Agenda of Papakura Local Board - Wednesday, 22 March 2023

1 Nau mai | Welcome

Acting Chair Jan Robinson will lead the meeting in prayer.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 February 2023, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Prince Edward Park

Te take mō te pūrongo

Purpose of the report

1. Fay Freeman, Community and Sports Specialist at Freeman Associates Limited, acting on behalf of Counties Manukau Softball and Papakura Rugby League, will present suggestions for a Prince Edward Park upgrade, and comment on the current changerooms.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) whakamihi / thank Fay Freeman, Community and Sports Specialist at Freeman Associates Limited for her presentation and attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Papakura Local Board

22 March 2023

Auckland Transport - Cycling Programme and Concrete Separators

File No.: CP2023/02656

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the Papakura Local Board to formally respond to Auckland Transport (AT) regarding a proposal to install concrete separators on existing painted cycle lanes.

Whakarāpopototanga matua

Executive summary

2. As part pf the minor cycling and micro-mobility programme, AT is proposing to separate 60km of existing cycle lanes.

3. In the Papakura Local Board area, AT has proposals to install concrete separators on parts of Hingaia Road, Porchester Road, and the Great South Road (along the Takanini commercial and retail area).

4. When this proposal was first made public, in August 2022, the board members raised concerns. A workshop was held on 14 September 2022 and the local board was briefed by the project team.

5. Arising out the workshop, AT staff undertook to come back to the local board in the new term regarding the questions raised by the board.

6. At a subsequent workshop on 8 February 2023 AT staff responded to the issues raised. After questions and discussion in a workshop session, the local board indicated that they did not support concrete cycle separators (also known as tim tams), as currently proposed on any of the three roads.

7. The local board is enabled to provide formal feedback on this matter through this report.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) give feedback to Auckland Transport on the local board’s views regarding the proposed cycle separator projects for parts of:

· Hingaia Road

· Porchester Road

· Great South Road.

Horopaki

Context

8. Auckland Transport (AT) is the road controlling authority for Auckland and is responsible for managing the road corridor.

9. The minor cycling and micro-mobility programme is one of a number of initiatives that encourages mode shift away from private vehicles and contributes to reducing emissions.

10. Local boards provide feedback and reflect local views on AT projects and proposals.

Tātaritanga me ngā tohutohu

Analysis and advice

11. As part pf the minor cycling and micro-mobility programme AT is proposing to separate 60km of existing cycle lanes.

12. In the Papakura Local Board area AT has proposals to install concrete separators on parts of Hingaia Road, Porchester Road and the Great South Road (along the Takanini commercial and retail area).

13. When this proposal was first made public, in August 2022, the board members raised concerns. A workshop was held on 14 September 2022 and the board was briefed by the project team. Arising out the workshop, AT staff undertook to come back to the local board in the new electoral term on the questions raised by the board.

14. The local board’s workshop concerns included:

· Current cyclist numbers on Hingaia Road

· The cost of the Hingaia and Porchester proposals

· Consultation with the business association

· Timeframes for the Connected Communities project on Great South Road

· The separators becoming a hazard for vehicles and cyclists

15. At the workshop on 8 February 2023 AT staff responded to the questions and provided further detail regarding the proposals. Auckland Transport presentation to Papakura Local Board at its 8 February 2023 workshop is Attachment A.

16. After further discussion with staff and amongst elected members the local board indicated a preference for the projects to not proceed in their current form.

17. The local board may adopt its formal position at a business meeting through this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The government, council and Auckland Transport are working to reduce transport emissions.

19. The minor cycling and micro-mobility programme is one of a number of initiatives that encourages mode shift and contributes to reducing emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. This is an Auckland Transport project delivered in the road corridor under the micro-mobility programme. The local board has conveyed informal views on this proposed project to AT at workshops and has an opportunity to formalise its position through this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The local board views were informally conveyed in the two workshops and an opportunity to formalise a position arises from this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

23. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

24. This project would be funded from AT’s Minor Cycling and Micromobility programme budget.

Ngā koringa ā-muri

Next steps

25. AT will review the local board’s formal feedback.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport Presentation to Papakura Local Board February 08 2023	17

Ngā kaihaina

Signatories

Author

Bruce Thomas – Relationship Advisor, Auckland Transport

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Ioane Afoa – Southern Hub Manager, Auckland Transport

Papakura Local Board

22 March 2023

Auckland Transport Update for the Papakura Local Board - March 2023

File No.: CP2023/02670

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The purpose of the report is to provide an update on transport related items including:

· AT Local / rideshare

· Park and ride

· Public Transport patronage

· Public Transport service cancellations

· Public Transport bus driver shortfall

· Public Transport bus timetable changes

· Rail upgrade

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the March 2023 report from Auckland Transport.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues, and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

AT Local / rideshare

5. While the rideshare service (AT Local in Conifer Grove, Takaanini and Papakura) continues, AT is still working through the steps to formalise the on-going services. The trial met all its key performance indicators and Waka Kotahi has approved in principle the continuation of the service. Nevertheless, AT’s procurement team and Waka Kotahi processes require AT to go through a Request for Proposal process. An update for the local board by memo is expected in the next couple of weeks.

Park and ride

6. The project to create additional park and ride spaces at Papakura train station has required

further work to address stormwater issues following an internal review.

7. The next steps are:

· Change the stormwater design philosophy and the associated knock-on effect on other disciplines. Revise the storm water treatment and discharge methodology.

· The overall objective of the project is to provide detailed design of the carpark up to a level that is sufficient for Auckland Transport (AT) to obtain the permanent resource consent.

· Consultants will be finishing up the detailed stormwater design by end March 2023. AT will then review the technical specialist reports and drawings, prepare the Assessment of Effects for the Papakura Park and Ride Project, and obtain delegated approval to lodge the resource consent application with Auckland Council.

Public Transport patronage

8. Patronage key insights and data points for Auckland:

· There were 1.566 million boardings across public transport in the last week of February 2023, which is 78% of the comparative week in 2019, and an increase of 537,000 boardings from the previous week. This brings the total 12-month rolling patronage to 60.86 million boardings. Based on current recovery rates we forecast to end the financial year at 62 million total boardings.

· The last week in February saw the highest patronage since May 2021 and the highest weekly recovery rate since July 2021. Bus services alone contributed over 1 million boardings and a recovery rate over 80%. Ferry services ended the week at 105% of the 2019 patronage level.

· Auckland patronage levels are now closing the gap to other cities in New Zealand. Demand in Christchurch is stable at around 90% of 2019 levels. Wellington patronage has dropped to slightly above 80%.

· March traditionally sees the highest demand for PT in the year, and we are seeing an uptick in demand for the month. While there will be plenty of capacity across the day for all travellers, there will be periods of low capacity on some services at peak.

Public Transport service cancellations

9. Bus trip cancellations were at 10% of scheduled services in the last week of February. While some bus routes were impacted by road closures following the severe weather, we have had lower disruptions than in recent weeks. On average we have had to cancel 1,200 trips on weekdays. For comparison, Christchurch are currently cancelling 6.5% of bus trips, and Wellington are cancelling 9%.

10. Through the cyclone recovery, priority has been given to maintaining school services.

11. Train cancellations were at 32% of scheduled service in the last week of February. These cancellations were driven by damage to the Western Line which meant that services were reduced for most of the week.

12. Ferry service cancellations remained at 10% for the same period. These were largely due to crew and mechanical issues, plus severe weather warnings at the end of the week.

13. The ongoing shortage of ferry crew and aging fleet continues to impact services operated by Fullers360. Due to the integrated nature of the ferry network, crew shortages and vessel mechanical issues combined to reduce the availability of back-up crew and vessels that would normally provide contingency to the network. With the current crewing situation it is not possible to cover mechanical issues with backup vessels and crew. AT has agreed with Fullers360 to reduce frequency of some services to support more reliable delivery of the remaining service.

Public Transport bus driver shortfall

14. The shortfall in bus drivers is still 378 drivers, which is 17% of full requirement. NZ Bus reported that they have 43 overseas drivers waiting for visa processing.

15. Ferry shortfall is 35 crew short. These roles are all at Fullers, who are making good progress with recruitment of deckhands. It is proving challenging to attract experienced skippers and Fullers continue to recruit overseas. As ferry skippers were not included in the changes to immigration settings recently announced it may prove harder to attract candidates than for bus driver roles.

Public Transport bus timetable changes

16. As the local board is aware there has been a significant impact on passenger transport services, particularly buses, from driver shortages. AT in consultation with the service providers has adjusted timetables to reflect the realty of service levels and to manage commuter expectations.

17. Most services being removed from the timetable are those which have not been operating for some months now, because they’ve been part of a series of recurring cancellations agreed between AT and our various operators.

18. When AT were working through the process with operators of determining which services could be proactively cancelled we endeavoured to follow these agreed principles as much as possible:

• retain first trip of the day

• retain last trip of the day

• retain all school services

• retain, as much as possible, trips which we know are used by large numbers of school students

• where a service operates at peak times only, try and retain last trip of morning peak and first trip of afternoon peak

• try not to cancel two trips in a row on the same route.

• try and retain all trips on remote routes

• try and retain all trips on low frequency (hourly or less)

19. In most cases the timetable changes announced will be in keeping with these principles, but there will unfortunately still be occasions every day when driver illness across the network means there will be cancellations outside of these parameters.

20. Recruitment is progressing for drivers, and as school started in February the demand on services has been at a peak. Replacement buses for canceled rail services does compound this.

Rail upgrade

21. The Rail Network Rebuild will prepare our rail network for the opening of City Rail Link (CRL). The 150-year-old rail foundations need an upgrade so they can provide more frequent services and faster journeys. This vital upgrade will be done one section at a time over the next three years, so the rest of the train network can stay open during works.

22. The Rail Network Rebuild is not surface-level work. KiwiRail will lift the rails and sleepers, rebuild the foundations, improve drainage, and reinstate the rails and sleepers.

23. KiwiRail investigated a range of options to limit the impact on train users. This included limiting work to evenings, weekends, and the holiday maintenance period, however under that schedule the Rail Network Rebuild would take nearly 20 years to complete.

24. KiwiRail and AT know our customers have dealt with a lot of rail closures lately, and we understand how difficult changing the way they get around Auckland can be. AT is working hard to support Aucklanders with alternative transport options and will keep them informed while KiwiRail completes this vital work.

25. When the Rail Network Rebuild is complete and CRL opens, Auckland will have the modern and reliable rail network it deserves and more frequent services and faster journeys on all-electric trains.

26. The rebuild will be delivered by KiwiRail, who own and maintain Auckland’s rail network.

27. Our train service operator, Auckland One Rail (AOR) will provide rail replacement bus services.

What this will mean for customers who travel on the rail

Rail Network Rebuild Stage 1

Jan – 19 March 2023

Timeline

Description automatically generated

28. Six stations on the Southern and Onehunga Lines will be closed during this upgrade. We’re providing alternatives such as rail replacement buses and some express bus services.

29. Buses will replace trains at these stations:

• Remuera

• Greenlane

• Ellerslie

• Penrose

• Te Papapa

• Onehunga

30. Southern Line trains will continue to run between Papakura and Britomart using the Eastern Line (via Panmure).

31. On weekdays, from 5:15am until 9:15am and from 3pm until 8pm, Eastern Line trains will run between Manukau and Britomart every 20 minutes (instead of every 10 minutes as at present). At all other times, Eastern Line trains will run between Manukau and Ōtāhuhu only, every 20 – 30 minutes. Manukau customers will need to transfer between the Eastern and Southern Lines at Ōtāhuhu or Puhinui. 

32. Eastern and Western Lines remain open during Stage 1.

33. Members will be updated regularly in workshops.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. AT engages closely with Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

35. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

36. There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

37. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold is still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

38. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

41. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi / the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

42. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

43. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

44. There are no direct financial implications for this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

46. In addition to upcoming workshops, the local board will receive a further report in May 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Relationship Advisor, Auckland Transport

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Ioane Afoa – Southern Hub Manager, Auckland Transport

Papakura Local Board

22 March 2023

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

File No.: CP2023/02634

Te take mō te pūrongo

Purpose of the report

1. To provide the Papakura Local Board with the council-controlled organisation (CCO) forward work programme and engagement approach in its area for Quarter Four (April-June 2023).

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and CCOs are expected to review the joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

4. CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

6. As per the 2022/2023 CCO Local Board Joint Engagement Plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. CCOs and local boards workshop the CCO work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the CCO forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on CCO work programme items since the last report in September 2022.

9. The Papakura Local Board will receive the next CCO work programme and engagement approach report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

· help cement CCO and local board relations

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Papakura Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels.

23. More detailed updates to the CCO work programme are provided in Attachments A-D.

Auckland Transport

Completed work programme items since September 2022

24. Auckland Transport has completed the following work programme items:

· Old Wairoa/Cosgrave Intersection

New work programme items since September 2022

25. Auckland Transport has added new projects to the work programme including:

· Local Board Capital Transport Fund (various).

26. Auckland Transport’s work programme items are provided in Attachment A.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

27. Tātaki Auckland Unlimited has completed the following work programme items:

· Rangatahi youth enterprise summit.

28. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B.

Eke Panuku Development Auckland

New work programme items since September 2022

29. Eke Panuku Development Auckland has added new projects to the work programme including:

· Cost reduction to mitigate budget challenges.

30. Eke Panuku Development Auckland’s work programme items are provided in Attachment C.

Watercare

Completed work programme items since September 2022

31. Watercare has completed the following work programme items:

· Papakura Water Treatment Plant upgrade (expansion of Hays Creek).

32. Watercare’s work programme items are provided in Attachment D.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. This report does not have a direct impact on climate, however the projects it refers to will.

34. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCO’s purpose and work programme.

36. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

37. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

39. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

40. This report does not have a direct impact on Māori, however the projects it refers to will.

41. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

42. This report does not have financial impacts on local boards.

43. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

45. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

46. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

47. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

49. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

50. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport quarter four forward work programme (April-June 2023)	55
b ⇩	Tātaki Auckland Unlimited quarter four forward work programme (April-June 2023)	57
c ⇩	Eke Panuku quarter four work programme update (April-June 2023)	65
d ⇩	Watercare quarter four forward work programme (April-June 2023)	67

Ngā kaihaina

Signatories

Authors

Maclean Grindell, Senior Advisor , Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Proposed classification of land at 1R Artillery Drive, Papakura and renewal of community lease to Counties Manukau Free Kindergarten Association Incorporated.

File No.: CP2023/01536

Te take mō te pūrongo

Purpose of the report

1. To seek approval to classify the land at 1R Artillery Drive, Papakura.

2. To grant the renewal of a community lease to Counties Manukau Free Kindergarten Association Incorporated (Papakura North) at 1R Artillery Drive, Papakura.

Whakarāpopototanga matua

Executive summary

3. Counties Manukau Free Kindergarten Association Incorporated (the tenant) seeks the renewal of the community lease to continue occupation and operation from a group-owned building at 1R Artillery Drive, Papakura.

4. The tenant currently holds the lease of the ground which has reached expiry of the initial lease term 1 April 2022 and provides for one 15 year right of renewal with final expiry on 31 March 2037. The tenant is exercising this right of renewal.

5. Under the renewal provisions of the lease, the council has a contractual obligation to grant the renewal, if the group fulfils the renewal conditions of the lease

6. The renewal of this lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2022/2023 at their 22 June 2022 local board meeting (resolution PPK/2022/108).

7. The tenant provides licensed early childhood education for 40 children over two-years old. These activities align with the local board plan 2020 outcome 2: a community enriched by its diversity, where people feel connected and lead active, healthy lives.

8. The tenant has provided all required information including financials, showing that it has sufficient funds and they it is being managed appropriately. The tenant has all the necessary insurance cover, including building and public liability insurance, in place.

9. Staff identified that the land at 1R Artillery Drive, Papakura is held by council under the Reserves Act 1977 as an unclassified recreation reserve. Engagement has been held with iwi on classifying the land as a Local Purpose (community buildings) Reserve. No submissions or objections were received.

10. This report recommends that the land at 1R Artillery Drive be classified Local Purpose (community building) Reserve and the community lease be renewed to Counties Manukau Kindergarten Association Incorporated (for Papakura North Kindergarten) for the remaining term of 15-years from 1 April 2022.

11. If the local board decides to:

· classify the land, staff will work with the relevant colleagues to have the classification gazetted and

· grant the lease renewal, staff will work with the tenant to finalise the lease renewal agreement.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) classify, under Section 16(2A) of the Reserves Act 1977, the land described as Lot 1 Deposited Plan 345666, comprising 1,323 square meters (more or less), CFR 187075, as a Local Purpose (community buildings) Reserve.

b) grant, under Section 61 (2) (a) of the Reserves Act 1977, the renewal of the community lease to Counties Manukau Free Kindergarten Association Incorporated (on behalf of Papakura North Kindergarten) for an area comprising 1,323 square metres (more or less) located at 1R Artillery Drive Papakura on land legally described as Lot 1 Deposited Plan 345666 (Attachment A), subject to the following terms and conditions:

i) renewal term – 15 years from 1 April 2022 and reaching final expiry on 31 March 2037

ii) annual rent – $10.00 plus GST if demanded

c) approve all other terms and conditions in accordance with the existing lease and the Reserves Act 1977.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

13. Papakura Local Board approved the Community Facilities: Community Leases Work Programme 2022/2023 at their meeting of 22 June 2022 (Resolution number PPK/2022/108).

