I hereby give notice that an ordinary
meeting of the Pukekiwiriki Paa Joint Management Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 5
April 2023
11am
Papakura
Local Board Chambers
Level 1
35 Coles Crescent
Papakura
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Pukekiwiriki Paa Joint Management
Committee
OPEN AGENDA
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MEMBERSHIP
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Mana Whenua Members
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Karen Wilson (Te Ākitai
Waiohua)
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Zaelene Maxwell-Butler (Ngāi
Tai ki Tāmaki)
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Ted Ngataki (Ngāti
Tamaoho)
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Willie Brown (Ngāti Te Ata)
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Martin Te Moni (Ngaati Whanaunga)
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David Wilson (Te Ākitai
Waiohua - alternate)
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Mike Baker (Ngaati Whanaunga -
alternate)
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Local Board Members
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Brent Catchpole (Papakura Local Board
Member)
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Felicity Auva'a (Papakura Local Board
Member)
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Andrew Webster (Papakura Local Board
Member)
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Jan Robinson (Papakura Local Board
Member)
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George Hawkins (Papakura Local
Board Member)
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Kelvin Hieatt (Papakura Local Board
Member)
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(Quorum 6 members)
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Isobelle Robb
Democracy Advisor
30 March 2023
Email: Isobelle.Robb@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Pukekiwiriki
Paa Joint Management Committee
05 April 2023
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Appointment of
Chairperson and Deputy Chairperson 7
9 Standing Orders
and Terms of Reference 11
10 Pukekiwiriki Paa Joint
Management Committee hui for 2023 69
11 Pukekiwiriki Paa
Operational Update 71
12 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
1 Ngā Tamōtanga | Apologies
At the close of the agenda no
apologies had been received.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making
when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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That the Pukekiwiriki Paa Joint Management Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 20 April 2022, as a true and
correct record.
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4 Ngā Petihana | Petitions
At the close of the agenda no
requests to present petitions had been received.
5 Ngā Kōrero a te Marea | Public Input
Standing
Order 7.7 provides for Public Input. Applications to speak must be made to the
Governance
Advisor, in writing, no later than one (1) clear working day prior to
the
meeting and
must include the subject matter. The meeting Chairperson has the discretion
to decline
any application that does not meet the requirements of Standing Orders. A
maximum of thirty
(30) minutes is allocated to the period for public input with five (5)
minutes speaking
time for each speaker.
At the close of the agenda no
requests for public input had been received.
6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
Standing
Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson)
is entitled to speak for up to five (5) minutes during this time. The
Chairperson
of the Local Board (or nominee of that Chairperson) shall wherever practical,
give one
(1) day’s notice of their
wish to speak. The meeting Chairperson has the
discretion to
decline any application that does not meet the requirements of Standing
Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of the agenda no
requests for local board input had been received.
7 Ngā Pakihi Autaia | Extraordinary Business
Section
46A(7) of the Local Government Official Information and Meetings Act 1987 (as
amended)
states:
“An item that is not on the agenda for
a meeting may be dealt with at that meeting if-
(a)
The local authority by resolution so decides; and
(b) The presiding member explains at
the meeting, at a time when it is open to the public,-
(i)
The reason why the item is not on the agenda; and
(ii)
The reason why the discussion of the item cannot be delayed until
a
subsequent meeting.”
Section
46A(7A) of the Local Government Official Information and Meetings Act 1987 (as
amended)
states:
“Where an item is not on the agenda
for a meeting,-
(a)
That item may be discussed at that meeting if-
(i) That item is a minor
matter relating to the general business of the local
authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting;
but
(b)
no resolution, decision or recommendation may be made in respect of that
item
except to
refer that item to a subsequent meeting of the local authority for further
discussion.”
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Pukekiwiriki
Paa Joint Management Committee
05 April 2023
|
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Appointment
of Chairperson and Deputy Chairperson
File No.: CP2023/03727
Te take mō te
pūrongo
Purpose of the report
1. To appoint a Chairperson and Deputy Chairperson of the committee and
to acknowledge the committee members for this electoral term of Auckland
Council.
Whakarāpopototanga matua
Executive summary
2. The
Pukekiwiriki Paa Joint Management Committee should consider and appoint a
Chairperson and Deputy Chairperson of the committee at the first hui after the
start of the new electoral term of Auckland Council.
3. As
a committee of the Papakura Local Board, the Pukekiwiriki Paa Joint Management
Committee should acknowledge all of its members from both the Papakura Local
Board and from mana whenua.
4. The
Pukekiwiriki Paa Joint Management Committee Terms of Reference
2019 specifies appointment of a Chairperson and Deputy Chairperson as follows
(PUK/2019/9):
“A Chair and Deputy Chair are to be
elected by the committee and hold office for a term of three years. They may
also be re-elected for one or more further terms. The Chair and Deputy Chair
will be elected at the first meeting of the joint committee following the
Auckland Council elections. The Chair and Deputy Chair will continue in their
role or until that meeting, unless the members have resigned or vacated their
office.
The election of a Chair and Deputy Chair
will occur as follows:
• A Chair will be nominated by a
majority of mana whenua representatives
• A Deputy Chair will be nominated by
a majority of local board representatives
• A staff member of Auckland Council
will put the nominees for Chair and Deputy Chair to the joint committee and the
committee as a whole will elect these positions”
Ngā tūtohunga
Recommendation/s
That the Pukekiwiriki Paa Joint
Management Committee:
a) Appoint
a Chairperson of the Pukekiwiriki Paa Joint Management Committee.
b) Appoint
a Deputy Chairperson of the Pukekiwiriki Paa Joint Management Committee.
c) Acknowledge
the membership of the Pukekiwiriki Paa Joint Management Committee as:
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Member
/ alternate
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Role
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Karen Wilson / David Wilson
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Te Ākitai Waiohua
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Zaelene Maxwell-Butler
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Ngāi Tai ki Tāmaki
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Ted Ngataki
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Ngāti Tamaoho
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Willie Brown
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Ngāti Te Ata
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Martin Te Moni / Mike Baker
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Ngaati Whanaunga
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Brent Catchpole
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Papakura Local Board member
|
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Jan Robinson
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Papakura Local Board member
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Felicity Auva’a
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Papakura Local Board member
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George Hawkins
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Papakura Local Board member
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Andrew Webster
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Papakura Local Board member
|
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Kelvin Hieatt
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Papakura Local Board member
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Horopaki
Context
5. The
Pukekiwiriki Paa Joint Management Committee was established by the Papakura
Local Board as a committee of the Papakura Local Board pursuant to agreement
with mana whenua.
6. The
Papakura Local Board also agreed that the committee would not be dissolved at
the end of each electoral term.
7. The
resolution at the Papakura Local Board meeting of 29 January 2014 was as
follows:
“That the Papakura Local Board:
a)
Establishes a committee, to be known as the Pukekiwiriki Paa Joint Management
Committee, to administer and manage the Pukekiwiriki Paa Historic Reserve
pursuant to the Reserves Act 1977
b) Agrees
that the committee will comprise six Papakura Local Board members and six Mana
Whenua representatives
c) Agrees
the draft Terms of Reference set out in Attachment B to the agenda report
d) Agrees that the committee
will not be dissolved at the end of the 2013-2016 electoral term” (PPK/2014/9)
8. The
Pukekiwiriki Paa Joint Management Committee Terms of Reference provides for the
committee to appoint the chairperson and the deputy chairperson at the first
hui after the start of the new electoral term of Auckland Council.
9. On 11 December 2019 the committee’s Terms of Reference was
amended to appoint a Chairperson and Deputy Chairperson as follows
(PUK/2019/9):
“A Chair and Deputy Chair are to be
elected by the committee and hold office for a term of three years. They may
also be re-elected for one or more further terms. The Chair and Deputy Chair
will be elected at the first meeting of the joint committee following the
Auckland Council elections. The Chair and Deputy Chair will continue in their
role or until that meeting, unless the members have resigned or vacated their
office.
The election of a Chair and Deputy Chair
will occur as follows:
• A Chair will be nominated by a
majority of mana whenua representatives
• A Deputy Chair will be nominated by
a majority of local board representatives
• A staff member of Auckland Council
will put the nominees for Chair and Deputy Chair to the joint committee and the
committee as a whole will elect these positions”
10. The Terms of
Reference, the Pukekiwiriki Paa Joint Management Agreement of 28 September
2010, and the resolution set out in clause 7 above also provide for the
appointment of six persons from mana whenua and six persons of the Papakura
Local Board to the committee.
11. The Papakura
Local Board members note that the mana whenua appointees bring special skills,
attributes and knowledge that is necessary for the work and decision-making of
Pukekiwiriki Paa Joint Management Committee.
Tātaritanga me ngā
tohutohu
Analysis and advice
12. At its
meeting of 23 November 2022 the Papakura Local Board appointed the full board
to this committee (PPK/2022/205).
13. Mana whenua
make their appointments through their own organisations.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
14. This report
relates to the activities of the Pukekiwiriki Paa Joint Management Committee
which includes local board and mana whenua members, and which can consider and
address matters relating to climate impacts.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. This report
relates to the activities of the Pukekiwiriki Paa Joint Management Committee
which includes local board and mana whenua members, and specifically relates to
management of and decision-making for Pukekiwiriki Paa. Any impacts on
the wider council group are likely to be minimal.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. The
Pukekiwiriki Paa Joint Management Committee is a committee of the Papakura
Local Board, which includes all members of that local board alongside mana
whenua members.
Tauākī whakaaweawe
Māori
Māori impact statement
17. Mana whenua
participate as members of the Pukekiwiriki Paa Joint Management Committee
alongside local board members and bring their specialist skills, attributes,
and knowledge to the work and decision-making of the committee.
Ngā ritenga
ā-pūtea
Financial implications
18. There are no
financial implications arising from this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
19. There are no
key risks linked to the decisions arising out of this report.
Ngā koringa ā-muri
Next steps
20. Pukekiwiriki
Paa Joint Management Committee appoints a Chairperson and Deputy Chairperson to
carry out their roles for the committee, this meeting, and future meetings.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
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Dominic Wilson - Head of Co-governance
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Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
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Pukekiwiriki
Paa Joint Management Committee
05 April 2023
|
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Standing Orders and Terms of Reference
File No.: CP2023/03780
Te take mō te
pūrongo
Purpose of the report
1. To review the existing Standing Orders and Terms of Reference for Pukekiwiriki
Paa Joint Management Committee.
Whakarāpopototanga matua
Executive summary
2. The Terms of Reference and Standing Orders of the Pukekiwiriki
Paa Joint Management Committee were adopted in 2014, with the Terms of
Reference amended in 2019.
3. Staff
recommend that it is time for a review of both of those documents.
Ngā tūtohunga
Recommendation/s
That the Pukekiwiriki Paa Joint
Management Committee:
a) acknowledge
the committee’s existing Terms of Reference and Standing Orders were
adopted in 2014, with the Terms of Reference last amended in 2019
b) continue
to operate within the general intent of the Terms of Reference and Standing
Orders
c) request
staff to consider input from the committee and propose updated Terms of
Reference and Standing Orders at the next meeting.
Horopaki
Context
4. When
the Pukekiwiriki Paa Joint Management Committee was established as a committee
of the Papakura Local Board in 2014, a Terms of Reference document was also
then adopted: PPK/2014/1.
5. At
its hui of 30 April 2014, the Pukekiwiriki Paa Joint Management Committee in
turn adopted those Terms of Reference.
6. On
11 December 2019 the committee amended the Terms of Reference: PUK/2019/9
(Attachment A).
7. On
18 November 2014 the Pukekiwiriki Paa Joint Management Committee adopted its
Standing Orders: PUK2012/11 (Attachment B).
Tātaritanga me ngā
tohutohu
Analysis and advice
8. The
Terms of Reference and the Standing Orders for the Pukekiwiriki Paa Joint
Management Committee date to 2014, with the Terms of Reference last amended in
2019.
9. Staff
recommend that it is time for a review of those documents and encourage
comments and feedback from the committee on its Terms of Reference and the
Standing Orders.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
10. This report
relates to the activities of the Pukekiwiriki Paa Joint Management Committee
which includes local board and mana whenua members, and which can consider and
address matters relating to climate impacts.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
11. This report
relates to the activities of the Pukekiwiriki Paa Joint Management Committee
which includes local board and mana whenua members, and specifically relates to
management and decision-making for Pukekiwiriki Paa. Any impacts on the
wider council group are likely to be minimal.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
12. The
Pukekiwiriki Paa Joint Management Committee is a committee of the Papakura
Local Board which includes all members of that local board alongside mana
whenua members.
Tauākī whakaaweawe
Māori
Māori impact statement
13. Mana whenua
participate as members of the Pukekiwiriki Paa Joint Management Committee
alongside local board members and bring their specialist skills, attributes,
and knowledge to the decision-making and co-management of Pukekiwiriki Paa.
Ngā ritenga
ā-pūtea
Financial implications
14. There are no
financial implications arising out of this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
15. There are no
key risks linked to the decisions arising out of this report.
Ngā koringa ā-muri
Next steps
16. Staff will
draft updated Terms of Reference and Standing Orders for submission to a future
meeting of Pukekiwiriki Paa Joint Management Committee.
Ngā tāpirihanga
Attachments
|
No.
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Title
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Page
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a⇩
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Pukekiwiriki Paa Joint Management Committee Terms of
Reference as at 9 December 2019
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15
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b⇩
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Pukekiwiriki Paa Joint Management Committee Standing
Orders 2014
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19
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Ngā kaihaina
Signatories
|
Authors
|
Dominic Wilson - Head of Co-governance
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Pukekiwiriki
Paa Joint Management Committee
05 April 2023
|
|
|
Pukekiwiriki Paa
Joint Management Committee
05 April 2023
|
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Pukekiwiriki Paa
Joint Management Committee
05 April 2023
|
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Pukekiwiriki Paa Joint Management
Committee hui for 2023
File No.: CP2023/03779
Te take mō te
pūrongo
Purpose of the report
1. To
consider a 2023 hui schedule for the Pukekiwiriki Paa Joint Management
Committee.
Whakarāpopototanga matua
Executive summary
2. The
Terms of Reference for the committee state that hui are to be held twice a year
unless otherwise resolved by the committee.
3. It
is proposed that the committee considers a schedule for at least two further
hui in 2023.
Ngā tūtohunga
Recommendation/s
That the Pukekiwiriki Paa Joint
Management Committee:
a) agree to
schedule hui for this committee in July and October 2023.
Horopaki
Context
4. The
Terms of Reference for the Pukekiwiriki Paa Joint Management Committee was
adopted in 2014 and then updated in 2019.
5. The
Terms of Reference for the committee state that hui are to be held twice a year
unless otherwise resolved by the committee.
Tātaritanga me ngā
tohutohu
Analysis and advice
6. The
Terms of Reference require the committee to hold two hui in each year unless
otherwise resolved by the committee. The schedule for these hui is to be
agreed at its first meeting.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
7. This
report relates to the activities of the Pukekiwiriki Paa Joint Management
Committee which includes local board and mana whenua members, which can
consider and address all matters relating to climate impacts.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
8. This
report relates to the activities of the Pukekiwiriki Paa Joint Management
Committee which includes local board and mana whenua members and specifically
relates to co-management of Pukekiwiriki Paa. Any impacts on the wider
council group are minimal or non-existent.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
9. The
Pukekiwiriki Paa Joint Management Committee is a committee of the Papakura
Local Board, which includes all members of that local board alongside mana whenua
members to make decisions relating to Pukekiwiriki Paa.
Tauākī whakaaweawe
Māori
Māori impact statement
10. Mana whenua
participate as members of the Pukekiwiriki Paa Joint Management Committee
alongside local board members and bring their specialist skills, attributes,
and knowledge to the decision making of the committee.
Ngā ritenga
ā-pūtea
Financial implications
11. There are no
financial implications arising from this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
12. There are no
key risks linked to the decisions arising out of this report.
Ngā koringa ā-muri
Next steps
13. Confirm a
schedule of hui dates for Pukekiwiriki Paa Joint Management Committee.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Dominic Wilson - Head of Co-governance
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Pukekiwiriki
Paa Joint Management Committee
05 April 2023
|
|
Pukekiwiriki Paa Operational Update
File No.: CP2023/03810
Te take mō te pūrongo
Purpose of the report
1. To
provide the Pukekiwiriki Paa Joint Management Committee with an operational
update report from October 2022 to February 2023.
Whakarāpopototanga matua
Executive summary
Floods and Cyclone Update
2. During
the two civil emergency events in Auckland in late January (floods) and
mid-February (cyclone Gabrielle), Pukekiwiriki Paa faired reasonably well with
minor damage on and around the Puke.
3. Kaimahi
and contractors went on site within two days of each event to do the post-event
assessments to check for any vegetation, asset, track, or potential slip
damage. They were checking for the overall health and safety of the public. No
significant visible damage was noted.
4. During
the cyclone event in mid-February, a large Macrocarpa tree sitting on a bank
edge dropped limbs and sustained minor damage. This tree sits above the track
leading up to the tihi (summit). A job was logged with arborist contractors to
remove a hanging limb that posed a risk to public safety. (See Image 1).
(Image 1
– Macrocarpa tree)
Operational Maintenance
5. In
a previous hui held on 24 August 2022, committee members requested vegetation
be removed from the summit and at the kumete (trenches) on the lower level.
Kaimahi, alongside Parks and Community Facilities staff and contractors, are
working on a maintenance schedule to improve how pest plants are removed from
the tihi (summit) and defensive trenches, without using harmful sprays.
6. After
a meeting held at Pukekiwiriki Paa in September 2022 with council kaimahi and
City Care maintenance contractors, an extensive clean-up of the plants and
hedges occurred in November 2022. Despite disruption due to the reallocation of
resources attending to storm damage, site maintenance has resumed as usual
since the end of February 2023. (See Image 2)
7. Kaimahi
intend to engage the services of our council archaeology team to oversee City
Care contract clearing of the defensive trench weeds. This project was delayed
due to storm-related issues, but we are looking into scheduling this work soon.
(Image 2 –Te
tihi o Pukekiwiriki)
(Image 3 – tracks leading up to the tihi)
8. The
Paa site track leading to the summit has leaf fall that occurs, and our
maintenance contractors are scheduled to remove and tidy the stairs every three
weeks. (See Image 3)
Capital Works – Waharoa Project
9. The
waharoa (gateway to the paa) project is underway, and the material for the
carvings is in the workshop of Matua Ted Ngataki at
the Ngāti Tamaoho head office.
10. Frame Group will be leading the project management aspect of this
initiative alongside kaimahi of Pukekiwiriki.
11. Kaimahi have progressed the building consent application in February
for the construction, which was lodged in early March 2023. Kaimahi will
respond to any requests for information required by the building consent team
of council.
12. The next steps will be to progress with procurement of the tender
for the construction of the waharoa.
13. In addition, procurement for Matua Ted Ngataki and the team of carvers is underway. The project will likely
progress in this 2022/2023 financial year and be completed within financial
year 2023/2024.
Cultural Induction Framework Update
14. A
final draft of the digital guides for kaimahi and contractors has been
completed. (See Attachments A and B). The full te reo Māori translation
(Waikato-Tainui) and English have been completed for review. Note that there is
photo on page 10 to be sourced after review of the documents.
15. The
final digital versions will be converted into printable versions once digital
is approved, and thereafter distribution will take place.
16. In
coming months (the forthcoming quarter), final drafts – digital and
printable - of the guides for manuhiri will be shared with the committee for
review and approval before proceeding to the video guide version.
17. The
guides will be converted into video instructional guides once digital versions
are approved. Videography company, Vino Media Limited (chosen business partner)
is ready to start the work. They will be engaged to begin work in the coming
months (in the forthcoming quarter).
Website update
18. In
the latter part of 2023 a workshop will be scheduled with the committee, so the
management team can better understand the committee’s vision and
aspirations for the website. Fate Limited (recommended business partner) will
be engaged to deliver the website.
19. Outcomes
from the workshop will be a draft project plan to outline the delivery of the
website and a creative presentation on the look, feel, and architecture of the
website.
20. An
update on website progress will be given at the next business meeting.
Issues Arising
21. No
issues noted.
Health and Safety
22. As
mentioned above, the main health and safety issues noted for the site was the
hanging Macrocarpa tree limb, and post-cyclone assessments, which were reported
and have been resolved.
Ngā tūtohunga
Recommendation/s
That the Pukekiwiriki Paa Joint
Management Committee:
a) receive
the operational update report to end of February 2023.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Te Mahi ki te Paa o Pukekiwiriki - Working at
Pukekiwiriki Paa, English
|
75
|
|
b⇩
|
Te Mahi ki te Paa o Pukekiwiriki - Working at
Pukekiwiriki Paa, Te Reo
|
83
|
Ngā kaihaina
Signatories
|
Authors
|
Tracey-Lee Repia - Kaiwhakahaere Hotaka Matua
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Pukekiwiriki
Paa Joint Management Committee
05 April 2023
|
|
|
Pukekiwiriki Paa
Joint Management Committee
05 April 2023
|
|
