Agenda of Franklin Local Board - Tuesday, 28 March 2023

Franklin Local Board

28 March 2023

Devon Lane Upgrade

File No.: CP2023/02443

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement from the Franklin Local Board for the design and delivery of the permanent one-way traffic circulation on Devon Lane between Edinburgh Street and Queen Street and the installation of a walkway canopy.

Whakarāpopototanga matua

Executive summary

2. In 2020 Pukekohe was a location chosen by Eke Panuku to participate in the Innovating Streets for People trial run by Waka Kotahi and Auckland Transport. One of 21 in the Auckland region.

3. The focus of the trial was to introduce change in street layouts and traffic circulation by using tactical urbanism methodology and a ‘do learn do approach’ that is fostered within Eke Panuku. This process helps to test out scenarios before investing a large sum of money, allowing a more efficient and informed investment.

4. Devon Lane was one of the three trials undertaken in Pukekohe. The laneway trial has been in situ since June 2021 with iterations completed to keep the lane functioning.

5. Eke Panuku in consultation with stakeholders determined that this part of the tactical urbanism trial has worked well. It has helped to reduce the speed, increase safety and is now more in line with a shared space environment. The trial has provided valuable insights into how changes to future laneways may take place.

6. The Franklin Local Board has provided feedback on several occasions, all feedback has been considered and included within the final proposed plans.

7. The design has been refined following feedback from the local board at the September 2022 business meeting FR/2022/142 and is ready to progress to detailed design and delivery of the permanent solution following the successful trials, recent stakeholder feedback, and Auckland Transport approval.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) endorse the concept design for the road layout agreed with the local businesses for Devon Lane as per Attachment A

b) endorse the concept design for a covered walkway leading to King Street

c) endorse the concept of vibrancy via murals subject to building owner approvals

d) delegate any future project communications via the Franklin Local Board consultation representatives (Alan Cole, Amanda Kinzett, Logan Soole and Andrew Kay)

e) support the delivery by Eke Panuku following Auckland Transport approval

Horopaki

Context

8. Pukekohe is an established rural centre, in the heart of the Franklin district, and on the southern edge of Tāmaki Makaurau. It has a reputation as an important market garden and horticultural hub that services a large catchment extending into Southern Tāmaki Makaurau and Northern Waikato region.

9. In 2019 Pukekohe town centre was identified as a regeneration and intensification opportunity for Auckland. It is one of the ‘Unlock’ priority locations to be delivered by Eke Panuku Development Auckland (Eke Panuku). The town centre occupies strategic locations with good infrastructure, services, and facilities. The programme area has a concentration of council landholdings that are development ready.

10. In 2020 Pukekohe was a location chosen by Eke Panuku to participate in the Innovating Streets for People trial run by Waka Kotahi and Auckland Transport. The initiative was to trial alternative street layouts and traffic circulation plans for several streets in Pukekohe to prioritise pedestrians and create a more vibrant and attractive town centre focused on people.

11. Devon Lane became a one-way network entering from Edinburgh Street and exiting onto Queen Street. Road art was installed to help create a defined shared space. Installation of speed humps and planter boxes to help slow the vehicles passing through.

12. Although the King Street trial was unsuccessful and decommissioned earlier than anticipated, the Devon Lane trial has been retained and deemed successful in achieving its objectives, reducing speed, and increasing safety. Since the one-way for Devon Lane has been in situ it has had multiple iterations to the layout to accommodate proactive suggestions from the business community ensuring the lane stays operational.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Following feedback received during the trial from the local businesses that backed onto Devon Lane a design was produced to ensure the service lane was able to operate properly allowing for deliveries, waste collection and customers / clients to access the carparks to the associated businesses. All feedback is listed in the table below:

14. Consultation table:

Franklin Local Board Feedback	Eke Panuku Response
Explore more lighting to make it pedestrian friendly in the whole lane	Have received the lighting study completed by the Pukekohe Business Association. A new light is proposed over the upgrade pedestrian crossing and lighting will be explored with the walkway canopy to ensure safety and clear line of sight for the darker winter evenings
Use of colour, planters etc	Community Facilities have advised that maintaining planters along Devon Lane does not form part of their existing streetscapes contract and would have significant cost due to the high maintenance demand. Conversations have been initiated with three building owners within Devon Lane and we currently have two building owners who are willing to explore murals on their buildings. This would require formal written consent to be implemented.
Vibrancy, innovative look, not dull	The best way to achieve a sense of vibrancy for this laneway is through murals on buildings and implementing the walkway canopy. They have a longer lifespan than road art which requires regular maintenance to achieve the desired outcome.
Need to prohibit right turn out of Farmers carpark	There are currently line markings stating only left turn out of carpark but note this may need to be made clearer in the detailed design.
Accessible for prams etc.	The lane will not be able to provide a dedicated footpath space for pedestrians as the lane is not wide enough especially with dedicated loading zones. It will not provide a clear pathway and encourage pedestrians to move into the middle of the road to avoid delivery trucks. However, with the reduction in speed, it will allow people to move across safely with a pram if they choose to walk the length of the lane.
Work with Pukekohe Business Association for mural budget	Will work with the business association to understand budget allocation for this and next financial year. All would be dependent on obtaining formal written approval from the building owner.
A covered walkway that leads to King Street	The current canopies along Devon Lane walkway are not fit for purpose and have been poorly maintained. Eke Panuku have been given budget to design and install a new full-length canopy that will keep the pedestrians dry as they traverse between Devon Lane to King Street. The design includes lighting and custom artwork attached to the structure adding needed vibrancy to the walkway (refer to Attachment A). This component will require a building consent and landowner approval from Auckland Transport.

Local Businesses Feedback	Eke Panuku Response
Need to address the issues with the delivery trucks parking wherever they choose and blocking cars in	Dedicated loading zones will be clearly marked out on the lane with clear signage. The loading zones will be placed in appropriate locations that will not block any carparks or prevent drivers to navigate back onto Devon Lane
Cars find it difficult to reverse out of carparks due to the red planters	The planters will be removed and are not part of the proposed design. They were used as a quick and cheap option to help define the space in the lane. It is understood they have not helped with cars reversing.
Needs to be a functioning service lane	Agree this is a key purpose of the lane but it is noted that pedestrians will also use the lane regardless and need to ensure they can safely use it to traverse.
Devon Lane should be kept a one way as it is working	Agree. Keeping the lane one way is helping to reduce the speed of the vehicles providing a safer environment.
Road art is unsightly and adds no value	The road art will be water blasted off along with all the existing line markings and new line markings installed. A cleaner look to the lane is the vision making it easier to decipher.
The purpose of a kerb builds out by the pedestrian crossing	If there are delivery trucks in the loading zone it prevents line of sight for the pedestrians who wish to use the crossing. Having a kerb build out will allow the pedestrians to safely move forward to gain a line of sight for oncoming vehicles.

15. Following engagement with the local businesses that back onto Devon Lane (at Farmers / Pukekohe Plaza) this portion is best suited to continue as a simple and functional service lane that meets the operational requirements of Auckland Transport and for the local businesses.

16. It has been identified through the consultation process with the local businesses and during the recent community consultation on the Unlock Pukekohe Masterplan that Devon Lane leading into Roulston Street and the town square is the appropriate area to carry forward the local board feedback on design quality and create more of a vibrant laneway response and explore the idea of colour, artwork, and materials. A laneway that draws you into the town square supported by the proposed Edinburgh Superblock development.

17. A final detailed design will be submitted to Auckland Transport’s Design Review Panel (DRP) approval. Once all feedback has been resolved and the design has been approved, the project will have the mandate to proceed to procure a contractor to undertake the physical works.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. From the data collated during the trial, it has shown that having Devon Lane as a one-way road has achieved a reduction in vehicles, therefore decreasing greenhouse gas emissions.

19. The concept design encourages the decrease in greenhouse gas emissions by making Devon Lane more accessible and safer for pedestrians and cyclists.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. As this is Auckland Transport land, Eke Panuku will ensure the design meets the Transport Design Manual standards and the design is functional and operational to meet all modal requirements.

21. Auckland Transport are aware of the upgrade as this has fallen out of the Innovating Streets for People trial and they were informed in June 2022 that Eke Panuku would be taking Devon Lane through a pathway to permanence.

22. Eke Panuku will use the Auckland Transport Subject Matter Experts (SME) Squad meeting in March 2023 for an initial review and feedback of the proposed scheme. Following any required amendments, a detailed design will be submitted to the Design Review Panel (DRP) for formal approval and a resolution to proceed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Eke Panuku have worked with the Franklin Local Board since inception of the Unlock Pukekohe programme and have provided regular updates to ensure the views of the local board are considered and consistent with the strategic vision outlined in the High Level Project Plan (HLPP) and Framework Plan.

24. Eke Panuku worked with the local board during the Innovating Streets for People trial and listened to the feedback when informed aspects of the trial were not working. Collaborating to make sure the local community were being listened to and ensuring the best results for the town centre.

25. Eke Panuku gained support from the local board to progress to a pathway to permanence for Devon Lane on 12 April 2022. A proposed design was workshopped with the local board on 24 May 2022 with feedback provided (noted above). Further feedback was provided at the September 2022 Business Meeting which has be taken on board (noted above).

26. Following the business meeting Eke Panuku set up a site walkover with members of the Board on 27 January 2023 to discuss the proposed plans and gather feedback to ensure the needs of the community were being met. This also included the addition of the Devon Lane walkway canopy.

27. 21 February 2023, Eke Panuku attended the local board workshop to go over the revised plans and inclusion of the walkway canopy. Feedback received was positive with minor amendments to the proposed walkway canopy, such as increasing the length of the side panels and providing further protection from the wind. These changes have been made and included in the final proposed concept, refer to Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

28. As this is a simple lane upgrade that responds primarily to Auckland Transport technical requirements and adjoining landowner matters, it does not require mana whenua involvement given the scale and type of transport and safety project.