14. The renewal of this lease is part of the approved work programme. This report considers the community lease renewal, approved as item 3323 on the work programme.

Land

15. The land at 1R Artillery Drive, Papakura is legally described as Lot 1 Deposited Plan 345666, comprising 1,323 square meters (more or less), CFR 187075, held by Auckland Council as an unclassified Recreation Reserve and subject to the Reserves Act 1977.

16. As a parcel of unclassified land, it is practical to appropriately classify the land when considering the renewal of the lease. Auckland Council has allocated to local boards allocated decision-making responsibility for all local parks in the local board area. Local boards have been allocated decision-making responsibility for all local parks in the local board area.

Building

17. For a group owned building, all operational and maintenance costs are borne by the tenant.

18. The building is used by the group to provide early childhood education.

A picture containing tree, outdoor, grass, several

Description automatically generated

Papakura North Kindergarten, 1R Artillery Drive, Papakura

Lease

19. Counties Manukau Free Kindergarten Association has held a community lease for the group-owned building on council held land since May 2007.

Counties Manukau Free Kindergarten Association Incorporated (formerly Franklin Kindergarten Association Incorporated)

20. Counties Manukau Free Kindergarten Association Incorporated was established in May 1952 and its primary objective is to provide and promote early childhood education and establish, administer, and control constituent kindergartens and constituent establishment kindergartens in the greater south Auckland and surrounding areas.

21. The kindergarten has a current roll of 42, approximately 24 girls and 18 boys attending. Most tamariki are Maori or European. The centre operates 8.00 am to 5.00 pm Monday to Friday.

22. The group has been operating from Artillery Drive for more than 40 years. The building and other improvements are owned by the lessee.)

23. The tenant’s current community lease with the council commenced 1 May 2007 with a term of 15 years, plus a single renewal term of a further 15 years. The lease will reach final expiry on 31 March 2037.

Tātaritanga me ngā tohutohu

Analysis and advice

24. Under the terms of the lease agreement if council is satisfied that:

· the tenant has performed the covenants conditions and agreements and

· there is sufficient need for the activities specified and

· that in the public interest the reserve is not required for other purposes and

· the tenant has exercised their right to renew the lease

25. Then the council will grant the renewal for 15 years on the same terms and conditions.

Public notification and engagement

26. The land is designated under the Auckland Unitary Plan as Open Space Community Zone therefore, under Section 14 (2) of the Reserves Act 1977, no public notification of the intention to classify the land is required.

Assessment of the application

27. The tenant has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to continue to deliver early childhood education in Papakura.

28. The area leased to the tenant consists of 1,323 square meters (more or less) and is outlined in blue. (Attachment A)

29. The tenant has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

30. The tenant has all necessary insurance cover, including building and public liability insurance, in place.

31. A site visit has been undertaken by staff and the centre is well managed and maintained. The tenant funds all management, operational, property maintenance and asset renewal costs.

32. The tenant provides a valuable service to the local community by providing early childhood education to local tamariki. Counties Manukau Kindergarten Association believe that to give children the optimum start in lifelong learning they require a foundation that acknowledges their holistic development. The qualified teaching team support tamariki to develop their motor, social, language and cognitive skills through play experiences. Counties Manukau Kindergarten Association has three kindergartens within central and eastern Papakura. All are well attended and well maintained.

33. If this lease is not renewed then council could request the tenant to remove all the improvements on and remediate the land and make good any damage to the reasonable satisfaction of council. No compensation would be paid for any improvements left on the land and council could ‘on sell’ the improvements to another early childhood education provider. Otherwise the improvements would be absorbed into the local board’s existing maintenance and renewals budget.

34. Staff recommend that the community lease be renewed for the remaining term of 15 years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. It is anticipated that continued activation of the facility will not result in an increase of greenhouse gas emission.

36. To improve environmental outcomes and mitigate climate change impacts, the council advocates, via each lessee’s Community Outcomes Plans, that the lease holder:

· use sustainable waste, energy, and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

Asset improvements and maintenance undertaken by the tenant should strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission. Any asset improvements undertaken by the tenants should adhere to these same principles as proposed asset improvements will be reviewed by council officers prior to approval to go ahead.

37. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

Flood Prone Area – 1R Artillery Road, Papakura

Coastal Inundation Zone – 1R Artillery Road, Papakura

38. Climate change has the potential to impact the lease, as the leased area is located in a flood-sensitive zone. There are two layers:

I. Flood plains show areas predicted to be covered by flood water as a result of a 1-in-100 year rainstorm event by river or surface flooding.

II. Flood prone areas are low points in the ground that may flood. They are often associated with roads or railway embankments, or places where water can become trapped and pool if their outlet is blocked. These areas are also associated with 1-in-100 year rainfall events.

39. A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep or travelling very fast or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

40. The site is not within the coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Council staff from within the Parks and Community Facilities Directorate have been consulted. They are supportive of the renewal of the lease.

42. The proposed lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The proposed lease will benefit the community by enabling initiatives that promote and provide early childhood education for the Papakura Local Board area and its surrounding communities.

44. The delivered activities align with the Papakura Local Board Plan 2020 outcome two.

Outcome

Objective

Outcome 2

A community enriched by its diversity, where people feel connected and lead active, healthy lives

· services and facilities meet the community’s needs now and into the future

· communities are supported to achieve their goals and aspirations

Tauākī whakaaweawe Māori

Māori impact statement

45. Iwi engagement about the council’s intention to classify the property was undertaken in October/November 2022 with 11 iwi groups identified as having an interest in land. Engagement involved an email to all iwi identified as having an interest in the area as captured in (Attachment B) and contained detailed information on the land and proposal as per Section 4 of the Conservation Act 1987.

46. No submissions or objections were received from the iwi and mana whenua groups contacted.

Ngā ritenga ā-pūtea

Financial implications

47. All costs relating to council’s intention to classify the land and renew the lease will be borne by the Community Facilities Department of Auckland Council.

48. Ongoing maintenance and renewal of the asset is the responsibility of the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Should the local board resolve not to renew the community lease, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

50. The renewal of the lease gives the tenant security of tenure, enabling them to attend to the scheduled maintenance of the assets. Should the lease not be renewed the building may become an additional council asset. Council will then be liable for the assets regardless of whether budget is allocated to or identified for renewals. The renewal of the building would therefore require inclusion in the annual work programme.

Ngā koringa ā-muri

Next steps

51. If the local board resolves to the grant the proposed new community lease, staff will work with Counties Manukau Kindergarten Association Incorporated to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plan 1R Artillery Drive, Papakura	77
b ⇩	Attachment B - Names of Iwi having identified as having an interest in the area	79

Ngā kaihaina

Signatories

Author

Priya Mudaliar - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Approval for five public road names at 149A Capriana Drive Hingaia

File No.: CP2023/02386

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name five public roads, created by way of a subdivision development at 149A Capriana Drive, Hingaia.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

3. The developer, Karaka Harbourside Estate Limited, has proposed the names presented below for consideration by the local board. Ian Ross and Jim Ross are directors of Karaka Harbourside Estate Limited, and the family has been involved in development in Papakura, predominantly with the staged development of the Karaka Harbourside suburb, and the road names proposed reflect that family’s relationship with the area.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). While some of the technical matters required by those documents are considered to have been met, a number of the technical matters required by those documents are not met. This includes proposed road names that commemorate people who are still alive and proposing road names that are considered to be duplication of existing road names within close proximity to 149A Capriana Drive, Hingaia. Mana Whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new roads at 149A Capriana Drive are:

Road 1

· Severina Drive (Applicant Preferred)

· Severina Street (Alternative 1)

· Severina Road (Alternative 2)

Road 2

· Colleen Crescent (Applicant Preferred)

· Colleen Road (Alternative 1)

· Colleen Avenue (Alternative 2)

Road 3

· Pamela Crescent (Applicant Preferred)

· Pamela Road (Alternative 1)

· Pamela Avenue (Alternative 2)

Road 4

· Ruby Lane (Applicant Preferred)

· Ruby Place (Alternative 1)

· Ruby Way (Alternative 2)

Road 5

· Una Ross Lane (Applicant Preferred)

· Una Ross Way (Alternative 1)

· Una Ross Place (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) encourages the applicant to return with additional potential road names for Roads 1 - 5 of the subdivision at 149A Capriana Drive following consultation with Te Ākitai Waiohua and that also comply with the Auckland Council Road Naming Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245.

Horopaki

Context

6. Resource consent reference BUN60346237 (subdivision reference number SUB60346281) was issued on 22 December 2019 for the residential allotments and five new roads. A variation of resource consent conditions was granted on 15 February 2021.

7. Karaka Harbourside Estate Limited is applying to name the five new roads within the development and site and location plans of the development can be found in Attachment A and Attachment B.

