Minutes of Franklin Local Board - Tuesday, 28 March 2023

Franklin Local Board

28 March 2023

1 Nau mai | Welcome

The meeting opened with karakia and the Chair welcomed everyone present.

2 Ngā Tamōtanga | Apologies

Resolution number FR/2023/27

MOVED by Chairperson A Fulljames, seconded by Member L Soole:

That the Franklin Local Board:

a) accept the apology from Member Holmes for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number FR/2023/28

MOVED by Member A Kinzett, seconded by Member S Druyven:

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday 28 February 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgement: Counties Energy Environmental and Sustainability Grants recipients

Resolution number FR/2023/29

MOVED by Chairperson A Fulljames, seconded by Member S Druyven:

That the Franklin Local Board:

a) congratulate the recipients of the Counties Energy Environmental and Sustainability Grants; YMCA Camp Adair (Hunua), Franklin Active Trails Whakaupoko Landcare and Trees for Survival Mauku School.

These projects will protect and enhance the local environment for the benefit of the current and future community. YMCA Camp Adair is using their grant to improve pest control, restore biodiversity, and will involve local schools in planting trees from an eco-sourced nursery. Trees for Survival Mauku School is installing greenhouses to raise native seedlings that will then be established at Mauku Stream. Franklin Active Trails Whakaupoko Landcare will be focussing on weed control, planting native trees and progressing work on pathways for walking and cycling.

The board also acknowledges these grants as an excellent example of local corporate responsibility and thank Counties Energy for their continued commitment to sustainability and local community partnership.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Devon Lane Upgrade

Katie Walton, Project Manager, Leroy Beckett, Senior Community Affairs Advisor and Jennice Stringer, Senior Project Manager, were in attendance online for this item.

Resolution number FR/2023/30

MOVED by Member L Soole, seconded by Member A Kinzett:

That the Franklin Local Board:

a) endorse the concept design for the road layout agreed with the local businesses for Devon Lane as per Attachment A

b) endorse the concept design for a covered walkway leading from Devon Lane to King Street

c) endorse the concept of vibrancy via murals in and adjacent to Devon Lane subject to building owner approvals

d) refer liaison on future Devon Lane (East) project communications on minor issues or amendments to the Deputy Chair, Alan Cole, on the understanding that Member Cole will liaise with the rest of the board where appropriate, and that any matters requiring change in scope or approach are brought to the full board for direction

e) support the Devon Lane (East) upgrade project progressing to delivery by Eke Panuku following Auckland Transport approval.

CARRIED

Variation to 2023 - 2025 Customer and Community Services work programme

Resolution number FR/2023/31

MOVED by Deputy Chairperson A Cole, seconded by Member A Kinzett:

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $160,000 for project ID 28651 ‘Karaka War Memorial Hall – renew carpark’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

ii) additional budget allocation of $80,000 for project ID 28656 ‘Waiau Pa Hall – renew carpark’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023.

iii) reduce budget allocation of $160,000 in the financial year 2022/2023 for project ID 17718 ‘Clarks Beach Recreation Reserve and Golf Club – upgrade skate park, playground, and land fixtures’ and rephase this budget to financial year 2023/2024.

iv) reallocation of the remaining unspent budget incurred from savings of $80,000 to financial year 2022/2023 for project ID 30269 ‘Beachlands War Memorial Hall – refurbish interior of hall’.

b) do not support the recommendation to allocate additional budget of $35,000 for project ID 31047 ‘Pukekohe–Paerata Paths Plan, noting that the board has directed Auckland Transport to scope and cost the road corridor improvements needed to support Pukekohe–Paerata Paths Plan delivery as part of the upcoming Local Board Transport Capital Fund allocation process.

c) request the Parks and Community Facilities staff work with Auckland Transport to progress Pukekohe–Paerata Paths Plan work rather than appointing an external consultant, and reiterate to Auckland Transport staff the board’s expectation that their organisation support this with in-house expertise.

CARRIED

Variation to 2023 - 2025 Customer and Community Services work programme – Toilets and Playgrounds

Resolution number FR/2023/32

MOVED by Deputy Chairperson A Cole, seconded by Member A Kay:

That the Franklin Local Board:

a) approve the following variations including budget and timeline changes to its adopted 2023 – 2025 Customer and Community Services work programme as per attachment A, specifically:

i) additional budget allocation of $100,000 for project ID 30831 ‘Whitford Point Reserve – refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

ii) additional budget allocation of $138,000 for project ID 30599 ‘Waiomanu Reserve (Magazine Bay) - refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

iii) additional budget allocation of $110,000 for project ID 30444 ‘Big Bay Reserve - refurbish amenity block (playground)’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

iv) additional budget allocation of $120,000 for project ID 30442 ‘Coulthards Reserve - refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024.

v) additional budget allocation of $55,000 for project ID 26142 ‘Matakawau Point Reserve – refurbish amenity block’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

vi) update the project activity description to reflect the correct names delivered by the project ID 25952 ‘Franklin – refurbish toilet/amenity blocks’ to ‘Refurbish the Samuel Millar, Seddon Park (Pukekohe), and Wharf Road (Waiau Beach) toilet/amenity blocks’

vii) additional budget allocation of $5,860 for project ID 28659 ‘Sunkist Bay Reserve – replace play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

viii) additional budget allocation of $16,350 for project ID 28659 ‘Whitford War Memorial Park – replace play items’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

ix) additional budget allocation of $28,997 for project ID 28590 ‘Bledisloe Park – renew play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

x) additional budget allocation of $23,500 for project ID 28589 ‘Big Bay Reserve – renew play item’ from the Asset Based Services (ABS): capital expenditure (Capex) – Local Renewal budget over financial year 2022/2023 and 2023/2024

xi) reduce budget allocation of $100,000 in the financial year 2023/2024 and 2024/2025 for project ID 30454 ‘Waiti Bay - refurbish amenity block’ and rephase this budget to financial year 2025/2026.

xii) reallocate the budget $138,000 in the financial year 2022/2023 and 2023/2024 for project ID 30451 ‘Beachlands - refurbish toilet block (Third View Ave)’and close this project on the basis that this is not an Auckland Council asset.

xiii) reduce budget allocation of $153,000 in the financial year 2022/2023, 2023/2024 and 2024/2025 for project ID 30449 ‘Karaka Sports Park - refurbish toilet block (Linwood Rd)’ and rephase this budget to financial year 2025/2026

xiv) reduce budget allocation of $74,707 in the financial year 2022/2023 and 2023/2024 for project ID 28588 ‘Beachlands Domain - renew playground and furniture’ and rephase this budget to financial year 2024/2025.

b) request that Parks and Community Facilities staff:

i) work actively to communicate the rationale for closure of the project ID 30451, the Third View Ave toilet block refurbishment to the Beachlands Community, and

ii) enable the community to address any concerns on the state of or access to the toilet with the asset owner.

CARRIED

Approval to rename the lower section of Ata Road within the Auranga Development (Stage 6) subdivision at 251 & 253 Bremner Road, Drury

Resolution number FR/2023/33

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) partially rescind resolution FR/2019/16 in relation to resolution e) to extend the name ‘Ata Drive’ for ROAD 6 within the Auranga Development (stage 6) pursuant to section 319(1)(j) of the Local Government Act 1974.

b) partially rescind FR/2020/21 in relation to resolution ix) to approve the replacement road type for ROAD 6 as ‘Ata Road’ within the subdivision at the Auranga Development (Stage 6) in Drury (Council reference BUN60310376 & SUB60310378), in accordance with section 319(1)(j) of the Local Government Act 1974.

c) approve the name ‘Hari Road’ for the lower section of ROAD 6 at 251 & 253 Bremner Road Drury within the Auranga Development (stage 6), in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90106159, resource consent references BUN60077737 and SUB60228944).

CARRIED

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

Resolution number FR/2023/34

MOVED by Chairperson A Fulljames, seconded by Member A Hopkins:

That the Franklin Local Board:

a) provide views on the proposed approaches for development of Katoa, Ka Ora - a Speed Management Plan for Auckland per the form in Attachment A as follows:

Approach One - Easy to understand approach

i) support the easy-to-understand approach would benefit the community, however note that simply changing a speed to the design of the road to mitigate harm cannot be the only action considered by Auckland Transport.

ii) recommends that re-engineering can and should be considered alongside speed reduction, in many areas particularly on rural roads, instead of speed reduction

iii) reiterates that board’s previous recommendation that the differences in rural environments versus urban environments should also be applied to decisions of speed treatment. For example, reducing a speed limit to 30kmph on Glenbrook-Waiuku Road at all times during week days is not practical or necessary.

Approach Two - High benefit cost ratio approach

i) support the high benefit cost ratio approach as benefitting the community

Approach Three - Responsive to community and partner requests approach

i) agree that partner and community requests to lower speeds should be prioritised.