29. Mana whenua will be invited to be a part of the artwork process for the walkway canopy and to provide feedback on possible artwork design.

Ngā ritenga ā-pūtea

Financial implications

30. The Devon Lane upgrade is funded by Eke Panuku via the Small T Pukekohe project that sits within the Unlock Pukekohe programme.

31. The funds have been forecasted for financial year 2022/2023 and will be submitted to the Eke Panuku Programme Steering Group (PSG) for approval.

32. The annual maintenance and operational costs will be funded using existing council budgets assigned to Auckland Transport and Community Facilities through the 10-year Budget 2021-2031.

33. The budget for the road upgrade is assigned to financial year 2022/2023 and will not be available in financial year 2023/2024.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The following risk for the project has been identified and a mitigation has been proposed to respond throughout the project lifecycle:

i) Risk: Asset acceptance may not be agreed with Auckland Transport

Mitigation: Eke Panuku will work closely with Auckland Transport to ensure the design meets the Transport Design Manual standards and goes through the appropriate process to gain approval.

ii) Risk: Physical works may cause disruption to the local businesses

Mitigation: Eke Panuku will work closely with the local businesses throughout the design process and keep them informed as the upgrade progresses. Eke Panuku would look to undertake physical works at night to minimise disruption as much as possible.

Ngā koringa ā-muri

Next steps

35. Eke Panuku will take the schematic design via the SME Squad at Auckland Transport for review and feedback in March 2023.

36. Eke Panuku will present the updated concept design for Devon Lane to the local businesses in March 2023.

37. Eke Panuku will take the detailed design via the Design Review Panel (DRP) at Auckland Transport to get approval in April 2023.

38. Eke Panuku to procure a contractor to undertake the road works with an intended target of completing the project by June 2023.

39. The canopy for the walkway is intended commence works in Quarter 2 of financial year 2023/2024.

40. Implementation of the murals will depend on building owner approval and an agreed mural design. Subject to approvals there is potential for this work to fall within financial year 2022/2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Devon Lane & Canopy Concept Design	15

Ngā kaihaina

Signatories

Author

Katie Walton - Project Manager

Authorisers

Richard Davison - Priority Location Director, Eke Panuku Development Auckland

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

Variation to 2023 - 2025 Customer and Community Services work programme

File No.: CP2023/03109

Te take mō te pūrongo

Purpose of the report

1. To seek approval for variations to the Franklin Local Board 2023 – 2025 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted its 2023 – 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92).

3. The adopted work programme contains three projects:

i) ‘Karaka War Memorial Hall – renew carpark’ (Project ID 28651). The project has allocated budget of $180,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

ii) ‘Waiau Pa Hall – renew carpark’ (Project ID 28656). The project has allocated budget of $182,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

iii) ‘Pukekohe–Paerata Paths Plan – develop delivery programme’ (Project ID 31047). The project has allocated budget of $50,000 from the Local Driven Initiative (LDI): capital expenditure (Capex) budget.

4. As projects progress through the consultation, investigation and design process, the specific work required, and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate final costs and updated timeframes for some projects.

6. Staff have engaged with consultants and engineers and have received estimates to deliver the scope of these projects. The three projects now require additional funding:

i) ‘Karaka War Memorial Hall – renew carpark’ (Project ID 28651) requires a further $160,000 to deliver the full scope of this project work

ii) ‘Waiau Pa Hall – renew carpark’ (Project ID 28656) requires a further $80,000 to deliver the full scope of this project work

iii) ‘Pukekohe–Paerata Paths Plan – develop delivery programme’ (Project ID 31047) requires a further $35,000 to deliver a road transport feasibility study to understand the most suitable outcome.

7. To fund the additional budget for the two car park renewals and the path plans work staff have identified three projects from the programme which require less funding than the amount that was allocated in financial year 2022/2023 on the current approved 2023–2025 Customer and Community Services – Community Facilities work programme (resolution number FR/2022/92).

i) ‘Clarks Beach Recreation Reserve and Golf Club – upgrade skate park, playground, and land fixtures’ project (Project ID 17718) requires less funding in financial year 2022/2023 as there are delays from the resource consent team and staff are awaiting

approvals for next steps for the project. The budget of $160,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be rephased to ‘Karaka War Memorial Hall - renew carpark’ (Project ID 28651).

ii) ‘Beachlands War Memorial Hall – refurbish interior of hall’ project (Project ID 30269) will incur a savings after delivering the priority works for the project. The incurred savings of $80,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be reallocated to ‘Waiau Pa Halll – renew carpark’ (Project ID 28656).

iii) ‘Sunkist Bay Reserve – renew park assets’ (Project ID 25893) requires less funding in financial year 2022/2023 as the project is under further consultation with Ngāi Tai Ki Tāmaki to inform the future of the asset and identify the priority elements for delivery, in line with the shoreline adaption plan. The budget of $35,000 from the Local Driven Initiative (LDI): capital expenditure (Capex) budget can be rephased to ‘Pukekohe–Paerata Paths Plan – develop delivery programme’ (Project ID 31047).

8. The budget reductions for the identified projects in the current financial year are proposed to be allocated in future years in consultation with the local board as part of the development of their next year’s work programme.

9. The identified realignment of the budget, as outlined in attachment A, will ensure that the two hall carparks are renewed and that the paths plan delivery programme is developed as part of the approved 2023 – 2025 Customer and Community Services work programme.

10. Staff have discussed the proposal and rationale for this change with the local board through a workshop on the 7 March 2023. The local board provided feedback and supported the proposal in principle for the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget project and recommended that the Local Driven Initiative (LDI): capital expenditure (Capex) budget projects additional funding be delivered by Auckland Transport.

11. The proposed variations are within the Franklin Local Board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

12. Subject to the local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $160,000 for project ID 28651 ‘Karaka War Memorial Hall – renew carpark’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

ii) additional budget allocation of $80,000 for project ID 28656 ‘Waiau Pa Hall – renew carpark’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

iii) additional budget allocation of $35,000 for project ID 31047 ‘Pukekohe–Paerata Paths Plan – develop delivery programme’ from the Local Driven Initiative (LDI): capital expenditure (Capex) budget over financial year 2022/2023.

iv) reduce budget allocation of $160,000 in the financial year 2022/2023 for project ID 17718 ‘Clarks Beach Recreation Reserve and Golf Club – upgrade skate park, playground, and land fixtures’ and rephase this budget to financial year 2023/2024.

v) reallocation of the remaining unspent budget incurred from savings of $80,000 to financial year 2022/2023 for project ID 30269 ‘Beachlands War Memorial Hall – refurbish interior of hall’.

vi) reduce budget allocation of $35,000 in the financial year 2022/2023 for project ID 25893 ‘Sunkist Bay Reserve-renew Park assets’ and rephase this budget to financial year 2025/2026.

Horopaki

Context

13. Franklin Local Board approved the 2023 – 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92). The budget allocated for all projects on the work programme and the anticipated timelines were best estimates and are subject to change as projects progress through the design and delivery process.

14. Staff have identified six projects in the current approved 2023 - 2025 Customer and Community Services work programme where budget allocation needs to be realigned. Approved funding allocations for the identified projects are shown in Table 1 below:

Table 1: Approved funding allocation for the identified projects

Resolution Number	Project ID	Activity Name	Activity Description	Budget source	Total Budget Allocation
FR/2022/92	28651	Karaka War Memorial Hall - renew carpark	Renew the car park surface. FY23/24 - investigation and design FY24/25 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$180,000
FR/2022/92	28656	Waiau Pa Hall - renew carpark	Renew the car park including installation of a concrete path for wheel access to the access ramp. FY22/23 - investigation and design FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$182,000
FR/2022/92	31047	Pukekohe–Paerata Paths Plan – develop delivery programme	Develop a delivery programme to identify requirements for all phases of delivery for key priority routes of the Pukekohe paths plan. The work will be comprised of a feasibility study to identify key project requirements including stakeholders and engagement requirements, concept designs and consenting requirements, detailed design, and physical works delivery. The work shall include information of high-level costing for each pathway route.	LDI Local Driven Initiative	$50,000
FR/2022/92	17718	Clarks Beach Recreation Reserve and Golf Club - upgrade skate park, playground, and land fixtures	Following the approval of the park's concept plan, utilise the document to upgrade park amenities such as the skate park, the playground and park fixtures and furniture in a staged approach. FY21/22 - consultation, investigation, and design FY22/23 - FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$1,697,180
FR/2022/92	30269	Beachlands War Memorial Hall - refurbish interior of hall	Refurbish the interior of the hall. FY22/23 - investigation and design FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$270,000
FR/2022/92	25893	Sunkist Bay Reserve -renew Park assets	Investigation and delivery of Sunkist Bay Reserve Esplanade enhancements beside rock seawall. FY19/20 - FY21/22 - investigation and design FY21/22 - FY22/23 - deliver physical works Risk Adjusted Programme (RAP) project.	LDI Local Driven Initiative	$500,000

Project ID 28651 Karaka War Memorial Hall – renew carpark

15. As part of their 2023 – 2025 Customer and Community Services work programme, the local board approved a project to renew the carpark at the Karaka War Memorial Hall. The project has total funding of $180,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

16. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received engineers' estimates to deliver the full scope for the car park renewals work at the Karaka War Memorial Hall. Further funding of $160,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 28656 Waiau Pa Hall – renew car park

17. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the carpark at the Waiau Pa Hall. The project has total funding of $182,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

18. Parks and Community Facilities staff carried out investigation and design work and have received engineers' estimates to deliver the full scope for the carpark renewals work at the Waiau Pa Hall. Further funding of $80,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 31047 Pukekohe Paerata Paths Plan – develop delivery programme

19. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to develop the delivery programme for a paths plan for Pukekohe and Paerata, to promote outdoor activities and interconnect paths for ease of accessibility between the two communities. The project has total funding of $50,000 allocated from its Local Driven Initiative (LDI): capital expenditure (Capex) budget.

