Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, 35 Coles Crescent, Papakura and by video conference on Wednesday, 22 March 2023 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

Via Microsoft Teams

 

Kelvin Hieatt

 

 

Andrew Webster

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Chairperson

Brent Catchpole

 

Councillor

Angela Dalton

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Daniel Newman

Via Microsoft Teams, and in person from 4.13pm

 

 

 

 

 


Papakura Local Board

22 March 2023

 

 

 

1          Nau mai | Welcome

 

Deputy Chairperson Jan Robinson opened the meeting with a karakia and welcome.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number PPK/2023/28

MOVED by Deputy Chairperson J Robinson, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)          accept the apologies for absence from Member Brent Catchpole and Councillor Angela Dalton.

b)         approve the request for electronic attendance from Member George Hawkins under Standing Order 3.3.3 clause b).

CARRIED

 

Note:   Pursuant to Standing Order 3.3.1, members of the local board have the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PPK/2023/29

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 22 February 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Prince Edward Park

 

George Khuri, Alwyn Peters, Kevin Mitchell and Jamie Archibald provided a powerpoint presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/30

MOVED by Member F Auva'a, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      whakamihi / thank George Khuri, Alwyn Peters and Kevin Mitchell from Papakura Rugby League and on behalf of Counties-Manukau Softball, and Jamie Archibald from Aktive for their presentation and attendance.

b)      refer the presentation to the Parks and Community Facilities Department for advice and report back.

CARRIED

 

Attachments

a     22 March 2023 Papakura Local Board Presentation - Prince Edward Park Deputation March 2023 from Papakura Rugby League and Counties-Manukau Softball

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum – Andrew Frost

 

Andrew Frost was in attendance on behalf of Ian Ross, Karaka Harbourside Estate Limited, to speak about the road naming on Pararēkau Island. Andrew Frost tabled a handout. A copy of has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PPK/2023/31

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

 

a)           thank Andrew Frost, on behalf of Ian Ross, Karaka Harbourside Estate Limited, for his attendance and presentation regarding the road naming on Pararēkau Island.

CARRIED

 

Attachments

a     22 March 2023 Papakura Local Board - Document regarding road naming on Pararēkau Island from Andrew Frost

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


 

11

Governing Body Members' Update

 

Resolution number PPK/2023/32

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)      whiwhi / receive the verbal update from Councillor Daniel Newman.

CARRIED

 

 

12

Chairperson's Update

 

Resolution number PPK/2023/33

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the verbal report from the acting Papakura Local Board Chair, Deputy Chair Jan Robinson.

CARRIED

 

 

13

Auckland Transport - Cycling Programme and Concrete Separators

 

Resolution number PPK/2023/34

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      provides the following feedback on the cycling programme and concrete separator projects:

i)           the board supports cycling and believes the best way to encourage cycling is for off-road shared pathways.

ii)         the board does not support the installation of concrete or rubber cycle way separators on any roads in the Papakura Local Board area. 

iii)        the board believes a better use of the concrete/rubber separators budget would be to allocate the funds to a phased implementation of off-road shared pathways or fix existing infrastructure. 

iv)        the board feels more people are likely to cycle if cycleways are off-road.

CARRIED

 


 

 

14

Auckland Transport Update for the Papakura Local Board - March 2023

 

Resolution number PPK/2023/35

MOVED by Deputy Chairperson J Robinson, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      receive the March 2023 report from Auckland Transport and provide the following feedback:

AT Local / rideshare

i)               the board is very supportive of the AT Local rideshare service continuing.

Park and ride

ii)             the board is pleased to see the Papakura train station park and ride project is progressing as additional car parking is urgently required.

Public Transport patronage and Rail upgrade

iii)            the board is pleased to see a significant return in public transport patronage, however, the board is concerned that the proposed southern line rail closures will impact public transport patronage. 

iv)            the board requests that any replacement rail buses have adequate capacity to meet demand and service key locations such as Middlemore Hospital.

