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Area of work and Lead Department
|
Pūnga / Reason for work
|
Committee role
(whakatau / decision and/or tika /
direction)
|
Expected timeframes
Highlight the month(s) this is expected to come to
committee in 2023
|
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
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Statutory and Governance
|
|
Chief Executive Recruitment
Mayoral office
|
The GB has the delegation to
appoint the CE
|
Decision to whakaae / approve
recruitment framework and process for the appointment of the Chief Executive
|
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Chief Executive’s Performance Objectives
CE Office / Mayoral office
|
The Performance and Appointments Committee has the
delegation to recommend performance objectives.
The Governing Body must then consider the
recommendations and make a decisions.
|
Decision to whakaae / approve
revised performance objectives that reflect the new political term’s
priorities
|
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Chief Executive Remuneration Review
Mayoral office
|
The chief executive’s remuneration will be
reviewed annually.
|
Decision to whakaae / approve
a remuneration change. First review is a year from the appointment of the new
CE.
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Committee Forward Work Programmes
CE Office / Mayoral office
|
Responsibility for oversight of work programmes of all
committee of the Governing Body.
|
Decision to tuhi
ā-taipitopito / note that all committee have adopted a forward work
programme
|
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Terms of Reference
Governance
|
The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
|
Decision to whai / adopt the
Terms of Reference
Decision to whai / adopt
changes to Terms of Reference
Progress
to date:
Terms of
Reference for Committee 17 November 2022
Link to decision
Provision
for decision-making continuity by Governing Body in periods of emergency 10
February 2023
Link to decision
Amendment
to the Governing Body Terms of Reference and to the Constitution of Ports of
Auckland Limited 23 February 2023
Link to decision
|
As and when required
|
|
Standing Orders
Governance
|
Statutory requirement under the Local Government Act
2002, Schedule 7, clause 27
Originally adopted 16/12/2010
|
Decision to tapi / amend
standing orders
|
As and when required
|
|
Code of Conduct
Governance
|
The Terms of Reference enables the governing body to
adopt or amend the Code of Conduct.
Any changes must be done by the Governing Body
|
Decision to whai / adopt the
Code of Conduct
Decision to whai / adopt
changes to the Code of Conduct
|
As and when required
|
|
Health, Safety and Wellbeing
Group Services
|
The Governing Body has the
role of the person or organisation conducting a business or undertaking.
|
Decision to whiwhi / receive
quarterly Health, Safety and Wellbeing report
Progress to date:
Health, Safety and Wellbeing Report 23 February 2023
Link to decision
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Auckland Council Enterprise Risk Report
Governance
|
The Audit and Risk Committee will refer the enterprise
risk report to the Governing Body every quarter.
|
Decision to tuhi
ā-taipitopito / note the enterprise risk report and risk heat map
Decision to whiwhi / receive
quarterly reports
|
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Audit and Risk Committee Performance Report
Governance
|
The Audit and Risk Committee will provide an annual report
on its performance.
|
Decision to tuhi
ā-taipitopito / note the Annual Report on the Performance of the Audit
and Risk Committee.
|
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Te Tiriti o Waitangi / Treaty of Waitangi
Governance
|
The Crown negotiates settlements with iwi on a confidential
basis and from time to time invites Council to express its views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Decision to whakaae / approve
submissions to the Crown as and when required
Decision to whakaae / approve
establishment and on-going implementation of co-management and other
governance arrangements
|
As and when required
|
|
Ports of Auckland
Governance
|
Amendments to
the Governing Body Terms of Reference and to the Constitution of Ports of
Auckland Limited
|
Decision
Progress to date:
Amendments
to the Governing Body Terms of Reference and to the Constitution of Ports of
Auckland Limited 23 February 2023
Link to decision
|
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Climate Action Targeted Rate (CATR)
CPO
|
Governance and Oversight Group
Providing direction and endorsement of the annual CATR
programmes and projects
|
Receive annual reports
Review governance and
oversight arrangements as required
|
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Kaipara Moana
Governance
|
Appointments to Kaipara Moana Negotiations Working
Party
|
Decision to approve appointments – NOTE deferred
from Feb to March
|
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LGNZ
Governance
|
Membership and appointments to LGNZ (Councillor)
|
Decision to approve memberships and appointments to
LGNZ – NOTE deferred from Feb to March
|
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Recovery
Governance
|
Recovery from the Jan 27 storm and Cyclone Gabrielle
|
Approval to appoint the Group recovery Manager - March
or April
Establishment decisions - March
|
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Recovery
Governance
|
Recovery performance reporting and risks
|
Receive progress reports and make decisions that feed
into other programmes like annual plan and LTP.