20. As the project has progressed, an additional feasibility study is now needed for the road transport corridor network to understand the most suitable outcome to deliver the trails network. Further funding of $35,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 17718 Clarks Beach Recreation Reserve and Golf Club – upgrade skatepark, playground and land fixtures

21. ‘Clarks Beach Recreation Reserve and Golf Club – upgrade skatepark, playground, and land fixtures’ project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

22. Parks and Community Facilities staff have identified this project for budget realignment. The project is currently in the planning phase. There are delays from the resource consent team and staff are awaiting approvals for next steps for the project.

23. This requires additional time, and less funding is therefore required for the financial year 2022/2023. Staff recommend reallocating $160,000 from financial year 2022/2023 to the project ID 28651 ‘Karaka War Memorial Hall - renew carpark’ project.

Project ID 30269 Beachlands War Memorial Hall – refurbish interior of hall

24. ‘Beachlands War Memorial Hall - refurbish interior of hall’ project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

25. Parks and Community Facilities staff have identified the project will incur a savings of $80,000 after completing the priority works at the hall. Staff recommend reallocating the savings of $80,000 from financial year 2022/2023 to the project ID 28656 ‘Waiau Pa Hall - renew carpark’.

Project ID 25893 Sunkist Bay Reserve – renew park assets

26. ‘Sunkist Bay Reserve – renew park assets’ project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

27. Parks and Community Facilities staff have identified this project for budget realignment. The project is currently in the planning phase. The project is under further consultation with Ngāi Tai Ki Tāmaki to understand the future of the asset as identified in the shoreline adaption plan and identify the priority elements to deliver.

28. This requires additional time, and less funding is therefore required for the financial year 2022/2023. Staff recommend reallocating $35,000 from financial year 2022/2023 to project ID 31047 ‘Pukekohe–Paerata Paths Plan – develop delivery programme'.

Tātaritanga me ngā tohutohu

Analysis and advice

29. Proposed variations and how they will affect the current 2023 – 2025 Customer and Community Services work programme are shown in Attachment A and noted in Table 2 below:

Table 2: Description of the proposed variations to the 2023 - 2025 Customer and Community Services work programme

Project ID	Activity Name	Budget variations FY2021-2022	Details
28651	Karaka War Memorial Hall - renew carpark	Additional budget of $160,000 is required to deliver the full scope of the project as per recommendation from staff after receiving engineers' estimates. This is due to increased material costs. Approved FY22/23 budget $0 Revised FY22/23 budget $160,000 (increase of $160,000) Approved FY23/24 budget $30,000 No change Approved FY24/25 $128,837 No change Approved FY25/26 $21,163 No change	Proposed increase in budget will ensure that the full scope of the project is delivered at the Karaka War Memorial Hall to renew the carpark to meet service level requirements.
28652	Waiau Pa Hall - renew carpark	Additional budget of $80,000 is required to deliver the full scope of the project as per recommendation from staff after receiving engineers' estimates. This is due to increased material costs. Approved FY22/23 budget $32,000 Revised FY22/23 budget $112,000 (increase of $80,000) Approved FY23/24 budget $150,000 No change	Proposed increase in budget will ensure that the full scope of the project is delivered at the Waiau Pa Hall to renew the carpark and meet service level requirements.
31047	Pukekohe–Paerata Paths Plan – develop delivery programme	Additional funding of $35,000 is required to undertake a road transport feasibility study to understand the most suitable outcome Approved FY21/22 budget $15,000 No change Approved FY22/23 budget $0 Revised FY22/23 budget $35,000 (increase of $35,000) Approved FY23/24 budget $35,000 No change	Proposed increase in budget will ensure that a delivery programme is created with a thorough understanding of the communities’ need for interconnected paths for ease of accessibility between Pukekohe and Paerata.
17718	Clarks Beach Recreation Reserve and Golf Club - upgrade skatepark, playground, and land fixtures	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY21/22 budget $170,006 No Change Approved FY22/23 budget $764,000 Revised FY22/23 budget $604,000 Approved FY23/24 budget $373,174 No change Approved FY24/25 $390,000 No change Approved FY25/26 $0 Revised FY25/26 budget $160,000	Request for reduction in funding in financial year 2022/2023 is due to additional time required for processing the resource consent request due to backlog. Staff are awaiting approvals for the next steps for the project.
30269	Beachlands War Memorial Hall - refurbish interior of hall	Budget is required for: · Internal refurbishing of the priority works at the hall Approved FY22/23 budget $20,000 No Change Approved FY23/24 budget $250,000 Revised FY23/24 budget $170,000 (savings of $80,000)	Request to re-allocate the funds incurred from savings after delivering the priority element works at the hall.
25893	Sunkist Bay Reserve - renew Park assets	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY21/22 budget $43,915 No Change Approved FY22/23 budget $290,000 Revised FY22/23 budget $225,000 Approved FY23/24 budget $0 No change Approved FY24/25 $166,085 No change Approved FY25/26 $0 Revised FY25/26 budget $35,000	Request for reduction in funding in financial year 2022/2023 is due to additional time required for further consultation with Ngāi Tai Ki Tāmaki to understand the future of the asset as identified identified in the shoreline adaption plan and identify the priority elements to deliver for the project

30. The proposed variations are within the local board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

31. All future budget allocations to deliver the full scope of work for each project will be discussed with the local board as part of the development of their next year’s work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

33. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

34. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the projects. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the proposed budget changes to renew the two car parks at the hall and the develop the delivery programme for the paths plan within the Franklin area to meet the service level requirements for the local community.

36. The overall 2023 - 2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

37. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

39. The proposed variations to the approved work programme as outlined in this report were discussed with the local board at a workshop. The local board provided positive feedback and indicated support for the proposal in principle.

40. The identified projects in this report are part of the approved 2023 - 2025 Customer and Community Services work programme and align with the following Franklin Local Board Plan 2020 outcomes and objectives:

Table 3: Franklin Local Board Plan 2020 outcomes and objectives

Outcome	Objective / Initiative
Outcome 3: Fit for purpose and places	We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.
Outcome 6: A sense of belonging and strong community participation	We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

Tauākī whakaaweawe Māori

Māori impact statement

41. The project proposal discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

42. The local board plays a vital role in representing the interests of their communities and is committed to the Treaty-based obligations and to Māori participation and development.

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

44. The budgets associated with the work programme are estimates. Costs are subject to change and may need to be refined as the projects progress through the delivery process. The changes and budgets included above include a ten percent contingency to enable any unforeseen cost escalations.

45. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact on the approved projects or the overall work programme.

46. Details of proposed variations are outlined in Table 2 and the recommended changes as shown in attachment A have been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. Amendments to the projects as outlined in Table 2 are essential to renew the two carparks at the halls and develop a delivery programme for the Pukekohe and Paerata paths plan within the Franklin area. If the local board does not approve the change, there is a risk that the identified projects will remain incomplete and may not meet community expectations.

48. The shortage of labour and delay in the supply of materials could have a further negative impact on the delivery of the work programme.

Ngā koringa ā-muri

Next steps

49. Subject to the local board’s decision on the proposal outlined in this report, the local board’s 2023 – 2025 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

50. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2023 - 2025 Customer Community Services Work Programme March 2023 Report	33

Ngā kaihaina

Signatories

Author

Moushmi Sharan - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

Variation to 2023 - 2025 Customer and Community Services work programme – Toilets and Playgrounds

File No.: CP2023/03122

Te take mō te pūrongo

Purpose of the report

1. To seek approval for variations to the Franklin Local Board 2023 – 2025 Customer and Community Services work programme.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted its 2023 – 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92).

3. The adopted work programme contains the following Toilet, Playground item and Playground renewals projects as shown in Table ‘1’and ‘2’:

Table 1: Approved Toilet Renewals Project

Project ID	Activity Name	Budget source	Total Budget Allocation
30831	Whitford Point Reserve – refurbish amenity block	ABS Local Renewal	$88,000
30599	Waiomanu Reserve (Magazine Bay) - refurbish amenity block	ABS Local Renewal	$75,000
30444	Big Bay Reserve - refurbish amenity block (playground)	ABS Local Renewal	$78,000
30442	Coulthards Reserve - refurbish amenity block	ABS Local Renewal	$95,000
26142	Matakawau Point Reserve – refurbish amenity block	ABS Local Renewal	$123,000
25952	Franklin – refurbish toilet/amenity blocks	ABS Local Renewal	$1,391,819

Table 2: Approved Play-item Renewals Project

Project ID	Activity Name	Budget source	Total Budget Allocation
28659	Sunkist Bay Reserve – replace play item	ABS Local Renewal	$25,000
28654	Whitford War Memorial Park – replace play items	ABS Local Renewal	$60,000
28590	Bledisloe Park – renew play item	ABS Local Renewal	$10,000
28589	Big Bay Reserve – renew play item	ABS Local Renewal	$10,000

5. Staff have engaged with consultants and engineers and have received estimates to deliver the scope of the project. The projects now require additional funding due to increase in material cost prices as shown in Table ‘3’ and ‘4’ below:

Table 3: Additional Budget Required for Toilet Renewals Project

Project ID	Activity Name	Budget source	Total Budget Allocation	Additional Budget Required
30831	Whitford Point Reserve – refurbish amenity block	ABS Local Renewal	$88,000	$100,000
30599	Waiomanu Reserve (Magazine Bay) - refurbish amenity block	ABS Local Renewal	$75,000	$138,000
30444	Big Bay Reserve - refurbish amenity block (playground)	ABS Local Renewal	$78,000	$110,000
30442	Coulthards Reserve - refurbish amenity block	ABS Local Renewal	$95,000	$120,000
26142	Matakawau Point Reserve – refurbish amenity block	ABS Local Renewal	$123,000	$55,000
25952	Franklin – refurbish toilet/amenity blocks	ABS Local Renewal	$1,391,819	None – updating the project activity description to reflect the correct toilet names delivered for the project.
Total				$523,000

