Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 23 March 2023 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Greg Presland

 

Deputy Chairperson

Michelle Clayton

 

Members

Mark Allen

 

 

Sandra Coney, QSO

 

 

Liz Manley

 

 

Linda Potauaine

 

 


Waitākere Ranges Local Board

23 March 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson Greg Presland opened the meeting with a Karakia and welcomed those present.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WTK/2023/21

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          tuhi ā-taipitopito / note the apologies from Councillors Ken Turner and Shane Henderson on council business.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

 

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services - Director

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

-   Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

Linda Potauaine

-   Visionwest Community Trust – Employee

-   New Lynn Rotary – President

-   Archtists Limited. - Director

 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

Mark Allen

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen

LGNZ Auckland Zone representative

Linda Potauaine

Michelle Clayton

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTK/2023/22

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 February 2023, as true and correct.

CARRIED

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Acknowledgements: The passing of June Henderson

 

Resolution number WTK/2023/23

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)          whakaae / acknowledge the passing of June Henderson, a prominent member of Waitākere's community environmental sector who dedicated her later years to protecting the local environment. She was the main driver behind the new resident’s pack which contains information on local community groups as well as information concerning weeds and pests.

She was known as the "Ginger Lady" because of her efforts in raising awareness of the curse of Ginger to the local environment and also as the "Possum Lady", for her work on eradicating possums which included distributing possum tracks from her home and educating people on the threats they presented.

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Waitākere Ward Councillors' Update

 

This item was withdrawn.

 


 

12

Waitipu Park Service Outcomes Plan

 

Thomas Dixon, Parks and Places Specialist was in attendance to speak of this item.

 

Resolution number WTK/2023/24

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          whai / adopt the park service outcomes plan for Waitipu at 99 Te Henga Road, Waitākere Valley, with the addition of a stronger focus on filming to inform future development of the park.

b)         tautoko / support progression of actions which will enable the safe opening of the site.

c)          tono / request that Parks and Community Facilities staff investigate and report back on partnership opportunities, particularly with the film industry, to progress actions from the plan, in the context of council’s current financial position.

d)         tuhi ā-taipitopito / note that Waitākere City Council’s Ten-Year Plan published in 2009 contains the following passage:

“The Waitakere Quarry Aftercare Fund (WQAF) has been established to finance the reinstatement of the quarry back to native forest and regenerating bush:

·     The WQAF goal is currently set at $2 million at the conclusion of quarry operations in 2017

·     A sum of $115,000.00 is allocated to this fund annually to achieve this target amount

·     The opening balance of the fund at the beginning of 2008 was $905,000

·     This rate of annual contribution will result in a fund value of $2,055,000 in the 2016/2017 financial year.”

e)          tuhi ā-taipitopito / note that Council has previously declined to accept that the sum accumulated in the fund should be applied to the restoration of the site.

f)           takarure / reiterate its request that the funds collected be made available for remediation of the site on the basis that:

i)           the funds were collected for the specific purpose of the remediation of the site

ii)         the local community was promised that the fund was available for the remediation of the site.

g)         tono/ request that these resolutions be circulated to the Mayor and members of the Governing Body.

h)         tono/ request that these resolutions be circulated to Iwi, stakeholders and all participants.

CARRIED

 


 

13

Approval for new road names at 8 Yelash Road, Massey

 

Resolution number WTK/2023/25

MOVED by Chairperson G Presland, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whakaae / approve the names ‘Taunoka Lane’ and ‘Tāwheowheo Close’ for a new private road and public road created by way of the subdivision being undertaken by Neat Property Services Limited at 8 Yelash Road, Massey in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60068681 SUB60068575-A and RDN90106211).

CARRIED

 

 

14

Evaluation of the 2022 Auckland Council Elections

 

The motion was put in parts.

 

Resolution number WTK/2023/26

MOVED by Chairperson G Presland, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whakarite / provide the following feedback on the evaluation of the Auckland Council local elections 2022:

i)           support a combination of postal and booth voting to accommodate special votes and those who wish to cast a vote on the last day of the local election

ii)         support moving responsibility for running local elections to the Electoral Commission to reduce duplication and costs to councils, and enable a nationally coordinated drive to improve voter turnout with local tailoring

iii)        request process improvements to ensure that those whose names are withheld from the public electoral role for privacy reasons are still able to vote, as this was reported to have been an issue in the 2022 election

iv)        request that considering the low turn-out, marketing be reviewed to create a more targeted approach that actively encourages our diverse communities to participate and vote in local elections.

CARRIED

 

Resolution number WTK/2023/27

MOVED by Member M Allen, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

v)         request the opportunity for the local board to provide feedback to the Governing Body when considering the voting system for the next election.

CARRIED

 

Note: The original motion was taken in parts. i), ii), iii) and iv) were taken together and v) was taken separately.

 

Note: Under Standing Order 1.9.7, Member L Potauaine requested her dissenting vote be recorded against clause v).

 

 

15

Urgent decision - Local board feedback on Auckland Council’s membership of Local Government New Zealand (LGNZ)

 

Resolution number WTK/2023/28

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          tuhi ā-taipitopito / note the urgent decision made on 15 March 2023 providing feedback from the Waitākere Ranges Local Board on Auckland Council’s membership of Local Government New Zealand (LGNZ).

CARRIED

 

 

16

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

 

Resolution number WTK/2023/29

MOVED by Member L Manley, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

b)         tono / request Auckland Transport to reinstate the Piha bus trial considering climate change, resilience, social benefits, degradation of the roads, response to overwhelming community support and the precedence of the scenic drive bus trial.

CARRIED

 

 

17

Chair's Report - Greg Presland

 

Resolution number WTK/2023/30

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive Chair Greg Presland’s March 2023 report as written.

b)         whakataha / reallocate $10,000 from its 2022/2023 Events Budget (461, which is unable to be delivered in this financial year), to its Community Resilience budget (451) to further support community resilience planning and response.

c)          tono / request that Parks and Community Facilities staff report on the installation of a plaque acknowledging the contributions of June Henderson at Titirangi War Memorial Reserve next to that of her husband Ian Henderson.

CARRIED

 


 

18

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WTK/2023/31

MOVED by Chairperson G Presland, seconded by Member L Potauaine:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for March 2023.

CARRIED

 

 

19

Workshop Records

 

Resolution number WTK/2023/32

MOVED by Member L Manley, seconded by Deputy Chairperson M Clayton:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the workshop records for 2, 9 and 16 February 2023.

CARRIED

 

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................