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Tira Hautū / Governing Body
OPEN MINUTES
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Minutes of an extraordinary meeting
of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305
Queen Street, Auckland on Thursday, 30 March 2023 at 10.06am and reconvened on
Tuesday, 4 April 2023 at 2.01pm.
Te
Hunga kua Tae mai | present
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Mayor
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Wayne Brown
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Councillors
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Cr Andrew
Baker
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via electronic
link
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Cr Josephine
Bartley
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From 10.16am,
Item 6
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Cr Angela
Dalton
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Cr Chris Darby
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From 10.25am
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Cr Julie
Fairey
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Until 10.09am,
Item 6
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Cr Alf
Filipaina, MNZM
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Cr Christine
Fletcher, QSO
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From 10.29am, Confidential
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Cr Lotu Fuli
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Cr Shane
Henderson
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Cr Richard
Hills
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Cr Mike Lee
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From 10.10am,
Item 6
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Cr Kerrin
Leoni
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via electronic
link
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Cr Daniel
Newman, JP
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Cr Greg Sayers
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From 11.07am,
Confidential
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Cr Sharon
Stewart, QSM
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Cr Ken Turner
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Cr Wayne
Walker
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From 10.08am,
Item 6
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Cr John Watson
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Cr Maurice
Williamson
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From 10.08am,
Item 6
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Te Hunga Kāore i Tae Mai | ABSENT
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Deputy Mayor Cr
Desley Simpson, JP
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Governing Body
30 March 2023
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1 Ngā Tamōtanga | Apologies
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Resolution
number GB/2023/45
MOVED by Mayor
W Brown, seconded by Cr R Hills:
That the Governing Body:
a)
accept the apology
from
Lateness
Cr C Darby – on council business
Cr G Sayers – on council business
Deputy Mayor D Simpson – on counciil business
CARRIED
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Note: An apology had been received for Deputy Mayor D
Simpson for lateness on council business, however the meeting had been
adjourned before Deputy Mayor D Simpson could attend.
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2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Cr Julie Fairey declared an interest in Items 6 and C1: City Rail
Link Limited Project Funding Request.
3 Ngā Kōrero a te Marea | Public Input
There was no
public input section.
4 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input section.
5 Ngā Pakihi Autaia | Extraordinary Business
There was no
extraordinary business.
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6
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City Rail Link Limited Project Funding
Request
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Cr J Fairey had
declared an interest in this item and took no part in the discussion or
voting on the matter.
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Cr W Walker entered the meeting at 10.08am.
Cr M Williamson entered the meeting at
10.08am.
Cr C Fletcher entered the meeting at
10.09am.
Cr M Lee entered the meeting at 10.10am.
Cr J
Bartley entered the meeting at 10.16am.
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Resolution
number GB/2023/46
MOVED by Mayor W Brown, seconded by Cr K Turner:
That
the Governing Body:
a) tuhi ā-taipitopito / note the information about the updated funding request
outlined in this report
b) tuhi ā-taipitopito / note that a report on the confidential section of the
agenda seeks decisions regarding an updated funding commitment for the City
Rail Link (CRL) project.
c) tuhi ā-taipitopito / note that the report is confidential due to
information relating to commercial negotiations.
CARRIED
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7 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration
of extraordinary items.
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8 Procedural
motion to exclude the public
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Resolution
number GB/2023/47
MOVED by Mayor W Brown, seconded by Cr R
Hills:
That the Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
City Rail Link Limited Project Funding Request
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
The
report seeks decisions that also need to be agreed by the Crown as joint
Sponsors of City Rail Link Limited.
The report includes information that would impact commercial negotiations
if public knowledge.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.24am The
public was excluded.
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CONFIDENTIAL: Adjournment of Meeting
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Resolution
number GB/2023/48
MOVED by Mayor W Brown, seconded by Cr A
Dalton:
That the
Governing Body:
a)
whakaae / agree to adjourn the meeting
until Tuesday 4 April 2023 at 2.00pm to be held in the Reception
Lounge, Auckland Town Hall, 301 Queen Street, Auckland.
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The meeting reconvened in the confidential
section on Tuesday, 4 April 2023 at 2.01pm.
Confidential minutes of an extraordinary meeting of the Governing
Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street,
Auckland on Tuesday, 4 April 2023 at 2.01pm.
Te Hunga kua Tae mai | present
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Mayor
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Wayne Brown
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Deputy
Mayor
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Cr Desley
Simpson, JP
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From 2.02pm,
Item C1
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Councillors
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Cr Andrew
Baker
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Cr Josephine
Bartley
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Cr Angela
Dalton
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Cr Chris Darby
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Cr Alf
Filipaina, MNZM
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From 2.22pm,
Item C1
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Cr Christine
Fletcher, QSO
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From 2.06pm,
Item C1
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Cr Lotu Fuli
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Cr Shane
Henderson
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Cr Richard
Hills
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Cr Mike Lee
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Cr Kerrin
Leoni
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Cr Daniel
Newman, JP
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Via electronic
link
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Cr Greg Sayers
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Via electronic
link
From 2.05pm,
Item C1
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Cr Sharon
Stewart, QSM
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Cr Ken Turner
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Cr Wayne
Walker
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From 2.10pm,
Item C1
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Cr John Watson
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From 2.06pm,
Item C1
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Cr Maurice
Williamson
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Te Hunga Kāore i Tae Mai | ABSENT
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
restatementS
It was resolved while the public was excluded:
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C1
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CONFIDENTIAL: City Rail Link Limited
Project Funding Request
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Resolution number GB/2023/50
MOVED by Mayor W Brown, seconded by Cr L Fuli:
That the Governing Body:
j) whakaae
/ agree that the decisions, report and attachments remain confidential until
the need for confidentiality no longer exists.
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4.03pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