Table 4: Additional Budget Required for Play-item Renewals Project

Project ID	Activity Name	Budget source	Total Budget Allocation	Additional Budget Required
28659	Sunkist Bay Reserve – replace play item	ABS Local Renewal	$25,000	$5,860
28654	Whitford War Memorial Park – replace play items	ABS Local Renewal	$60,000	$16,350
28590	Bledisloe Park – renew play item	ABS Local Renewal	$10,000	$28,997
28589	Big Bay Reserve – renew play item	ABS Local Renewal	$10,000	$23,500
Total				$74,707

6. To fund the additional budget for the toilet and play-item renewals work staff have identified the following projects from the programme which require less funding than the amount that was allocated in financial year 2022/2023 on the current approved 2023–2025 Customer and Community Services – Community Facilities work programme (resolution number FR/2022/92).

i) ‘Waiti Bay - refurbish amenity block project (Project ID 30269) on the current approved 2023 – 2025 Customer and Community Services work programme requires less funding in FY2023 and FY2024. After further investigation staff have found that there is a high rise in demand at other priority sites therefore these funds can be reallocated to meet the growing service demand for the community. The budget of $100,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget is to be rephased to ‘Whitford Point Reserve – refurbish amenity block’ (Project ID 30831).

ii) ‘Beachlands - refurbish toilet block (Third View Ave)’ (Project ID 30451) on the current approved 2023 – 2025 Customer and Community Services work programme does not require further funding as it has been identified that this is not a council owned asst upon further investigation. The budget of $138,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be reallocated to ‘Waiomanu Reserve (Magazine Bay) - refurbish amenity block’ (Project ID 30599).

iii) ‘Karaka Sports Park - refurbish toilet block (Linwood Rd) project (Project ID 30449) on the current approved 2023 – 2025 Customer and Community Services work programme requires less funding as this is on an ongoing investigation with the stakeholders to propose a location for the toilet site to provide better service outcome to the community. The budget of $120,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be reallocated to ‘Coulthards Reserve - refurbish amenity block’ (Project ID 30442) and the budget of $33,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget is to be reallocated to ‘Matakawau Point Reserve – refurbish amenity block’ (Project ID 26142)

iv) ‘Big Bay Reserve - refurbish amenity block (West End)’ project (Project ID 30443) on the current approved 2023 – 2025 Customer and Community Services work programme requires less funding as this is on an ongoing investigation with the stakeholders to propose a location to relocate this toilet site to provide better service outcome to the community. The budget of $110,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be reallocated to ‘Big Bay Reserve - refurbish amenity block (playground)’ (Project ID 30444) and the budget of $22,000 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be reallocated to “Matakawau Point Reserve – refurbish amenity block” (Project ID 26142)

v) ‘Beachlands Domain - renew playground and furniture’ project (Project ID 28588) on the current approved 2023 – 2025 Customer and Community Services work programme. After further investigation staff recommended that the playground does not require renewal at this stage and the funding for this project to be rephased to the play-item renewals project as shown in Table ‘4’. The budget of $74,707 from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget can be rephased to ‘Sunkist Bay Reserve – replace play item’ (Project ID 28659), Whitford War Memorial Park – replace play items (Project ID 28654), ‘Bledisloe Park – renew play item’ (Project ID 28590) and ‘Big Bay Reserve – renew play item’ (Project ID 28589).

7. The budget reductions for the identified projects in the current financial year are proposed to be allocated in future years in consultation with the local board as part of the development of their next year’s work programme.

8. The identified realignment of the budget, as outlined in attachment A, will ensure that both the hall car parks are renewed and will be delivered as part of the approved 2023 – 2025 Customer and Community Services work programme.

9. Staff have discussed the proposal and rationale for this change with the local board through a workshop on the 7^th of February 2023. The local board provided positive feedback and supported the proposal in principle.

10. The proposed variations are within the Franklin Local Board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

11. Subject to the local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $100,000 for project ID 30831 ‘Whitford Point Reserve – refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

ii) additional budget allocation of $138,000 for project ID 30599 ‘Waiomanu Reserve (Magazine Bay) - refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

iii) additional budget allocation of $110,000 for project ID 30444 ‘Big Bay Reserve - refurbish amenity block (playground)’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

iv) additional budget allocation of $120,000 for project ID 30442 ‘Coulthards Reserve - refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

v) additional budget allocation of $55,000 for project ID 26142 ‘Matakawau Point Reserve – refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

vi) update the project activity description to reflect the correct names delivered by the project ID 25952 ‘Franklin – refurbish toilet/amenity blocks’ to ‘Refurbish the following toilet/amenity blocks: Samuel Millar, Seddon Park, and Wharf Road’

vii) additional budget allocation of $5,860 for project ID 28659 ‘Sunkist Bay Reserve – replace play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

viii) additional budget allocation of $16,350 for project ID 28659 ‘Whitford War Memorial Park – replace play items’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

ix) additional budget allocation of $28,997 for project ID 28590 ‘Bledisloe Park – renew play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

x) additional budget allocation of $23,500 for project ID 28589 ‘Big Bay Reserve – renew play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

xi) reduce budget allocation of $100,000 in the financial year 2023/2024 and 2024/2025 for project ID 30454 ‘Waiti Bay - refurbish amenity block’ and rephase this budget to financial year 2025/2026.

xii) reallocate the budget $138,000 in the financial year 2022/2023 and 2023/2024 for project ID 30451 ‘Beachlands - refurbish toilet block (Third View Ave)’and close this project.

xiii) reduce budget allocation of $153,000 in the financial year 2022/2023, 2023/2024 and 2024/2025 for project ID 30449 ‘Karaka Sports Park - refurbish toilet block (Linwood Rd)’ and rephase this budget to financial year 2025/2026

xiv) reduce budget allocation of $74,707 in the financial year 2022/2023 and 2023/2024 for project ID 28588 ‘Beachlands Domain - renew playground and furniture’ and rephase this budget to financial year 2024/2025.

Horopaki

Context

12. Franklin Local Board approved the 2023 - 2025 Customer and Community Services work programme on 22 June 2022 (resolution number FR/2022/92). The budget allocated for all projects on the work programme and the anticipated timelines were best estimates and are subject to change as projects progress through the design and delivery process.

13. Staff have identified the following projects in the current approved 2023 - 2025 Customer and Community Services work programme where budget allocation needs to be realigned. Approved funding allocations for the identified projects are shown in the Table ‘1’ below:

Table 5: Approved funding allocation for the identified projects

Resolution Number	Project ID	Activity Name	Activity Description	Budget source	Total Budget Allocation
FR/2022/92	30831	Whitford Point Reserve – refurbish amenity block	Refurbish amenity block. FY23/24 - investigation and physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$88,000
FR/2022/92	30599	Waiomanu Reserve (Magazine Bay) - refurbish amenity block	Refurbish amenity block. FY23/24 - investigation and physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$75,000
FR/2022/92	30444	Big Bay Reserve - refurbish amenity block (playground)	Refurbish amenity block adjacent to the playground. FY22/23 - investigation and design FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$78,000
FR/2022/92	30442	Coulthards Reserve - refurbish amenity block	Refurbish amenity block. FY22/23 - investigation and design FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$95,000
FR/2022/92	26142	Matakawau Point Reserve – refurbish amenity block	Refurbish toilet block. FY22/23 - investigation and design FY23/24 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$123,000
FR/2022/92	25952	Franklin – refurbish toilet/amenity blocks	Refurbish the following toilet/amenity blocks: Centennial Park, Clarks Beach (Halls Beach), Grahams Beach Road Reserve, Heights Park Cemetery, Hunua Hall, Kawakawa Bay Boat Ramp, Kawakawa Bay Central, Orere Point Reserve, Pukekohe Town Centre, Sandspit Reserve, Seddon Park, Te Toro Recreation Reserve, Waiau Beach (wharf toilet) and Waiau Pa Domain. FY21/22-FY25/26 - investigation and physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$1,391,819
FR/2022/92	28659	Sunkist Bay Reserve – replace play item	Renew swing set and springer FY22/23 - investigation and physical works	ABS Local Renewal	$25,000
FR/2022/92	28654	Whitford War Memorial Park – replace play items	Replace the junior play module and springer play items. FY21/22 - investigation and design FY22/23 - physical works Risk Adjusted Programme (RAP) project.	ABS Local Renewal	$60,000
FR/2022/92	28590	Bledisloe Park – renew play item	Replace see-saw play item. FY23/24 - investigation and physical work	ABS Local Renewal	$10,000
FR/2022/92	28589	Big Bay Reserve – renew play item	Replace rocker/ springer play item. FY23/24 - investigation and physical work	ABS Local Renewal	$10,000

Project ID 30831 Whitford Point Reserve – refurbish amenity block

14. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilet at the Whitford Point Reserve. The project has total funding of $88,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

15. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals work at the Whitford Point Reserve toilet. Further funding of $100,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 30599 Waiomanu Reserve (Magazine Bay) – refurbish amenity block

16. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilet at the Waiomanu Reserve (Magazine Bay). The project has total funding of $75,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

17. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals work at the Waiomanu Reserve (Magazine Bay) toilet. Further funding of $138,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 30444 Big Bay Reserve – refurbish amenity block (playground)

18. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilet at the Big Bay Reserve. The project has total funding of $78,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

19. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals work at the Big Bay Reserve toilet. Further funding of $110,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 30442 Coulthard’s Reserve – refurbish amenity block

20. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilet at the Coulthards Reserve. The project has total funding of $95,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

21. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals work at the Coulthards Reserve toilet. Further funding of $120,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 26142 Matakawau Reserve – refurbish amenity block

22. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilet at the Matakawau Point Reserve. The project has total funding of $55,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

23. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals work at the Matakawau Point Reserve toilet. Further funding of $55,000 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 25952 Franklin – refurbish toilet/ amenity blocks

24. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the toilets within the Franklin area. The project has total funding of $1,391,819 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

25. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the toilet renewals works. The cost estimates received for the project could only fund three toilet facilities. An activity name update is now required to reflect the correct work carried for this project.

Project ID 28659 Sunkist Bay Reserve – replace play items

26. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the play items at the Sunkist Bay Reserve. The project has total funding of $23,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

27. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the play item renewals work at the Sunkist Bay Reserve Park. Further funding of $5,860 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 28659 Whitford War Memorial Park – replace play items

28. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the play items at the Whitford War Memorial Park. The project has total funding of $70,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

29. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the play item renewals work at the Whitford War Memorial Park. Further funding of $16,350 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 28590 Bledisloe Park – replace play items

30. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the play items at the Bledisloe Park. The project has total funding of $10,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

31. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the play item renewals work at the Bledisloe Park. Further funding of $28,997 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 28589 Big Bay Reserve – replace play items

32. As part of their 2023 - 2025 Customer and Community Services work programme, the local board approved a project to renew the play items at the Big Bay Reserve Park. The project has total fun48. ding of $10,000 allocated from its Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget.

33. Parks and Community Facilities (PCF) staff carried out investigation and design work and have received estimates to deliver the scope of work for the for the play item renewals work at the Bledisloe Park. Further funding of $23,500 is now required in the financial year 2022/2023 to undertake the required work.

Project ID 30451 Beachlands – refurbish toilet block (Third View Ave)

34. ‘Beachlands - refurbish toilet block (Third View Ave) project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

35. Parks and Community Facilities (PCF) staff have identified this project for budget reallocation. The project is in planning phase. After further investigation it has been found this project does not require further funding as this is not a council owned asset.

36. Parks and Community Facilities (PCF) staff have identified this project for budget reallocation. The project is in planning phase. After further investigation it has been found this project does not require further funding as this is not a council owned asset.

37. Staff recommend reallocating $138,000 from financial year 2022/2023 and 2023/2024 to the project ID 30599 Waiomanu Reserve (Magazine Bay) - refurbish amenity block.

Project ID 30449 Karaka Sports Park (Linwood Rd) – refurbish toilet Block

38. Karaka Sports Park - refurbish toilet block project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

39. Parks and Community Facilities (PCF) staff have identified this project for budget realignment. The project is currently in the planning phase. The project is on an ongoing investigation with the stakeholders to propose a location for the toilet site to provide better service outcome to the community.

40. This requires additional time; therefore, less funding is required for the financial year 2022/2023 and 2023/2024. Staff recommend reallocating $120,000 from financial year 2022/2023 and 2023/2024 to the project ID 30442 Coulthards Reserve - refurbish amenity block’ and $33,000 to project ID 26142 ‘Matakawau Point Reserve – refurbish amenity block’

Project ID 30443 Big Bay Reserve – refurbish amenity block

41. Big Bay Reserve - refurbish amenity block (West End) project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

42. Parks and Community Facilities (PCF) staff have identified this project for budget realignment. The project is currently in the planning phase. The project is on an ongoing investigation with the stakeholders to propose a location to relocate this toilet site to provide better service outcome to the community.

43. This requires additional time; therefore, less funding is required for the financial year 2022/2023 and 2023/2024. Staff recommend reallocating $110,000 from financial year 2022/2023 and 2023/2024 to the project ID 30444 Big Bay Reserve - refurbish amenity block (playground)’ and $22,000 to project ID 26142 ‘Matakawau Point Reserve – refurbish amenity block’

Project ID 30454 Waiti Bay – refurbish amenity block

44. Waiti Bay – refurbish amenity block project was approved by the local board as part of the 2023-2025 Customer and Community Services Work Programme.

45. Parks and Community Facilities (PCF) have identified this project for budget realignment. The project is currently in planning phase. After further investigation staff have found that there is a high rise in demand at other priority sites within Franklin that requires urgent toilet renewal work, therefore these funds are being reallocated to meet the growing service demand for the community.

46. This requires reprioritising therefore less funding is required for the financial year 2023/2024 and 2024/2025. Staff recommend reallocating $100,000 from financial year 2022/2023 and 2023/2024 to the project ID 30831 Whitford Point Reserve – refurbish amenity block’.

Project ID 28588 Beachlands Domain– renew playground and furniture

47. Beachlands Domain - renew playground and furniture project was approved by the local board as part of the 2023 – 2025 Customer and Community Services work programme.

48. Parks and Community Facilities (PCF) staff have identified this project for budget realignment. The project is currently in the planning phase. After further investigation staff recommended that the playground does not require renewal at this stage and the funding for this project to be rephased to the play-item renewals project as shown above in Table ‘4.

49. This requires reprioritising therefore; less funding is required for the financial year 2022/2023 and 2023/2024. Staff recommend reallocating $$74,707 from financial year 2022/2023 and 2023/2024 to the project ID as shown above in Table ‘4’.

Tātaritanga me ngā tohutohu

Analysis and advice

50. Proposed variations and how they will affect the current 2023 – 2025 Customer and Community Services work programme are shown in Attachment A and noted in Table 2 below:

Table 6: Description of the proposed variations to the 2023 - 2025 Customer and Community Services work programme

Project ID	Activity Name	Budget variations FY2021-2022	Details
30831	Whitford Point Reserve – refurbish amenity block	Additional budget of $110,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $3,000 No change Approved FY23/24 budget $85,00 Revised FY23/24 budget $95,000 (increase of $10,000) Approved FY24/25 budget $0 Revised FY24/25 budget $90,000 (increase of $90,000)	Proposed increase in budget will ensure that the scope of the project is delivered at the Whitford Point Reserve to renew the toilet block in Franklin area to meet service level requirements.
30599	Waiomanu Reserve (Magazine Bay) - refurbish amenity block	Additional budget of $138,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $5,000 Revised FY22/23 budget $8,000 (increase of $3,000) Approved FY23/24 budget $70,000 Revised FY23/24 budget $205,000 (increase of $135,000)	Proposed increase in budget will ensure that the scope of the project is delivered at the Waiomanu Reserve (Magazine Bay) to renew the toilet block in Franklin area to meet service level requirements.
30444	Big Bay Reserve - refurbish amenity block (playground)	Additional funds of $35,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $3,000 Revised FY22/23 budget $10,500 (increase of $7,500) Approved FY23/24 budget $75,000 Revised FY23/24 budget $102,500 (increase of $27,500)	Proposed increase in budget will ensure that the scope of the project is delivered at the Big Bay Reserve to renew the toilet block in Franklin area to meet service level requirements.
30442	Coulthards Reserve - refurbish amenity block	Additional funds of $35,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $5,000 Revised FY22/23 budget $125,000 (increase of $120,000) Approved FY23/24 budget $90,000 No change	Proposed increase in budget will ensure that the scope of the project is delivered at the Coulthards Reserve to renew the toilet block in Franklin area to meet service level requirements.
26142	Matakawau Point Reserve – refurbish amenity block	Additional funds of $55,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices Approved FY22/23 budget $3,000 Revised FY22/23 budget $11,837 (increase of $8,837) Approved FY23/24 budget $120,000 Revised FY23/24 budget $188,163 (increase of $68,163)	Proposed increase in budget will ensure that the scope of the project is delivered at the Matakawau Point Reserve to renew the toilet block in Franklin area to meet service level requirements.
28659	Sunkist Bay Reserve – replace play item	Additional budget of $5,860,000 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $25,000 Revised FY22/23 budget $38,860 (increase of $5,860)	Proposed increase in budget will ensure that the scope of the project is delivered at the Sunkist Bay Reserve to renew the play item in Franklin area to meet service level requirements.
28654	Whitford War Memorial Park – replace play items	Additional budget of $16,350 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $0 Revised FY22/23 budget $14,140 (increase of $14,140) Approved FY23/24 budget $0 Revised FY23/24 budget $2,210 (increase of $2,210) Approved FY24/25 $60,000 No change	Proposed increase in budget will ensure that the scope of the project is delivered at the Whitford War Memorial Park to renew the play item in Franklin area to meet service level requirements.
28590	Bledisloe Park – renew play item	Additional budget of $28,997 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $0 No change Approved FY23/24 budget $10,000 Revised FY23/24 budget $38,997 (increase of $28,997)	Proposed increase in budget will ensure that the scope of the project is delivered at the Bledisloe Park to renew the play item in Franklin area to meet service level requirements.
28589	Big Bay Reserve – renew play item	Additional budget of $23,350 is required for the work to deliver the scope of the project as per recommendation provided from the staff upon engaging with consultants and receiving estimates due to increase cost of material prices. Approved FY22/23 budget $0 No change Approved FY23/24 budget $10,000 Revised FY23/24 budget $33,350 (increase of $23,350)	Proposed increase in budget will ensure that the scope of the project is delivered at the Big Bay Reserve to renew the play item in Franklin area to meet service level requirements.
30454	Waiti Bay - refurbish amenity block	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY22/23 budget $0 No change Approved FY23/24 budget $10,000 Revised FY23/24 $0 Approved FY24/25 $125,000 Revised FY24/25 $35,000 Approved FY25/26 $0 Revised FY25/26 $100,000	Request for reduction in funding in financial year 2022/2023 and 2023/2024 is due to additional time required for reprioritising other priority sites within Franklin that requires urgent toilet renewals work to meet the service demand for the community.
30451	Beachlands - refurbish toilet block (Third View Ave	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY22/23 budget $3,000 Revised FY22/23 $0 Approved FY23/24 budget $135,000 Revised FY23/24 budget $0	Request to re-allocate the funds due to the asset identified as not council owned. The project will be cancelled.
30449	Karaka Sports Park - refurbish toilet block (Linwood Rd)	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY21/22 budget $3,000 No Change Approved FY22/23 budget $128,837 Revised FY22/23 $0 Approved FY23/24 budget $21,163 Revised FY23/24 $0 Approved FY24/25 $0 Revised FY24/25 $128,837 Approved FY25/26 $0 Revised FY25/26 $21,163	Request for reduction in funding in financial year 2022/2023 and 2023/2024 is due to additional time required for on an ongoing investigation with the stakeholders to propose a location for the toilet site to provide better service outcome to the community.
30443	Big Bay Reserve - refurbish amenity block (West End)	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY22/23 budget $7,500 Revised FY22/23 $0 Approved FY23/24 budget $125,000 Revised FY23/24 $0 Approved FY24/25 $0 Revised FY24/25 $7,500 Approved FY25/26 $0 Revised FY25/26 $125,000	Request for reduction in funding in financial year 2022/2023 and 2023/2024 is due to additional time required for on an ongoing investigation with the stakeholders to propose a location for the toilet site to provide better service outcome to the community.
28588	Beachlands Domain - renew playground and furniture	Budget is required for: · Project management costs · Consultation fee · Asset assessment Approved FY22/23 budget $20,000 Revised FY22/23 $0 Approved FY23/24 budget $150,000 Revised FY23/24 $0 Approved FY24/25 $0 Revised FY24/25 $20,000 Approved FY25/26 $0 Revised FY25/26 $150,000	Request for reduction in funding in financial year 2022/2023 and 2023/2024 is due to asset not required for renewal at this stage due to asset being in good usable condition. The focus is to renew other prioritised asset that would meet the service demand. This will be reprioritised for renewals for future years.