8. In accordance with the standards, any road including private ways, Commonly Owned Access Lots (COALs), and rights of way, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Roads 1,2,3 and 5 will need a name each because these roads are public roads and will be serving more than five lots. Road 4 does not necessarily need a name because it serves less than five lots. However, the applicant has determined to name this road, which is an acceptable course of action.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The proposed names are in commemoration of family members of the developer.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1	Severina Drive (Applicant Preferred)	Severina is the great grandmother of the applicants Ian and Jim Ross. This person is deceased. Severina Drive has been chosen as it is a road that is like a ‘Drive’. It is relatively straight and is located along the central ridge of Pararekau Island. This reflects the type of road serving the residential properties.
	Severina Street (Alternative 1)
	Severina Road (Alternative 2)
Road 2	Colleen Crescent (Applicant Preferred)	Colleen is the wife of the applicant, Ian Ross. The applicant wishes to have family names. ‘Crescent’ is offered as the road is a crescent connected at each end to proposed Severina Drive surrounded by houses.
	Colleen Road (Alternative 1)
	Colleen Avenue (Alternative 2)
Road 3	Pamela Crescent (Applicant Preferred)	Pamela is the wife of the applicant’s brother and business partner, Jim Ross. The applicant wishes to have family names.
	Pamela Road (Alternative 1)
	Pamela Avenue (Alternative 2)
Road 4	Ruby Lane (Applicant Preferred)	Ruby is the other great grandmother of applicant. This person is deceased. ‘Lane’ has been chosen as the road will be a narrow road between houses.
	Ruby Place (Alternative 1)
	Ruby Way (Alternative 2)
Road 5	Una Ross Lane (Applicant Preferred)	Una Ross is the applicants’ mother. This road is comprised in an application for resource consent that is about to be submitted and was always part of the overall development plans for the island.
	Una Ross Way (Alternative 1)
	Una Ross Place (Alternative 2)

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. While some of the technical matters required by those documents are considered to have been met, certain technical matters have not been met. In particular:

a) There is only one name option provided for each road, notwithstanding there are three road ‘types’ identified for each road

b) The proposed road names for roads 2 & 3 commemorate people who are still alive

c) The proposed road names for roads 4 and 5 are considered to be duplications or near-duplications of existing road names within close proximity to this address.

Additional commentary on these matters is provided immediately below in paragraphs 14-16.

Karaka Harbourside Estate Limited is aware that these names do not meet the standards, and notwithstanding have determined to present the name options to the local board for consideration. It is for the local board to decide upon the suitability of any names within the local context and in accordance with the delegation, or to indicate any additional information that might be provided to enable the local board to make that decision.

14. Land Information New Zealand (LINZ) Confirmation: Section 3.2.h of the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 012457 states that duplication of names may be acceptable in an urban district if the roads are not within 25 kilometres for each other. LINZ has advised that the road name ‘Una Ross’ is not acceptable to use in this location as there is an Una Street in Takanini approximately 2 kilometres from the 149A Capriana Drive and there is a Ross Place in Opaheke approximately 4 kilometres from the 149A Capriana Drive. LINZ is of the opinion that there is increased potential for location confusion that could endanger public safety were this proposed name used.

15. For similar reasons, LINZ has advised that the road name ‘Ruby’ is not acceptable to use in this location as there is a Ruby Street in Manurewa approximately 4 kilometres from the 149A Capriana Drive.

16. LINZ has confirmed that the other proposed names are acceptable for use at this location as they do not consider to be duplications of other existing names.

However, the names ‘Pamela’ and ‘Colleen’ are commemorating people who are still alive and therefore those names do not meet Principle 3.4 of the Auckland Council Road Naming Guidelines which requires the use of names of people who are still alive should be avoided if possible.

17. Road Names: The Guidelines at Part 2 state that “Applicants need to provide three proposed names ‘options’ for each road to be named – one preferred name and two alternatives”. In this instance the applicant has only provided one proposed name for each road, with a preferred ‘type’ and two ‘type’ alternatives. The application does not conform to the Guidelines in this respect.

18. Road Type: ‘Avenue’, ‘Street’, ‘Lane’, ‘Road’, ‘Drive’, ‘Crescent’, ‘Way’ and ‘Place’ are acceptable road types for the new public roads suiting the form and layout of the roads.

19. Consultation: mana whenua were consulted in line with the processes and requirements described in the guidelines. Mana whenua iwi have stated they oppose the proposed road names. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

23. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

24. Prior to the lodgment of the road naming application, representatives of Ngaati Te Ata Waiohua, Ngāti Tamaoho and Te Ākitai Waiohua were contacted by the applicant on 8 August 2022. Feedback was received from Ngāti Tamaoho confirming that while they do not support the names proposed, they do not oppose them. Feedback was also received from Ngaati Te Ata Waiohua who confirmed their support of the names proposed.

25. On 16 December 2022 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngaati Te Ata Waiohua

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

26. By the close of the consultation period, feedback was received from the representative of Waikato-Tainui confirming that Waikato-Tainui support the use of Māori names provided by local mana whenua of Hingaia.

27. On 19 January 2023, further response was received from the representative of Te Ākitai Waiohua requesting an extension to the consultation period. Subsequently, the applicant agreed to an extension to the consultation period to the 7 February 2023 for Te Ākitai Waiohua to provide feedback.

28. Following a site meeting between the representative of Te Ākitai Waiohua and the applicant, on the 9 February 2023, the representative of Te Ākitai Waiohua has provided verbal feedback that Te Ākitai Waiohua opposes the names proposed and would like to recommend alternative names. Te Ākitai Waiohua have reiterated their opposition to the names proposed in an email dated 2 March 2023 and have stated that they would still like to provide alternative names which are currently under consideration but are not yet available. The applicant is aware of the opposition however has determined not to consider alternative names and has requested their proposed names be presented to the local board for a decision.

29. A Cultural Impact Assessment was carried out by Ngaati Te Ata Waiohua, Ngati Tamaoho and Te Ākitai Waiohua and Ngai Tai ki Tamaki for the plan change (8) hearings in December 2012 signifying the importance of the site for iwi mana whenua. While no Te Reo Māori names are proposed by the applicant, Te Ākitai Waiohua has indicated a desire to recommend alternative names, and that they are currently considering suitable options. The applicant has declined to put Te Ākitai Waiohua names forward for the consideration of the local board.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Road naming is a routine part of the subdivision development process, with consultation being a key component of that process.

33. There may be risks for council and the local board in proceeding without giving particular consideration to the road naming objective and principle 4, in terms of their obligations to Māori and council’s Māori Outcomes policies, and the ongoing relationship with iwi mana whenua. Local boards engage and work with mana whenua on programmes and projects other than road naming, and ignoring mana whenua concerns in this instance may have consequences for these other relationships, partnerships and projects.

Ngā koringa ā-muri

Next steps

34. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A Site Plan	87
b ⇩	Report Attachment B Location Map	89

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Papakura Local Board 2022/2023 work programme budget reallocation

File No.: CP2023/02433

Te take mō te pūrongo

Purpose of the report

1. To approve reallocation of funding within the Papakura Local Board’s 2022/2023 work programme.

Whakarāpopototanga matua

Executive summary

2. The Papakura Local Board approved its 2022/2023 work programmes on 22 June 2022 (resolutions PPK/2022/105, PPK/2022/106, PPK/2022/107, PPK/2022/108, and PPK/2022/109).

3. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4. A total of $68,755 has been identified from the following work programme lines as tracking towards an underspend for the 2022/2023 financial year and have budget available for reallocation:

a) ID3456: Papakura Heritage Map - $25,000

b) ID1274: Commercial Project Group - $21,755

c) ID362: Local Civic Events - $12,000

d) ID30830: Te Koiwi Park – develop concept plan - $10,000.

5. Auckland Council has signalled that it has a $295 million deficit. All departments, including local boards, are being asked to find savings.

6. The board has an option to reallocate underspends to projects that can be completed by the end of the 2022/2023 financial year or to offer the underspends up as savings.

7. If the board were to consider reallocating the underspend from the above initiatives, it is recommended it is reallocated to the following activity:

ID 365: Community Grants Papakura.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) consider approving the reallocation of $68,755 underspend from the following 2022/2023 local board work programme lines to the 2022/2023 Customer and Community Services Work Programme line 365 - Community Grants Papakura:

ID	2022/2023 Work Programme Name	Activity Name	Underspend amount
3456	Plans and Places	Papakura Heritage Map	$25,000
1274	Tātaki Auckland Unlimited	Commercial Project Group	$21,755
362	Customer and Community Services	Local civic events Papakura	$12,000
30830	Customer and Community Services	Te Koiwi Park – develop concept plan	$10,000

a) consider offering the underspend from the following 2022/2023 local board work programme lines totalling $68,755 to organisational savings:

ID	2022/2023 Work Programme Name	Activity Name	Underspend amount
3456	Plans and Places	Papakura Heritage Map	$25,000
1274	Tātaki Auckland Unlimited	Commercial Project Group	$21,755
362	Customer and Community Services	Local civic events Papakura	$12,000
30830	Customer and Community Services	Te Koiwi Park – develop concept plan	$10,000

Horopaki

Context

8. The Papakura Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· External Partnerships

· Infrastructure and Environmental Services

· Plans and Places

· Auckland Unlimited.

9. The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2023 business meeting.

10. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

11. Underspent operational expenditure can be reallocated across departments, but must remain as operational expenditure (ie: it cannot not be used as capital expenditure), and should be reallocated on the basis that delivery can be achieved before the end of the financial year.

12. Any budget reallocated in the current financial year must be spent by 30 June 2023 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff have identified the following activities within the operational work programme that will deliver underspends for the 2022/2023 financial year. The total underspend amount to reallocate is $68,755.

Papakura Heritage Map (ID 3456)

14. In July 2022, Trestle Creative were contracted to undertake the Papakura Heritage Map project with a budget of $25,000.

15. The Papakura Heritage Map project is an initiative coming out of Te Rautaki Whakamaarama moo ngaa Waahi Tuku Iho | Heritage Interpretation Strategy. The project is to develop a double sided A3 map of the Papakura Local Board area highlighting a range of heritage sites. This document will be available across the local board area for visitors and locals to learn more about the heritage of Papakura.

16. Initial contact with mana whenua highlighted an issue between the local board and mana whenua participating in another work programme initiative. Some mana whenua groups indicated they would not be engaging with the local board on heritage and cultural matters until the issue was resolved.

17. The project was paused in August 2022, to await a hui/workshop between mana whenua and the local board to address issues. This hui/workshop is scheduled for 19 April 2023.

18. Trestle Creative have indicated that starting the Papakura Heritage Map project in March or April is not enough time to deliver within this financial year.

Options for consideration in relation to the Papakura Heritage Map

19. Options to deliver the project are limited. The board could:

i) Trestle Creative could begin work on the project soon, once mana whenua agreement has been reached, the project would be started this financial year (2022/2023) and completed in the next financial year (2023/2024) using new budget.

The 2023/2024 Papakura Local Board budgets are severely constrained. If the board wished to part fund this project in 2023/2024 it would need to reprioritise it’s budget and decide which projects would not be funded.

ii) The funding for this project could be reallocated now to another local board budget line.

ii) The local board could identify a community group who could deliver on the objectives outlined in Te Rautaki Whakamaarama moo ngaa Waahi Tuku Iho / Heritage Interpretation Strategy, such as a heritage trail/map and provide the budget for them to deliver this through a non-contestable grant.

It will take time to source a community group who may not be able to deliver the heritage map before 30 June 2023.

iv) Choose to use the unspent budget as savings.

Papakura Commercial Project Group (ID 1274)

20. The Papakura Commercial Project Group (the Group) was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to setting out a number of actions that the participants in the Group could work together on to deliver.

21. Auckland Council finance team approved $67,000 as carry forward from previous year’s unspent budget in August 2022. As of 28 February 2023, $60,245 has been spent in procuring services from various consultants to deliver projects for the Group within the current financial year. Key project leads and their relevant expenses are recorded in the table below:

Project leads	Scope of Work	Spend to date
Leigh Auton	Chairperson/advisory consultancy	$7,245
Richard Knott	Papakura Town Centre design	$25,000
Arup Ltd	Papakura to Clevedon Cycle Trail Investigation	$28,000

22. Out of the $67,000 approved carry-forward budget, $6,755 has remained unspent.

Current year 2022/2023 financial year budget

23. The local board has approved $25,000 for the FY 2022/2023 to meet the costs of continuing the Group and associated consultant support and in addition the delivery of projects identified by the Group during the financial year. The allocated budget has remained unspent to date.

Required Budget for 2022/2023 financial year

24. The local board has indicated that they would like to retain the services of Leigh Auton as the chairperson of the Group until 30 June 2023. It is envisaged that at least four more meetings (March, April, May and June) will be held.

25. An estimated budget of $10,000 is required to pay for the contractor’s service from now to 30 June 2023.

26. This estimated budget is based on actual fees and disbursements from 1 March 2022 to 30 June 2022. However, further budget will be required if Leigh Auton is expected to deliver extra projects or services outside of those already agreed.

27. The required budget will utilise the $6,755 carry-forward underspend and a further $3,245 from the approved 2022/2023 financial year budget. Leaving $21,755 remaining unspent from the allocated budget if no other projects are identified by the Group.

Local Civic Events (ID 362)

28. The local board allocated $12,000 for the 2022/2023 Local Civic Events work programme line.

29. There was a carry forward from the 2021/2022 financial year of $10,540 giving a total budget of $22,540.

30. Expected budget required is $10,405.

31. The Civic Events team advise that there is an expected underspend totalling $12,135 in this work programme line. $135 of this total is carry forward budget from the 2021/2022 financial year which cannot be reallocated.

32. The underspend available for reallocation or offering up for savings is $12,000.

Te Koiwi Park – develop concept plan (ID 30830)

33. The work programme lead advised that as a result of efficient project management and effective allocation of resources, it is expected that the cost of the concept design phase will be lower than initially estimated.

34. The following table provides a breakdown of the identified the underspends against each activity.

Table 1: Work programme underspend for reallocation by the local board

ID	2022/2023 Work Programme Name	Activity Name	Reason for underspend	Underspend amount
3456	Plans and Places	Papakura Heritage Map	Trestle Creative have indicated that starting the Papakura Heritage Map project in March or April is not enough time to deliver within this financial year. (See paragraphs 14 - 19 and attachment A for more detail)	$25,000
1274	Tātaki Auckland Unlimited	Commercial Project Group	Activities have been covered by a carry forward from previous financial years. The 2022/2023 budget has not been spent. The required budget will utilise the remaining $6,755 carry-forward underspend and a further $3,245 from the approved FY22/23. Leaving $21,755 unspent. (See paragraphs 20 – 27 above and attachment B for more detail)	$21,755
362	Customer and Community Services	Local civic events Papakura	The local board allocated $12,000 for the 2022/2023 Local Civic Events work programme line which will not be spent. Event costs have been covered by a carry forward from the 2021/2022 financial year (See paragraphs 28 – 32 and attachment C for more detail)	$12,000
30830	Customer and Community Services	Te Koiwi Park – develop concept plan	It is expected that the cost of the concept design phase will be lower than initially estimated. (See paragraph 33)	$10,000
			TOTAL	$68,755

Activities for consideration to reallocate budget to

35. Staff have identified the following activity, which can be delivered by the end of the 2022/2023 financial year, for consideration to reallocate unspent budget to:

Table 2: Work programme activity to receive the reallocation

2022/2023 Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

365

Customer and Community Services Work Programme

Community Grants Papakura

Budget can be distributed as part of the remaining local grant, small grant and multi-board grand rounds during 2022/2023

$68,755

TOTAL

$68,755

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

38. Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2022/2023.

40. The nature of the reallocation aligns with the local board’s work programme and the Papakura Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

41. Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

42. It should be noted that at its 23 February 2023 meeting the Governing Body resolved inter alia as follows:

Resolution number GB/2023/10

c) tuhi ā-taipitopito / note the financial situation facing Council in light of the forecast $295 million operational budget shortfall and recent severe weather events and ongoing economic uncertainty

d) whakaae / agree to encourage the Chief Executive, Local Boards and Council Controlled Organizations to closely scrutinise and manage any spending and, where possible, consider stopping or limiting new discretionary spending

e) tono / request staff to report back to the next meeting of the Expenditure Control and Procurement Committee on defining the scope of discretionary spend, options for managing or controlling discretionary spend and any implications of stopping or limiting such spend.

23. Local boards have responsibility for decision-making and oversight of decisions on local activities.

24. Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2022/2023 financial year.

43. The activity recommended to receive funding aligns with the Papakura Local Board Plan 2020.

44. The local board may wish to consider offering unspent budget up for savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

Ngā koringa ā-muri

Next steps

46. The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps, if the board decides to proceed with reallocation.

47. The Papakura Local Board 2022/2023 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Heritage Map project 2022/2023 budget underspend memo	99
b ⇩	Papakura Commercial Projects Group 2022/2023 budget underspend memo	103
c ⇩	Papakura Local Civic Events 2022/2023 budget underspend spreadsheet	105

Ngā kaihaina

Signatories

Authors	Lee Manaia - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

An evaluation of the local board Tuia rangatahi mentoring programme

File No.: CP2023/02514

Te take mō te pūrongo

Purpose of the report

1. To receive an evaluation of the local board Tuia rangatahi mentoring programme (Tuia) and consider recommendations.

2. To provide an opportunity for the local board Tuia rangatahi mentor to update the board on how the programme is progressing.

Whakarāpopototanga matua

Executive summary

3. The local board supports the Tuia rangatahi mentoring programme and has done so for 3 years. The local board work programme budget is $3000 for 2022/2023, and this is the typical level of annual investment for this programme.

4. The Tuia programme is described as a long-term approach to developing and enhancing the way in which rangatahi Māori contribute to communities throughout New Zealand. The programme involves local Mayors (in most councils across New Zealand) and local board leaders (in the south of Auckland) selecting a young Māori from their district to mentor on a one-to-one basis throughout a calendar year, to develop leadership skills and provide an educational experience in local government and civic affairs.

5. Currently the council staff support for Tuia is primarily provided by southern Local Board Services teams providing administration and some coordination, with specific assistance from Local Board Communications and Connected Communities in promoting the rangatahi mentoring opportunity to iwi, youth and community groups.

6. In Auckland, local boards of Franklin, Papakura, Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Manurewa have committed to Tuia, offering annual rangatahi places on the mentoring programme.

7. I Am Auckland is the name of Auckland Council’s strategic action plan for children and young people. It was adopted in 2013 following significant consultation with the region’s rangatahi (young people). It sets out council’s commitments to children and young people in Tāmaki Makaurau.

8. In 2021 the Parks, Arts, Community and Events (PACE) committee of the Governing Body endorsed a recommendation to carry out a three-year review of the strategy to reflect the changing lives of Auckland’s children and young people, including the impact of COVID-19.

9. In response to the PACE committee resolution, Tuia was one of a number of council group programmes evaluated. The evaluation report was completed in December 2022 and has been prepared by the Centre for Social Impact at Attachment A. There are some recommendations from this evaluation, and this report seeks the local board’s consideration of these.

10. A schedule of Auckland Council local boards Tuia rangatahi programme mentors and rangatahi for 2023 is Attachment B. Tuia rangatahi have recently been confirmed for this year and it is proposed that the board’s Tuia rangatahi mentor give a brief verbal update on how the 2023 programme is progressing.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the evaluation of the local board Tuia rangatahi mentoring programme (Tuia)

b) note the evaluation recommendations to consider:

i) ongoing support for and strengthening of Tuia

ii) facilitating opportunities for rangatahi and local boards to engage in the larger national conversation about participatory democracy and civics education

iii) sharing Tuia evaluation learnings and insights with other local boards and other parts of the council group

iv) further engagement with mana whenua on Tuia to seek insight and learning

v) an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme

vi) enhanced professional development for mentors

c) refer this report, attachments and resolutions to the following key staff to request advice and response to the evaluation recommendations:

· Ngā Mātārae Heads of Strategic Outcomes and Relationships/Partnerships

· Māori Outcome leads for Customer and Community Services, Tātaki Auckland Unlimited and the Chief Planning Office

d) receive a verbal update from the board’s Tuia rangatahi mentor on how the 2023 programme is progressing.

Tātaritanga me ngā tohutohu

Analysis and advice

Local board work programme

11. The local board supports the Tuia rangatahi mentoring programme and has done so for 3 years. The local board work programme budget is $3000 for 2022/2023, and this is the typical level of annual investment for this programme.

About the local board Tuia rangatahi mentoring programme

12. Tuia is a programme that has a national and local component. Founded by the Mayors Taskforce for Jobs in 2011, the basis for this initiative is that with the right support and the right opportunities, young leaders can become effective drivers of social and economic change in their respective communities.

13. The Tuia programme is described as a long-term approach to developing and enhancing the way in which rangatahi Māori contribute to communities throughout New Zealand. The programme involves local Mayors (in most councils across New Zealand) and local board leaders (in the south of Auckland) selecting a young Māori from their district to mentor on a one-to-one basis throughout a calendar year, to develop leadership skills and provide an educational experience in local government and civic affairs.

14. The young person (rangatahi) is mentored regularly by a local board member, and is supported by the whole local board, involving informal meetings and attending more formal occasions. The relationship also provides both partners – rangatahi and the local board – an opportunity to gain insight into intergenerational issues, values and their respective ‘worlds’.

15. The programme also seeks to build an ever-increasing network of rangatahi who are contributing to their communities and supporting each other. This is done through the national Tuia wānanga, enabling relationships to be developed across a diverse range of rangatahi throughout the country who recognise, accept and celebrate their whānaungatanga as well as their diversity.

16. Three pou (pillars) make up the Tuia rangatahi experience:

· mentoring

· community contribution

· wānanga.

17. Rangatahi are invited and encouraged to attend five wānanga on marae in different parts of the country over the year to build their networks, obtain support, and undertake leadership development opportunities, in an environment that nurtures and celebrates te ao Māori.

18. The local board mentors select rangatahi Māori using the following criteria:

· aged between 18-25 years old

· actively involved in contributing to the wellbeing of their community at some level

· able to commit to being involved in this part-time programme over a period of 12 months and have support from others to participate in the programme (i.e. whānau, hapū, pakeke (elders), employers, community organisation)

· be open-minded and willing to contribute to discussions and workshop and be well-organised and can manage their time and commitments effectively.

19. The Tuia programme has had varying support from different parts of Auckland Council over the years. Currently Local Board Services staff support the administration and some coordination of this programme at the local level, with advice and assistance from colleagues in Local Board Communications and Connected Communities.

20. National wānanga are coordinated and organised by the Tuia Charitable Trust. From 2011 to 2022 the Tuia programme involved 56 councils, 19 iwi and community-based organisations, and over 350 rangatahi participated.

21. In Auckland, local boards of Franklin, Papakura, Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Manurewa have committed to Tuia, offering annual rangatahi places on the mentoring programme.

Evaluation of the Tuia programme

22. I Am Auckland is the name of Auckland Council’s strategic action plan for children and young people. It was adopted in 2013 following significant consultation with the region’s rangatahi (young people). It sets out council’s commitments to children and young people in Tāmaki Makaurau.

23. In 2021 the Parks, Arts, Community and Events committee of the Governing Body endorsed a recommendation to carry out a three-year review of the strategy to reflect the changing lives of Auckland’s children and young people, including the impact of COVID-19.

24. The three-year review included an evaluation of a selected number of existing child and youth programmes delivered by the Auckland Council group. The purpose was to understand what outcomes these programmes achieve and how these align with the goals of I Am Auckland. A key objective was also to provide programme organisers with valuable insights and learnings.

25. The Centre for Social Impact was commissioned to undertake the evaluations, and six council programmes were selected for evaluation through an expression of interest process:

i) Local board Tuia rangatahi mentoring programme: Supports rangatahi from the Franklin, Papakura, Māngere-Ōtahuhu, Ōtara-Papatoetoe and Manurewa local boards to contribute to their communities with mentorship from local board members, civics education, community projects, and wānanga with other mentees

ii) He Pia He Tauira: Provides opportunities for young people from mana whenua iwi to engage with Eke Panuku and express kaitiakitanga and manaakitanga through regenerative placemaking activity

iii) The Ōtara-Papatoetoe Squad (TOPS): A youth voice initiative that offers leadership development and opportunities for young people in the Ōtara-Papatoetoe local board area

iv) West Tech: Increases digital equity by teaching children and young people in West Auckland how to repair laptops and other digital devices

v) Tula’i: West Auckland based leadership programme for Pasifika youth that includes youth mentoring, inspirational speakers, connection with parents, a camp, and community service

vi) Girl on Fire: North Shore based programme that encourages young Asian girls to increase physical activity and build leadership skills.

26. The programmes were chosen after meeting at least two of the following selection criteria:

i) cover at least two I Am Auckland goals

ii) deliver to areas of most need i.e. south and west Auckland

iii) deliver to tamariki and rangatahi Māori

iv) deliver to Pacific or Asian populations

v) are youth-led

vi) target multiple outcome areas e.g. arts and employment

vii) cover other priority child and youth populations e.g. disabled or rainbow young people.

27. The Tuia programme evaluation report prepared by the Centre for Social Impact is dated December 2022 and is at Attachment A.

28. A schedule of Auckland Council local boards Tuia rangatahi programme mentors and rangatahi for 2023 is Attachment B.

Benefits of the Tuia programme

29. In 2016, former Mayor of Auckland Len Brown, engaged with the Tuia rangatahi programme on behalf of Auckland Council in support of the Mayoral Taskforce for Jobs initiative. Mayor Len Brown commended the Tuia programme to south Auckland local boards given the significant Māori youth population. Five southern local boards have embraced the programme. Local boards assuming this role in Auckland was seen as most appropriate, given the scale of Auckland, the number of rangatahi Māori, and the capacity of a single mayor for the whole region of Tāmaki Makaurau.