Approach Four – High percentage of roads approach

i) recommends that Auckland Transport should determine the percentage coverage for this phase of the programme

Approach Five – Early implementation approach following consultation and Auckland Transport Board approval

i) recommends that Auckland Transport determines the priority of implementation.

b) support the Ngaati te Ata Waiohua request to review the speed limit on Karioitahi Beach, which is partly an Auckland Council controlled road

c) request that Auckland Transport staff work with and support Auckland Council Parks and Community Facilities staff to progress a longer term strategy to address risks to pedestrian safety, the environment and the area’s heritage values from vehicle movement on and to Karioitahi beach and reserves.

d) request that the Auckland Transport team responsible for progressing Katoa, Ka Ora, Auckland’s Speed Management Plan continue to engage with local boards on location specific changes so that boards have the opportunity to inform and support local speed management improvements.

CARRIED

Council Controlled Organisation forward work programme and engagement approach for Quarter Four (April- June ) report

Resolution number FR/2023/35

MOVED by Chairperson A Fulljames, seconded by Member L Soole:

That the Franklin Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

b) acknowledge the participation of former Watercare Chief Executive Jon Lamonte in the Franklin Local Board CCO induction process as an excellent way to demonstrate commitment to a positive relationship with the board.

c) encourage chief executives from Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited and/or other senior managers to consider more regular engagement with local boards, particularly at the beginning at an electoral term to signal respect to boards and their role representing local community interests.

d) acknowledge and thank the efforts of the Watercare Elected Member Relationship Advisors for their approach to providing clear, relevant and timely information to all members during and following the Anniversary Weekend floods and Cyclone Gabrielle emergencies, and suggest that other CCOs could look to the Watercare approach when considering emergency response communications.

e) note that the board continues to receive information from CCOs on local projects at the same time as the public. The board acknowledges that some elected members can compromise projects by prematurely releasing information, however considers that the Franklin Local Board has a consistent record of appropriate discretion that outweighs this risk, and therefore, strongly encourage CCOs to demonstrate a greater degree of trust so that the board can provide better insights on local issues to CCOs, be better prepared to support local communities, and ultimately enable better local project outcomes.

f) note that some of the updates in the CCO report have gaps in information. The board understands that is may be due to staff being focussed on the impacts of recent storm events as a priority, however encourages, and expects more comprehensive reporting in future.

g) request a workshop from Auckland Transport on the programme supporting the business improvement districts and other business groups, noting that no information has been provided in the report.

h) request that Tātaki Auckland Unlimited provide advice on opportunities for Franklin Local Board to collaborate with Tātaki Auckland Unlimited in the development of the Southern Auckland Economic Masterplan.

CARRIED

An evaluation of the local board Tuia rangatahi mentoring programme

Resolution number FR/2023/36

MOVED by Member L Soole, seconded by Member A Kay:

That the Franklin Local Board:

a) receive the evaluation of the local board Tuia rangatahi mentoring programme (Tuia)

b) note the evaluation recommendations to consider:

i) ongoing support for and strengthening of Tuia

ii) facilitating opportunities for rangatahi and local boards to engage in the larger national conversation about participatory democracy and civics education

iii) sharing Tuia evaluation learnings and insights with other local boards and other parts of the council group

iv) further engagement with mana whenua on Tuia to seek insight and learning

v) an increase in operational capacity (identifying a dedicated resource) to support the continuous improvement and upscaling of the Tuia programme

vi) enhanced professional development for mentors

c) refer this report, attachments and resolutions to the following key staff requesting advice and response to the evaluation recommendations:

i) Ngā Mātārae Heads of Strategic Outcomes and Relationships/Partnerships

ii) Māori Outcome leads for Customer and Community Services and Tātaki Auckland Unlimited

iii) Lead officer for Kia ora te rangatahi (youth) and Kia ora te hononga (effective Māori participation) strategic outcomes

d) receive a verbal update from the board’s Tuia rangatahi mentor on how the 2023 programme is progressing.

CARRIED

Urgent Decision - Franklin Local Board input into the Three Waters Entities submission

Resolution number FR/2023/37

MOVED by Member M Bell JP, seconded by Member L Soole:

That the Franklin Local Board:

a) notes the Urgent Decision of 21 February 2023, which provided the following feedback to the Auckland Council Governing Body on the Water Service Entity Bill 2:

i) Auckland’s water supply is predominately sourced through assets within the Franklin Local Board area. The Hūnua Ranges, as the site that provides 68% of Auckland’s water supply, also provides significant local recreational amenity, is an environmental taonga and driver of local economic activity. Pukekohe is also the site of the main connection to the water treatment plant from the Waikato River. As such, the risk to and impact on communities at the local level from the proposed four entity model is greater than other parts of Auckland or Northland and request inclusion in any regional forum group or entity on the basis of Franklin’s strategic importance to the water supply.