51. The proposed variations are within the local board’s financial year 2022/2023 budget envelope and will not substantially impact the approved projects or the overall work programme.

52. All future budget allocations to deliver the full scope of work for each project will be discussed with the local board as part of the development of their next year’s work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

53. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

54. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

55. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the projects. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56. Council staff from within the Customer and Community Services directorate have been consulted and are supportive of the proposed budget changes to renew the toilets and the play items at the park within the Franklin area to meet the service level requirements for the local community.

57. The overall 2023 - 2025 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

58. Staff collaboration will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

60. The proposed variations to the approved work programme as outlined in this report were discussed with the local board at a workshop. The local board provided positive feedback and indicated support for the proposal in principle.

61. The identified projects in this report are part of the approved 2023 - 2025 Customer and Community Services work programme and align with the following Franklin Local Board Plan 2020 outcomes and objectives:

Table 3: Franklin Local Board Plan 2020 outcomes and objectives

Outcome	Objective / Initiative
Outcome 3: Fit for purpose and places	We will plan for and respond to future growth and the impacts of climate change whilst protecting and celebrating what is special and unique about our communities.
Outcome 6: A sense of belonging and strong community participation	We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change.

Tauākī whakaaweawe Māori

Māori impact statement

62. The project proposal discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

63. The local board plays a vital role in representing the interests of their communities and is committed to the Treaty-based obligations and to Māori participation and development.

64. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

65. The budgets associated with the work programme are estimates. Costs are subject to change and may need to be refined as the projects progress through the delivery process. The changes and budgets included above include a ten percent contingency to enable any unforeseen cost escalations.

66. There are no changes to the net overall budget for FY2023. There is a net decrease of $10,340 for FY2024 and FY2025 programme and this will be and this will be allocated in future years in consultation with the local board as part of the development of their next year’s work programme.

67. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact on the approved projects or the overall work programme.

68. Details of proposed variations are outlined in Table 6 and the recommended changes as shown in attachment A have been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69. Amendments to the projects as outlined in Table 6 are essential to renew the toilets and the play items within the Franklin area. If the local board does not approve the change, there is a risk that the identified projects will remain incomplete and may not meet community expectations.

70. The shortage of labour and delay in the supply of materials could have a further negative impact on the delivery of the work programme.

Ngā koringa ā-muri

Next steps

71. Subject to the local board’s decision on the proposal outlined in this report, the local board’s 2023 – 2025 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timing outlined in the approved work programme.

72. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2023 - 2025 Customer Community Services Work Programme March 2023 Report	57

Ngā kaihaina

Signatories

Author

Moushmi Sharan - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

Approval to rename the lower section of Ata Road within the Auranga Development (Stage 6) subdivision at 251 & 253 Bremner Road, Drury

File No.: CP2023/01978

Te take mō te pūrongo

Purpose of the report

1. To rename the lower section of Ata Road within the Auranga Development (Stage 6) subdivision at 251 & 253 Bremner Road, Drury.

Whakarāpopototanga matua

Executive summary

2. On the 26 November 2019, the Franklin Local Board approved to extend the existing road name ‘Ata Road’ from stage 5A along a new section of road within stage 6 (resolution FR/2019/16). The road extending through both stages was referred to as ROAD 6.

On 5 May 2020, the Franklin Local Board approved a correction to the road type (‘Drive’ was incorrectly used instead of ‘Road’) through its urgent decision process (resolution FR/2020/21).

3. Due to the original addressing arrangement on the earlier section of Ata Road, LINZ and Council’s Property Data team have advised that there are insufficient street numbers left to allocate along the lower section of that road, therefore that section will require a separate, and new name to enable appropriate addressing to take place.

This technical amendment will require the partial recission of resolution FR/2019/16 in relation to resolution e), as well as recission of resolution FR/2020/21 so that the new name can subsequently be approved. No properties will be affected by this change as no dwellings have been constructed on that section of road as yet, however new addresses will need to be allocated to enable service provisioning to occur.

4. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for road names. The Guidelines state that the renaming of roads is strongly discouraged unless there are compelling issues or reasons to support a change, including redesigns of roads, changes in traffic flow, and mail or service delivery issues. The addressing issue for ROAD 6 meet the criteria for renaming the road.

5. On behalf of the developer and applicant, Karaka and Drury Consultant Limited (KDCL), agent McKenzie & Co Consultants Limited, has submitted new names below for the board’s consideration.

6. The proposed names for the lower section of public road at 251 & 253 Bremner Road Drury are:

· Hari Road (applicants’ preference)

· Hoopua Road (alternative name 1)

· Fengfu Road (alternative name 2)

7. The applicant’s names were previously proposed to the Franklin Local Board on 26 November 2019 (agenda report file number CP2019/19081), as alternative names for the stage 6 Auranga development. All the names have been checked again in accordance with the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated in close proximity or elsewhere in the region. Mana whenua were consulted again and in the manner required by the Guidelines.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) Partially rescind resolution FR/2019/16 in relation to resolution e) to extend the name ‘Ata Drive’ for ROAD 6 within the Auranga Development (stage 6) pursuant to section 319(1)(j) of the Local Government Act 1974.

b) Partially rescind FR/2020/21 in relation to resolution ix) to approve the replacement road type for ROAD 6 as ‘Ata Road’ within the subdivision at the Auranga Development (Stage 6) in Drury (Council reference BUN60310376 & SUB60310378), in accordance with section 319(1)(j) of the Local Government Act 1974.

c) Approve the name ‘Hari Road’ for the lower section of ROAD 6 at 251 & 253 Bremner Road Drury within the Auranga Development (stage 6), in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90106159, resource consent references BUN60077737 and SUB60228944).

Horopaki

Context

8. Resource consent reference BUN60077737 (subdivision reference number SUB60228944) was issued 14 December 2017 for the subdivision of Auranga Development (stage 6) at 132 Bremner Road Drury, Auckland.

9. The Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the National Standards) require that in most instances, a road name is required in the interests of public safety and administration when the accessway services more than five dwellings, as in this instance.

10. The Franklin Local Board has been delegated by the Auckland Council Governing Body, the responsibility for the naming of new roads within its local board area and as required by section 319(1)(j) of the Local Government Act 1974.

11. To aid developers, the council has provided the Auckland Council Road Naming Guidelines (the Guidelines) that set out the requirements and criteria for obtaining road names in a regionally consistent manner. The Guidelines state that where a new road needs to be named, the subdivider / developer shall provide one preferred and several alternate road names for the local board’s consideration.

12. The developer in this instance, Karaka and Drury Consultant Limited has proposed the following names for consideration by the local board:

· Hari Road (applicants’ preference)

· Hoopua Road (alternative name 1)

· Fengfu Road (alternative name 2)

Site and location plans of the development can be found in Attachments A and B.

13. The proposed names have been assessed by council’s technical specialists against both the National Standards and the Guidelines, so that the local board can have confidence in its decision-making.

14. Having identified the necessity for a road name, the National Standards require that the name chosen is not duplicated in proximity and that the roading typology (Drive, Crescent, Place etc.) is suitable for this particular situation. These matters are considered in direct consultation with Land Information New Zealand (LINZ), which has responsibility for ensuring that addressing matters comply with the National Standards across New Zealand.

15. The Guidelines contain four principles to aid the Local Board in the consideration of an appropriate name:

Principle 1: Road extents and road types to be clearly defined

This principle ensures that the roads under consideration are properly defined and the typology (e.g. Crescent / Place / Street) conform to the National Standards. It is considered that the requirements of Principle 1 have been met as the proposed road names are technically acceptable to LINZ.

Principle 2: Road name will promote public safety and service delivery

This principle addresses the public safety and prevention of administrative confusion matters that are set out in the NZ Standards. It is considered that the requirements of Principle 2 have been met as the proposed road names are technically acceptable to LINZ.

Principle 3: All proposed road names should demonstrate a linkage to their locality by reflecting a local theme such as:

a) A local historical, ancestral or cultural linkage to the site or surrounding area; or

b) a particular local landscape, environment or biodiversity theme or feature; or

c) an existing thematic identity in the local area.

This Principle provides a useful lens through which the appropriateness of a road name might be considered, and analysis is provided in the sections of this report that follow.

Principle 4: The use of Māori road names is actively encouraged

This section sets the expectation in relation to the appropriate use of te rēo in road names. Assessment of this Principle is undertaken in the Tauākī whakaaweawe Māori section of this report below.

