Agenda of Hibiscus and Bays Local Board

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 February 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Mairangi Arts Centre

Te take mō te pūrongo

Purpose of the report

1. Clint Taniguchi and Chris Cooper have requested a deputation to update the local board on community initiatives in the Mairangi Bay area.

2. A presentation has been provided and is available as Attachment A of the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank / whakamihi Clint Taniguchi and Chris Cooper for their presentation and attendance at the meeting.

Attachments

a Mairangi Arts Centre presentation................................................................. 95

8.2 Deputation - Silverdale Business Association

Te take mō te pūrongo

Purpose of the report

1. Theo Simeonidis and Gary Browne from Silverdale Business Association have requested a deputation to update the local board on the Pioneer Village project.

2. Supporting information has been provided and is available as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank / whakamihi Theo Simeonidis and Gary Browne for their presentation and attendance at the meeting.

Attachments

a Silverdale Pioneer Village Market & Pathway preliminary design............... 105

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Linda Hall - Mairangi Bay Park

Te take mō te pūrongo

Purpose of the report

1. Linda Hall has requested public forum time to discuss tree concerns at Mairangi Bay Park.

2. Supporting information has been provided and is available as Attachment A of the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank / whakamihi Linda Hall for her attendance.

Attachments

a Linda Hall - Mairangi Bay Park..................................................................... 109

9.2 Browns Bay Racquets Club

Te take mō te pūrongo

Purpose of the report

1. Steve Patton and Phil Briars from Browns Bay Racquets Club have requested public forum time to discuss recent flood damage to the clubhouse and courts.

2. Supporting information has been provided and is available as Attachment A of the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank / whakamihi Steve Patton and Phil Briars for their attendance.

Attachments

a Flood damage photos................................................................................... 113

9.3 Shanelle Beer - dog park facilities in Long Bay

Te take mō te pūrongo

Purpose of the report

1. Shanelle Beer has requested public forum time to discuss dog park facilities in Long Bay.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank / whakamihi Shanelle Beer for her attendance.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

28 March 2023

Classification of Sidmouth Street Reserve, Mairangi Bay

File No.: CP2023/02617

Te take mō te pūrongo

Purpose of the report

1. To classify a parcel of land situated at 10 Sidmouth Street, Mairangi Bay (Sidmouth Street Reserve) under the Reserves Act 1977 (the Act) as a recreation reserve.

Whakarāpopototanga matua

Executive summary

2. The Sidmouth Street Reserve is currently held as an unclassified recreation reserve subject to the provisions of the Reserves Act 1977.

3. The Reserves Act 1977 provides that all unclassified reserves vested in a local authority must be classified according to their principal or primary purpose. This is undertaken under section 16 of the Reserves Act 1977.

4. The Sidmouth Street Reserve is vested in Auckland Council and therefore council is statutorily obligated to classify Sidmouth Street Reserve for its principal or primary purpose.

5. Considering the current and intended future use of Sidmouth Street Reserve, Land Advisory staff recommend that Sidmouth Street Reserve is classified as recreation reserve.

6. Local boards hold the delegated authority under Section 16 of the Reserves Act 1977 to classify council held reserves, subject to all statutory processes being satisfied.

7. This report recommends that the Hibiscus and Bays Local Board resolves to classify Sidmouth Street Reserve as recreation reserve to comply with the statutory requirements as set out in the Reserves Act 1977.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree / whakaae to classify Sidmouth Street Reserve, legally described as Section 1 SO 533161, comprised in Record of Title 1082696 as a recreation reserve, subject to the successful endorsement by iwi of the classification.

Horopaki

Context

8. Classification is a mandatory process under section 16 of the Reserves Act 1977 (the Act) which involves assigning the appropriate primary or principal purpose to a reserve (or parts of a reserve). The present values of the reserve are considered as well as the future “potential” values and the possible future uses and activities on the reserve.

9. Sidmouth Street Reserve is currently held as unclassified recreation reserve. To comply with the statutory requirements set out in the Act, the reserve must be classified for its principal or primary purpose.

10. Local boards hold delegated authority under section 16(2A) of the Act, to approve classifications of council owned reserves, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Sidmouth Street Reserve (shown in Figure 1 outlined blue) is located at 10 Sidmount Street, Mairangi Bay. It consists of one piece of land legally described as Section 1 SO 533161, comprised in Record of Title 1082696

Figure 1

12. The reserve is held by Auckland Council in fee simple as an unclassified recreation reserve subject to the provisions of the Reserves Act 1977.

13. The reserve is zoned as Open Space – Informal Recreation Zone under the Auckland Unitary Plan.

14. There are no natural resources, heritage layers or special character areas indicated on GEOmap data available on Auckland Council’s website.