Stormwater

ii) support for an integrated service. Urban stormwater and rural stormwater should not be separated as one affects the other

iii) consider the wider implications of stormwater management capabilities alignment with local board plans and strengths for greater cohesion

iv) footpath network and its function for communities

v) local character implications

vi) social infrastructure for parks and play provision

vii) community wellbeing, growth and development

viii) the bill does not address managing road swale maintenance and the issue of responsibility it causes to the stormwater catchment noting that an integrated approach is needed between the private owner, Auckland Council and Auckland Transport

Pricing and Economic regulation

ix) advocate for residents of Auckland Council to pay no more than current service rates

Performance and Accountability

x) concern for ownership/operation of overland flow paths that go from property to road to parks would under the proposed structure have multiple organisations involved, possibly requiring separate approvals and focus on their own issues. There would need to be an array of service level agreements between Water Services Entities, councils and other stakeholders potentially adding complexity and cost

xi) the scope of the bill infers that stormwater outside urban areas, transport stormwater systems, agricultural and horticultural water, regulation of private drainage, land drainage and flood control remain under the control of council. The board are concerned that this approach creates another level of complexity and may lead to unintended consequences and support an integrated stormwater management approach is best practice

Land asset and transfer

xii) support no open space title to be transferred to entity A

Functions of Water Service Entity bill

xiii) the bill does not take into account the Auckland Council governance context where the governing body focuses on the big picture and on region-wide strategic directions and local boards represent their local communities and make decisions on local issues, activities and facilities

xiv) the board considers that the proposed governance and representation arrangements create a risk to collaboration between entity governance and Auckland Council particularly at a local level. For example, Watercare as the current water service provider has actively worked with the Franklin Local Board to enable the development of a Hūnua Traverse (part of the NZ Cycle Trail) and associated local economic development activity. The Healthy Waters department have actively worked with the local board to enable recreational amenity on stormwater management assets at Drury. The board is concerned that these local initiatives would be considered hyper-local by a largely removed entity to the disadvantage of local communities.

xv) the bill raises concerns regarding the proposed governance structure of the new entities and the reduced accountability to Auckland’s elected members and voters. We do not consider that the final version of that Bill as enacted sufficiently addressed those concerns.

CARRIED

Urgent Decision - Franklin Local Board input into membership of Local Government New Zealand

Resolution number FR/2023/38

MOVED by Member A Kinzett, seconded by Member L Soole:

That the Franklin Local Board:

a) notes the Urgent Decision of 15 March 2023, which provided the following feedback to the Governing Body for when it considered Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ) as follows:

i) supports in principle retaining its membership with Local Government New Zealand and to look for cost savings and reduction in expenditure noting the following refinements:

A) Auckland Council gets a number of benefits from its membership with LGNZ including keeping abreast of national issues affecting local government and influencing local government issues on the national agenda.

B) LGNZ also provides opportunities for Young Elected Members Committee to have valuable access to peer mentoring and appropriate professional development for young members. It also provides opportunities for Maaori voices in local government to be heard using collective strength which benefits from the professional development and networking opportunities LGNZ membership provides.

C) the board would encourage LGNZ and Auckland Council to consider costs associated with attendance at conferences and other meetings including increasing capacity for electronic attendance at conferences and Zone meetings. The board support requiring Auckland Council elected members to use their individual development budget to meet costs if attending in person.

D) consolidate Kura Kaawana elected member self-training programmes with those provided by LGNZ to avoid duplication and cost to Auckland Council.

CARRIED

Governance Forward Work Calendar March 2023

Resolution number FR/2023/39

MOVED by Member A Hopkins, seconded by Member S Druyven:

That the Franklin Local Board:

a) note the governance forward work programme (Hōtaka Kaupapa) dated March 2023 (Attachment A).

CARRIED

Franklin Local Board workshop records

Resolution number FR/2023/40

MOVED by Deputy Chairperson A Cole, seconded by Member A Hopkins:

That the Franklin Local Board:

a) receive the Franklin Local Board workshop records for 7, 14, 21 and 28 February 2023.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The meeting was closed with karakia.

9.47am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole