Agenda of Franklin Local Board - Tuesday, 18 April 2023

1 Nau mai | Welcome

The meeting will open with karakia and the Chair will welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 March 2023 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

18 April 2023

Franklin Local Board 2022/2023 work programme budget reallocation

File No.: CP2023/04036

Te take mō te pūrongo

Purpose of the report

1. To approve reallocation of funding within the Franklin Local Board’s 2022/2023 work programme.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board approved its 2022/2023 work programmes on 28 June 2022 (resolution FR/2022/92 for the Customer and Community Services programme, resolution FR/2022/93 for the Infrastructure and Environmental Services programme and resolution FR/2022/94 for the Tātaki Auckland Unlimited programme).

3. As projects progress through the delivery process, the specific work required and the cost of delivery or availability of resources to deliver can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4. A total of $82,650 has been identified from the following work programme lines as tracking towards an underspend for the 2022/2023 financial year and therefore having budget available for reallocation:

Customer and Community Services

a) ID114: Community placemaking and safety - $5,000

b) ID111: Hire Fee Subsidy - $5,000

c) ID117: Local Civic Events - $5,000

d) ID530: Karioitahi Beach Recreation Reserve: park service assessment - $10,000

e) ID2992: Clevedon Showgrounds Reserve: park service assessment - $5,000

Infrastructure and Environmental Services

f) ID537: Waterway Protection Fund - $50,000

Tātaki Auckland Unlimited

g) ID3109: Franklin Tourism Partnership Fund - $2,650.

5. Auckland Council has signalled that it has a $295 million deficit. All departments, including local boards, are being asked to find savings.

6. The board has an option to reallocate underspends to projects that can be completed by the end of the 2022/2023 financial year or to offer the underspends up as savings.

7. If the board is to consider reallocating the underspend from the above initiatives, it is recommended it is reallocated to the following activities:

Customer and Community Services

a) New line: Franklin Paths Programme - $5,000

b) ID 121: Community Grants Franklin - $25,000

Infrastructure and Environmental Services

c) ID 564: Te Korowai o Papatuuaanuku- $26,000

d) ID570: Finding Franklin Bats - $10,000

e) ID 552: Predator Free Franklin Te Arahikoi - $16,650.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the reallocation of $82,650 underspend as follows:

i) reallocate $5,000 from ID114: Community Placemaking and Safety to a new 2023/2024 work programme: ‘Franklin Paths Programme’ to be delivered by Regional Service and Strategy

ii) reallocate $5,000 from ID111: Hire Fee Subsidy, $5,000 from ID 117: Local Civic Events, $5,000 from ID2992: Clevedon Showgrounds Reserve park service assessment, $10,000 from ID530: Karioitahi Beach Recreation Reserve park service assessment (a total of $25,000) to ID 121: Community Grants Franklin - $25,000

iii) reallocate $26,000 from ID537: Waterway Protection Fund to ID 564: Te Korowai o Papatuuaanuku

iv) reallocate $10,000 from ID537: Waterway Protection Fund to ID570: Finding Franklin Bats

v) reallocate $14,000 from ID537: Waterway Protection Fund to ID 552: Predator Free Franklin Te Arahikoi

vi) reallocate $2,650 from the Tātaki Auckland Unlimited work programme and from ID3109: Franklin Tourism Partnership Fund to Infrastructure and Environmental Services work programme ID 552: Predator Free Franklin Te Arahikoi.

Horopaki

Context

8. The Franklin Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Plans and Places

· Tātaki Auckland Unlimited.

9. The local board receives performance updates on the work programme throughout the year, and the last report was presented at the February 2023 business meeting.

10. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

11. Underspent operational expenditure can be reallocated across departments but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should be reallocated on the basis that delivery can be achieved before the end of the financial year.

12. Any budget reallocated in the current financial year must be spent by 30 June 2023 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff have identified the following activities within the operational work programme that will deliver underspends for the 2022/2023 financial year, totaling $82,650.

Reallocating $5,000 from ID114: Community placemaking and safety to enable a new programme “Franklin Paths Planning”

14. The community placemaking and safety programme delivers to Outcome 6 of the Franklin Local Board plan – A sense of belonging and strong community participation.

15. The programme activities are broad and allow the Community Broker within Customer and Community Services to respond to community need through community led initiatives including community events, well-being initiatives and placemaking.