Reserves Act 1977 and proposed classification as recreation reserve

15. The Act came into force on 1 April 1977 and requires all reserves to be classified for their principal or primary purposes.

16. The Act requires the administering bodies to consider necessary or desirable activities on the reserve and to classify the reserve for such specified purpose.

17. The purpose of recreation reserves as set out in section 17 of the Act is to provide for recreation activities and physical welfare and enjoyment of public, with the emphasis on the retention of open spaces.

18. Staff consider that classification of the reserve as recreation reserve is most appropriate as:

· the reserve has been used and held for recreation purposes

· it allows for walking, formal and informal recreation in an almost totally urbanised area, enabling local residents and visitors to enjoy the reserve in a manner supported by the Act

· it will not restrict current and potential future uses of the reserve.

Public Notification

19. While there is no provision under the Act requiring the council to publicly notify its intention to classify any reserve in terms of Section 16 (2A) of that Act, consultation with iwi is still necessary in terms of Section 4 of the Conservation Act 1987.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The proposed classification is the formalisation of a statutory requirement under the Act which is an administrative process and therefore will have no impact on climate change.

26. Climate change has the potential to impact this reserve as it sits within a floodplain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Services and Asset Planning Team has been consulted on the proposed classification as recreation reserve. The team was supportive as this classification will align with current and potential future uses of the land.

22. The proposed classification has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Hibiscus and Bays Local Board hold the delegated authority under section 16(2A) of the Reserves Act 1977 to approve the classification of the Sidmouth Street Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

24. Staff will engage with local iwi as part of the classification process for Sidmouth Street Reserve, which will include writing to local iwi authorities to consult on the proposed classification.

25. If all feedback obtained from iwi engagement is in support of the proposed classification, then the classification process will progress. However, should iwi raise any concerns or objection to the proposed classification that cannot be resolved at officer level, staff will seek the view of the local board at that point.

26. According to Auckland Council’s GEOmaps Te Tiriti data there are no identified sites of value or significance to mana whenua in relation to this site.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications for the local board arising from the proposal to classify the reserve.

28. All costs in relation to the classification process, such as publishing notice of the classification resolution in the New Zealand Gazette, will be paid for by the Parks and Community Facilities department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If the Hibiscus and Bays Local Board does not resolve to classify Sidmouth Street Reserve as recommended, then such decision would contravene the requirements of the Reserves Act 1977.

Ngā koringa ā-muri

Next steps

30. Subject to the local board’s decision to classify Sidmouth Street Reserve as recreation reserve and no objections to the proposed classification being received from iwi, staff will formalise the classification by publishing a gazette notice.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

28 March 2023

Evaluation of the 2022 Auckland Council Elections

File No.: CP2023/02776

Te take mō te pūrongo

Purpose of the report

1. To evaluate the 2022 Auckland Council elections and provide an opportunity for feedback from the local board.

Whakarāpopototanga matua

Executive summary

2. An evaluation of the Auckland Council 2022 elections is attached as Attachment A to the agenda report.

3. This follows a submission to Parliament’s Justice Committee last month. That submission focused on assessing the need for legislative changes. This evaluation incorporates key points from that submission but focuses on Auckland Council’s election processes.

4. The report suggests the council consider moving from the postal voting method to a combination of postal and booth voting whereby booths are staffed on election day and do not close until 7:00pm. This is in response to criticism that it was difficult to cast a special vote for those who wanted to cast their vote on the final day.

5. This would incur a cost of more than $20,000 and would delay the announcement of election results.

6. Feedback is being sought on this proposal and on any other aspects of the Auckland Council election process that can be improved.

7. The report gives advance notice of other decisions relating to the 2025 elections.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) kohuki / consider its feedback on the evaluation of the Auckland Council local elections 2022.

Horopaki

Context

8. An evaluation of the council’s elections is carried out following each triennial election. The evaluation usually coincides with an inquiry conducted by a parliamentary select committee and is reported at the same time as a draft submission to the committee.

9. The Justice Committee invited submissions to its inquiry with a submission closing date of 14 February 2023, which was earlier than expected. A draft submission was presented to local boards in February 2023 for comment.

10. Whereas the intent of the submission to the Justice Committee was to consider any changes to legislation that might improve the elections, this current evaluation is about the council’s own elections and how they might be improved.

11. The evaluation is attached as Attachment A to the agenda report and includes much of what has already been reported in the draft submission together with information relevant to Auckland’s own elections.

12. The evaluation and any further comments the local board has will be reported to the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The local government voting process is straightforward using the postal voting method:

· voters do not have to register separately for the residential roll – the Parliamentary electoral roll is used

· voting documents are posted to each elector’s address as provided on the Parliamentary electoral roll

· a voter completes their voting document and either posts it back or deposits it in a ballot box; at the last election 136 of these were located at Countdown supermarkets, train stations and other council facilities

· voters have almost three weeks to do this.

14. Nevertheless, there was some criticism on social media about it being difficult to cast a special vote on election day itself (there were queues at some special voting centres).

15. Staff believe that the main reason for people needing to cast special votes is that they did not receive their voting documents in the mail, for example where their residential address on the electoral roll was not up to date.

16. It is the responsibility of the Electoral Commission to maintain the electoral roll. There is a period, prior to nominations being called, for the roll to be updated. This includes the Electoral Commission mailing each elector’s registered address with a request to update their details if they are not correct. However, if the elector has moved, they will not receive this notice unless it is forwarded. The Electoral Commission may remove the elector from the roll, or mail their voting documents to the wrong address.

17. Improving the process for reminding electors to update their address details on the electoral roll lies with the Electoral Commission.

18. Another solution is to provide more time for voting on election day itself so that those who need to cast a special vote, and who leave it until election day, have more time to do so. The Local Electoral Act and Regulations provide three authorised voting methods:

· postal voting

· booth voting

· a combination of booth voting and postal voting.

19. If the council resolved to adopt a combination of booth voting and postal voting, voting would close at 12:00pm for those using the postal and ballot box options but would not close until 7:00pm for those wishing to visit a voting booth in order to cast their vote on election day.

20. There would be an additional cost. A sufficient number of voting booths would need to be staffed on election day. The cost of staff for each booth would be approximately $1,000 (based on 4 staff working a 10-hour day being paid the current living wage of $23.65 per hour). One booth in each local board area would have a total staff cost of over $20,000. It might be necessary to provide more than one booth in the rural local board areas. Venue costs could be minimised if council facilities are used.

21. Staff would appreciate feedback on whether local boards support the option of moving from postal voting to a combination of postal and booth voting.

Decisions required for the 2025 elections

22. A number of decisions need to be made for the 2025 elections.

23. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote it must do so by 12 September 2023 (Local Electoral Act 2001, section 27).

24. The Local Government Electoral Legislation Bill, when enacted, will require the council to resolve by 20 December 2023 whether to have Māori representation. There must be prior engagement with Māori and the community before making this decision. If the decision is to have Māori representation then the council must provide for Māori wards when it conducts its review of representation arrangements.

25. The council is required to conduct a review of representation arrangements for the 2025 elections. This includes reviewing the number of councillors, whether they are elected at large or by ward and, if by ward, the number of wards, their names and their boundaries. It also includes reviewing the number of members on each local board, and whether they are elected at large or by subdivision. The names of local boards can also be reviewed. The proposed process for doing this will be reported later this year.

26. The council may also resolve to change the order of names on voting documents. It will need to do this prior to the Electoral Officer notifying the 2025 election.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The key aspect of this report investigates the provision of booth voting on election day to make it easier to cast special votes. The climate impact of people travelling to a booth is likely to be mixed, depending on where they are located.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. There are no impacts on the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board comments in response to the evaluation report will be conveyed to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

30. Demographic data shows that turnout for electors of Māori descent was lower than the average turnout. An analysis conducted by Auckland Council’s Research and Evaluation Unit (RIMU) suggested that a range of interrelated factors may be contributing to these discrepancies, including:

· differences in the perceived relevance of local government to the everyday life of different communities

· differences in family and work commitments and an ability to pay attention to local politics in light of other life priorities

· differences in civics education

· the complexity of the local government system and voting process, along with differences in knowledge about local government across communities in Auckland

· for some communities, a lack of identification with and ability to see one’s identity reflected in the local governance system

· a distrust of and disengagement from the local government system, particularly amongst Māori

· the existence of a social norm of non-voting in some families, neighbourhoods and communities.

31. The issue of Māori representation is being considered. The Local Government Electoral Legislation Bill, currently proceeding through Parliament, will require the council to make a decision on Māori representation by 20 December 2023.

Ngā ritenga ā-pūtea

Financial implications

32. Moving from postal voting to a combination of postal voting and booth voting would incur additional costs. These are not quantified but based on likely costs of staffing booths on election day additional costs would be more than $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Voter turnout has been steadily low over the last couple of elections, however, there is the risk that if the council does not improve the voting experience, where there has been criticism, that voter turnout will decrease further.

Ngā koringa ā-muri

Next steps

34. Feedback from the local board is due on 18 April 2023 and will be reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Evaluation of Auckland Council’s 2022 Local Elections	17

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Hibiscus and Bays Local Board

28 March 2023

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

File No.: CP2023/02782

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with the council-controlled organisation (CCO) forward work programme and engagement approach in its area for Quarter Four April-June 2023.