16. The analysis and advice that follows is undertaken with reference to the National Standards and the Guidelines and as described above.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The proposed names and their meaning are provided in the table immediately below:

Proposed name	Meaning
Hari Road (Applicant preferred)	Description has been provided by the applicant: Māori word meaning: (verb) To be happy, delighted, and glad.
Hoopua Road (Alternative 1)	Description has been provided by the applicant: Māori word meaning: (noun) Pool of water, swimming pool, diving pool, puddle. Previously suggested by iwi (from Auranga Stages 1A & 5 submission)
Fengfu Road (Alternative 2)	Description has been provided by the applicant: Chinese word meaning bountiful

18. The proposed road names and typologies have been checked against the National Standards through direct consultation with LINZ who have confirmed that, as there is no duplication or similarity to other names in close proximity, all names are technically suitable for use at this location. As Principle 1 of the Guidelines addresses the same technical matters that are set out in the National Standards, it is considered that the requirements of Principle 1 have been met in this instance.

19. LINZ has also confirmed that ‘Road’ is an acceptable road type and reflects the form and layout of the public road. As Principle 2 of the Guidelines addresses the same matters for consideration as set out in the National Standards, it is considered that the requirements of Principle 2 have also been met.

20. Principle 3 of the Guidelines requires that the road names should demonstrate a linkage to their locality by reflecting a local theme.

The theme of the applicant’s proposed names has been discussed in the original report (CP2019/19081), which is to reflect the values of Auranga and how the residents would feel living in its community. It is therefore considered that the Principle 3 matters have been appropriately addressed in this instance.

21. Principle 4 matters are addressed below in the Tauākī whakaaweawe Māori section of this report.

22. Having provided assessment of the relevant National Standards and the Guidelines in the commentary above, it is therefore considered that the relevant matters have been adequately addressed by the applicant and the preferred road name can be supported.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The naming of roads has no direct effect on climate change. Relevant environmental issues associated with the development in general have been considered under the provisions of the Resource Management Act 1991 and the approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The decision sought for this report does not trigger any significance policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

26. To aid local board decision-making, the Guidelines include principles recognising cultural and ancestral linkages to areas of land through engagement with mana whenua.

27. The Guidelines advise developers that the use of Māori road names is actively encouraged and engaging with relevant mana whenua early-on can assist them in developing new road names according to local themes, particularly for medium to large-scale developments with multiple new roads to be named.

28. Council advice to developers on engaging with Māori on road naming is provided as part of the original resource consent application process. Staff of council also ensure developers are advised of mana whenua contact details and the information they should share when they engage with mana whenua on road names.

29. On 26 January 2023, the Franklin Local Board was contacted by Council staff to advise whether the applicant needed to conduct the mana whenua consultation again as the original report for the name extension was in 2019. It was concluded that re-engagement was required to ensure no objections or additional feedback was received.

30. On 31 January 2023, the council contacted all relevant mana whenua on behalf of the applicant, through the Resource Consent department’s central facilitation process. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai ki Tāmaki

· Ngāti Maru

· Ngāti Tamaoho

· Ngāti Te Ata

· Te Ahiwaru - Waiohua

· Te Ākitai Waiohua

· Waikato - Tainui

31. On 31 January 2023 Waikato – Tainui expressed their support to any recommendation by Ngaati Tamaoho.

32. By the close of the consultation period, no further responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

33. This site is not listed as a site of significance to mana whenua.

34. For these reasons it is considered that appropriate mana whenua consultation has taken place and that the preferred name can be supported.

Ngā ritenga ā-pūtea

Financial implications

35. The road naming process does not raise any financial implications for the council.

36. The applicant has the responsibility for ensuring that appropriate signage will be installed once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Road naming is a routine part of the subdivision development process, with consultation being a key component of that process. No significant risks to the council of naming the road in this development have been identified.

Ngā koringa ā-muri

Next steps

38. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Site Plan	69
b ⇩	Attachment B Location Plan	71

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03262

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport (AT) have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe speed limits that recognize the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. AT workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, AT will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A.

Horopaki

Context

7. AT is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authrorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council Policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022- March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation on 21 February 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance . We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring.

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe.

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches.

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders.

· Tailored Approach (Aproaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment.

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups.

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme.

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme.

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. Auckland Transport is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid 2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for local board to provide views on proposed approaches One-Five - Franklin Local Board	79
b ⇩	Katoa, Ka Ora - Franklin Local Board workshop 21 February 2023	81

Ngā kaihaina

Signatories

Author

Marlene Kotze, Auckland Transport Programme Director

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

Council Controlled Organisations forward work programme and engagement approach for Quarter Four (April- June ) report

File No.: CP2023/02503

Te take mō te pūrongo

Purpose of the report

1. To provide the Franklin Local Board with the council-controlled organisations (CCO) forward work programme and engagement approach in its area for Quarter Four (April-June 2023).

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and CCOs are expected to review the joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

4. CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

6. As per the 2022/2023 CCO Local Board Joint Engagement Plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. CCOs and local boards workshop the CCO work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the CCO forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on CCO work programme items since the last report in September 2022.

9. The Franklin Local Board will receive the next CCO work programme and engagement approach report in June 2023 which will include an update on projects from Quarter Four (April-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

· help cement CCO and local board relations.

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Franklin Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels

Auckland Transport

New work programme items since September 2022

23. Auckland Transport has added new projects to the work programme including:

· Local Board Transport Capital Fund (various)

24. Auckland Transport’s work programme items are provided in Attachment A.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

25. Tātaki Auckland Unlimited has completed the following work programme items:

· Rangatahi Youth Enterprise Summit

· REPCO Rally New Zealand 2022 (FIA World Rally Championship)

· Sponsored partnership of ITM Auckland SuperSprint 2022.

26. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B.

Eke Panuku Development Auckland

New work programme items since September 2022

27. Eke Panuku Development Auckland has added new projects to the work programme including:

· Cost reduction to mitigate budget challenges.

28. Eke Panuku Development Auckland’s work programme items are provided in Attachment C.

Watercare

29. Watercare’s work programme items are provided in Attachment D.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. This report does not have a direct impact on climate, however the projects it refers to will.

31. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCO’s purpose and work programme.

33. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

34. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

36. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

37. This report does not have a direct impact on Māori, however the projects it refers to will.

38. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

39. This report does not have financial impacts on local boards.

40. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

42. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

43. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

44. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

45. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (April-June 2023) and expected milestones for work in Quarter One (July-September 2023).

46. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

47. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport work programme quarter four	107
b ⇩	Tātaki Auckland Unlimited work programme Quarter Four	109
c ⇩	Eke Panuku work programme Quarter Four	113
d ⇩	Watercare work programme Quarter Four	115

Ngā kaihaina

Signatories

Author	Orrin Kapua - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

28 March 2023

An evaluation of the local board Tuia rangatahi mentoring programme

File No.: CP2023/02373

Te take mō te pūrongo

Purpose of the report

1. To receive an evaluation of the local board Tuia rangatahi mentoring programme (Tuia) and consider recommendations.

2. To provide an opportunity for the local board Tuia rangatahi mentor to update the board on how the programme is progressing.

Whakarāpopototanga matua

Executive summary

3. The local board supports the Tuia rangatahi mentoring programme and has done so since 2019. The local board work programme budget is $3000 for 2022/2023, and this is the typical level of annual investment for this programme.

4. The Tuia programme is described as a long-term approach to developing and enhancing the way in which rangatahi Māori contribute to communities throughout New Zealand. The programme involves local Mayors (in most councils across New Zealand) and local board leaders (in the south of Auckland) selecting a young Māori from their district to mentor on a one-to-one basis throughout a calendar year, to develop leadership skills and provide an educational experience in local government and civic affairs.

5. Currently the council staff support for Tuia is primarily provided by southern Local Board Services teams providing administration and some coordination, with specific assistance from Local Board Communications and Connected Communities in promoting the rangatahi mentoring opportunity to iwi, youth and community groups.

6. In Auckland, local boards of Franklin, Papakura, Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Manurewa have committed to Tuia, offering annual rangatahi places on the mentoring programme.

7. I Am Auckland is the name of Auckland Council’s strategic action plan for children and young people. It was adopted in 2013 following significant consultation with the region’s rangatahi (young people). It sets out council’s commitments to children and young people in Tāmaki Makaurau.

8. In 2021 the Parks, Arts, Community and Events (PACE) committee of the Governing Body endorsed a recommendation to carry out a three-year review of the strategy to reflect the changing lives of Auckland’s children and young people, including the impact of COVID-19.

9. In response to the PACE committee resolution, Tuia was one of a number of council group programmes evaluated. The evaluation report was completed in December 2022 and has been prepared by the Centre for Social Impact at Attachment A. There are some recommendations from this evaluation, and this report seeks the local board’s consideration of these.

10. A schedule of Auckland Council local boards Tuia rangatahi programme mentors and rangatahi for 2023 is Attachment B. Tuia rangatahi have recently been confirmed for this year and it is proposed that the board’s Tuia rangatahi mentor give a brief verbal update on how the 2023 programme is progressing.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the evaluation of the local board Tuia rangatahi mentoring programme (Tuia)

b) note the evaluation recommendations to consider:

i) ongoing support for and strengthening of Tuia

ii) facilitating opportunities for rangatahi and local boards to engage in the larger national conversation about participatory democracy and civics education

iii) sharing Tuia evaluation learnings and insights with other local boards and other parts of the council group

iv) further engagement with mana whenua on Tuia to seek insight and learning

v) an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme

vi) enhanced professional development for mentors

c) refer this report, attachments and resolutions to the following key staff requesting advice and response to the evaluation recommendations:

i) Ngā Mātārae Heads of Strategic Outcomes and Relationships/Partnerships

ii) Māori Outcome leads for Customer and Community Services and Tātaki Auckland Unlimited

iii) Lead officer for Kia ora te rangatahi (youth) and Kia ora te hononga (effective Māori participation) strategic outcomes

d) receive a verbal update from the board’s Tuia rangatahi mentor on how the 2023 programme is progressing.

Tātaritanga me ngā tohutohu

Analysis and advice

Local board work programme

11. The local board supports the Tuia rangatahi mentoring programme and has done so since 2019. The local board work programme budget is $3000 for 2022/2023, and this is the typical level of annual investment for this programme.