Auckland Transport communication during storm events – January / February 2023

v)             the board acknowledges there was disruption on the train and bus network due to flooding. There was no communication around the estimated time of arrival for buses and these services did not connect with other services.

Great South Road corridor – Selwyn Oaks Retirement Village to Takanini interchange

vi)            the board requests Auckland Transport progress the concept of a trial    of a T2 and bus lane from Selwyn Oaks Retirement Village to the Takanini interchange.  The board acknowledges that this would result in a loss of on road parking and the removal of the cycle lanes.  The board also suggests an option for consideration could be to have the bus lanes at certain times of the day.

CARRIED

 


 

 

15

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

 

Resolution number PPK/2023/36

MOVED by Deputy Chairperson J Robinson, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      receive the Council Controlled Organisations’ forward work programmes and engagement approach for Quarter Four (April - June 2023).

b)         request more attention be given to the quarterly update to address the quality and depth of advice in some of the Council Controlled Organisations’ reporting.

CARRIED

 

 

16

Proposed classification of land at 1R Artillery Drive, Papakura and renewal of community lease to Counties Manukau Free Kindergarten Association Incorporated.

 

Secretarial note: This report was withdrawn.

 

 

 

17

Approval for five public road names at 149A Capriana Drive Hingaia

 

Resolution number PPK/2023/37

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)      encourages the applicant to return with road names for Roads 1 - 5 of the subdivision at 149A Capriana Drive after further consultation with mana whenua iwi.

b)      refer the developer’s offer for iwi naming of pedestrian bridges, reserves and walkways; in addition to panel, pou and storyboard design, to the further discussion and consultation with mana whenua.

CARRIED

Secretarial note:       Member Auva’a requested her abstention be recorded.

 


 

18

Papakura Local Board 2022/2023 work programme budget reallocation

 

Resolution number PPK/2023/38

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      approve the reallocation of $68,755 underspend from the following 2022/2023 local board work programme lines to the 2022/2023 Customer and Community Services Work Programme line 365 - Community Grants Papakura:

ID

2022/2023 Work Programme Name

Activity Name

Underspend

amount

3456

Plans and Places

Papakura Heritage Map

$25,000

1274

Tātaki Auckland Unlimited

Commercial Project Group

$21,755

362

Customer and Community Services

Local civic events Papakura

$12,000

30830

Customer and Community Services

Te Koiwi Park – develop concept plan

$10,000

CARRIED

 

 

19

An evaluation of the local board Tuia rangatahi mentoring programme

 

Resolution number PPK/2023/39

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      receive the evaluation of the local board Tuia rangatahi mentoring programme (Tuia).

b)      note the evaluation recommendations to consider:

i)    ongoing support for and strengthening of Tuia

ii)   facilitating opportunities for rangatahi and local boards to engage in the larger national conversation about participatory democracy and civics education

iii)  sharing Tuia evaluation learnings and insights with other local boards and other parts of the council group

iv)  further engagement with mana whenua on Tuia to seek insight and learning

v)   an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme

vi)  enhanced professional development for mentors

c)      refer this report, attachments and resolutions to the following key staff to request advice and response to the evaluation recommendations:

·            Ngā Mātārae Heads of Strategic Outcomes and Relationships/Partnerships

·            Māori Outcome leads for Customer and Community Services, Tātaki Auckland Unlimited and the Chief Planning Office

d)      receive the verbal update from the board’s Tuia rangatahi mentor, Member Webster, on how the 2023 programme is progressing.

CARRIED

 

 

20

Evaluation of the 2022 Auckland Council Elections

 

Resolution number PPK/2023/40

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      provide the following feedback on the evaluation of the Auckland Council local elections 2022:

Improving voter turnout

i)           the board suggests the following ways to increase voter turnout:

A)         education regarding the electoral system, local and central Government should be compulsory as a part of the social studies curriculum in schools. This could include running mock elections. Age-appropriate civics education should be included in the primary curriculum. Professional development should be provided to teachers to enable them to effectively teach election processes and the role of local government.

B)         the local government election voting process should be simplified and made as similar as possible to central Government elections.

Management of elections

ii)         the board does not support the ongoing provision of election services by private organisations. We prefer giving responsibility for overseeing the administration of local body elections to the Electoral Commission. They have a proven track record for competently running elections and it makes sense to use this expertise for local government elections.

This will also mean that the same body will be responsible for enrolling voters and overseeing the election, which will simplify matters for voters.

Postal voting

iii)        the board feels that the postal voting system is no longer effective for most voters, due to the increasing unreliability of the postal system and the reduced number of post boxes in most neighbourhoods. More options for in-person (booth) voting or locations to drop off votes should be made available, in addition to postal voting.

iv)        making the voter experience in local body elections as similar as possible to general elections would help to reduce confusion and encourage greater turnout. Offering in-person voting and having a strongly promoted voting period, including a final ‘election day’ should be part of this.

v)         the board feels that making the voting period shorter, with an emphasis placed on publicising the final ‘election day’ will reduce the likelihood of voters delaying voting until it is too late or filling in voting forms and forgetting to cast them.

vi)        the maintenance and updating of the electoral roll need to be improved if postal voting is retained. This issue is particularly acute in parts of Auckland where residents change addresses frequently and can result on voters not receiving their ballots. We request that ways for Government agencies to cross-reference and share information to increase the accuracy of postal addresses on the roll are investigated. 

vii)      the board does not support use of online voting as an option, due to the security issues this presents. If online voting is introduced in the future, it should only be an option at local government elections if it is also an option at general elections. Local government elections should not be used to trial new voting methods.

Electoral system

viii)     the board does not support adopting the Single Transferrable Vote (STV) voting method for Auckland Council elections. STV complicates the voter experience and will not encourage higher turnout. It requires voters to take more time to fill out their ballots, and to have a high level of knowledge of the candidate in order to be able to rank them.

CARRIED

 

 

21

Urgent decision: Papakura Local Board feedback on the Water Services Legislation Bill

 

Resolution number PPK/2023/41

MOVED by Deputy Chairperson J Robinson, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)       note the Papakura Local Board urgent decision dated 21 February 2023 providing local board feedback on the Water Services Legislation Bill as follows:

i)       the board supports the intention of three waters reform, particularly the need, outside Auckland, to achieve economies of scale and greater professionalism; greater investment in water; and the need for regulation to ensure uniformly high standards of quality for fresh water and treatment of wastewater, nationwide.

However, our feedback on the Water Services Entities Bill raised concerns regarding the proposed governance structure of the new entities, and the reduced accountability to Auckland’s elected members and voters. We do not consider that the final version of that Bill as enacted sufficiently addressed those concerns. We do not support proceeding with the transfer of functions, powers, and assets to the new water services entities until those concerns have been resolved.

We are also concerned about undertaking the process of establishing the new water service entities and transferring assets to them in a general election year. Depending on the outcome of the election, there is a risk that large amounts of time and resource will be expended on this, only for the reforms to be reversed by an incoming Government. For this reason, we believe that the Three Waters Reform Programme should be placed on hold until after the general election.

Our further feedback below should be read in this context and should not be considered to indicate endorsement of this Bill.

ii)      the board does not support local government organisation assets that do not relate wholly to the provision of water services being eligible to transfer to water services entities. Assets that partly or largely serve other purposes, such as local parks and reserves which have stormwater assets located in them, or stormwater ponds that are also used for recreational purposes should not be eligible to transfer.

iii)     any asset transfers from local government organisations to water services entities must not result in local government organisations being left with liabilities for assets they no longer control. All liabilities relating to an asset must also be transferred with the asset.