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 council-controlled organisation Local Board Joint Engagement Plans were adopted in June 2022. These plans record responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and council-controlled organisations are expected to review the joint engagement plans (council-controlled organisation responsibilities and local board commitments) in June 2023.

4. Council-controlled organisations provide local boards with the work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the work programme addresses the 2020 council-controlled organisation review’s recommendation to coordinate actions better at the local level.

6. As per the 2022/2023 council-controlled organisation Local Board Joint Engagement Plans:

· council-controlled organisations, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· local boards advise of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. Council-controlled organisations and local boards workshop the work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the council-controlled organisations forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on work programme items since the last report in September 2022.

9. The Hibiscus and Bays Local Board will receive the next council-controlled organisation work programmes and engagement approach report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive / whiwhi the council-controlled organisations forward work programme and engagement approach for Quarter Four, April-June 2023.

Horopaki

Context

What are council-controlled organisation (CCO) Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

· help cement CCO and local board relations

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Hibiscus and Bays Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels.

23. The below sections also include any key highlights from the CCO work programme.

24. More detailed updates to the CCO work programme are provided in Attachments A-D in the agenda report.

Key Highlights

25. Key highlights across the CCOs work programme include:

· Orewa Boulevard Stage 3 (Local Board Transport Capital Fund) – work was completed in Dec 2022

· Penlink Bus Interchange – Whangaparāoa end. Funding application will go in April 2023

· Hibiscus Coast Boost Pumpstation - demolition of the old pumpstation site is underway and expected to be complete by the end of February 2024. At that point the project is complete.

· Mairangi Bay Pump Station replacement - in February 2024 the main structural beams will be installed onto the roof of the underground shaft. This is expected to be disruptive, and notification will be given to the community prior to these works. Construction of a wastewater manhole is also being constructed directly beside the shaft on the beach front side.

Auckland Transport

26. Auckland Transport’s work programme items are provided in Attachment A to the agenda report.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

27. Tātaki Auckland Unlimited has completed the following work programme items:

· Rangatahi youth enterprise summit.

28. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B to the agenda report.

Eke Panuku Development Auckland

New work programme items since September 2022

29. Eke Panuku Development Auckland has added new projects to the work programme including:

· cost reduction to mitigate budget challenges.

30. Eke Panuku Development Auckland’s work programme items are provided in Attachment C to the agenda report.

Watercare

Completed work programme items since September 2022

31. Watercare has completed the following work programme items:

· Hibiscus Coast Boost Pumpstation.

32. Watercare’s work programme items are provided in Attachment D to the agenda report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. This report does not have a direct impact on climate, however the projects it refers to will.

34. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCOs purpose and work programme.

36. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

37. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

39. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

40. This report does not have a direct impact on Māori, however the projects it refers to will.

41. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

42. This report does not have financial impacts on local boards.

43. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

45. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

46. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

47. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (April-June 2023) and expected milestones for work in Quarter One (July-September 2023).

49. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

50. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport forward work programme items for Q4 2023	43
b ⇩	Tātaki Auckland Unlimited forward work programme items for Q4 2023	45
c ⇩	Eke Panuku Development Auckland forward work programme items for Q4 2023	47
d ⇩	Watercare forward work programme items for Q4 2023	49

Ngā kaihaina

Signatories

Author

Maclean Grindell – Senior Advisor Operations and Policy

Authorisers

Lesley Jenkins - Local Area Manager

Louise Mason - General Manager Local Board Services

Hibiscus and Bays Local Board

28 March 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03245

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries within the Auckland road network by 2050.

3. Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce deaths and serious injuries. Auckland Transport is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. Auckland Transport workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views from local boards on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, Auckland Transport will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide / whakarite views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A to the agenda report.

Horopaki

Context

7. Auckland Transport (AT) is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and use.

Alignment with Central Government policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May 2022 business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022 - March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation to the Hibiscus and Bays Local Board on 14 February 2023. AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B to the agenda report.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance . We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring.

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe.

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches:

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders

· Tailored Approach (Approaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A to the agenda report contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. AT is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B to the agenda report.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in deaths and serious injuries statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid 2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for the local board to provide views on proposed Approaches One - Five	59
b ⇩	14 February 20233 workshop material on Katoa, Ka Ora for Hibiscus and Bays Local Board	61

Ngā kaihaina

Signatories

Author

Marlene Kotze – Auckland Transport Programme Director

Authorisers

Lesley Jenkins - Local Area Manager

Louise Mason - General Manager Local Board Services

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Jake Law	Victoria Short
	Sam Mills	Gregg Walden
	Alexis Poppelbaum, JP	Leanne Willis

Author	Louise Healy – Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager