Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 28 March 2023 at 1.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Patrick O'Shea

 

Members

Laura Caine

 

 

Chris Ollivier

 

 

Neil Sanderson

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

Jacqui Fyers

Acting Local Area Manager, Aotea / Great Barrier & Waiheke Local Boards

 

Warren Maclennan

Manager Regional, North, West and Island Planning - North/West

via electronic link

Alison Pye

Senior Policy Planner

via electronic link

Brad Allen

Team Leader Resource Consent • Central Resource Consenting

via electronic link

Anna Wallace

Manager Resource Consents Central

via electronic link

Graham Jones

Senior Project Specialist  • Proactive Compliance

via electronic link

Jesse Hindt

Team Leader Proactive Compliance Project • Proactive Compliance

via electronic link

Beth Houlbrooke

Elected Member Relationship Partner (North)

via electronic link

Annabelle White

Specialist Local Communications - tbc

via electronic link

Kathy Cumming

Barrier Bulletin

 

Erin Johnson

The Stuff

via electronic link

 

 


Aotea / Great Barrier Local Board

28 March 2023

 

 

 

1          Nau mai | Welcome

 

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Deputy Chairperson P O’Shea led the hui in a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member N Sanderson declared an interest in respect to the grant funding request by Aotea Education Trust at item 17 – Urgent decision under delegated authority - grant funding request by Aotea Education Trust report.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GBI/2023/20

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 28 February 2023 as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Obituary - Sasha Lennan and Jenny Frost

 

Resolution number GBI/2023/21

MOVED by Chairperson I Fordham, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)      express its condolences to the whanau and friends of Sasha Lennan and Jenny Frost who recently passed away.

 

CARRIED

 

 

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Environmental agency and community group reports

 

Kate Waterhouse – chairperson and Jennifer Neads – trustee of the Aotea Great Barrier Environmental Trust were in attendance to speak to item a) iii).

 

Resolution number GBI/2023/22

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:   

That the Aotea / Great Barrier Local Board:

a)    note the following reports:

i)     Aotea / Great Barrier Natural Environment-Islands monthly update – February 2023 report.

ii)    Ecology Vision report

iii)   Aotea Great Barrier Environmental Trust local board update – March 2023.

b)         thank Kate Waterhouse and Jennifer Neads for their attendance and presentation.

 

CARRIED

 

 

12

Helicopter Activity - Compliance and Monitoring: findings and options

 

Staff from Planning, Resource Consent and Proactive Compliance teams were in attendance to speak to the report.

 

Resolution number GBI/2023/23

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      note the findings of the Compliance and Monitoring report.

b)      provide the following feedback after considering the contents of the report:

i)           acknowledge mana whenua letter (page 8 of the tabled Notice of Motion of 22 March 2022) which states concerns for little consideration for their intrinsic values to safeguard our whenua and moana.

ii)         Aotea Great Barrier is a quiet sanctuary for residents and visitors alike with a mostly ambient natural soundscape and minimal manmade noise within the Hauraki Gulf Marine Park. Rotary aircraft / helicopters typically fly low to the earth with high levels of noise and air turbidity.

iii)        Aotea Great Barrier and our surrounding motu are of high conservation value as places of environmental protection and restoration. Over 60 per cent of the island is Department of Conservation estate. The proliferation of residential helicopters pads and the subsequent greater enablement of local helicopter flights and coastal landings will negatively impact our local biodiversity such as endangered species Black Petrel and Cooks Petrel.

iv)        confirm the resolutions passed in regards to the Notice of Motion report on the 22 March 2022 business meeting agenda (as per tabled document) and notes that in the past 16 months, 10 helipad applications have been consented and one is in process.

v)         support immediate implementation of Option 2 Early Implementation of National Planning Standard - NPS15 for helicopter noise measurement to exclude 4.3 use of averaging, noting it is low cost and can be put in place with urgency.

vi)        further to v) also identify that this is just an interim step but does not substantively address the matter of helicopter management with regards to ecological environmental impacts and serenity soundscape retention across Aotea Great Barrier.

vii)      support Option 4 for a Plan change to AUP/ Plan modification to HGI Plan – helicopter rules – introducing Prohibited Activity status for helicopter activity in residential zones (HGI Plan and AUP); and changing activity status of Restricted Discretionary Activities to become Discretionary Activities (HGI Plan only).

viii)     further to vii) given there is unrestricted scope for consideration of cultural, environmental and other matters under the Coastal Policy Statement and this is vital to the conservation status of the motu and acknowledging mana whenua values.

ix)        highlight the HGI Plan originally allowed helipads due to limited aircraft infrastructure, however, alongside mana whenua, we believe the existing Claris and Okiwi airfields offer sufficient accessibility and capacity for emergency, commercial and private helicopters. The airfields are within the framework of the NZCAA with approved flight paths, existing compliance monitoring and biosecurity practices.

x)         request Auckland Council work with regulators to develop clear flight corridors across and around Aotea Great Barrier. This must be used by private and commercial aircraft/helicopter operators so to give effect to managing noise and wash spill to maintain the existing tranquil soundscape for people and bird life.