|
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Governance Framework Review
Customer and Community
Services
|
Provide update on the Governance
Framework Review
|
Receive an
update on the development of GFR workstreams, including the proposed funding
equity model for local boards.
|
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Finance and Performance
|
|
CE and Group Financial Report
CE Office / Finance
|
Chief Executive and Group Chief Financial Officer
Report
|
Receive monthly performance and financial updates
|
|
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Performance reporting quarterly - parent
Finance
|
Financial management
|
Monitor council parent financial and
non-financial performance results on a quarterly basis, including Māori
outcomes expenditure.
Q2 (March), Q3 (May), Q4 (September), Q1 (December)
Note: Reporting in
September must be considered as a confidential report until results are sent
to NZX at the end of September
|
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Performance reporting quarterly – group
Finance
|
Financial management
|
Monitor Auckland Council group financial
requirements on a quarterly basis.
Q2 (March), Q3 (May), Q4 (September), Q1 (December)
Note: Reporting in
September must be considered as a confidential report until results are sent
to NZX at the end of September.
|
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Annual Budget
(Annual Plan)
Finance
|
Statutory requirement
|
Decision to whakaae / approve consultation documents,
supporting information and process prior to consultation
Decision to whai / adopt
Annual Budget
|
|
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Half yearly and annual reporting
Governance
|
Statutory requirement and NZX listing requirement
|
Receive and approve half year
(February) NZX release (delegation to deputy mayor)
Decision to adopt annual report (September)
Note:
· NZX announcements are presented to
the Audit and Risk Committee
· There is a delegation from the Governing
Body to the deputy mayor to approve the release of the interim and full year
Auckland Council group financial results to the NZX for each reporting period
through to 30 June 2025.
· Formal adoption of annual report is
by the Governing Body
|
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Independent Māori Statutory Board – Funding
Agreement
Governance
|
Statutory requirement
|
Decision to whakaae / approve
funding agreement
|
|
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Financial Policy
Finance
|
Statutory requirement
|
Development Contributions Policy – decision to adopt
changes to the 2022 policy for the Drury area (April)
Revenue and Financing Policy – decision to adopt
changes (June)
Māori Land Rates
Remission and Postponement Policy – decision to adopt changes (June)
|
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Treasury Management Policy
Finance
|
Statutory requirement
|
Decision to approve Treasury
Management Policy update to enable the provision of Treasury Services to
Ports of Auckland Limited
|
|
|
|
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|
Levy funding for Auckland Museum, MOTAT and ARAFA
Governance
|
Statutory process
|
Decision to approve the levy for ARAFA as an input to
the annual plan..
|
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Te Whau Pathway – Confidential
Customer and Community Services
|
CONFIDENTIAL:
Te Whau Pathway Project - options to complete three areas
|
Decision on options to manage the funding shortfalls
for Te Whau Pathway
Progress
to date
Te Whau
Pathway Project – Options to complete three areas
Link to open process report
Link to restatement
|
|
|
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|
Te Ha Noa – Victoria
Street Linear Park
I and ES
|
CONFIDENTIAL - Te Ha Noa
– Victoria Street Linear Park procurement
|
Decision on procurement
decision and confirmation of funding sources
|
|
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|
Maungawhau and Karanga A Hape
Precinct development
Eke Panuku
|
CONFIDENTIAL - Maungawhau and
Karanga A Hape Precinct development
|
Decision on programme
activities that support the completion of the CRL
|
|
|
|
|
|
|
|
|
|
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|
Eden Park Trust Board six monthly update
Finance
|
Funding requirement
|
Receive an update on the Eden Park loan facility
(six-monthly)
|
|
|
|
|
|
|
|
|
|
|
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|
|
Confidential - Eden Park Trust Board
Finance
|
CONFIDENTIAL – request to extend loan facility
|
Decision on temporary extension of existing Eden Park
Trust loan facility
|
|
|
|
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|
Community le protection of open space in
Ōrākei
Customer and Community Services
|
CONFIDENTIAL – Update to previous report on
community led protection of open space in Ōrākei
|
Receive the update on community led protection of open
space in Ōrākei
|
|
|
|
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|
Bylaws
# public notification is required for bylaw reviews even if
no change to the bylaw is recommended.
|
|
Air Quality Bylaw for Indoor Domestic Fires
Community and Social Policy
|
This Bylaw sets standards for indoor domestic fires
and what may be burnt in them. New Bylaw must be made by 25 May 2024 to avoid
a regulatory gap.
|
Decision on key components of a new bylaw (April) to
recommend a proposal and appoint a Bylaw Panel (June)
|
|
|
|
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|
|
|
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|
|
|
Cemeteries and Crematoria Bylaw Control
Community and Social Policy
|
To review the rules to manage activities at council
cemeteries and crematoria relating to burial, cremation, disinterment, built
structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014.
|
Decision on form of updated bylaw control and whether
formal public consultation is required.
|
|
|
|
|
|
|
|
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|
|
Health and Hygiene Bylaw Control
Community and Social Policy
|
To review minimum standards to protect public health
associated with commercial services that pierce, risk breaking or risk
burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming
pools, water play parks and splash pads under the Health and Hygiene Bylaw
2013.
|
Decision on form of updated bylaw control and whether
formal public consultation is required.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Traffic Bylaw Review
Community and Social Policy
|
Legislative requirement to
review the bylaw and policy after five years.
|
Decision to whakaae / approve
statement of proposal #
Decision
to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Government Reforms and Programmes
|
|
Three Waters
Chief Planning Office
|
Water
Services Legislation Bill and Water Services Efficiency and Consumer
Protection Bill
|
Decision to approve Auckland
Council’s submission
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Three Waters
Chief Planning Office
|
Update of
Government positions and consideration of Auckland Council positions
|
Decision
to approve council’s submission on the Water Services Legislation Bill
and Water Services Economic Efficiency and Consumer Protection Bill was made
on 23 February 2023.
Report back from Select
Committee to Parliament by 25 May 2023 and eventual passing of
legislation. GB consideration to be confirmed.
Minister for Local
Government’s confirmation of any amendments to the Three Waters Reform
expected in April 2023.
|
|
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|
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|
|
|
|
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|
|
Future for local Government
Chief Planning Office
|
Approval of
Auckland Council's submission on the Draft Report of the Future for Local
Government Review Panel and ongoing stages of the review
|
Decision to approve Auckland
Council’s submission on the draft report was made on 23 February 2023
Receive
the Review Panel final report when it has been provided to the Minister of
Local Government, currently due by 30 June 2023.
|
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|
|
|
|
|
|
|
|
Māori Representation
Governance
|
Māori Wards
|
Decision on whether to approve
the timeline for Māori Representation and proceed with the consultation.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
General Work Programme
|
|
LG Elections
Governance
|
Evaluation
of 2022 Elections
|
Receive
evaluation report
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Takapuna Boating Club
Customer and Community
Services
|
Decision
on whether to request government review a local bill
|
Decision
required on whether to request that central government review the legislation
governing the Takapuna Boating Club.
|
|
|
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