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Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 22 March 2023 at 1.00pm.
Te Hunga kua Tae mai | present
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Chairperson |
Kay Thomas |
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Deputy Chairperson |
Fasitua Amosa |
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Members |
Ross Clow |
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Catherine Farmer |
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Sarah Paterson-Hamlin |
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Warren Piper |
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Susan Zhu |
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Whau Local Board 22 March 2023 |
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Chairperson Kay Thomas opened the meeting with the karakia.
2 Ngā Tamōtanga | Apologies
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Resolution number WH/2023/12 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whakaae / approve the request for electronic attendance from member Susan Zhu to accommodate the member being at a place that makes her physical presence at the meeting impossible or impracticable.
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Note: Pursuant to Standing Order 3.3.1, members of the local board have the right to attend meetings by means of an electronic link, provided conditions of the standing orders are met. |
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are declared interests of elected members of the Whau Local Board:
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Member |
Organisation |
Position |
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Kay Thomas |
· New Lynn Citizens Advice Bureau · Western Quilters ·
Citizens Advice Bureau · Literacy Waitākere · West Auckland Heritage Conference |
Volunteer Member Chair Board member Committee member |
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Fasitua Amosa |
· Equity NZ · Massive Theatre Company · Avondale Business Association |
Vice President Board member A family member is the Chair |
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Ross Clow
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· Portage Licensing Trust · Te Whau Coastal Walkway Environmental Trust · Bay Olympic Sports Club · Forest and Bird Society · Waitākere Ranges Protection Society · New Lynn Heritage Protection Society · Karekare Surf Lifesaving Club · Libraries |
Trustee Patron
Member Member
Member A family member is a Librarian |
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Catherine Farmer |
· Avondale-Waterview Historical Society · Blockhouse Bay Historical Society · Blockhouse Bay Bowls · Forest and Bird organisation · Grey Power |
Member
Patron Member Member |
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Sarah Paterson-Hamlin |
· New Zealand Down Syndrome Association |
Employee |
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Warren Piper |
· New Lynn RSA · New Lynn Business Association |
Associate member Member |
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Susan Zhu |
· Chinese Women Association of New Zealand · Chinese Medicine Council of New Zealand |
Member / Legal Advisor Member / Deputy Chair |
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number WH/2023/13 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 February 2023, including the confidential section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
There were no deputations.
9 Te Matapaki Tūmatanui | Public Forum
There was no public forum.
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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11 |
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Resolution number WH/2023/14 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the report and thank Whau Ward Councillor, Kerrin Leoni, for her update.
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12 |
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Resolution number WH/2023/15 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive Chair Kay Thomas’ March 2023 report.
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13 |
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Resolution number WH/2023/16 MOVED by Chairperson K Thomas, seconded by Member R Clow: That the Whau Local Board: a) awhai / adopt the Avondale Local Parks Needs Assessment (Attachment A) to inform future development of parks in this area b) thank Thomas Dixon, Parks and Places Specialist for his work on the Avondale Local Parks Needs Assessment.
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14 |
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Resolution number WH/2023/17 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) welcome the opportunity to give feedback on the Evaluation of the 2022 Auckland Council elections b) tautoko / support the combination of postal and booth voting whereby booths are staffed on election day c) reiterate feedback provided for inclusion in Auckland Council’s submission to the Justice Committee on the Inquiry into 2022 Local Elections, specifically: i. tuhi ā-taipitopito / note that the role of officials and elected members is to encourage all eligible people to vote and to remove barriers that might prevent them so doing, especially in consideration of more transient populations where the need for a current/fixed address makes postal voting problematic ii. tuhi ā-taipitopito / note a significant proportion of Whau residents do not appear to be on the electoral roll iii. tono / request that more one stop shops enabling enrolment and voting are available in public spaces in the 2025 elections, noting fewer were available in the 2022 elections as compared to the 2019 elections and the “pop-up shops” in 2022 only enrolled people, who then had to find a “super-centre” at which to vote iv. tuhi ā-taipitopito / note that a smaller number of “super-centres” for special voting in 2022 resulted in lengthy queues for potential voters, especially close to polling day, with several Whau residents informally complaining about the lack of clear signposting and guidance on how to access special voting at our nearest “super-centre” v. recognise the value in 2022 of having more sites where voting papers could be deposited and request that these sites are advertised more widely in future vi. tuhi ā-taipitopito / note that as mail is used less regularly fewer people are lodging Change of Address forms and suggest that property managers, real estate agents and social housing case managers could be utilised to ensure people remain enrolled when they move.
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Resolution number WH/2023/18 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the decision made under delegation on 21 February 2023 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the Water Services Legislation Bill (Water Services Entities Bill 2).
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16 |
Council-controlled organisation forward work programme and engagement approach for Quarter Four (April - June 2023) |
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Resolution number WH/2023/19 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whiwhi / receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023) b) tuhi ā-taipitopito / note its concerns with the level of detail provided by Auckland Transport as the lack of information does not meet the intended goals of the Whau Council Controlled Organisation (CCO) Local Board Joint Engagement Plan c) tuhi ā-taipitopito / note its concern on the lack of certainy around the future of the Unlock Avondale project and acknowledge the importance of the work Eke Panuku has already completed.
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Resolution number WH/2023/20 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) tuhi ā-taipitopito / note the urgent decision of the Whau Local Board, made on 15 March 2023, to provide feedback to the 23 March Governing Body meeting when it considers council’s ongoing membership of Local Government New Zealand.
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18 |
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Resolution number WH/2023/21 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for March 2023.
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19 |
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Resolution number WH/2023/22 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) note the records of the workshops held on 1, 8 and 15 February 2023.
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20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
1.15 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