16. The budget allocated to this programme in July 2022 was $83,500.

17. The Community Broker and staff from Regional Service and Strategy have identified an opportunity to commence Franklin Local Board placemaking aspirations through a Regional Service and Strategy led programme of paths planning. This was workshopped with the Franklin Local Board in March 2023.

18. The Franklin Paths planning work will deliver to four Local Board Plan 2020 outcomes, including:

· Outcome 2: Improved transport options

· Outcome 3 Fit for purpose places and facilities

· Outcome 4: Kaitiakitanga and protection of our environment

· Outcome 6: A sense of belonging and strong community participation

19. The reallocation from ID114: Community placemaking and safety and establishment of a new project line represents a new tactic of delivery and shift of departmental delivery lead and accountability but remains aligned to the general outcomes intended by the budget allocation.

20. The reallocation of funds will enable Regional Service and Strategy to commence work to facilitate the development of a paths network across Franklin, that connects communities and enables climate-friendly transport behaviours (modal shift) and empowers community action. Subsequent board investment will be determined through the 2023/2024 work programme development process.

Reallocating $5,000 from ID111: Hire Fee Subsidy, $5,000 from ID117: Local Civic Events, $5,000 from ID2992: Clevedon Showgrounds Reserve park service assessment, $10,000 from ID530: Karioitahi Beach Recreation Reserve park service assessment (a total of $25,000) to ID 121: Community Grants Franklin

21. ID111: Hire Fee Subsidy was allocated $24,096 in June 2022. This subsidy enables nine community groups to access council venues at the cost of the local board and is effectively a sponsorship of those groups’ activities.

22. Of the nine groups, three have indicated that they no longer require this support as they have found other venues to use, and therefore the full allocated budget is not required.

23. Out of the $24,096 allocated, venue bookings staff estimate $18,000 will be ‘spent’, noting that the exact expenditure depends on uptake will not be known until 30 June 2023. On that basis it is recommended that $5,000 be reallocated to ID 121: Community Grants Franklin to enable support for alternative community initiatives.

24. ID 117: Local Civic Events was allocated $5,000 in June 2022. This budget is predominantly used to enable delivery of public celebrations at park or facility openings, and the board has not requested such openings this financial year.

25. As no civic events are planned to occur before 30 June 2023, it is recommended that $5,000 be reallocated to ID 121: Community Grants Franklin to enable support for alternative community initiatives.

26. ID2992: Clevedon Showgrounds Reserve park service assessment and ID530: Karioitahi Beach Recreation Reserve park service assessment were allocated $5,000 and $10,000 respectively in June 2022 to enable investigations of the future needs of these two reserves.

27. Parks and Places staff have advised that they did not need to draw on this budget allocated in completing the work. Due to a change in personnel, forecast substantively similar needs assessment work cannot be advanced this financial year. It is therefore recommended that budget is reallocated to ID 121: Community Grants Franklin to enable community initiatives.

28. The reallocation recommendations 21-27 (above) represents an addition of $25,000 in support of the community grants programme. Allocation of funding to grant applications, including coastal services and discretionary community grants will be considered by the Franklin Local Board in May 2023.

Reallocation of ID537: Waterway Protection Fund

29. In June 2022, the local board allocated $50,000 to Infrastructure and Environmental Services work programme ID537: Waterway Protection Fund.

30. Due to human resourcing issues, and redeployment of subject matter staff to address the storm damage incurred by the Anniversary weekend floods and Cyclone Gabrielle, the Healthy Waters team are unable to complete a funding-round as planned in 2023.

31. At the request of the board however, staff have identified other projects that can continue to deliver positive environmental outcomes strategically aligned with the Waterways Protection Fund programme. These are outlined in table 1: Waterway Protection Funding reallocation recipient recommendations.

Table 1: Waterway Protection Funding reallocation recipient recommendations.

ID	2022/2023 Work Programme Name	Activity Name	Rationale	Allocation from ID 537 Waterway Protection Fund
564	I&ES	Te Korowai o Papatuuaanuku	Project has aligned outcomes and can expand its scope to include restoration of a new waterway protection partnership site at Lees Gully Road.	$26,000
570	I&ES	Finding Franklin Bats	Local board has signalled that this project may not be supported in 2023/2024 due to budget constraints. Additional funding in 2022/2023 can be used this financial year to advance the programme and sustain viability while alternative funding sources are identified.	$10,000
552	I&ES	Predator Free Franklin Te Ara Hikoi	Project has indicated that it is able to use additional funds to purchase additional predator management materials and promote pest plant management practices through existing engagement events within this financial year.	$14,000

32. Recipient recommendations are informed by availability of Auckland Council staff resource to support deliverables, ability to use funds within the 2022/2023 financial year and alignment with Franklin Local Board strategic aspirations and reallocates the full Waterway Protection funding budget.

Reallocation of Tātaki Auckland Unlimited work programme, ID3109: Franklin Tourism Partnership Funding to Infrastructure and Environmental Services work programme ID 552: Predator Free Franklin Te Arahikoi

33. ID3109: Franklin Tourism Partnership Funding was allocated $30,000 in June 2022. The purpose of the fund is to support locally-led tourism development initiatives.

34. Tātaki Auckland Unlimited is recommending that the Franklin Local Board allocate $27,350 at the 18 April 2023 business meeting, leaving a balance of $2,650.

35. No substantively similar initiative is available that can use this funding within the 2022/2023 financial year.

36. On that basis the local board can offer the unallocated $2,650 up as savings or reallocate to an alternative work programme line.

37. Noting that an objective under Outcome 1 of the Franklin Local Board plan is “facilitate local economic development opportunity and recovery by protecting and promoting our natural resources”, it is recommended that unallocated funding from the Tourism Partnership Funding is used to protect Franklin’s natural environment, specifically from pests and predators, through ID 552: Predator Free Franklin Te Arahikoi.

38. Allocation of $2,650 from ID3109: Franklin Tourism Partnership Funding and $14,000 from ID 537: the Waterways Protection Fund will bolster ID 552: Predator Free Franklin Te Ara Hikoi by $16,650 in 2022/2023 and may offset the impact of any possible reduction of budget within the 2023/2024 financial year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The proposed work programme reallocation contributes positively to the mitigation of climate change impacts in that investment into environmental protection and restoration initiatives are retained and enhanced.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40. When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

41. Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2022/2023.

43. The nature of the reallocation aligns with the local board’s work programme and the Franklin Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

44. Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

45. Project lead for Te Korowai o Papatuuaanuku has confirmed that additional funding and expanded scope of this Ngaati te Ata led programme aligns with iwi aspirations.

Ngā ritenga ā-pūtea

Financial implications

46. There are no financial implications from these decisions.

47. Local boards have responsibility for decision-making and oversight of decisions on local activities.

48. Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) operational budget for the 2022/2023 financial year.

49. The activities recommended to receive funding aligns with the Franklin Local Board Plan 2020.

50. The local board may wish to consider offering unspent budget up for savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

Ngā koringa ā-muri

Next steps

52. The funding will be reallocated according to local board resolution, and the relevant department will progress with the delivery of the next steps, if the board decides to proceed with reallocation.

53. The Franklin Local Board 2022/2023 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Georgina Gilmour - Senior Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

18 April 2023

Tātaki Auckland Unlimited - 22/23 Tourism Partner Funding

File No.: CP2023/03706

Te take mō te pūrongo

Purpose of the report

1. This report seeks confirmation of the Franklin Local Board’s preferred allocation of funds from the Franklin Tourism Development Fund during the 2022/2023 financial year.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board has identified development of its visitor economy as an opportunity to leverage the area’s strengths to generate local opportunity and prosperity.

3. To support this, the Franklin Local Board created a contestable fund in the 2021/2022 financial year with a view to enabling locally-led development of tourism capacity and capability in the local board area.

4. In the first year 2021/2022, three projects were funded, with two of them being three-year projects.

5. Considering the current uncertainty around the annual budget, staff are advising that the local board fully fund projects so that they can be completed within two years to ensure that the projects do not have to depend on the continuation of funding beyond the current financial year. This will mean that the in-principle $30,000 funding for 2023/2024 is available for reconsideration as part of the local board’s annual budget decision-making.

6. In addition to the two ongoing projects, a further package of projects, ready for implementation within this financial year, has been submitted for the remaining available funds by the Clevedon Community and Business Association. This has been evaluated by Tātaki Auckland Unlimited (TAU) staff together with the Franklin economic broker and is recommended for funding in its entirety.

7. The newly proposed package of projects is provided in Attachment A.

8. The recommendations balance the need to stimulate tourism development activity in the current financial year with a desire to create a lasting positive impact.

9. A total of two organisations were identified for funding support in the current financial year utilising $27,350 of the $30,000 available in 2022/2023.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

(a) approve the allocation of the Franklin Tourism Development Fund as follows:

(i) $9,850 to Clevedon Community and Business Association (CCBA) for

Creation of a digital map             $3,500
Village signage                             $3,150
Clevedon visitor map                   $1,200
Summer tote bag                         $1,000
Merchandise concept                  $1,000

(ii) $17,500 to Manukau Heads Lighthouse Trust (MHLT) for

Improved signage, development and distribution of a brochure.

Horopaki

Context

10. The Franklin Local Board has identified development of its visitor economy as an opportunity to leverage the area’s strengths to generate local opportunity and prosperity, noting the area’s natural resources as well as the many talented people living in the Franklin Local Board area.

11. To support this, the Franklin Local Board has created a contestable fund with a view to enabling locally-led development of tourism capacity and capability. The total fund is $30,000 in the current financial year (July 2022 to June 2023). This may be awarded to one or more applications.

12. On the 23 November 2021 the local board resolved to fund the following organisations:

· Clevedon Community and Business Association (CCBA) for
the creation of a digital map

· Manukau Heads Light House Trust (MHLT) for
improved signage and development of a brochure

· Te Koopu Incorporated for
organising and running Uenuku Markets.

13. Further allocations to those organisations in the subsequent two years was recommended in line with their funding request.

14. The recommended funding allocation over the three years based on the previous report to the local board was:

15. The allocation left $17,500 of funds to be contested for 2022/2023 and $21,500 of funds to be contested for 2023/2024.

16. Due to the potential for budget constraints in the next financial year, the focus for this year’s funding was centred around the required support for continuing the multi-year projects and the applicants that have so far successfully delivered on their plan.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The projects funded in the previous year have been reviewed to assess progress and their delivery. A summary of this assessment is below.

18. CCBA: creation of a digital map ($5,000 received) The creation of the digital map is underway and goes hand in hand with a remake of their digital presence.

19. MHLT: improved signage and development of brochure ($15,000 received) The signs have recently been completed and installed. A brochure has been created and strategically placed around the city, featuring other regional activities as well. However, as a result of the flooding and cyclone events in February 2023 there are difficulties accessing the lighthouse, as the road has been damaged.

20. Te Koopu Inc. Uenuku Markets ($10,000 received) The markets were planned, however due to bad weather and COVID-19 had to be postponed several times and did eventually not come to fruition.

21. Considering the uncertainty around available funding for the year 3 period (2023/2024), and the fact that the projects conducted by CCBA and MHLT have been planned with 3 year funding in mind, staff asked these organisations if they would be able to deliver the year 3 objectives in this financial year, should they receive sufficient funding one year ahead of schedule, which they confirmed to be possible. This would allow a stop of the funding after year 2 without putting the success of the two projects at risk.

22. Bringing forward the earmarked year 3 funding for CCBA and MHLT would leave $9,000 of funds to be contested for 2022/2023.

23. CCBA has registered further interest in receiving funding for a bundle of activities, as outlined below and in Attachment A.

24.     This bundle was evaluated by TAU staff together with the Franklin economic broker and is recommended for funding. The projects that will receive support consist of:

Village signage              $3,150
Clevedon visitor map    $1,200
Summer tote bag           $1,000
Merchandise concept    $1,000

25. The package will promote the Franklin region to visitors and has the potential to create additional revenue streams to sustain the ongoing promotion of Franklin by the CCBA.

26. The proposed allocation leaves $2,650 of the 2022/2023 funds unspent within the current financial year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The proposed allocation of funds does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. As Auckland’s cultural and economic agency, Tātaki Auckland Unlimited has a strong interest in the economic benefits that supporting tourism development initiatives bring. Staff within the Investment and Industry rōpu of Tātaki Auckland Unlimited will work with both successful applicants to help ensure the success of the initiatives supported in Year 2.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The Franklin Local Board has been supportive of the development of the visitor sector for a number of years and have a clear desire to enable groups to deliver activities for the benefit of the wider community.

30. The proposed allocation of funds aligns with the Franklin Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

31. The work proposed by the CCBA, has the potential to bring economic benefits to the region as a whole, with a reasonably high likelihood for some of the benefits to also reach the Māori community, either indirectly through increased employment opportunities or more directly through the merchandise concept and its opportunity for Māori arts and crafts to be promoted.

Ngā ritenga ā-pūtea

Financial implications

32. A total of $30,000 of Franklin Local Board budget has been allocated in principle for the current and subsequent financial year. This report makes recommendations for the allocation of 91 per cent ($27,350) of the current financial year funding.

33. The subsequent financial year allocation (2023/2024) will be considered as part of its annual budget decision-making.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There is always a risk of an organisation not being able to fully achieve the desired outcome. CCBA and MHLT however, have shown a strong track record of professionally implementing their plans and achieving their goals. Furthermore, the outcomes of the proposed projects align strongly with the long-term interests of those organisations, serving as additional motivation, further decreasing any likelihood of underachievement.

Ngā koringa ā-muri

Next steps

35. Subject to local board approval, Tātaki Auckland Unlimited will draw up funding agreements for the two organisations to be supported.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Destination Clevedon	19

Ngā kaihaina

Signatories

Author

Martin Winter – Local Economic Development Advisor, Tātaki Auckland Unlimited

Authorisers

John Norman – Head of Economic Places, Tātaki Auckland Unlimited

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

18 April 2023

Hi Martin

Further to our conversation early last week, I have detailed below four ‘Destination Clevedon’ projects requiring additional funding. I’ve listed these in order or priority, with $5000 identified for the two highest priority projects, and a further $2100 identified for second tier projects.

These budgets reflect a significant amount of donated time. The design firm we engaged to develop the new Clevedon brand identity (Beyond Usual) has a strong Clevedon connection and they have already donated a significant portion of their fees. In addition, significant hours have been donated by three well-qualified committee members. We’re great value for money!

As you are no doubt aware, the Clevedon CBA does not receive any BID funding. With Local Board budgets tightening, grant funding is also anticipated to be more difficult to achieve over the coming years. It is our ambition that we begin to fund a part-time marketing and communications role to communicate our new brand identity and market Clevedon as a tourist destination (this is currently done by volunteers). We believe that a number of the projects identified below will generate the income to fund this position.

Priority Projects:

1. Village signage

We have managed to fund (with a significant amount of community good will) the replacement of the five existing Clevedon village entry signs with signs consistent with our new brand. We do not have the funds to replace the existing noticeboard signage outside the Council-owned Clevedon District Centre, or produce a replacement Clevedon-branded sign in the window of the Clevedon Superette (the Superette kindly donate this space to the CCBA). We would also strongly recommend the inclusion of a new sign in the Village Green (in the centre of the village).

i. Clevedon District Centre Noticeboard, Village map. $450 + GST for design and production.

ii. Clevedon Superette window, Clevedon brand identity vinyl sticker $450 + GST for design and production.

iii. Conceptualise, design, produce and install Village Green sign (in corten steel to match other village signs) - $2250 + GST

2. Clevedon Visitor Map

We would like Beyond Usual to design and produce an A3 folded map, featuring key tourism destinations. This would be placed around the village and in i-sites (and similar) around Franklin and East Auckland. The advertising sold would be used to help fund 2024 operational (communication and advertising) costs of the CCBA - Folded Map (A3 2-sided 2,000x) $1200 + GST (this could generate up to $3.6k in advertising space available).

The two items listed above total $5002.50 including GST.

Second Tier Projects:

If more than $5000 is available, we would use it for the following.

3. Summer Tote bag

2024 year membership giveaway (October 2023) to incentivise more community membership by adding value to our brand. Totes will then be carried around Auckland (and beyond) and will help build brand awareness.

A further PR opportunity exists, with a small number to be sent to travel writers with a copy of the new tourist map, Love Clevedon guide and some local produce.

We have also identified a potential collaboration with the Clevedon Village Farmers Market or Polo Open or Clevedon Marathon, giving away totes with their Christmas raffle and event prize packs.

We have received quotes from four companies, and the best value seems to be 250 x Liberty Cotton Tote - $3.81 per unit = $952.50 (Inc shipping - exl GST). I can provide you these quotes of needed.

4. Merchandise concept

Work (possibly with local artist) to identify merchandise opportunities that will fund the annual Clevedon Village Christmas Parade and CCBA generally e.g. tea towel, Christmas cards, postcards, art works.

Any advice Tātaki Auckland Unilited have regarding which merchandising products sell well (and offer a good return on investment) would be appreciated. If further funding was available (e.g. $1000) we would use it for seed funding to start Clevedon merchandising project (concept development, build online store, consultation with local retailers).

I look forward to hearing from you.

Kind regards

Jane

Jane Masters B. Plan (Hons), BA, MNZPI
Planner/Director

P: 027 538 3844
E: jane@mastersplanning.co.nz

Masters Planning Limited

Franklin Local Board

18 April 2023

Auckland Transport Franklin Local Board update

File No.: CP2023/04028

Te take mō te pūrongo

Purpose of the report

1. To update the Franklin Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The purpose of the report is to provide an update on transport related items, including:

· Creightons Road

· Flood damage

· Public transport safety and security

· Public transport performance.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the update report from Auckland Transport to April 2023.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Creightons Road

5. Following the recent implementation of road marking and signage changes to the Creightons Road intersection, AT has revisited the site and taken into account feedback from the Franklin Local Board and has discussed issues on-site with a number of local residents to understand their concerns. AT has also considered the current unusual and unexpected traffic conditions at the intersection due to road closure on Monument Road caused by extensive damage from the recent weather events. This has resulted in a large volume of traffic diverting via this intersection and the road closure is likely to be in place for several months while investigation and repair work is carried out.

6. AT is planning to make further changes to the intersection and we have worked with the Franklin Local Board to ensure the changes address the issues highlighted by the community. The changes include reinstating the stop control on Tourist Road to its original format to ensure that the intersection has a more familiar layout and priority control for motorists. Several other minor adjustments to the road markings will also be implemented to improve the use of the intersection and adapt to the local driving patterns more appropriately.

7. It is expected that these changes will take place shortly, with Auckland Transport then undertaking a period of monitoring and evaluation to ensure the intersection is working as anticipated. This scheme is a short-term measure to address safety concerns raised by road users, with a long-term solution being subject to both funding and priority challenges. The long-term solution will require major physical works and may also require land acquisition, meaning that it is several years away from those works starting as funding is currently not allocated.

Flood Damage

8. AT has identified about 18 slips (excluding Manukau Heads slip which will be managed by the AT capital team) in the south rural area that require a full investigation and design. AT estimate the total rough order of cost to repair the south rural slips is around $8-10M.

9. At a workshop on 28 March 2023, the Road Corridor Delivery Manager gave the board a verbal update, including the matters that must be addressed before repairs can commence.

10. A follow up email on the 31 March 2023 gave more detail about the East Street slip and target completion date by the end of June 2023.

11. Work is also underway at Otau Mountain Road and weather permitting that should be completed this month – April 2023.

12. The aim for the remaining slips will be to prioritise based on available funding, and the permanent reinstatement works will take place during the 2023/24 and 2024/25 financial years.

13. There are number of small slips that don’t require a design, and the repair of these will be undertaken over the next few years, again based on available budget. Slips that occurred on the network prior to the two storm events i.e. East Coast Rd and Sandstone Road are not included in the above.

14. There is summary information on Auckland’s flood impacted road repair and recovery programme on AT’s website: Auckland flood-impacted road repair and recovery programme (at.govt.nz)

Public Transport Safety and Security

15. While 99.9 percent of people using public transport are kind and respectful of bus drivers, we have seen an increase in violence, threats, and aggression since the beginning of the COVID-19 pandemic, more so since 2021. There has been a startling increase with a lack of respect for people in customer facing service sectors, including roles our people and our contracted workforce do. While some data shows this is getting better, it has a long way to go to get back to pre-COVID-19 sentiment.

16. Bus drivers are a central part of our public transport network, and we know that anti-social behaviour is a big determinant of people staying in the industry so we are working closely with our bus operators to bring back public esteem to the role. AT want everyone working for our transport operators to be safe as they do their jobs providing an essential service to Aucklanders.

17. AT has several security measures in place to protect our people, public transport workers and our customers across our network. This includes duress alarms, with direct communications to depot controllers, CCTV, de-escalation training, crime stoppers initiatives across the public transport network, static and roving security and transport officers, profanity filters and risk assessments with consultations and lone worker protocols.

18. One new safety initiative underway is a bus driver screen trial with NZ Bus. Screens have been installed on two buses between the driver and door / aisle. The trial is underway with feedback from drivers as to their suitability and suggested design improvements. After the trial, we will be meeting with representative unions to discuss and extend this to other operators.

Public Transport Performance

19. March madness has been evident across the network, with patronage remaining high and keeping us on track toward the busiest month since COVID began. Auckland is now around the same patronage recovery rate as Christchurch.

20. The Eastern Line closure for the Rail Network Rebuild started on 20 March 2023. This meant Southern and Onehunga Line services are restored. AT is making sure buses are ready for rail replacements and upgrades to local frequent routes. The data for February 2023 is below, and March data should be available soon.

· Public transport patronage was 80 percent of the comparative week in 2019.

· Bus trip cancellations were 8.6 percent of services scheduled, staying relatively low because of continued additions of new drivers to the workforce.

· Bus driver shortfall reduced by 14 to 363; ferry crew shortfall remains at 35. Go Bus has now reached their full requirement of drivers.

Performance:

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Cancellations:

21. Bus trip cancellations were 8.6 percent of scheduled service, with average daily cancellations around 950 trips. The 170, 171 and 856 bus services continue to operate with detours due to road closures following the recent Auckland storms.

22. Multiple school bus services were also detouring due to road closures. Due to the severity of damage to some roads, these detours to buses are likely to be in place for an extended period. Ritchies are working on a reschedule to try to improve the performance of North Shore services.

Shortfall:

23. The shortfall in bus drivers is now 363, an improvement of 14 from the previous month. The gap is now 16 percent of the full driver requirement. Go Bus has now reached their full driver requirement and have no shortfall.

24. NZ Bus, Ritchies and Waiheke Bus have sourced drivers from the Philippines. There are over 300 candidates in the pipeline and operators aim to have them in NZ in the coming months. It will take some time to bring these drivers into the workforce because there are dependencies on immigration processing, training capacity and time for familiarisation with routes in Auckland.

25. The shortfall in ferry crew remains at 35, which is 17.5 percent of full requirement. These roles are all at Fullers, who are making good progress with recruitment of deckhands. It is proving challenging to attract experienced skippers and Fullers continues to recruit overseas. As ferry skippers were not included in the changes to immigration settings recently announced it may prove harder to attract candidates than for bus driver roles.

26. Fullers initially targeted staff from the Philippines but their government see our roles as sea based which means an additional monthly levy for each employee, so it is not viable to pursue. Focus is now on recruiting from the South African market.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

28. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

29. There is a growing global, national and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

30. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Auckland Council has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

31. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100-year flood event.

32. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

35. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi / the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

36. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

Ngā ritenga ā-pūtea

Financial implications

37. There are no unplanned financial implications as a consequence of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

39. A further report will come to the local board’s June 2023 meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members’ Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa - Southern Hub Manager, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Franklin Local Board

18 April 2023

Addition to the 2022-2025 Franklin Local Board meeting schedule

File No.: CP2023/03580

Te take mō te pūrongo

Purpose of the report

1. To seek approval for three meeting dates to be added to the 2022-2025 Franklin Local Board meeting schedule in order to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Franklin Local Board adopted the 2022-2025 meeting schedule on Tuesday 22 November 2022.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unknown.

4. The local board is being asked to approve three meeting dates as an addition to the Franklin Local Board meeting schedule so that the modified Annual Budget 2023/2024 and Local Board Plan 2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the addition of three meeting dates to the 2022-2025 Franklin Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

· Tuesday, 9 May 2023, 9.30am

· Tuesday, 20 June 2023, 9.30am

· Tuesday, 12 September 2023, 9.30am.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Franklin Local Board adopted its 2022-2025 business meeting schedule at its Tuesday 22 November 2022 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early-May, mid-June, early September and late October/early November 2023 to feed into the Annual Budget 2023/2024 and Local Board Plan 2023 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meetings as additions to the meeting schedule.

ii) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2023/2024 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic Annual Budget 2023/2024 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2023/2024 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget, the local board agreement not being adopted in time for inclusion in the Annual Budget and delays in adoption of the Local Board Plan.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett
	Logan Soole