Agenda of Upper Harbour Local Board - Thursday, 23 March 2023

Upper Harbour Local Board

23 March 2023

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Albany Baptist Church - Albany Community Needs Assessment 5

8.2 Sustainable North Trust / Hibiscus Coast Zero Waste - ECO Early Childhood Education programmes 6

8.3 Northern Ice - Curling and skating rinks complex in Rosedale 6

9 Te Matapaki Tūmatanui | Public Forum 7

10 Ngā Pakihi Autaia | Extraordinary Business 7

11 Proposed new community lease to Greenhithe Football Club Incorporated at Wainoni Park North, Greenhithe 9

12 Approval for new road names at 18 Scott Road, Hobsonville. 19

13 Council-controlled organisation forward work programme and engagement approach for Quarter Four (April - June 2023) 27

14 Changes to the local board delegation on resource consent matters for the 2022-2025 electoral term 41

15 Annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022. 45

16 Upper Harbour Local Board views on the Water Services Entities Bill 2 47

17 Hōtaka Kaupapa / Governance forward work calendar 59

18 Workshop records 63

19 Auckland Transport - West Hub Bulletin 75

20 Local Board Members' Reports - March 2023 89

21 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

1 Nau mai | Welcome

The Chairperson will lead the meeting in a Karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Upper Harbour Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 February 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Albany Baptist Church - Albany Community Needs Assessment

Te take mō te pūrongo

Purpose of the report

1. To receive an update from the Albany Baptist Church on Albany community needs.

Whakarāpopototanga matua

Executive summary

2. Odele Habets, Pastor, Albany Baptist Church, representing Albany Baptist Church, will be in attendance to provide an update on an Albany community needs assessment.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the deputation from Odele Habets, Pastor Albany Baptist Church, on behalf of the Albany Baptist Church, and thank her for her attendance and presentation.

Attachments

a Albany community needs assessment - presentation.................................. 95

b Albany community needs based assessment report - December 2022...... 103

8.2 Sustainable North Trust / Hibiscus Coast Zero Waste - ECO Early Childhood Education programmes

Te take mō te pūrongo

Purpose of the report

1. To receive an update from the Sustainable North Trust / Hibiscus Coast Zero Waste on ECO Early Childhood Education programmes and a proposed trial of the programme in the Upper Harbour area.

Whakarāpopototanga matua

Executive summary

2. Betsy Kettle, Trustee of the Sustainable North Trust, and Samantha Imhof, Hibiscus Coast Zero Waste EC0-Early Childhood Education facilitator, representing Sustainable North Trust and Hibiscus Coast Zero Waste, will be in attendance to provide an update on ECO Early Childhood Education programmes and a proposed trial of the programme in the Upper Harbour area.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the deputation from Betsy Kettle, Trustee of the Sustainable North Trust, and Samantha Imhof, Hibiscus Coast Zero Waste ECO-Early Childhood education facilitator, representing Sustainable North Trust and Hibiscus Coast Zero Waste and thank them for their attendance and presentation.

Attachments

a Eco Early Childhood Education programmes presentation......................... 141

8.3 Northern Ice - Curling and skating rinks complex in Rosedale

Te take mō te pūrongo

Purpose of the report

1. To receive an update from Northern Ice on the Ice Sports project, to build two ice rinks on a Watercare-owned Rosedale site.

Whakarāpopototanga matua

Executive summary

2. Geoff Balme, Northern Ice Technical Advisor, and Rhys Greensill, Auckland Curling Club president, representing Northern Ice, will be in attendance to provide an update on the Ice Sports project, working with Watercare to build two ice rinks (one Curling Rink and One Skating Rink) on a Watercare -owned Rosedale site (previously Harbour Hockey).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the deputation from Geoff Balme, Northern Ice Technical Advisor, and Rhys Greensill, Auckland Curling Club president, on behalf of Northern Ice, and thank them for their attendance and presentation.

Attachments

a Northern Ice - Curling and skating rinks complex in Rosedale - presentation.................................................................................................. 153

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Upper Harbour Local Board

23 March 2023

Proposed new community lease to Greenhithe Football Club Incorporated at Wainoni Park North, Greenhithe

File No.: CP2023/01933

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to the Greenhithe Football Club Incorporated for the council-owned building located at Churchouse Road, Wainoni Park North, Greenhithe.

Whakarāpopototanga matua

Executive summary

2. The Greenhithe Football Club (the club) seeks a new community lease to continue occupation and operation from a council-owned building at Churchouse Road, Wainoni Park North, Greenhithe.

3. The club currently holds a lease for the building which has reached final expiry on 31 July 2015. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The Upper Harbour Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at their local board meeting on 17 June 2021 (resolution UH/2021/71). A new lease to the Greenhithe Football Club was part of the approved 2021/2022 work programme and is being considered by this report.

5. The club has provided all required information including financials, showing that it has sufficient funds and that it is being managed appropriately. The club has all the necessary insurance cover, including public liability insurance in place.

6. Public notification and iwi engagement is not required for granting a new lease to the club, as the club is contemplated under the operative Wainoni Park Reserve Management Plan 1994. This is in accordance with the provisions of the Reserves Act 1977.

7. Staff have completed a site visit to the club and found the facilities to be fit for purpose. The public toilets attached to the club building have recently been upgraded as of August 2022.

8. Staff from Active Recreation, Park Specialists, Area Operations and Connected Communities have been consulted with no concerns raised for providing a new lease to the club.

9. This report recommends that a new community lease be granted to the club for a term of 5 years commencing from 1 April 2023 with one 5-year right of renewal.

10. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakamana / grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to the Greenhithe Football Club Incorporated for an area comprising approximately 286m² located at Churchouse Road, Wainoni Park North on the land legally described as Lot 6 DP 10508 (as per Attachment A–Site Map), subject to the following terms and conditions:

i) term – 5 years, commencing 1 April 2023, with one 5-year right of renewal

ii) rent – $1.00 plus GST per annum if demanded

iii) maintenance fee/operational charge - $500 plus GST per annum

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b) Whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Upper Harbour Local Board approved the Community Facilities: Community Leases Work Programme 2021/2022 at their local board meeting on 17 June 2021 (resolution UH/2021/71).

13. A new lease to the Greenhithe Football Club was part of the approved work programme. This report considers a new community lease as approved on the work programme.

Land, building and lease

14. The Greenhithe Football Club (the club) holds a community lease for the council-owned land and building at Wainoni Park North (refer to Attachment A – Site Map).

15. The land occupied by the club is legally described as Lot 6 DP 10508, held by Auckland Council and classified as a recreation reserve.

16. The council-owned building contains the club’s changing rooms, storage and a small kitchen. There are public toilets attached to this building. The building is used throughout the week, from Tuesday to Saturday for training and football games.

17. The club benefits from using the building to support the operation of the club and for its availability to members during football games.

18. Staff have completed a site visit to the club in October 2022 and found the facilities to be fit for purpose, with general wear and tear due to the age of the building. A building assessment report was completed as part of this new lease assessment. The building assessment report identified some minor repairs requiring immediate attention, which is being managed by the Area Operations team. Other maintenance work for the building will form part of Renewal Works (2022/2024) in the work programme with an estimated cost of $25,000 for these repairs. The public toilets attached to the building have recently been refurbished in August 2022 as part of the Community Facilities Work Programme.

19. The club’s lease agreement commenced on 1 August 1995 for a period of 10 years with one right of renewal of 10 years. The lease expired on 31 July 2015 and is currently holding over on a month-by-month basis until the lease is terminated or a new lease is formalised.

20. Separate to the club’s lease, the club has an operative sublease agreement with the Greenhithe Community Trust (the trust). The sublease was granted based on positive feedback from the local board and staff, following a memo to the local board on 15 September 2022. Under the sublease, the club leases a portion of their land to the trust for a tool shed that is used to store garden tools. Prior to the sublease, the trust shared the storage area within the club building to store these garden tools.

21. Subsidised maintenance/operational costs will be charged to the club for occupying the council-owned building in accordance with the Community Occupancy Guidelines 2012 at $500 plus GST per annum.

Greenhithe Football Club Incorporated

22. The Greenhithe Football Club was established in 1983 and its objectives are to:

· foster, advance, promote and control the playing of amateur football

· support and facilitate football matches for varying levels of players.

23. The club has 439 members with the majority of its members between ages 5-21. The club funds its activities primarily through player fees, annual subscriptions, grants, sponsorship and fundraising activities.

24. The club works closely with local schools and is happy to provide coaches, training equipment and resources to assist schools or other community groups who are keen to be involved in playing recreational football.

Tātaritanga me ngā tohutohu

Analysis and advice

25. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements. The procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of proposals to ensure the best community outcomes are delivered.

26. However, the local board has discretion to forego seeking expressions of interest where suitable tenants are identified.

27. Staff recommend the club continue occupation and operation from the council owned building at Wainoni Park North, based on the following considerations:

· The club has submitted a comprehensive application supporting the new lease request.

· The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities. They have appropriate insurance cover in place, including public liability insurance.

· The club is able to demonstrate its ability to deliver on local board outcomes to the community. The club provides a valuable service to the community by providing services and programmes for increasing participation in active recreation.

· The club is open to sharing its facilities with other community groups and has formed a mutual relationship with other community groups like the Greenhithe Community Trust.

· The building has limited amenities and therefore would only suit a recreational sports group given the proximity of the building to sports fields, and in compliance with the classification of land as a recreation reserve.

· Staff have completed a review of the community occupation interest register for the Upper Harbour area and have found no other groups with a registered interest for the Greenhithe area. There have been no other community groups with an interest for this council-owned building at Wainoni Park North.

· No other concerns were raised by other staff members from Active Recreation, Area Operations, Park Specialists and Connected Communities for the club being granted a new lease.

· The local board have indicated support on provision of a new lease to the club following a memo presented to the local board on 15 September 2022.

· The club has complied with the terms of the current lease.

· Based on a site visit to the club, the facilities were found to be well maintained with minor wear and tear.

28. A separate Community Outcomes Plan has been negotiated with the club to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

29. Staff recommend that a new community lease be granted to the club for a term of 5 years commencing from 1 April 2023 with one 5-year right of renewal.

Public notification and engagement

30. As the club is contemplated under the operative Wainoni Park Reserve Management Plan 1994, public notification and iwi engagement is not required for granting a new lease to the club under the Reserves Act 1977.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include other outcomes that will improve environmental outcomes and mitigate climate change impacts.

32. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

33. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone as observed below.

Graphical user interface, application

Description automatically generated

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Staff have engaged with various internal council stakeholders including Area Operations, Park Specialists, and Connected Communities to obtain feedback on the proposed new lease to the club. No concerns were raised regarding granting a new lease to the club.

35. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The proposed lease will benefit the community by enabling initiatives that promote health and wellbeing that will be delivered from Wainoni Park North for the Upper Harbour Local Board area and its surrounding communities.

37. This item was part of the Upper Harbour Local Board Community Facilities: Community Leases Work Programme 2021-2022 (resolution UH/2021/71).

38. This report follows a memo presented to the local board on 15 September 2022 outlining a new lease to the club with no fundamental objections received.

39. The proposed lease activity aligns with the Upper Harbour Local Board Plan 2020 in supporting:

Outcome

Objective

Outcome 3: Healthy and active communities.

· Upper Harbour has a range of fit-for-purpose multi-use sports, recreation and

community facilities that serve a growing

and diverse community.

· People of all abilities have access to well-maintained sports fields, parks, coastal and community facilities in Upper Harbour

40. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

41. Separate iwi engagement was not required as advised under paragraph 30 above in consideration of this lease application.

42. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through enhancing Māori health and wellbeing, and the club has committed to maintaining a 5% Māori membership in accordance with the Upper Harbour census data recorded in 2018.

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

44. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

45. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

46. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

47. Staff have consulted with the Financial Strategy and Planning department. No concerns were raised regarding the financial implications for the new lease to the club for occupying the council-owned building at Wainoni Park North.

48. A proportion of maintenance costs will be covered by the club at $500 plus GST per annum in accordance with the Community Occupancy Guidelines 2012 based on a new lease to the club.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Should the local board resolve not to grant the proposed community lease to the club at Churchouse Road, Wainoni Park North, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

50. If the local board resolves to the grant the proposed new community lease, staff will work with the club to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A-Site Map	15
b ⇩	Attachment B-Community Outcomes Plan	17

Ngā kaihaina

Signatories

Authors

Chan Park - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

23 March 2023

Approval for new road names at 18 Scott Road, Hobsonville.

File No.: CP2023/02390

Te take mō te pūrongo

Purpose of the report

1. To seek approval of four road names for two new private roads being commonly owned access lots, a public road and an extension of an existing road, created by way of the subdivision development at 18 Scott Road, Hobsonville.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider or developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s consideration.

3. CPMC Group has proposed the road names presented in this report for consideration by the local board on behalf of the developer and applicant, Exciting Habitats Limited.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new roads & the extension are as follows:

COAL B

· Schooner Lane (applicant’s preference)

· Voyagers Lane (alternative)

· Leeway Lane (alternative)

COAL C

· Sailors Place (applicant’s preference)

· Raki Place (alternative)

· Poti Place (alternative)

Public Road

· Harbourside Parade (applicant’s preference)

· Oceanside Parade (alternative)

· Nautical Parade (alternative)

Existing Road extension

· Picnic Point Road

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve the following names for the two new private roads, a public road and an existing road extension, created by way of the subdivision being undertaken by Exciting Habitats Limited at 18 Scott Road, Hobsonville in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60393007, SUB60393009 and RDN90106190).

i) Schooner Lane (COAL B)

ii) Sailors Place (COAL C)

iii) Harbourside Parade (public road)

iv) Picnic Point Road (existing road)

Horopaki

Context

6. Resource consent BUN60393007 (subdivision reference number SUB60393009) was issued in September 2022 for the construction of 122 residential lots, five commonly owned access lots (COALs), a public road and the extension of an existing road.

7. Site and location plans of the development can be found in Attachment A to this report.

8. In accordance with the Standards, every public road and any private way, COAL, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical, and efficient street numbering.

9. In this instance the public road requires a name as well as COAL B and C as they each serve more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The applicant has proposed the names set out in the following table:

Proposed name

Meaning (as described by applicant)

COAL B

Schooner Lane

(applicant’s preference)

A direct reference to the sailors who embarked to/from Hobsonville and also to the maritime history that the development reflects.

Raki Place

(alternative)

Translates to ‘North Place’ and this COAL is the most northern point of the development. It also points North.

Poti Place

(alternative)

Translates to ‘Boat Place’ referencing nautical terminology.

COAL C

Sailors Place

(applicant’s preference)

A Schooner is a type of boat with two masts similar to the shape of the two COALs. It also references the maritime history and nautical theme of the development.

Voyagers Lane

(alternative)

Voyagers references the type of people who moved to the area and the military servicemen who voyaged from the area.

Leeway Lane

(alternative)

Referencing nautical terminology.

Public Road

Harbourside Parade

(applicant’s preference)

References the positioning of the development in relation to the harbour as well as the nautical theme of the development.

Oceanside Parade

(alternative)

A direct link to the nautical theme and location of the development.

Nautical Parade

(alternative)

A direct link to the nautical theme and location of the development.

Existing Road extension

Picnic Point Road

Existing road name extension.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: Lane, Place and Parade are acceptable road types for the new private roads and public road, suiting their form and layout.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On the 14th of February 2023 mana whenua were contacted by the council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Te Kawerau ā Maki

· Te Ākitai Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa Iwi Trust

· Ngāti Paoa Trust Board

· Ngāti Maru

· Ngāti Tamaterā

· Ngāti Manuhiri

22. A reply was received from Ngāti Manuhiri who deferred comment to the local iwi. However, no other responses were received.

23. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	18 Scott Road Site Plan and Location Map	25

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

23 March 2023

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April - June 2023)

File No.: CP2023/02843

Te take mō te pūrongo

Purpose of the report

1. To provide the local board with the council-controlled organisation forward work programme and engagement approach in its area for Quarter Four (April-June 2023).

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 Council-Controlled Organisation Local Board Joint Engagement Plans were adopted in June 2022. These plans record council-controlled organisation responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and council-controlled organisations are expected to review the joint engagement plans (council-controlled organisation responsibilities and local board commitments) in June 2023.

4. Council-controlled organisations provide local boards with the council-controlled organisation work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the council-controlled organisation work programme addresses the 2020 council-controlled organisation review’s recommendation to coordinate council-controlled organisation actions better at the local level.

6. As per the 2022/2023 Council-Controlled Organisation Local Board Joint Engagement Plans:

· council-controlled organisations, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise council-controlled organisations of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. Council-controlled organisations and local boards workshop the council-controlled organisation work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the council-controlled organisation forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on council-controlled organisation work programme items since the last report in September 2022.

9. The Upper Harbour Local Board will receive the next council-controlled organisation work programme and engagement approach report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

Horopaki

Context

What are Council-Controlled Organisation Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that Council Controlled Organisations (CCOs) and local boards adopt an engagement plan to:

· help cement CCO and local board relations

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Upper Harbour Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels.

23. More detailed updates to the CCO work programme are provided in Attachments A-D.

Auckland Transport

Completed work programme items since September 2022

24. Auckland Transport has completed the following work programme items:

· Medallion Drive Link (Major Projects).

New work programme items since September 2022

25. Auckland Transport has added new projects to the work programme including:

· Hobsonville Wharf Electrification

· Katoa, Ka Ora Regional Programmes Interim Speed Management Plan.

26. Auckland Transport’s work programme items are provided in Attachment A.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

27. Tātaki Auckland Unlimited has completed the following work programme items:

· Rangatahi youth enterprise summit.

28. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B.

Eke Panuku Development Auckland

New work programme items since September 2022

29. Eke Panuku Development Auckland has added new projects to the work programme including:

· Cost reduction to mitigate budget challenges.

30. Eke Panuku Development Auckland’s work programme items are provided in Attachment C.

Watercare

31. Watercare’s work programme items are provided in Attachment D.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. This report does not have a direct impact on climate, however the projects it refers to will.

33. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCO’s purpose and work programme.

35. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

36. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

38. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

39. This report does not have a direct impact on Māori, however the projects it refers to will.

40. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

41. This report does not have financial impacts on local boards.

42. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

44. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

45. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

46. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

47. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

48. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

49. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport forward work programme items for Q4 2023.	33
b ⇩	Tātaki Auckland Unlimited forward work programme items for Q4 2023.	35
c ⇩	Eke Panuku Development Auckland forward work programme items for Q4 2023.	37
d ⇩	Watercare forward work programme items for Q4 2023.	39

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor, Operations and Policy

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

23 March 2023

Changes to the local board delegation on resource consent matters for the 2022-2025 electoral term

File No.: CP2023/02213

Te take mō te pūrongo

Purpose of the report

1. To make changes to the local board delegation on resource consent matters to manage the workload and enable the discharge of duties and responsibilities in a timely manner.

Whakarāpopototanga matua

Executive summary

2. Local boards are responsible for a wide range of council decisions. As per their legislative role, most of these decisions relate to non-regulatory responsibilities of the council allocated to local boards.

3. Local boards have also been delegated some decisions relating to regulatory processes from the Governing Body. These include giving input into the resource consent process. Some of these decisions are subject to statutory timeframes so having individual members take the lead on such matters ensures the local board can participate effectively in these processes.

4. To enable effective and efficient decision-making, it is appropriate that individual members undertake the following duties and responsibilities:

a) provision of formal feedback on resource consent-related matters, specifically input into resource consent notification decisions and provision of local board views, if any, on publicly notified resource consents; includes providing views, if required, on any council decisions relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020.

5. At the 24 November 2022 business meeting the local board appointed Member J Mclean as lead and Member C Blair as an alternate on resource consent related matters (resolution number UH/2022/135), however due to capacity the local board have requested a change to this delegation. This report enables the local board to consider and agree a change to the delegation.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) kopou / appoint a lead, and an alternate, on resource consent matters and delegate authority to that member, including any alternate, to:

i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application

ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required

iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force.

Horopaki

Context

6. To enable the effective and efficient conduct of a local board’s business, the Local Government Act 2002 (the Act) provides that a local board may delegate to a committee, subcommittee, or member of the local board, or to an officer of council, any of its responsibilities, duties, or powers, except for the exceptions listed in clause 36D, Schedule 7 of the Act. The responsibilities that cannot be delegated include the duty to identify and communicate the interests and preferences of the people in the local board area in relation to the content of the strategies, policies, plans and bylaws of Auckland Council.

7. It is standard practice for local boards to delegate responsibilities for specific tasks and duties to individual members, to enable those tasks and duties to be discharged in a timely manner.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council takes regulatory decisions in relation to applications made under its Bylaws and the Resource Management Act 1991. Regulatory decisions sit with the Governing Body and are often delegated to staff or to independent commissioners. Before taking decisions, the Governing Body must consider the views and preferences expressed by a local board where the decisions affect the local board area.

9. This report recommends the appointment of local board members to take the lead on providing these views.

Input to resource consent matters

10. Decisions to grant resource consents are regulatory decisions of the council that sit with the Governing Body and are delegated to staff.

11. Governing Body has resolved that Local boards will be given the opportunity, within the statutory timeframes, to provide feedback, if any, on whether resource consent applications should be publicly notified (GB/2011/156).

12. Local Boards can also provide views on resource consent applications once they have been notified (and may speak to these views at hearings).

13. Resource consent processes are subject to statutory timeframes. To ensure the local board can participate effectively in this process, it is recommended that the local board appoint and authorise an individual member to take the lead in developing and providing feedback when applications are received.

14. Local boards, in previous terms, have identified a list of issues that automatically trigger their feedback on resource consent matters. When these issues or ‘triggers’ present themselves in a resource consent application, staff will email the nominated lead copies of applications for feedback. Local board leads are encouraged to provide comments on the matter within 3 working days.

15. Considerations by the lead, on behalf of the local board, should include how or if the proposed activity may adversely affect people in the local board area.

16. At the 24 November 2022 business meeting the local board appointed Member J Mclean as lead and Member C Blair as an alternate on resource consent related matters (resolution number UH/2022/135), however due to capacity the local board have requested a change to this delegation. This report enables the local board to consider and agree a change to the delegation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. This report recommends the appointment of nominated local board members to ensure that council can undertake its operational and statutory duties in a timely manner, while receiving local board input and decision-making in matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. This report seeks to appoint nominated local board members to perform specific functions.

19. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

20. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

21. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. If local boards choose not to delegate to provide views on notified applications, there is a risk that they will not be able to provide formal views prior to submission closing dates and miss the opportunity to have their feedback presented and heard at a hearing.

Ngā koringa ā-muri

Next steps

23. Training for local board members will be offered on the Resource Management Act 1991 and the preparation of effective feedback for applications notified as part of a Resource Management Act 1991 process.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Heather Skinner - Senior Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

23 March 2023

Annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.

File No.: CP2023/00673

Te take mō te pūrongo

Purpose of the report

1. To present the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Group Māori Outcomes Report for 2021-2022 shows how the council group is contributing to the 10 mana outcomes of Kia Ora Tāmaki Makaurau – Māori Outcomes Performance Measurement Framework, and the Long Term Plan 10-year budget priorities.

3. The council group published its first Māori Outcomes Report in 2019. This fourth edition flows on from earlier reports and provides information on performance, including how the council group has been supporting a Māori response and recovery from COVID-19. Each report aims to provide a comprehensive picture of annual progress to decision makers across the council group, Māori partners, elected members, leaders in governance, and whānau Māori.

4. Highlights for the 2021-2022 year include:

· Elevation of the council’s most senior Māori leadership role, Director Ngā Mātārae and Māori Outcomes, to the Executive Leadership team.

· Manaaki Fund 2021 contributed to Māori partners’ Covid-19 initiatives, which supported whanau wellbeing during Auckland’s longest Covid-19 lockdown. A total of $297,570.00 was granted.

· continued success of Toi Tū Toi Ora through a year long programme of work in support of the previous year’s hugely successful Toi Tū Toi Ora exhibition.

· Marae Infrastructure Programme continues to progress major infrastructure upgrades for six marae, and another nine marae formally engaged at various stages.

· Amotai continues to support Māori businesses into procurement opportunities. In financial year 22, funding from the Māori Outcomes Fund enabled Amotai to work across 126 procurement opportunities worth a total of $150 million.

5. Delivery challenges faced by some of our partners led to underspend of the Māori Outcomes Fund, with $14.3 million of its $18.7 million budget spent.

6. Separate to the annual Māori outcomes report are 6-monthly measures reports for Kia Ora Tāmaki Makaurau – Māori Outcomes Performance Measurement Framework. The inaugural measures report for the July 2021 – Dec 2021 period was presented to the Parks, Arts Community and Events committee at the September 2022 meeting.

7. The Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022 will be publicly published with copies distributed to key partners including mana whenua iwi and mataawaka entities.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the annual Auckland Council Group Māori Outcomes Report: Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021-2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Te Pūrongo a Te Kaunihera o Tāmaki Makaurau Ngā Huanga Māori 2021/2022 - Auckland Council Group Māori Outcomes Report 2021-2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Ashley Walker - Principal Advisor - Māori Outcomes

Authorisers

Lou-Ann Ballantyne - Head of Māori Strategic Outcomes

Herewini Te Koha - Director Māori Outcomes

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

23 March 2023

Upper Harbour Local Board views on the Water Services Entities Bill 2

File No.: CP2023/01714

Te take mō te pūrongo

Purpose of the report

1. To receive the Upper Harbour Local Board’s feedback for inclusion in the Auckland Council’s submission on the Water Services Entities Bill 2.

Whakarāpopototanga matua

Executive summary

2. The Water Services Entities Bill 2 is a single broad policy to establish and empower water services entities by setting out their functions, powers, obligations and oversight arrangements including:

additional detailed implementation arrangements for the new water services entities, including provisions relating to the transfer of assets, liabilities, and other matters from local authorities to new water services entities

· service delivery functions and powers, to enable water services entities to deliver water services in place of local authorities

· regulatory functions and powers, to enable water services entities to make rules, plans, and other instruments relating to water services, and engage in compliance and enforcement activities

· pricing and charging arrangements for water services

· changes to Treaty settlement legislation that are required to ensure that settlement obligations are carried forward from territorial authorities to the new water services entities

· detailed changes to local government legislation, the Resource Management Act 1991, the Water Services Act 2021, and other legislation relating to regulation and service delivery of water services.

3. A briefing on the Water Services Entities Bill 2 occurred on 17 February 2023.

4. Local board feedback to be appended to Auckland Council’s submission was due 21 February 2023, therefore the feedback could not be considered and approved at the 23 February 2023 business meeting.

5. The local board’s formal feedback was agreed by the local board and approved by the Upper Harbour Local Board Chairperson using the following urgent decision process:

Arrangements for making urgent decisions

The Local Area Manager, Lesley Jenkins, and the Senior Local Board Advisor, Heather Skinner, were in attendance to support the item.

Resolution number UH/2022/137

MOVED by Member C Blair, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet.

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing.

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

CARRIED

6. A copy of the Upper Harbour Local Board formal feedback, submitted on 21 February 2023, is available under Attachment A of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the Upper Harbour Local Board’s feedback for inclusion in Auckland Council’s submission on the Water Services Entities Bill 2, as set out in Attachment A.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Upper Harbour Local Board feedback for inclusion in Auckland Council's submission on the Water Services Entities Bill 2.	49