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Komiti mō te Kaitaonga me te
Whakahaere i ngā Whakapaunga Pūtea / Expenditure Control and Procurement
Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Maurice
Williamson
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Deputy
Chairperson
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Cr Greg Sayers
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Members
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Cr Angela
Dalton
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Via electronic
link
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Cr Julie Fairey
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Cr Alf
Filipaina, MNZM
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Via electronic
link
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Cr Shane
Henderson
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IMSB Member
Tony Kake, MNZM
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Via electronic
link
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Cr Mike Lee
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From 10.22am,
Item C3
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Cr Daniel
Newman, JP
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IMSB Chair
David Taipari
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Via electronic
link
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Ex-officio
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Mayor Wayne
Brown
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Via electronic
link, Until 11.24am
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Deputy Mayor
Desley Simpson, JP
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Via electronic
link, Until 11.24am
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr Ken Turner
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Cr Wayne
Walker
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Expenditure
Control and Procurement Committee
18 April 2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no declarations
of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There
were no petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Expenditure Control and Procurement
Committee Forward Work Programme
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Resolution
number ECPCC/2023/18
MOVED by Chairperson M Williamson, seconded by Cr D
Newman:
That
the Expenditure Control and
Procurement Committee:
a) whakaae / approve the Expenditure Control and Procurement Committee
forward work programme (Attachment A of the report)
b) whakaae / agree that the Expenditure Control and Procurement
Committee forward work programme be reported monthly for information and
reviewed on a six-monthly basis in March and September each year.
CARRIED
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9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number ECPCC/2023/19
MOVED by Chairperson M Williamson, seconded by
Cr D Newman:
That the Expenditure Control and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Extension of Small Waters and Wastewater Systems Operations and Maintenance
contracts
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Materials Recovery Facility contract costs
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information which could prejudice the
council's position in commercial negotiations.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Procurement approach for facilities management of Auckland Council's
recreational facilities
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Council Group Insurance Renewal 2023/2024
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains details of the proposed insurance strategy,
polices and programme for which terms and costings are being sort from
negotiated with the insurance market.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.05pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.28pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
12.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Expenditure Control and Procurement
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