iv)     the Bill includes requirements on how water services entities should consult with when making decisions, but not on who should be consulted with. There should be specific requirements in the Bill as to when local government organisations should be consulted with. In recognition of Auckland Council’s unique governance model, there should also be specific requirements to ensure that local boards are consulted regarding any proposal that might affect their local areas.

v)      the board is concerned that this Bill does not address the funding model for water services going forward. It is essential that, if this new system is implemented, funding to ensure that it will be sustainable is guaranteed.

vi)     in the event that the Three Waters Reform Programme is placed on hold or repealed, there should be a guarantee that the funding already paid to local government organisations as a part of the programme will not need to be repaid.

vii)    Auckland Council currently plans stormwater management on an integrated catchment basis, which we also consider to be best practice. We are concerned that the scope of the Three Waters Reform Programme does not include stormwater outside urban areas, transport stormwater systems, agricultural and horticultural water, regulation of private drainage, land drainage and flood control. The resulting fractured ownership of stormwater assets could make integrated catchment planning difficult.

viii)   the board is concerned that the proposed transition timeframes in the Bill could result in a long gap between when local government organisations are to stop including Three Waters in long term planning and the initial long term infrastructure plans of the new water services entities.

CARRIED

 


 

22

Urgent decision: Papakura Local Board feedback on the Proposals for the Smoked Tobacco Regulatory Regime

 

Resolution number PPK/2023/42

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)       note the Papakura Local Board urgent decision dated 8 March 2023 providing local board feedback on the Proposals for the Smoked Tobacco Regulatory Regime as follows:

    Smoked tobacco retail application scheme

i)     the board supports the proposed number and distribution of smoked tobacco retail premises, and the proposed minimum requirements for approval as a smoked tobacco retailer. We request that consideration is given to allowing for more community involvement in the approval process for smoked tobacco retailers, such as allowing for residents and community groups to object to applications in their local area.

ii)    it is not clear how the proposed method of approval for smoked tobacco retailers would ensure an equitable distribution of premises across the urban area of Auckland. We would not want to see clustering of premises in a small number of geographical areas.

Youth vaping

iii)     the board supports the proposed product safety requirements for disposable vape products. However, we would prefer to see a total ban on these products due to the environmental impact of their disposal.

iv)     the board supports proximity restrictions on the locations of Specialist Vape Retailers (SVRs). In addition to restrictions on the proximity of SVRs to sensitive sites, there should also be restrictions on the proximity of SVRs to other SVRs, or a maximum number of SVRs set for a geographical area.

v)      we request a legislative change to allow for more regulation of general vape retailers. We do not believe that retail outlets (such as dairies) near schools should be allowed to sell vaping products.

vi)     we believe that those wishing to open SVRs should be subject to a similar process of application and approval to that proposed for smoked tobacco premises, including the right for community objections requested above.

vii)    the board requests that the following further regulation of vaping products be considered:

·        limits on the amount of vaping product that can be bought in one transaction.

·        regulation of the amount of vapour emitted by vapes and e-cigarettes to reduce health risks to users and those in close proximity to them.

·       appropriate taxation of vaping products to ensure that vaping is not made attractive through being a lower cost option than smoking tobacco.

·       a legislative amendment to extend the ban on smoking and vaping in cars with occupants under the age of 18 to ban smoking and vaping in cars with occupants of any age other than the smoker or vape user.

CARRIED

 

 

23

Papakura Local Board Governance Forward Work Calendar - March 2023

 

Resolution number PPK/2023/43

MOVED by Deputy Chairperson J Robinson, seconded by Member A Webster:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Governance Forward Work Calendar – March 2023.

CARRIED

 

 

24

Papakura Local Board Workshop Records

 

Resolution number PPK/2023/44

MOVED by Deputy Chairperson J Robinson, seconded by Member K Hieatt:  

That the Papakura Local Board:

a)      tuhi ā-taipitopito / note the Papakura Local Board workshop records held on:

i)       1 February 2023

ii)      8 February 2023

iii)     15 February 2023

iv)     22 February 2023 

CARRIED

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.40 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................