 

 

CARRIED

 

Attachments

a     28 March 2023 Aotea / Great Barrier Local Board, item 12 - Helicopter Activity - Compliance and Monitoring: findings and options report, Minutes and agenda report of 22 March 2022 business meeting, Notice of Motion-Chairperson Izzy Fordham-Helipad report

 

 

13

Allocation of 2023 ANZAC day funding

 

Resolution number GBI/2023/24

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      approve funding of $1,500 to the Barrier Social Club for the 2023 ANZAC event’s catering, wreath and hall hire.

b)      confirm Member Neil Sanderson to be the Aotea / Great Barrier Local Board representative for the 2023 ANZAC event.

 

CARRIED

 

 

14

Seeking views on the proposed approach for Katoa, Ka Ora -  Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

 

Resolution number GBI/2023/25

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)          provide the following views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan on Aotea / Great Barrier Island:

i)            speed limits around the schools and the settlement areas are the most important.

ii)          support the proposed limits of fixed 30kph by schools and 40kph by settlements seem reasonable.

iii)         request a local discussion on identifying the boundaries for the settlement areas.

iv)         note the speed limits are urban focussed and need a rural lens.

v)          do not want to have too many different speed limits for the island, therefore a standard 60kph across the rest of the island or keep it as open road ‘driving to the conditions’.

vi)         the limits need to be practical and reasonable so that people will self-regulate given the lack of capacity for monitoring and enforcement on the island.

vii)       signage needs to fit the environment – we need rural options for signage and not urban (given we have no traffic lights, no street lights, no road markings, etc).

 

CARRIED

 

15

Evaluation of the 2022 Auckland Council Elections

 

Resolution number GBI/2023/26

MOVED by Member N Sanderson, seconded by Member L Caine:  

That the Aotea / Great Barrier Local Board:

a)         provide the following feedback on the evaluation of the Auckland Council local elections 2022:

i)           support a combination of postal and booth voting.

ii)          encourage the introduction of an online voting option.

iii)        advocate for a change to the by-election thresholds that should a newly elected position become vacant prior to the inauguration that the next individual on the list automatically gets the opportunity to take the position.

iv)        advocate for implementation of civic education in schools to encourage future engagement.

 

CARRIED

 

 

16

Local Government New Zealand – membership of Auckland Council

 

Resolution number GBI/2023/27

MOVED by Member C Ollivier, seconded by Deputy Chairperson P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      ratify the local board feedback submitted on Wednesday 15 March 2023 for the Governing Body’s consideration of Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ), as Attachment A to the report.

 

CARRIED

 

 

17

Urgent decision under delegated authority - grant funding request by Aotea Education Trust

 

Member N Sanderson declared an interest in this item and took no part in the discussion or voting on the grant funding request by Aotea Education Trust.

 

Resolution number GBI/2023/28

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:  

That the Aotea / Great Barrier Local Board:

a)      ratify the urgent decision under delegated authority to grant the funding request by Aotea Education Trust for the bathroom modifications at the Aotea Early Learning Centre.

 

CARRIED

 

 

18

Hōtaka Kaupapa (Policy Schedule)

 

Resolution number GBI/2023/29

MOVED by Chairperson I Fordham, seconded by Member L Caine:   

That the Aotea / Great Barrier Local Board:

a)      note / tuhi ā-taipitopito the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at March 2023.

b)      approve / whakaae to move the local board’s April business meeting scheduled on Tuesday 25 April (public holiday – ANZAC Day) to Tuesday 18 April 2023 from 1pm at the Claris Conference Centre.

c)      approve / whakaae the scheduling of an extraordinary business meeting to approve local board regional input and advocacy, on Tuesday 9 May 2023 from 1pm at the Aotea / Great Barrier Local Board office, 81 Hector Sanderson Road, Claris.

d)      approve / whakaae the scheduling of an extraordinary business meeting to adopt the Local Board Agreement, on Tuesday 20 June 2023 from 1pm at the Aotea / Great Barrier Local Board office, 81 Hector Sanderson Road, Claris.

 

CARRIED

 

 

19

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2023/30

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:  

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held the following:

i)     Tuesday 21 February 2023

ii)    Tuesday 7 March 2023 and

iii)   Tuesday 14 March 2023

 

CARRIED

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

2.29 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................