30. The Tuia programme evaluation (Attachment A) and anecdotal evidence highlights the value and success of the programme. It is indicating that the mentor/mentee model at local board level is impactful. This programme aligns with many local board objectives and I Am Auckland goals. The programme is showing potential to become a strategic enabler of longer-term succession, engagement and civics education across the local boards and their respective communities. In the south Auckland context, Tuia is proving to be a platform for enhancing local board member community networks and iwi relationships, building rangatahi capability/experiences and developing local community succession-planning.

Recommendations from the evaluation

31. There are a number of recommendations from the evaluation for the local board’s consideration.

Strengthening the future Tuia

32. The evaluation identifies a number of benefits of the programme and recommends ongoing advocacy for and promotion of Tuia. The evaluation also notes alignment of this local board programme with some of the recommendations in the Future for Local Government review. For example, the Future for Local Government review discusses the need to increase community understanding about the role of local government, and therefore encourage greater civics education and participation, as well as ensuring te ao Māori values and mechanisms for partnership and engagement are reflected at all levels of council systems. In its own way, the Tuia programme is delivering to these outcome areas in local governance of Tāmaki Makaurau.

Looking at Tuia as part of a larger conversation on participatory democracy and civics education

33. The evaluation recommends that south Auckland local boards are facilitated to connect with the Tuia national body, as an opportunity for rangatahi and local boards to engage with the larger national conversation about participatory democracy and civics education. This connection may also facilitate a more in-depth understanding about the impact of the Tuia programme over time by evaluation at national, as well as regional and local levels.

Building ongoing evaluation into Tuia

34. The sharing of evaluation data and insights with key stakeholders is recommended as part of the evaluation, and that this be integrated into the future programme design. Council group staff and mentors involved in Tuia could connect with the national Tuia body to collaborate on evaluation approaches, and to share learnings and insights from local boards, mentors and rangatahi with other governance entities in Auckland and other regions.

Tuia and engagement with mana whenua iwi

35. The evaluation recommends active engagement with mana whenua on Tuia. There is currently strong engagement with some of the south Auckland local boards and iwi mana whenua, which has been further enhanced by the Tuia connection. There is the example of Franklin Local Board and Ngaati Te Ata in the evaluation. It is recommended a discussion with iwi mana whenua takes place, to get feedback to help understand why iwi engage with Tuia (when they are), what value they see from Tuia, and what are their aspirations are for rangatahi in their rohe / area. From these learnings, and sharing the successes of Tuia to date, engagement in Tuia by other iwi who haven’t yet been involved may better received.

Dedicated Tuia resource

36. The evaluation recommends an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme. The programme has remained confined to southern local boards since commencing in Auckland, and there would likely be benefits, interest from other local boards and other iwi and community organisations, if the programme was expanded and supported to do so.

37. A dedicated resource could enhance the programme’s promotion and ‘mana’ and ensure a greater focus on operationalising and coordinating Tuia. Liaison across the council group in a way that understands council governance and the importance of partnering with iwi and Māori, providing relationship management with host organisations and mana whenua iwi, designing an annual programme of activity with mentors and mentees, ensuring training and development opportunities for mentors, and evaluating and reporting the programme and the process each year are roles that could be undertaken with additional resource.

38. Currently support is primarily provided by southern Local Board Services teams (administration and some coordination), with specific assistance from Local Board Communications and Connected Communities (promoting the rangatahi mentoring opportunity to iwi, youth and community groups). There is considerable reliance on each elected member mentor to lead much of the activity for the local Tuia programme.

Professional development for mentors

39. The evaluation recommends that a thorough training programme is provided to local board members who are mentoring rangatahi. It is important the mentor/mentee relationship is one of trust, and that both parties are working in safe environments. Professional development of mentors would help ensure an ongoing positive youth development experience, and that the mentors are well-equipped and supported to be effective in this responsible role.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tuia programme evaluation report December 2022	113
b ⇩	List of southern local boards Tuia rangatahi and mentors for 2023	131

Ngā kaihaina

Signatories

Authors

Lucy Stallworthy -Senior Māori Outsomes and Engagement Advisor

Shoma Prasad – Local Board Engagement Advisor, Mangere-Otahuhu & Otara-Papatoetoe

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Evaluation of the 2022 Auckland Council Elections

File No.: CP2023/02754

Te take mō te pūrongo

Purpose of the report

1. To evaluate the 2022 Auckland Council elections and to provide opportunity for feedback from the local board.

Whakarāpopototanga matua

Executive summary

2. An evaluation of the Auckland Council 2022 elections is attached in Attachment A.

3. This follows a submission to Parliament’s Justice Committee last month. That submission focused on assessing the need for legislative changes. This evaluation incorporates key points from that submission but focuses on Auckland Council’s election processes.

4. The report suggests the council consider moving from the postal voting method to a combination of postal and booth voting whereby booths are staffed on election day and do not close until 7 pm. This is a response to criticism that it was difficult to cast a special vote for those who wanted to cast their vote on the final day.

5. This would incur a cost of more than $20,000 and would delay the announcement of election results.

6. Feedback is being sought on this proposal and on any other aspects of the Auckland Council election process that can be improved.

7. The report gives advance notice of other decisions relating to the 2025 elections.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) consider its feedback on the evaluation of the Auckland Council local elections 2022.

Horopaki

Context

8. An evaluation of the council’s elections is carried out following each triennial election. The evaluation usually coincides with an inquiry conducted by a parliamentary select committee and is reported at the same time as a draft submission to the committee.

9. The Justice Committee invited submissions to its inquiry with a submission closing date of 14 February 2023, which was earlier than expected. A draft submission was presented to local boards in February for their comment.

10. Whereas the intent of the submission to the Justice Committee was to consider any changes to legislation that might improve the elections, this current evaluation is about the council’s own elections and how they might be improved.

11. The evaluation is attached and includes much of what has already been reported in the draft submission together with information relevant to Auckland’s own elections.

12. The evaluation and any further comments the local board has will be reported to the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The local government voting process is straightforward using the postal voting method:

· voters do not have to register separately for the residential roll – the Parliamentary electoral roll is used

· voting documents are posted to each elector’s address as provided on the Parliamentary electoral roll

· a voter completes their voting document and either posts it back or deposits it in a ballot box; at the last election 136 of these were located at Countdown supermarkets, train stations and other council facilities

· voters have almost three weeks to do this.

14. Nevertheless, there was some criticism on social media about it being difficult to cast a special vote on election day itself (there were queues at some special voting centres).

15. Staff believe that the main reason for people needing to cast special votes is that they did not receive their voting documents in the mail, for example where their residential address on the electoral roll was not up to date.

16. It is the responsibility of the Electoral Commission to maintain the electoral roll. There is a period, prior to nominations being called, for the roll to be updated. This includes the Electoral Commission mailing each elector’s registered address with a request to update their details if they are not correct. However, if the elector has moved, they will not receive this notice unless it is forwarded. The Electoral Commission may remove the elector from the roll, or mail their voting documents to the wrong address.

17. Improving the process for reminding electors to update their address details on the electoral roll lies with the Electoral Commission.

18. Another solution is to provide more time for voting on election day itself so that those who need to cast a special vote, and who leave it until election day, have more time to do so. The Local Electoral Act and Regulations provide three authorised voting methods:

· postal voting

· booth voting

· a combination of booth voting and postal voting.

19. If the council resolved to adopt a combination of booth voting and postal voting, voting would close at 12 noon for those using the postal and ballot box options but would not close until 7 pm for those wishing to visit a voting booth in order to cast their vote on election day.

20. There would be an additional cost. A sufficient number of voting booths would need to be staffed on election day. The cost of staff for each booth would be approximately $1,000 (based on 4 staff working a 10-hour day being paid the current living wage of $23.65 per hour). One booth in each local board area would have a total staff cost of over $20,000. It might be necessary to provide more than one booth in the rural local board areas. Venue costs could be minimised if council facilities are used.

21. Staff would appreciate feedback on whether local boards support the option of moving from postal voting to a combination of postal and booth voting.

Decisions required for the 2025 elections

22. A number of decisions need to be made for the 2025 elections.

23. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote it must do so by 12 September 2023 (Local Electoral Act 2001, section 27).

24. The Local Government Electoral Legislation Bill, when enacted, will require the council to resolve by 20 December 2023 whether to have Māori representation. There must be prior engagement with Māori and the community before making this decision. If the decision is to have Māori representation then the council must provide for Māori wards when it conducts its review of representation arrangements.

25. The council is required to conduct a review of representation arrangements for the 2025 elections. This includes reviewing the number of councillors, whether they are elected at large or by ward and, if by ward, the number of wards, their names and their boundaries. It also includes reviewing the number of members on each local board, and whether they are elected at large or by subdivision. The names of local boards can also be reviewed. The proposed process for doing this will be reported later this year.

26. The council may also resolve to change the order of names on voting documents. It will need to do this prior to the Electoral Officer notifying the 2025 election.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The key aspect of this report investigates the provision of booth voting on election day to make it easier to cast special votes. The climate impact of people travelling to a booth is likely to be mixed, depending on where they are located.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. There are no impacts on the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board comments in response to the evaluation report will be conveyed to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

30. Demographic data shows that turnout for electors of Māori descent was lower than the average turnout. An analysis conducted by Auckland Council’s Research and Evaluation Unit (RIMU) suggested that a range of interrelated factors may be contributing to these discrepancies, including:

· differences in the perceived relevance of local government to the everyday life of different communities

· differences in family and work commitments and an ability to pay attention to local politics in light of other life priorities

· differences in civics education

· the complexity of the local government system and voting process, along with differences in knowledge about local government across communities in Auckland

· for some communities, a lack of identification with and ability to see one’s identity reflected in the local governance system

· a distrust of and disengagement from the local government system, particularly amongst Māori

· the existence of a social norm of non-voting in some families, neighbourhoods and communities.

31. The issue of Māori representation is being considered. The Local Government Electoral Legislation Bill, currently proceeding through Parliament, will require the council to make a decision on Māori representation by 20 December 2023.

Ngā ritenga ā-pūtea

Financial implications

32. Moving from postal voting to a combination of postal voting and booth voting would incur additional costs. These are not quantified but based on likely costs of staffing booths on election day additional costs would be more than $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Voter turnout has been steadily low over the last couple of elections, however, there is the risk that if the council does not improve the voting experience, where there has been criticism, that voter turnout will decrease further.

Ngā koringa ā-muri

Next steps

34. Feedback from the local board is due on 18 April 2023 and will be reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Evaluation of Auckland Council’s 2022 Local Elections	137

Ngā kaihaina

Signatories

Authors

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Urgent decision: Papakura Local Board feedback on the Water Services Legislation Bill

File No.: CP2023/02466

Te take mō te pūrongo

Purpose of the report

1. To note the Papakura Local Board decision made under the local board’s urgent decision-making process to provide feedback on the Water Services Legislation Bill.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 23 November 2022 the Papakura Local Board resolved (PPK/2022/206) the following in relation to urgent decision-making:

That the Papakura Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Papakura Local Board was given the opportunity to contribute to the Auckland Council submission on the Water Services Legislation Bill.

4. Local board input into that submission was sought with a deadline of 21 February 2023.

5. The next Papakura Local Board business meeting was on Wednesday 22 February 2023 and therefore the opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times, and an urgent decision was required.

6. The board’s draft feedback was circulated to all members for comment before being approved and submitted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Papakura Local Board urgent decision dated 21 February 2023 providing local board feedback on the Water Services Legislation Bill as follows:

That the Papakura Local Board:

a) provide the following feedback on the Water Services Legislation Bill (‘the Bill’):

i) the board supports the intention of three waters reform, particularly the need, outside Auckland, to achieve economies of scale and greater professionalism; greater investment in water; and the need for regulation to ensure uniformly high standards of quality for fresh water and treatment of wastewater, nationwide.

However, our feedback on the Water Services Entities Bill raised concerns regarding the proposed governance structure of the new entities, and the reduced accountability to Auckland’s elected members and voters. We do not consider that the final version of that Bill as enacted sufficiently addressed those concerns. We do not support proceeding with the transfer of functions, powers, and assets to the new water services entities until those concerns have been resolved.

We are also concerned about undertaking the process of establishing the new water service entities and transferring assets to them in a general election year. Depending on the outcome of the election, there is a risk that large amounts of time and resource will be expended on this, only for the reforms to be reversed by an incoming Government. For this reason, we believe that the Three Waters Reform Programme should be placed on hold until after the general election.

Our further feedback below should be read in this context and should not be considered to indicate endorsement of this Bill.

ii) the board does not support local government organisation assets that do not relate wholly to the provision of water services being eligible to transfer to water services entities. Assets that partly or largely serve other purposes, such as local parks and reserves which have stormwater assets located in them, or stormwater ponds that are also used for recreational purposes should not be eligible to transfer.

iii) any asset transfers from local government organisations to water services entities must not result in local government organisations being left with liabilities for assets they no longer control. All liabilities relating to an asset must also be transferred with the asset.

iv) the Bill includes requirements on how water services entities should consult with when making decisions, but not on who should be consulted with. There should be specific requirements in the Bill as to when local government organisations should be consulted with. In recognition of Auckland Council’s unique governance model, there should also be specific requirements to ensure that local boards are consulted regarding any proposal that might affect their local areas.

v) the board is concerned that this Bill does not address the funding model for water services going forward. It is essential that, if this new system is implemented, funding to ensure that it will be sustainable is guaranteed.

vi) in the event that the Three Waters Reform Programme is placed on hold or repealed, there should be a guarantee that the funding already paid to local government organisations as a part of the programme will not need to be repaid.

vii) Auckland Council currently plans stormwater management on an integrated catchment basis, which we also consider to be best practice. We are concerned that the scope of the Three Waters Reform Programme does not include stormwater outside urban areas, transport stormwater systems, agricultural and horticultural water, regulation of private drainage, land drainage and flood control. The resulting fractured ownership of stormwater assets could make integrated catchment planning difficult.

viii) the board is concerned that the proposed transition timeframes in the Bill could result in a long gap between when local government organisations are to stop including Three Waters in long term planning and the initial long term infrastructure plans of the new water services entities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision Memo	161

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Papakura Local Board

22 March 2023

Urgent decision: Papakura Local Board feedback on the Proposals for the Smoked Tobacco Regulatory Regime

File No.: CP2023/02497

Te take mō te pūrongo

Purpose of the report

1. To note the Papakura Local Board decision made under the local board’s urgent decision-making process to provide feedback on the Proposals for the Smoked Tobacco Regulatory Regime.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 23 November 2022 the Papakura Local Board resolved (PPK/2022/206) the following in relation to urgent decision-making:

That the Papakura Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Papakura Local Board was given the opportunity to contribute to the Auckland Council submission on the Proposals for the Smoked Tobacco Regulatory Regime.

4. Local board input into that submission was sought with a deadline of 8 March 2023.

5. The next Papakura Local Board business meeting was on Wednesday 22 March 2023 and therefore the opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times, and an urgent decision was required.

6. The board’s draft feedback was circulated to all members for comment before being approved and submitted.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Papakura Local Board urgent decision dated 8 March 2023 providing local board feedback on the Proposals for the Smoked Tobacco Regulatory Regime as follows:

That the Papakura Local Board:

a) provide the following feedback on the Proposals for the Smoked Tobacco Regulatory Regime:

Smoked tobacco retail application scheme

i) the board supports the proposed number and distribution of smoked tobacco retail premises, and the proposed minimum requirements for approval as a smoked tobacco retailer. We request that consideration is given to allowing for more community involvement in the approval process for smoked tobacco retailers, such as allowing for residents and community groups to object to applications in their local area.

ii) it is not clear how the proposed method of approval for smoked tobacco retailers would ensure an equitable distribution of premises across the urban area of Auckland. We would not want to see clustering of premises in a small number of geographical areas.

Youth vaping

iii) the board supports the proposed product safety requirements for disposable vape products. However, we would prefer to see a total ban on these products due to the environmental impact of their disposal.

iv) the board supports proximity restrictions on the locations of Specialist Vape Retailers (SVRs). In addition to restrictions on the proximity of SVRs to sensitive sites, there should also be restrictions on the proximity of SVRs to other SVRs, or a maximum number of SVRs set for a geographical area.

v) we request a legislative change to allow for more regulation of general vape retailers. We do not believe that retail outlets (such as dairies) near schools should be allowed to sell vaping products.

vi) we believe that those wishing to open SVRs should be subject to a similar process of application and approval to that proposed for smoked tobacco premises, including the right for community objections requested above.

vii) the board requests that the following further regulation of vaping products be considered:

· limits on the amount of vaping product that can be bought in one transaction.

· regulation of the amount of vapour emitted by vapes and e-cigarettes to reduce health risks to users and those in close proximity to them.

· appropriate taxation of vaping products to ensure that vaping is not made attractive through being a lower cost option than smoking tobacco.

· a legislative amendment to extend the ban on smoking and vaping in cars with occupants under the age of 18 to ban smoking and vaping in cars with occupants of any age other than the smoker or vape user.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision Memo	167

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record February 1 2023	177
b ⇩	Papakura Local Board Workshop Record February 08 2023	181
c ⇩	Papakura Local Board Workshop Record February 15 2023	183
d ⇩	Papakura Local Board Workshop Record February 22 2023	185

Author	Isobelle Robb - Infocouncil Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura