
short-list was approved on 21 February 2023 and a confidential memorandum was
circulated to committee members.
9. The
selection panel conducted interviews on 28 February and 2 March and have made a
recommendation to the committee on the appointment of one candidate.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
10. Each council-controlled organisation (CCO) is
accountable for ensuring their planning and decisions reflect the action areas
outlined in Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.
Candidates seeking appointment need to demonstrate a commitment to integrate
the action areas outlined in Te-Tāruke-ā-Tāwhiri into the
CCO’s activities. This applies to appointments to TAU.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
11. The appointment of the best possible directors
to boards will have a positive impact on the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
12. Board appointments to CCOs are the role of the Governing Body. Local
boards may participate in the nomination process for board vacancies and the
criteria sought for the Tātaki Auckland Unlimited chair was circulated to
local board members.
Tauākī whakaaweawe
Māori
Māori impact statement
13. Kia ora
Tāmaki Makaurau sets as a mahi objective that: "Mana whenua and
Māori are active partners and participants at all levels of the council
group's decision making". This objective is considered as part of the
decision making for each of the confidential items on the agenda.
Ngā ritenga
ā-pūtea
Financial implications
14. There are no new financial implications arising
from the confidential report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
15. There are risks common to all board appointments. These
include:
· the reputational risk of appointing candidates without appropriate
skills or governance experience. To mitigate this potential risk, a thorough
due diligence process is in place.
· the governance risk of creating an unbalanced board where too many
new members causes a loss of institutional knowledge which impacts
decision-making. Conversely, retaining board members for too long can
mean the board lack innovation and fresh thinking.
Ngā koringa ā-muri
Next steps
16. Next steps
are noted in the confidential agenda report.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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James Stephens - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Director, Governance & CCO Partnerships
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