About the local board Tuia rangatahi mentoring programme

12. Tuia is a programme that has a national and local component. Founded by the Mayors Taskforce for Jobs in 2011, the basis for this initiative is that with the right support and the right opportunities, young leaders can become effective drivers of social and economic change in their respective communities.

13. The Tuia programme is described as a long-term approach to developing and enhancing the way in which rangatahi Māori contribute to communities throughout New Zealand. The programme involves local Mayors (in most councils across New Zealand) and local board leaders (in the south of Auckland) selecting a young Māori from their district to mentor on a one-to-one basis throughout a calendar year, to develop leadership skills and provide an educational experience in local government and civic affairs.

14. The young person (rangatahi) is mentored regularly by a local board member, and is supported by the whole local board, involving informal meetings and attending more formal occasions. The relationship also provides both partners – rangatahi and the local board – an opportunity to gain insight into intergenerational issues, values and their respective ‘worlds’.

15. The programme also seeks to build an ever-increasing network of rangatahi who are contributing to their communities and supporting each other. This is done through the national Tuia wānanga, enabling relationships to be developed across a diverse range of rangatahi throughout the country who recognise, accept and celebrate their whānaungatanga as well as their diversity.

16. Three pou (pillars) make up the Tuia rangatahi experience:

· mentoring

· community contribution

· wānanga.

17. Rangatahi are invited and encouraged to attend five wānanga on marae in different parts of the country over the year to build their networks, obtain support, and undertake leadership development opportunities, in an environment that nurtures and celebrates te ao Māori.

18. The local board mentors select rangatahi Māori using the following criteria:

· aged between 18-25 years old

· actively involved in contributing to the wellbeing of their community at some level

· able to commit to being involved in this part-time programme over a period of 12 months and have support from others to participate in the programme (i.e. whānau, hapū, pakeke (elders), employers, community organisation)

· be open-minded and willing to contribute to discussions and workshop and be well-organised and can manage their time and commitments effectively.

19. The Tuia programme has had varying support from different parts of Auckland Council over the years. Currently Local Board Services staff support the administration and some coordination of this programme at the local level, with advice and assistance from colleagues in Local Board Communications and Connected Communities.

20. National wānanga are coordinated and organised by the Tuia Charitable Trust. From 2011 to 2022 the Tuia programme involved 56 councils, 19 iwi and community-based organisations, and over 350 rangatahi participated.

21. In Auckland, local boards of Franklin, Papakura, Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Manurewa have committed to Tuia, offering annual rangatahi places on the mentoring programme.

Evaluation of the Tuia programme

22. I Am Auckland is the name of Auckland Council’s strategic action plan for children and young people. It was adopted in 2013 following significant consultation with the region’s rangatahi (young people). It sets out council’s commitments to children and young people in Tāmaki Makaurau.

23. In 2021 the Parks, Arts, Community and Events committee of the Governing Body endorsed a recommendation to carry out a three-year review of the strategy to reflect the changing lives of Auckland’s children and young people, including the impact of COVID-19.

24. The three-year review included an evaluation of a selected number of existing child and youth programmes delivered by the Auckland Council group. The purpose was to understand what outcomes these programmes achieve and how these align with the goals of I Am Auckland. A key objective was also to provide programme organisers with valuable insights and learnings.

25. The Centre for Social Impact was commissioned to undertake the evaluations, and six council programmes were selected for evaluation through an expression of interest process:

i) Local board Tuia rangatahi mentoring programme: Supports rangatahi from the Franklin, Papakura, Māngere-Ōtahuhu, Ōtara-Papatoetoe and Manurewa local boards to contribute to their communities with mentorship from local board members, civics education, community projects, and wānanga with other mentees

ii) He Pia He Tauira: Provides opportunities for young people from mana whenua iwi to engage with Eke Panuku and express kaitiakitanga and manaakitanga through regenerative placemaking activity

iii) The Ōtara-Papatoetoe Squad (TOPS): A youth voice initiative that offers leadership development and opportunities for young people in the Ōtara-Papatoetoe local board area

iv) West Tech: Increases digital equity by teaching children and young people in West Auckland how to repair laptops and other digital devices

v) Tula’i: West Auckland based leadership programme for Pasifika youth that includes youth mentoring, inspirational speakers, connection with parents, a camp, and community service

vi) Girl on Fire: North Shore based programme that encourages young Asian girls to increase physical activity and build leadership skills.

26. The programmes were chosen after meeting at least two of the following selection criteria:

i) cover at least two I Am Auckland goals

ii) deliver to areas of most need i.e. south and west Auckland

iii) deliver to tamariki and rangatahi Māori

iv) deliver to Pacific or Asian populations

v) are youth-led

vi) target multiple outcome areas e.g. arts and employment

vii) cover other priority child and youth populations e.g. disabled or rainbow young people.

27. The Tuia programme evaluation report prepared by the Centre for Social Impact is dated December 2022 and is at Attachment A.

28. A schedule of Auckland Council local boards Tuia rangatahi programme mentors and rangatahi for 2023 is Attachment B.

Benefits of the Tuia programme

29. In 2016, former Mayor of Auckland Len Brown, engaged with the Tuia rangatahi programme on behalf of Auckland Council in support of the Mayoral Taskforce for Jobs initiative. Mayor Len Brown commended the Tuia programme to south Auckland local boards given the significant Māori youth population. Five southern local boards have embraced the programme. Local boards assuming this role in Auckland was seen as most appropriate, given the scale of Auckland, the number of rangatahi Māori, and the capacity of a single mayor for the whole region of Tāmaki Makaurau.

30. The Tuia programme evaluation (Attachment A) and anecdotal evidence highlights the value and success of the programme. It is indicating that the mentor/mentee model at local board level is impactful. This programme aligns with many local board objectives and I Am Auckland goals. The programme is showing potential to become a strategic enabler of longer-term succession, engagement and civics education across the local boards and their respective communities. In the south Auckland context, Tuia is proving to be a platform for enhancing local board member community networks and iwi relationships, building rangatahi capability/experiences and developing local community succession-planning.

Recommendations from the evaluation

31. There are a number of recommendations from the evaluation for the local board’s consideration.

Strengthening the future Tuia

32. The evaluation identifies a number of benefits of the programme and recommends ongoing advocacy for and promotion of Tuia. The evaluation also notes alignment of this local board programme with some of the recommendations in the Future for Local Government review. For example, the Future for Local Government review discusses the need to increase community understanding about the role of local government, and therefore encourage greater civics education and participation, as well as ensuring te ao Māori values and mechanisms for partnership and engagement are reflected at all levels of council systems. In its own way, the Tuia programme is delivering to these outcome areas in local governance of Tāmaki Makaurau.

Looking at Tuia as part of a larger conversation on participatory democracy and civics education

33. The evaluation recommends that south Auckland local boards are facilitated to connect with the Tuia national body, as an opportunity for rangatahi and local boards to engage with the larger national conversation about participatory democracy and civics education. This connection may also facilitate a more in-depth understanding about the impact of the Tuia programme over time by evaluation at national, as well as regional and local levels.

Building ongoing evaluation into Tuia

34. The sharing of evaluation data and insights with key stakeholders is recommended as part of the evaluation, and that this be integrated into the future programme design. Council group staff and mentors involved in Tuia could connect with the national Tuia body to collaborate on evaluation approaches, and to share learnings and insights from local boards, mentors and rangatahi with other governance entities in Auckland and other regions.

Tuia and engagement with mana whenua iwi

35. The evaluation recommends active engagement with mana whenua on Tuia. There is currently strong engagement with some of the south Auckland local boards and iwi mana whenua, which has been further enhanced by the Tuia connection. There is the example of Franklin Local Board and Ngaati Te Ata in the evaluation. It is recommended a discussion with iwi mana whenua takes place, to get feedback to help understand why iwi engage with Tuia (when they are), what value they see from Tuia, and what are their aspirations are for rangatahi in their rohe / area. From these learnings, and sharing the successes of Tuia to date, engagement in Tuia by other iwi who haven’t yet been involved may better received.

Dedicated Tuia resource

36. The evaluation recommends an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme. The programme has remained confined to southern local boards since commencing in Auckland, and there would likely be benefits, interest from other local boards and other iwi and community organisations, if the programme was expanded and supported to do so.

37. A dedicated resource could enhance the programme’s promotion and ‘mana’ and ensure a greater focus on operationalising and coordinating Tuia. Liaison across the council group in a way that understands council governance and the importance of partnering with iwi and Māori, providing relationship management with host organisations and mana whenua iwi, designing an annual programme of activity with mentors and mentees, ensuring training and development opportunities for mentors, and evaluating and reporting the programme and the process each year are roles that could be undertaken with additional resource.

38. Currently support is primarily provided by southern Local Board Services teams (administration and some coordination), with specific assistance from Local Board Communications and Connected Communities (promoting the rangatahi mentoring opportunity to iwi, youth and community groups). There is considerable reliance on each elected member mentor to lead much of the activity for the local Tuia programme.

Professional development for mentors

39. The evaluation recommends that a thorough training programme is provided to local board members who are mentoring rangatahi. It is important the mentor/mentee relationship is one of trust, and that both parties are working in safe environments. Professional development of mentors would help ensure an ongoing positive youth development experience, and that the mentors are well-equipped and supported to be effective in this responsible role.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tuia programme evaluation report December 2022	123
b ⇩	List of southern local boards Tuia rangatahi and mentors for 2023	141

Ngā kaihaina

Signatories

Authors

Lucy Stallworthy – Senior Māori Outcomes and Engagement Advisor

Shoma Prasad – Local Board Engagement Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole

No.	Title	Page
a ⇩	Franklin Local Board workshop record 7 February 2023	169
b ⇩	Franklin Local Board workshop record 14 March 2023	171
c ⇩	Franklin Local Board workshop record 21 March 2023	173
d ⇩	Franklin Local Board workshop record 28 February 2023	175

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura