Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

18 April 2023

Note: Member N Sanderson was in attendance by electronic link as approved by Chairperson I Fordham.

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Deputy Chairperson P O’Shea led the hui in a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Chairperson I Fordham declared an interest in respect to the grant application of Windy Hill Rosalie Bay Catchment Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2022/2023 grant allocations report.

Deputy Chairperson P O’Shea declared an interest in respect to the grant application of Great Barrier Island Sports & Social Club at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2022/2023 grant allocations report.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2023/31

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 March 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

10.1

Extraordinary Business - Local Crime Fund

Resolution number GBI/2023/32

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) consider an extraordinary item regarding Local Crime Fund at item 15.1 of this agenda:

i) the reason this item was not included on the agenda is that the matter came to our attention after the close of the agenda.

ii) the reason for urgency is that the local board feedback is due on 28 April 2023 which is before the local board’s next ordinary business meeting scheduled on Tuesday 23 May 2023.

iii) the meeting agreed to consider the report entitled “Local Board feedback on distribution method of the Local Crime Fund” under item 15.1 Consideration of Extraordinary Items.

CARRIED

Aotea / Great Barrier Local and Capital Grants Round Two 2022/2023 grant allocations

Chairperson I Fordham declared an interest in this item and took no part in the discussion or voting on the local grant application of Windy Hill Rosalie Bay Catchment Trust.

Deputy Chair P O’Shea declared an interest in this item and took no part in the discussion or voting on the local grant application of Great Barrier Island Sports & Social Club.

Note: changes to the original recommendation with inclusion of new clause b), c), d) and e).

Resolution number GBI/2023/33

MOVED by Member L Caine, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) fund, part-fund or decline the below local grant applications using the local grant budget line:

Table One: Aotea / Great Barrier Local Grant applications:

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG2304-204	New Zealand Bluelight Ventures Inc	Towards costs for the 2023 GBI Kids Blue Light HUNTS course.	$3,371.11	$2,917.34
LG2304-205	Aotea Family Support	Towards costs for three Aotea community group training and capacity building workshops at Claris Conference Centre	$4,555.00	$4,555.00
LG2304-209	Great Barrier Island Sports & Social Club	Towards rates at 19 Whangaparapara Rd	$4,444.85	$4,444.85
LG2304-211	Great Barrier Island Environmental Trust	Towards wages for a dedicated coordinator for the Aotea Bird Count in 2023.	$4,000.00	$4,000.00
LG2304-216	Windy Hill Rosalie Bay Catchment Trust	Towards nursery manager and assistant wages at the Aotea Community Native Plant Nursery	$15,000.00	$15,000.00
LG2304-221	Great Barrier Marine Radio Inc	Towards wages, website design and Facebook set up	$10,000.00	Decline, application not fully developed.
Total			$41,370.96	$30,917.19

b) fund the below capital grant application using the local grant budget line and the legacy rates budget line:

Table Two: Aotea / Great Barrier Capital Grant application:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2304-210

Tryphena Community Hall Incorporated Society

Towards electrical upgrade, water pump and driveway upgrade at Tryphena Community Hall

$33,681.66

$24,360.00

($2,076.93 – legacy rates budget + $22,283.07 - local grant budget line)

Total

$33,681.66

$24,360.00

c) fund the below capital grant applications using the capital grant budget line:

Table Three: Aotea / Great Barrier Capital Grant applications:

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG2304-208	Motu Kaikoura Trust	Towards pontoon repair and upgrade at Motu Kaikoura	$4,085.00	$3,880.75
LG2304-212	Ngatiwai O Aotea Kawa Marae Trust	Towards roof repair at Kawa Marae	$19,212.90	$18,900.00
LG2304-214	Great Barrier Island Community Health Trust	Towards new inverter for the Nurse’s Cottage	$5,234.10	$5,234.10
LG2304-215	Great Barrier Island Environmental Trust	Towards construction of the community hub finishing touches at Oruawharo Lane	$4,438.38	$4,438.38
LG2304-217	Glenfern Sanctuary Trust	Towards solar panel purchase and installation at 20 Glenfern Road	$12,651.00	$12,651.00
Total			$45,621.38	$45,104.23

d) fund the below capital grant application using the iwi responsiveness budget line:

Table Four: Aotea / Great Barrier Capital Grant application:

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG2304-227	Ngati Rehua Ngatiwai Ki Aotea	Towards office renovation at 90 Kaiaraara Bay Road	$16,492.79	$14,359.69
Total			$16,492.79	$14,359.69

e) thank James Boyd for his mahi on the Aotea / Great Barrier local and capital grants round two 2022/2023 grant allocations.

CARRIED

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

Resolution number GBI/2023/34

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

b) thank Jacqui Fyers for her mahi on the council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023) report.

CARRIED

Hōtaka Kaupapa (Policy Schedule)

Resolution number GBI/2023/35

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) note / tuhi ā-taipitopito the Hōtaka Kaupapa (Policy Schedule) for the political term 2022-2025 as at April 2023.

b) whakaae / approve the addition of an extraordinary meeting date to the 2022-2025 Local Board meeting schedule to accommodate the Local Board Plan 2023 on Tuesday 12 September 2023 at 1.00pm to be held at the Aotea / Great Barrier Local Board office, 81 Hector Sanderson Road, Claris.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2023/36

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) note the record of proceedings for the local board workshops held the following:

i) Monday 20 March 2023

ii) Tuesday 21 March 2023

iii) Tuesday 4 April

CARRIED

15 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

15.1	Local Board feedback on distribution method of the Local Crime Fund
	A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number GBI/2023/37 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) prefer option 1 - Local board allocation – spend on local safety and youth initiatives. CARRIED
	Attachments a 18 April 2023 Aotea / Great Barrier Local Board, Item 15.1 Local Board feedback on the distribution method of the Local Crime Fund report, tabled item 15.1 – Local Board feedback on the distribution method of the Local Crime Fund report with attachment.

Deputy Chairperson P O'Shea closed the hui with a karakia whakamutunga.

1.53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Laura Caine
	Chris Ollivier
	Neil Sanderson	via electronic link