Agenda of Ōtara-Papatoetoe Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Tamaki Estuary Environmental Forum

Te take mō te pūrongo / Purpose of the report

Julie Chambers will be in attendance to present the Tamaki Estuary Environmental Forum Annual Plan to the board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Julie Chambers from the Tamaki Estuary Environmental Forum for her attendance and presentation.

Attachments

a Tamaki Estuary Environmental Forum presentation........... 169

8.2 Deputation - Highbrook Aero Modellers Incorporated

Te take mō te pūrongo / Purpose of the report

1. Greg Priest (past President) and Corey Westhall (President) of Highbrook Aero Modellers Incorporated will be in attendance to present the board on their lease application.

2. The Highbrook Aero Modellers Incorporated currently operate from the Highbrook Park Reserve and have been there for over ten years under a lease arrangement with the Highbrook Trust. This lease expired just over a year ago when Auckland Council took back operational control of the Park area.

3. In January 2022 the club made a formal request for a new community lease with the Ōtara-Papatoetoe Local Board.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Greg Priest and Corey Westhall of Highbrook Aero Modellers Incorporated for their attendance and presentation.

Attachments

a Highbrook Aero Modellers Incorporated presentation......... 175

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

18 April 2023

Ōtara-Papatoetoe Local and Multiboard round two 2022/2023 grant allocations

File No.: CP2023/03752

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Ōtara-Papatoetoe Local and Multiboard round two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Ōtara-Papatoetoe Local and Multiboard round two 2022/2023 as provided in Attachments B.

3. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) as provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $252,855 for the 2022/2023 financial year.

5. Three Excellence Awards were funded for a total of $5,000. This left a total of $247,855 remaining available for two local grant and two quick response rounds.

6. The Local and Multiboard round one received a total 27 local grant applications and seven multiboard applications with a total of $221,604.35 requested. $70,211.75 was allocated leaving $177,643.25 remaining.

7. On 20 September 2022 an additional $45,400 was reallocated into the budget (OP/2022/141), leaving $223,043.25 remaining.

8. $22,000 was reallocated to the budget from the cancellation of the Lantern Festival (OP/2023/16), and $1,522 was reallocated into the budget from Film Revenue (OP/2022/186) leaving $246,565.25 remaining.

9. Quick Response Round One received a total of 22 applications with a total of $39,798.45 requested. $28,651 was allocated and $2,000 from an additional Excellence award, leaving $215,914.35.

10. The Local and Multiboard round two has received a total of 49 applications with a total of $323,785.77 requested.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree to fund, part-fund or decline each application received as follows:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2313-101	Raymond Leon Henare	Community	Towards operational costs at Otara School District from 1 May 2023 to 15 January 2024	$3,000.00	Eligible
LG2313-103	Kila's Style Trust	Arts and culture	Towards Dressed in Confidence project costs at local schools from 1 May 2023 to 2 December 2023	$10,000.00	Eligible
LG2313-104	Auckland United Oromo	Sport and recreation	Towards transportation, food, clothing and sports equipment for the Dorgee Sport Initiative from 1 May 2023 to 30 November 2023	$7,917.85	Eligible
LG2313-106	South East Auckland Senior Citizens' Association	Community	Towards Diwali event at the Vedic Centre or Manukau Event Centre on 4 November 2023	$14,500.00	Eligible
LG2313-108	Independent Living Charitable Trust	Community	Towards venue hire, petrol costs and event costs at Te Puke O Tara Community Hall from 4 July 2023 to 25 June 2024	$5,812.96	Eligible
LG2313-111	Playaz Volleyball Club	Sport and recreation	Towards venue hire and facilitator costs at Otara Pool and Leisure Centre and Allan Brewster Leisure Centre from 12 May 2023 to 15 July 2023	$15,000.00	Eligible
LG2313-115	Manukau Beijing Opera Society incorporated	Arts and culture	Towards venue hire of Papatoetoe Town Hall from 2 May 2023 to 30 June 2023	$2,200.00	Eligible
LG2313-116	Kolmar Charitable Trust	Sport and recreation	Towards court resurfacing at Kolmar Sports Complex from 1 August 2023 to 30 September 2023	$36,970.00	Eligible
LG2313-119	All Heart NZ Charitable Trust	Community	Towards equipment, labour, truck hire, truck insurance, truck maintenance and app usage costs at All Heart Store Manukau from 1 May 2023 to 31 December 2023	$10,000.00	Eligible
LG2313-122	Auckland Seniors Support And Caring Group	Community	Towards venue hire, tutors, costuming and performance costs at Otara Music Arts Centre from 1 July 2023 to 30 December 2023	$3,600.00	Eligible
LG2313-127	Papatoetoe A F C	Sport and recreation	Towards door replacement at Murdoch Park from 1 June 2023 to 9 June 2023	$3,840.00	Eligible
LG2313-130	Auckland Wheelbreakers Incorporated	Sport and recreation	Towards venue hire at 30 Bairds Road from 1 May 2023 to 31 March 2024	$4,830.00	Eligible
LG2313-131	Counties Manukau Badminton Assn Incorporated	Sport and recreation	Towards coaching, affiliation fees and insurance costs from 6 June 2023 to 15 December 2023	$5,080.00	Eligible
LG2313-135	Naad Charitable Trust NZ	Arts and culture	Towards venue hire, music fees, equipment hire and video production at Naad Community Center from 15 May 2023 to 14 May 2024	$20,000.00	Eligible
LG2313-140	Youthline Auckland Charitable Trust	Community	Towards training and clinical supervision at Youthline from 1 May 2023 to 31 December 2023	$6,000.00	Eligible
LG2313-142	Otara Business Association	Community	Towards website creation from 1 May 2023 to 31 July 2023	$8,000.00	Eligible
LG2313-143	Papatoetoe Central Main Street Society Incorporated	Community	Towards website creation from 1 May 2023 to 31 July 2023	$8,000.00	Eligible
LG2313-147	Te Whakaora Tangata Trust	Community	Towards catering from 1 May 2023 to 31 July 2023	$3,500.00	Eligible
LG2313-151	Otara Business Association	Events	Towards purpose at Ōtara Town Centre on 15 July 2023	$7,500.00	Eligible
LG2313-153	Papatoetoe Central Main Street Society Incorporated	Events	Towards Matariki event at Papatoetoe Town Centre on 22 July 2023	$7,500.00	Eligible
LG2313-154	Akatokamanava Mauke Enua Association	Arts and culture	Towards materials, sewing machine, teaching costs, venue hire, catering and presentation costs at 18 Bland Place from 2 June 2023 to 1 December 2023	$6,000.00	Eligible
LG2313-155	Papatoetoe Gymnastic Club	Sport and recreation	Towards wages and overheads at 245 Great South Road from 1 May 2023 to 26 June 2023	$5,440.00	Eligible
LG2313-157	Faith City Trust Board	Sport and recreation	Towards van hire, venue hire and accommodation from 5 June 2023 to 26 August 2023	$6,986.00	Eligible
LG2313-158	Counties Manukau Touch Association	Sport and recreation	Towards storage fees for Counties Manukau Touch Association from 1 May 2023 to 30 April 2024	$5,550.00	Eligible
LG2313-159	XLR8 Sports Trust	Sport and recreation	Towards affiliation fees and storage costs from 1 May 2023 to 30 March 2024	$9,632.50	Eligible
LG2313-160	Papatoetoe Adolescent Christian Trust	Community	Towards catering and resources for the Women of Worth programme at Papatoetoe Intermediate from 1 May 2023 to 4 December 2023	$3,500.00	Eligible
LG2313-161	East Tamaki Rugby Football Club	Sport and recreation	Towards security bars and heat pumps at East Tamaki Rugby Football Club from 1 May 2023 to 1 June 2023	$13,321.96	Eligible
Total				$233,681.27

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$2,000.00	Eligible
MB2223-204	Habitat for Humanity Northern Region Limited	Community	$8,000 towards costs to deliver the Healthy Homes Programmes across highest-need areas in Auckland. (June 2023 – August 2023)	$3,000.00	Eligible
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	Eligible
MB2223-212	QS Productions ltd	Community	Towards the operational costs for Queen Shirl’e Academy-Peace Love Unity & safely having fun programme between June 2023 to September 2023.	$5,100.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-216	Babystart Charitable Trust	Community	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$4,116.50	Eligible
MB2223-221	Auckland Softball Association Inc.	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$2,000.00	Eligible
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,000.00	Eligible
MB2223-236	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$5,000.00	Eligible
MB2223-240	Warriors Community Foundation	Sport and recreation	Towards the cost of programme equipment, including drink bottles and drawstring bags purchase.	$2,000.00	Eligible
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$3,100.00	Eligible
MB2223-242	KidsCan Charitable Trust	Community	Towards administration costs from 5 June 2023 to 15 December 2023	$10,000.00	Eligible
MB2223-248	Training and Budget Services Inc	Community	Towards rent, power, internet and phone costs at 129 Great South Road from 3 July 2023 to 28 June 2024	$5,000.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	Eligible
MB2223-253	Community Cat Coalition Incorporated	Community	Towards cat desexing procedures from 1 July 2023 to 30 June 2024	$2,500.00	Eligible
MB2223-255	Fiji Girmit Foundation	Arts and culture	Towards funding for 14th May event to be held in Auckland Region	$5,000.00	Eligible
MB2223-256	Counties Manukau Sport Foundation	Sport and recreation	Towards venue hire, catering, facilitation costs, photography, technical hire and technical support at Sportsbowl Function Centre on 26 May 2023	$3,000.00	Eligible
MB2223-264	Icon Trampoline Club Incorporated	Sport and recreation	Towards security door and security lights purchase at 137 Buckland Rd from 1 June 2023 to 31 August 2023	$4,000.00	Eligible
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation	$745.00	Eligible
MB2223-268	YMCA Fundraising	Sport and recreation	Towards costs for sport camp events at 2487 Hunua Road from 1 June 2023 to 31 October 2023	$10,000.00	Eligible
MB2223-272	PHAB Association Inc	Community	Towards facilitators, wages, catering and administration fee at Allan Brewster Leisure Centre from 5 June 2023 to 29 March 2024	$5,000.00	Eligible
Total				$90,104.50

Horopaki

Context

11. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

12. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

13. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

14. The Ōtara-Papatoetoe Local Board adopted its grants programme for 2022/2023 on 20 May 2022 (OP/2022/68) and will operate two quick response and two local grant rounds for this financial year. This includes the Ōtara-Papatoetoe Local Board Excellence Awards, which are open all year round (OP/2021/40).

15. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks and workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

18. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, decreasing use of single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

20. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

22. Staff will provide feedback to unsuccessful grant applications so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

23. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

24. This report presents applications received in Attachment B.

25. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any further financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board’s programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Ōtara-Papatoetoe Local Board allocation of funding for this round, staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Otara Papatoetoe Local Board Grant Programme 2022 2023	27
b	Otara Papatoetoe Local Grant Round Two Application Summary (Under Separate Cover)
c	Otara Papatoetoe Multiboard Grant Round Two Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

18 April 2023

Local Board views on Private Plan Change 90 for 8 Sparky
Road, Ōtara

File No.: CP2023/03398

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change by Highbrook Living Limited for 8 Sparky Road, Ōtara.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Highbrook Living Limited lodged a private plan change for 8 Sparky Road, Ōtara. Private plan change 90 seeks to:

· rezone 4.4 hectares of land on the north-western side of Highbrook Drive from Business- Light Industry to Residential–Terrace Housing and Apartment Building (THAB) zone; and

· introduce the Highbrook Precinct to the rezoned land which includes provisions that relate to transport and noise (note: the remainder of the site retains its existing Business – Light Industry zone and is not included in the Highbrook Precinct).

4. A total of 18 submissions were received. Two submissions are in support (including one submission’s support being conditional upon amendments being made) and two submissions are neutral on the decision sought and request amendments if approved. Three submissions seek that the plan change be declined, but if it is approved amendments are made; and 11 submissions seek that the plan change be declined.

5. The key themes of concern from the submissions on private plan change 90 include:

· further exacerbating traffic congestion within the surrounding road network (particularly Highbrook Drive) and resulting economic impacts upon the effective movement of freight and the safety, health and wellbeing of future residents on-site if the proposal is approved, particularly when needing to move within the immediate and surrounding road network

· absence of existing and future public transport along Highbrook Drive and the applicant’s reliance upon a proposed shuttle service to mitigate this absence

· adequacy of the applicant’s integrated transport assessment, supporting traffic modelling and proposed future road networks upgrades to mitigate adverse traffic congestion effects

· adequacy of the proposed noise provisions to appropriately mitigate the level of road traffic noise which future residents on-site are exposed to if the proposal is approved

· enabling high density residential development which is not located in proximity to any centre, school or community facility

· inconsistency with the Resource Management Act, National Policy Statement on Urban Development, New Zealand Coastal Policy Statement, Auckland Unitary Plan Regional Policy Statement (RPS) and THAB Zone provisions

· adequacy of applicant’s specialist assessments provided to demonstrate inability of subject land being able to accommodate light industrial activities

· safeguarding industrial land for industrial purposes

· lack of stormwater mitigation provisions

· the inappropriateness of residential development and resulting vegetation clearance occurring upon land which is already subject to accelerated coastal erosion

· indigenous biodiversity effects affecting coastal forest and saltmarsh/wetland habitat within the Tāmaki Estuary environment, particularly resulting impacts upon native flora/avifauna and coastal values afforded protection under the Resource Management Act and New Zealand Coastal Policy Statement

· appropriateness of the proposed public recreation area and re-commencing boating activities from the existing ramp given exposure to noise and pollution (airborne and land contamination) from state highway traffic, while also taking into account the impact of intensive boating activities upon the sensitive Tāmaki Estuary receiving environment and the need to provide for its protection through appropriate planning mechanisms.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide local board views on private plan change 90 by Highbrook Living Limited for 8 Sparky Road, Ōtara

b) appoint a local board member to speak to the local board views at a hearing on private plan change 90

c) delegate authority to the chairperson of Ōtara-Papatoetoe Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

6. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

7. A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan.

8. If the local board chooses to provide its views, the reporting planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions by themes.

9. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

10. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

11. The report does not recommend what the local board should convey, if the local board expresses its views on private plan change 90. The planner must include any local board views verbatim in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

12. The private plan change applies to 8 Sparky Road, Ōtara. The land is zoned Business – Light Industry zone as shown below in Figure 1.

Figure 1: 8 Sparky Road, Ōtara and surrounding area

13. Highbrook Living Limited states the purpose of private plan change 90 is to enable the use and development of the plan change area for high density residential development through application of the Auckland Unitary Plan THAB Zone provisions.

14. Highbrook Living Limited included technical reports in its application that evaluate planning, transport, urban design, landscape and visual effects, ecological, economic, infrastructure, stormwater and geotechnical effects. The reports and other application details are available from council’s website by accessing the webpage link below:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=189

15. Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

16. The key themes of concern from the submissions on private plan change 90 include:

· absence of existing and future public transport along Highbrook Drive and the applicant’s reliance upon a proposed shuttle service to mitigate this absence

· adequacy of the applicant’s integrated transport assessment, supporting traffic modelling and proposed future road networks upgrades to mitigate adverse traffic congestion effects

· adequacy of the proposed noise provisions to appropriately mitigate the level of road traffic noise which future residents on-site are exposed to if the proposal is approved

· enabling high density residential development which is not located in proximity to any centre, school or community facility

· adequacy of applicant’s specialist assessments provided to demonstrate inability of subject land being able to accommodate light industrial activities

· safeguarding industrial land for industrial purposes

· lack of stormwater mitigation provisions

· the inappropriateness of residential development and resulting vegetation clearance occurring upon land which is already subject to accelerated coastal erosion

· appropriateness of the proposed public recreation area and re-commencing boating activities from the existing ramp given exposure to noise and pollution (airborne and land contamination) from state highway traffic, while also taking into account the impact of intensive boating activities upon the sensitive Tāmaki Estuary receiving environment and the need to provide for it’s protection through appropriate planning mechanisms

· inappropriateness of repurposing the existing barge dock which should be retained for maritime purposes; and

· inadequacy of assessment undertaken regarding cultural impacts and historic heritage landscape.

17. Submissions were made by 18 people or groups.

Table 1: Submissions received on plan change 90

Submissions	Number of submissions
In support	2
In opposition	14
Neutral	2

18. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website by accessing the webpage link in paragraph 15 of this report above.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

19. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

20. The first of council’s climate goals is relevant because it relates to climate adaption. That goal aligns with the legal principlefor RMA decision-makers to have particular regard to the effects of climate change (section 7(i) RMA).

21. However, the RMA currently precludes the second goal: consideration of climate mitigation. Consequently any local board views on climate mitigation will be disregarded by the plan change decision-makers.

22. RMA amendments coming into force next year will enable climate mitigation to be considered. These effects cannot be considered now, unless the private plan change proposes rules about particular greenhouse gas discharges. No rules of that kind are proposed.

Implications for local board views

23. Table 2 provides guidance as to what the local board may wish to consider in forming any view.

Table 2 Relevance of climate change to RMA decision-making

In scope for RMA decision-making	Out of scope for RMA decision-making
Climate adaption issues such as: How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed? For example: · will sea-level rise cause inundation of land where development is proposed? · is the land in an area susceptible to coastal instability or erosion? · will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation? · is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?	Climate mitigation issues such as: · release of greenhouse gas emissions into the atmosphere · increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

· will sea-level rise cause inundation of land where development is proposed?

· is the land in an area susceptible to coastal instability or erosion?

· will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation?

· is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

· release of greenhouse gas emissions into the atmosphere

· increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

24. Four submissions on private plan change 90 outlined the following climate change matters of concern:

· the inappropriateness of residential development and resulting vegetation clearance occurring upon land which is already subject to accelerated coastal erosion; and

· inconsistency with NPS-UD Policy (1)(f) that requires planning decisions be made which contribute to well-functioning urban environments, that, as a minimum are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Healthy Waters and Watercare provided specialist input on the plan change proposal and assessed its stormwater management, water supply and wastewater infrastructure aspects.

26. Healthy Waters identified matters that they would prefer are addressed as part of the plan change rather than at approval of the stormwater management plan under the regionwide network discharge consent. The decommissioning of the existing stormwater pond and the details of the method of stormwater management are matters of particular concern.

27. Watercare confirmed the existing watermain has capacity for this development. Connections, including pressure reducing valves can be discussed prior to development. Current constraints with the downstream wastewater network are being addressed by building additional storage capacity. An additional 24-hour storage capacity will be needed to off-set the increased flows from future development.

28. Auckland Transport and Watercare made submissions on private plan change 90 and Auckland Transport raised the following key matters of concern, with Watercare being supportive of the plan change:

· absence of existing and future public transport along Highbrook Drive and the applicant’s reliance upon a proposed shuttle service to mitigate this absence;

· adequacy of the applicant’s integrated transport assessment, supporting traffic modelling and proposed future road networks upgrades to mitigate adverse traffic congestion effects;

· adequacy of the proposed noise provisions to appropriately mitigate the level of road traffic noise which future residents on-site are exposed to if the proposal is approved;

· enabling high density residential development which is not located in proximity to any centre, school or community facility; and

· inconsistency with the National Policy Statement on Urban Development, Auckland Unitary Plan Regional Policy Statement (RPS) and THAB Zone provisions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The private plan change request is for 8 Sparky Road, Ōtara, within the Ōtara-Papatoetoe Local Board area.

30. The plan change area is not currently adjacent to public land for which the local board has some decision-making powers. However, the plan change area is located adjacent to the coastal marine area and its proposed rezoning and future subdivision may result in the vesting of an esplanade reserve and/or existing coastal infrastructure (barge dock and boat ramp).

31. This plan change relates to Ōtara-Papatoetoe, Howick and Māngere-Ōtāhuhu Local Boards.

32. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

33. Highbrook Living Limited stated that they engaged with the local board prior to lodgement. Feedback at that stage is informal; restrictions on delegations prevent that informal feedback from being considered as the views of the local board.

34. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

35. If the local board chooses to provide its views on the plan change, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview).

36. Highbrook Living Limited advised council that it invited mana whenua groups to engage by sending them a letter on 2 November 2021 which provided an overview of the private plan change request and requesting acknowledgement of potential matters of interest. Table 3 below further outlines the mana whenua groups contacted by the applicant, responses received and the process that occurred during preparation of the private plan change request.

Table 3: Mana Whenua Consultation

Mana Whenua Consultation
· Ngāti Maru Rūnanga · Ngāti Tamaterā · Ngāti Whanaunga · Te Ahiwaru – Waiohua · Ngāti Pāoa · Waikato - Tainui	No interest was registered.
· Te Kawerau ā Maki	Response received on 4 November 2021, confirming that Te Kawerau ā Maki have shared ancestral interests in the plan change area and have extremely high cultural sensitivity in relation to the awa and the shoreline. Te Kawerau ā Maki deferred to their whanaunga Kaitiaki to respond to and lead input into the plan change request: Ngāti Pāoa, Te Ākitai Waiohua and Ngāti tai ki Tāmaki.
· Ngāti Te Ata	A meeting with Ngāti Te Ata’s representative was held on 13 December 2021, and he confirmed that a Cultural Values Assessment is required. It was agreed that the Cultural Values Assessment would be completed following lodgement of the private plan change with Auckland Council. The full plan change request documentation will be provided to Ngāti Te Ata following lodgement. The applicant is committed to ongoing consultation with Ngāti Te Ata.
· Ngāti Tamaoho	A meeting with Ngāti Tamaoho’s representatives was held on 13 December 21. Ngāti Tamaoho prepared a Cultural Values Assessment which was included with the private plan change lodgement documents. The full plan change request documentation will be provided to Te Ākitai Waiohua following lodgement. The applicant is committed to ongoing consultation with Ngāti Tamaoho.
· Te Ākitai Waiohua	On 22 March 2022, a site walkover meeting was held with Te Ākitai Waiohua’s representative, and he confirmed that a Cultural Values Assessment is required. It was agreed that the Cultural Values Assessment would be completed following lodgement of the private plan change request with Auckland Council. The full private plan change documentation will be provided to Te Ākitai Waiohua following lodgement. The applicant is committed to ongoing consultation with Te Ākitai Waiohua.
· Ngāi Tai Ki Tāmaki	A meeting with Ngāi Tai Ki Tāmaki’s representative was held on 3 December 2021, and he confirmed that a Cultural Values Assessment is required. A Cultural Values Assessment was commissioned on 23 March 2022, however, it was not completed prior to the lodgement of the private plan change request. The full plan change request documentation will be provided to Ngāi Tai Ki Tāmaki following lodgement. The applicant is committed to ongoing consultation with Ngāi Tai Ki Tāmaki.

37. Following lodgement of the private plan change request documents, Te Ākitai Waiohua provided a cultural values assessment (CVA) on the plan change proposal to accompany the CVA provided by Ngāti Tamaoho with the lodged documents.

38. Ngāti Te Ata Waiohua have made a submission on private plan change 90 seeking that it be declined unless a Cultural Impact Assessment report is undertaken by Ngāti Te Ata Waiohua to ensure its values, history and preferred environmental/cultural recommendations are captured, and included in the plan change decision making process.

39. The hearing report will include analysis of Part 2 of the Resource Management Act (RMA) which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The hearing report will also analyse the effects on mana whenua values and mana whenua heritage matters.

Ngā ritenga ā-pūtea

Financial implications

40. The private plan change request may have a financial implication for the local board, if the proposed rezoning results in a subdivision and the vesting of an esplanade reserve and/or existing coastal infrastructure (barge dock and boat ramp), including on-going maintenance and enhancement financial costs for public recreational purposes.

41. Costs associated with processing the private plan change request will be recovered from the applicant. Impacts on infrastructure arising from the private plan change request, including any financing and funding issues will be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Ōtara-Papatoetoe Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

43. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

44. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

45. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

46. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Nicholas Lau - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Auckland Transport Local Board Transport Capital Fund Report for Ōtara-Papatoetoe Local Board – March 2023	51
b ⇩	Auckland Transport Local Board Transport Capital Fund 21 February 2023 workshop presentation	55

Ōtara-Papatoetoe Local Board

18 April 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03461

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport (AT) have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe speed limits that recognize the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. AT workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, AT will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A.

Horopaki

Context

7. AT is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, which require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council Policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022- March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation on 14 March 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance . We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring.

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe.

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches.

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders.

· Tailored Approach (Approaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment.

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups.

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme.

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme.

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. Auckland Transport is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid-2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for the local board to provide views on proposed Approaches One - Five	77
b ⇩	14 March 2023 workshop material on Katoa, Ka Ora for Ōtara-Papatoetoe Local Board	79

Ngā kaihaina

Signatories

Author

Marlene Kotze, Auckland Transport Programme Director

Authorisers

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

18 April 2023

Watercare – Wastewater Network Strategy

File No.: CP2023/03650

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek formal feedback from the Ōtara-Papatoetoe Local Board on Watercare’s Wastewater Network Strategy (WWNS).

Whakarāpopototanga matua

Executive summary

2. Watercare is preparing the 2023 Wastewater Network Strategy (‘the strategy’) as part of its 35-year Network Discharge Consent with Auckland Council.

3. The strategy is a key implementation tool to show how Watercare plans to reduce overflows and improve the public wastewater network.

4. This is a strategy that is reviewed every six years and outlines reports on network condition, performance, and proposed improvement works.

5. Consent conditions require Watercare to consult with a variety of entities including local boards.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide feedback on Watercare’s Wastewater Network Strategy.

Horopaki

Context

6. The wastewater network is made up of 7,999 kilometres of pipes and 518 pump stations that move sewage from homes, businesses and industrial sites to treatment plants. Approximately 410 million litres of wastewater are treated daily in Auckland’s treatment plants.

7. Watercare has five consents that when combined cover Auckland's network from Wellsford and Helensville in the north down to Waiuku, Kingseat, and Beachlands in the south.

8. These consents focus on discharges from the network which include both treated water from Watercare’s plants and unintended untreated wastewater overflows.

9. A condition of these consents is a Wastewater Network Strategy that covers a 35-year period and is reviewed every six years. The strategy is the key implementation tool used to report on current network condition and performance, and to outline the schedule of proposed works to improve the network.

10. The strategy focuses on unintended overflows from the network. A wastewater overflow occurs when wastewater spills out from gully traps, manholes, engineered overflow points or pump stations and flows into public or private property, waterways, and the sea. Overflows occur primarily because of blockages in the system, lack of storage space, cracks and leaks in pipes, power outage, or broken parts. They are categorised into 3 types;

a) type 1 from pump stations

b) type 2 from Engineered Overflow Points (EOPs)

c) type 3 uncontrolled overflows.

11. EOPs are structures in the network designed to overflow if something goes wrong in another part of the network such as a blockage. They control where the overflow takes place to ensure that it does not occur in someone’s home, business or a school where there is a higher public health risk.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Attachment A provides a more detailed report that has a full description of the wastewater network in the local board area and outlines network performance. Below is a high level summary of this report.

Network description summary

13. The wastewater network in the Ōtara-Papatoetoe Local Board area sits predominantly within the Upper Tāmaki River catchment in the southeast of Auckland. This is the largest geographical catchment of the Auckland wastewater network. Land use within the Upper Tāmaki River catchment includes large industrial/commercial land areas around Mt Wellington and Richmond and significant areas of East Tamaki. There are also areas of the catchment which have very recently developed through expansion and growth.

14. The Puhinui catchment area is also within the Ōtara-Papatoetoe Local Board area, with 106 kilometres of wastewater pipes, 5,039 connections and 7 engineered overflow points. The catchment consists predominantly of residential, industrial, and commercial land uses, with some land in horticulture. The Auckland Airport is to the west of the catchment, on the northern side of the Manukau Harbour.

Network performance summary

15. The tables below outline the causes of pump stations (Type 1) overflows by catchment and year.

	FY16	FY17	FY18	FY19	FY20	FY21	FY22
Upper Tāmaki River	9	67	25	13	34	4	19
Puhinui	1	5	3	4	1		1

16. There are a number of Type 2 engineered overflow points in the Ōtara-Papatoetoe Local Board area. The table below reflects the spill rates from the monitored EOPs.

Upper Tāmaki River

Overflow Locations	2017	2018	201	2020	2021	2022
14 McLean Avenue	1	1	3	2		11
22 Graeme Avenue	8	7	4	6	20	5
Otahuhu East Diversion Branch MH4A	2	6	4	3		5

Puhinui

Overflow Locations	2017	2018	2019	2020	2021	2022
145-147 Wyllie Road	8	14	3		2	6

17. Type 3 overflows which are uncontrolled i.e. not from engineered overflow points, are split into dry weather and wet weather overflows. Dry weather overflows are a combination of domestic, commercial, industrial loads, and groundwater infiltration. Wet weather overflows include the above but also rainfall that enters the wastewater network. The Upper Tāmaki River catchment consistently has some of the highest number of dry and wet weather overflows.

Dry weather overflows

Catchment	2015	2018	2019	2020	2021	2022
Upper Tāmaki River	242	385	403	517	605	252
Puhinui	78	164	159	170	185	89

Wet weather overflows

Catchment	2015	2018	2019	2020	2021	2022
Upper Tāmaki River	48	167	35	63	77	29
Puhinui	17	38	11	17	21	13

Planned activities

18. The following table outlines the major programmes of infrastructure works planned for the catchments over the next ten years:

Project	Description	Timeframe	Cost ($)
Ōtara Catchment WW Capacity upgrades	Upgrade to provide for growth and to resolve transmission network overflows on the Southern Interceptor	2017-2037	53M
Ōtara (PS31) Rising Main	Replacement and upgrade of rising main due to multiple failures along the rising main. Upgrade to cater for growth from the pump station.	2027-2030	37M
Ōtara pump station storage capacity upgrade Phase 2	To increase storage capacity upgrade at Ōtara (PS31) pump station to reduce overflows and allow for growth from Sandbrook PS and growth from other catchment	TBC	TBC
Sandbrook PS and associated pipe works	Upgrade of pump station and associated pipework to prevent overflows.	TBC	TBC
Māngere wastewater sewer upgrade	Currently under investigation, project will resolve local capacity constraint and overflows in the Mangere and Middlemore networks.	in progress to next 6yr	Not available
Ōtara local wastewater sewer upgrade	Sewer upgrade to remove capacity constrain and prevent overflows.	2023-2026	27M

19. The following table outlines the inflow and infiltration planned works for 2023-2023:

2021-22 Investigation Projects	Planned for 21-22	In Progress 21-22	Completed in 21-22	Planned for 22-23	Comments
Otara (Various) - FY22 (Planned)	1			1	Will now start in FY23

20. Community education occurs through a number of channels including the seasonal ‘Tapped In’ newsletter, ‘Local Matters’ newsletters, typically prepared in response to local overflow issues including blockages from fats oils and grease. Comprehensive information on how to care for your drains and to avoid overflows is also available on the Watercare website or the Water for Life website.

Predicted future performance of the network:

21. With the forecasted proposed and planned works on the wastewater network over the next six years and based on 2030 population projections, Watercare has developed the 2023 modelling to demonstrate the expected improvements of the network and the reduction of overflows in the Ōtara-Papatoetoe Local Board area. The key projects in this area are the various network and Pump Station upgrade and Mangere WW upgrade. These projects have the largest impact on overflow reduction. The maps below provide the base modelling from 2017. Figure 1 indicates the current network performance and map figure 2 includes proposed and committed works and the indicative reduction of overflows:   

Figure 1 Māngere SMA Model 2017 - 2030 Population projections

Figure 2 Māngere SMA Model 2023 - Incl. proposed and committed works 2030 population

Map

Description automatically generated

WWNS Community feedback and insights

22. Watercare has received over 150 pieces of feedback through online surveys and manual feedback forms from people all across Auckland. We are currently working through the feedback and will identify key insights with the findings and outcomes from the feedback that will be available on 31 March 2023. While we work through the feedback, below are some of the insights we have discovered to date:

a) there is a general support for the strategy but belief that it does not go far enough. There is strong feedback that any overflows are unacceptable

b) a need for general education about Wastewater and disposing of items.

c) wastewater infrastructure needs investment to cope with Climate change and minimise health risk and remove pollution on the awa/moana.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. The global impacts of the changing climate will bring significant direct and indirect changes and challenges. For Watercare these include extreme weather events, prolonged dry periods, rising seas and increased coastal flooding.

24. Watercare’s climate change strategy sets out our future direction as we embark on a journey to operate a low carbon organisation that is resilient to climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Council Healthy Waters has contributed to the strategy.

26. Watercare will be submitting this strategy to Auckland Council as part of a consents process. Auckland Council will review, consult within the group and request changes accordingly.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. All local boards have been given the opportunity to attend a briefing on the strategy.

28. Feedback is being sought from local boards that have a significant number of wastewater overflows or who have expressed an interest in giving their views on the strategy.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Network Discharge Consent requires the following consultative process to be carried out with iwi:

Prior to and during the preparation and review of the Wastewater Network Strategy (including the Wastewater Improvement Works Programme), the consent holder shall:

a. Inform iwi authorities with mana whenua interests within Auckland of the intention to prepare a Wastewater Network Strategy three (3) months prior to commencing the preparation or review, and the timetable and opportunities for these authorities to engage in the preparation of the Wastewater Network Strategy.

b. Consult with iwi authorities with mana whenua interests within Auckland over the draft Wastewater Network Strategy, including receiving environment classifications cultural values and all discharges to land and water.

c. Report back to iwi authorities with mana whenua interests within Auckland, and Auckland Council, on the outcomes and final form of the Wastewater Network Strategy.

30. Watercare’s engagement approach with mana whenua is guided by the following objectives (as outlined in Watercare’s Māori Outcomes Plan):

a) we recognise and acknowledge Māori as treaty partners

b) we have a strong understanding of Māori relationships

c) we have an integrated approach to engaging with Māori

d) roles and responsibilities for engaging with Māori are clear.

31. There are two ‘levels’ of engagement with mana whenua. First through the Mana Whenua Kaitiaki Forum and secondly through engagement with all individual 19 iwi/mana whenua authorities in the Auckland region.

32. The Mana Whenua Kaitiaki Forum is an independent forum comprising representatives of mana whenua entities within Tāmaki and Watercare representatives.

Ngā ritenga ā-pūtea

Financial implications

33. Watercare is a council-controlled organisation (CCO) and a wholly owned subsidiary of Auckland Council. Unlike other CCO’s, Watercare is a limited liability company registered under the Companies Act 1993 and is 100% funded from revenue, not from rates. Watercare is not funded directly from Auckland Council.

34. Watercare has carefully considered the financial implications as a result of the Wastewater Network Strategy and highlighted for the local board where they impact on our decision making. There is, however, no direct financial implications or decision making for the local board as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The costings outlined above for the programmed works are indicative and may subject to changes as the works are developed.

36. Watercare’s programme is evidence led and subject to change based on factors like the number of overflows and population growth. If these factors change then the programme will change. We will keep the local board informed about these changes in our regular reporting and in our Asset Management Plan.

37. For inflow and infiltration works on private property once issues have been identified Watercare relies on homeowners to rectify the issues.

Ngā koringa ā-muri

Next steps

38. Feedback from the local board will be considered prior to submitting the Strategy to Auckland Council.

39. The feedback will be included in the next update of the Wastewater Network Strategy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Full description of the wastewater network in the local board area	107

Ngā kaihaina

Signatories

Authors

Chhan Chau, Lead Wastewater Planner - Watercare

Moana Williams, Stakeholder Engagement Manager - Watercare

Authorisers

Ben Halliwell – Elected Member Relationship Manager, Watercare

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

18 April 2023

Evaluation of the 2022 Auckland Council Elections

File No.: CP2023/02724

Te take mō te pūrongo

Purpose of the report

1. To evaluate the 2022 Auckland Council elections and to provide opportunity for feedback from the local board.

Whakarāpopototanga matua

Executive summary

2. An evaluation of the Auckland Council 2022 elections is attached in Attachment A.

3. This follows a submission to Parliament’s Justice Committee last month. That submission focused on assessing the need for legislative changes. This evaluation incorporates key points from that submission but focuses on Auckland Council’s election processes.

4. The report suggests the council consider moving from the postal voting method to a combination of postal and booth voting whereby booths are staffed on election day and do not close until 7 pm. This is a response to criticism that it was difficult to cast a special vote for those who wanted to cast their vote on the final day.

5. This would incur a cost of more than $20,000 and would delay the announcement of election results.

6. Feedback is being sought on this proposal and on any other aspects of the Auckland Council election process that can be improved.

7. The report gives advance notice of other decisions relating to the 2025 elections.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide its feedback on the evaluation of the Auckland Council local elections 2022.

Horopaki

Context

8. An evaluation of the council’s elections is carried out following each triennial election. The evaluation usually coincides with an inquiry conducted by a parliamentary select committee and is reported at the same time as a draft submission to the committee.

9. The Justice Committee invited submissions to its inquiry with a submission closing date of 14 February 2023, which was earlier than expected. A draft submission was presented to local boards in February for their comment.

10. Whereas the intent of the submission to the Justice Committee was to consider any changes to legislation that might improve the elections, this current evaluation is about the council’s own elections and how they might be improved.

11. The evaluation is attached and includes much of what has already been reported in the draft submission together with information relevant to Auckland’s own elections.

12. The evaluation and any further comments the local board has will be reported to the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The local government voting process is straightforward using the postal voting method:

· voters do not have to register separately for the residential roll – the Parliamentary electoral roll is used

· voting documents are posted to each elector’s address as provided on the Parliamentary electoral roll

· a voter completes their voting document and either posts it back or deposits it in a ballot box; at the last election 136 of these were located at Countdown supermarkets, train stations and other council facilities

· voters have almost three weeks to do this.

14. Nevertheless, there was some criticism on social media about it being difficult to cast a special vote on election day itself (there were queues at some special voting centres).

15. Staff believe that the main reason for people needing to cast special votes is that they did not receive their voting documents in the mail, for example where their residential address on the electoral roll was not up to date.

16. It is the responsibility of the Electoral Commission to maintain the electoral roll. There is a period, prior to nominations being called, for the roll to be updated. This includes the Electoral Commission mailing each elector’s registered address with a request to update their details if they are not correct. However, if the elector has moved, they will not receive this notice unless it is forwarded. The Electoral Commission may remove the elector from the roll, or mail their voting documents to the wrong address.

17. Improving the process for reminding electors to update their address details on the electoral roll lies with the Electoral Commission.

18. Another solution is to provide more time for voting on election day itself so that those who need to cast a special vote, and who leave it until election day, have more time to do so. The Local Electoral Act and Regulations provide three authorised voting methods:

· postal voting

· booth voting

· a combination of booth voting and postal voting.

19. If the council resolved to adopt a combination of booth voting and postal voting, voting would close at 12 noon for those using the postal and ballot box options but would not close until 7 pm for those wishing to visit a voting booth in order to cast their vote on election day.

20. There would be an additional cost. A sufficient number of voting booths would need to be staffed on election day. The cost of staff for each booth would be approximately $1,000 (based on 4 staff working a 10-hour day being paid the current living wage of $23.65 per hour). One booth in each local board area would have a total staff cost of over $20,000. It might be necessary to provide more than one booth in the rural local board areas. Venue costs could be minimised if council facilities are used.

21. Staff would appreciate feedback on whether local boards support the option of moving from postal voting to a combination of postal and booth voting.

Decisions required for the 2025 elections

22. A number of decisions need to be made for the 2025 elections.

23. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote it must do so by 12 September 2023 (Local Electoral Act 2001, section 27).

24. The Local Government Electoral Legislation Bill, when enacted, will require the council to resolve by 20 December 2023 whether to have Māori representation. There must be prior engagement with Māori and the community before making this decision. If the decision is to have Māori representation then the council must provide for Māori wards when it conducts its review of representation arrangements.

25. The council is required to conduct a review of representation arrangements for the 2025 elections. This includes reviewing the number of councillors, whether they are elected at large or by ward and, if by ward, the number of wards, their names and their boundaries. It also includes reviewing the number of members on each local board, and whether they are elected at large or by subdivision. The names of local boards can also be reviewed. The proposed process for doing this will be reported later this year.

26. The council may also resolve to change the order of names on voting documents. It will need to do this prior to the Electoral Officer notifying the 2025 election.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The key aspect of this report investigates the provision of booth voting on election day to make it easier to cast special votes. The climate impact of people travelling to a booth is likely to be mixed, depending on where they are located.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. There are no impacts on the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board comments in response to the evaluation report will be conveyed to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

30. Demographic data shows that turnout for electors of Māori descent was lower than the average turnout. An analysis conducted by Auckland Council’s Research and Evaluation Unit (RIMU) suggested that a range of interrelated factors may be contributing to these discrepancies, including:

· differences in the perceived relevance of local government to the everyday life of different communities

· differences in family and work commitments and an ability to pay attention to local politics in light of other life priorities

· differences in civics education

· the complexity of the local government system and voting process, along with differences in knowledge about local government across communities in Auckland

· for some communities, a lack of identification with and ability to see one’s identity reflected in the local governance system

· a distrust of and disengagement from the local government system, particularly amongst Māori

· the existence of a social norm of non-voting in some families, neighbourhoods and communities.

31. The issue of Māori representation is being considered. The Local Government Electoral Legislation Bill, currently proceeding through Parliament, will require the council to make a decision on Māori representation by 20 December 2023.

Ngā ritenga ā-pūtea

Financial implications

32. Moving from postal voting to a combination of postal voting and booth voting would incur additional costs. These are not quantified but based on likely costs of staffing booths on election day additional costs would be more than $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Voter turnout has been steadily low over the last couple of elections. There is the risk that if the council does not improve the voting experience, where there has been criticism, that voter turnout will decrease further.

Ngā koringa ā-muri

Next steps

34. Feedback from the local board is due on 18 April 2023 and will be reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Evaluation of Auckland Council’s 2022 Local Elections	125

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

18 April 2023

Ōtara-Papatoetoe Local Board vacancy and by-election

File No.: CP2023/04094

Te take mō te pūrongo

Purpose of the report

1. To note the vacancy and the process for the by-election following the resignation of Member Swanie Nelson.

Whakarāpopototanga matua

Executive summary

2. Member Nelson resigned from the Ōtara-Papatoetoe Local Board on Monday 27 March 2023. The resignation took effect as soon as it was received by the Chief Executive on this date.

3. The Chief Executive of Auckland Council notified Independent Election Services (IES) to run a by-election for the Ōtara sub-division.

4. Nominations for the vacancy opened on 4 April 2023 and close on 2 May 2023 at 12 noon.

5. Voting will close on 28 June 2023 and the successful candidate will be informed.

6. The newly elected member will make their declaration at the 25 July Ōtara-Papatoetoe Local Board business meeting.

7. Auckland Council’s website has been updated to provide information on the process for the by-election for both nominees and voters.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito / note the vacancy and the process for the by-election to be held for the Ōtara sub-division.

Horopaki

Context

8. Member Nelson’s resignation was received by the Chief Executive on Monday 27 March 2023.

9. Under the Local Government Act 2002, Schedule 7, clause 4 the notice takes effect on the day on which it is delivered to the chief executive of the local authority. From this point Member Nelson was unable to carry out any duties on behalf of the board or receive any board related communication.

10. As a result of the resignation, a by-election has been triggered and the process will begin in April.

11. Auckland Council’s website contains information on the process for the by-election including how to become a candidate and where to get the nomination papers.

Tātaritanga me ngā tohutohu

Analysis and advice

By-election process

12. In accordance with section 117(1) Local Electoral Act 2001, the vacancy must be filled by an election as the vacancy has occurred more than 12 months before the next triennial election.

13. IES was notified on 31 March 2023 to run a by-election for the Ōtara sub-division.

14. The by-election must be held within 89 days of IES receiving this notification.

15. The dates for the Ōtara-Papatoetoe Local Board by-election are as follows:

· Tuesday 4 April: nominations open/roll open for inspection

· Tuesday 2 May: nominations close (noon) / roll closes for inspection

· Tuesday 6 June: voting opens

· Wednesday 28 June: voting closes (noon).

16. The newly elected member will make their declaration at the 25 July Ōtara-Papatoetoe Local Board Business Meeting.

Communications and engagement approach

17. There was low voter turnout in the local board area in the 2022 election. The aim of the communications and engagement approach is to support and raise awareness to attract a good number of candidates to stand and electors to vote in the area for the by-election.

18. The following events are planned:

a) Candidate information drop-ins

i) 19 April, 10am-12pm at Ōtara Library

ii) 26 April, 10am-12pm at Tupu Library

b) Meet the candidates

i) 15 June, 5.30pm-7pm at Te Puke ō Tara

ii) TBC (marae)

c) One-stop shops

i) 15 June, 5.30pm-7pm at the Ōtara Town Centre event

ii) 17 June, 9am-12pm at Te Puke ō Tara (supported by pop-up at Ōtara market)

iii) 24 June, 9am-12pm at Te Puke ō Tara (supported by pop-up at Ōtara market)

iv) 27 June, 9am-12pm at Tupu Library/marae (TBC)

d) Pop-up vote box

i) 17 June, 8am-12pm at the Ōtara market

ii) 24 June, 8am-12pm at the Ōtara market

19. Translation of key information will be available in the following languages: Te Reo, New Zealand Sign Language (NZSL), Samoan and Tongan.

Interim arrangements

20. Local board business will not be affected in the interim and will continue as planned.

21. Under LGA 2002, schedule 7, clause 23, the quorum of the local board does not change and will remain at four:

The quorum at a meeting of—

(a) a local authority consists of—

(i) half of the members if the number of members (including vacancies) is even; or

(ii) a majority of members if the number of members (including vacancies) is odd.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no climate impacts as a result of this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. There are no impacts on the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. This by-election will affect the representation of electors and residents of the Ōtara subdivision.

Tauākī whakaaweawe Māori

Māori impact statement

25. There are no direct impacts on Māori as a result of this by-election.

26. In order to support Māori engagement, the by-election information and processes will be available in Te Reo, and a meet the candidates event is scheduled to be held on a local marae.

Ngā ritenga ā-pūtea

Financial implications

27. The cost of the by-election will be met within existing budgets. There is a small provision built-in for by-elections.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There is a risk of low voter turnout and low nomination numbers based on the turnout of the 2022 local election. Staff are working an engagement plan to increase the awareness of the by-election, nominees and voter turnout.

29. Quorum does not change when there is a vacancy. There is a risk is that there may not be enough members available to fulfil a quorum, which could result in a cancelled business meeting. The government has recently passed the Severe Weather Emergency Legislation Act 2023, which allows members attending remotely to count towards a quorum, thus minimising the risk of cancelled meetings.

Ngā koringa ā-muri

Next steps

30. The newly elected member will be required to make a declaration before they can act as a member of a local board. The making of this declaration is outlined in clause 14, Schedule 7 of the Local Government Act 2002 and includes an oral declaration and a written declaration that is signed and witnessed by an authorised person.

31. The elected member will make their declaration at the 25 July Ōtara-Papatoetoe Local Board business meeting.

32. The elected member will receive an induction which will include an explanation of the Local Government Act 2002, the Local Government (Auckland Council) Act 2009 and other laws affecting elected members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Claire Abbot - Local Board Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Ōtara-Papatoetoe Local Board

18 April 2023

Addition to the 2022-2025 Ōtara-Papatoetoe Local Board meeting schedule

File No.: CP2023/03631

Te take mō te pūrongo

Purpose of the report

1. To seek approval for three extraordinary meeting dates to be added to the 2022-2025 Ōtara-Papatoetoe Local Board meeting schedule in order to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Ōtara-Papatoetoe Local Board adopted the 2022-2025 meeting schedule on 6 December 2022.Resolution OP/2022/188.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unknown.

4. The local board is being asked to approve three extraordinary meeting dates as an addition to the Ōtara-Papatoetoe Local Board meeting schedule so that the modified Annual Budget 2023/2024 and Local Board Plan 2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the addition of three extraordinary meeting dates to the 2022-2025 Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i) Tuesday 9 May 2023 at 1.30pm

ii) Tuesday 12 September 2023 at 1.30pm

iii) Tuesday 31 October 2023 at 1.30pm

b) whakaae / agree the extraordinary meetings to be held at the Woodside Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau or the Māngere-Ōtāhuhu Local Board meeting room, Shop 17, Māngere Town Centre, 93 Bader Drive, Māngere if the Manukau Civic Woodside room is not available due to the refurbishment.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Ōtara-Papatoetoe Local Board adopted its 2022-2025 business meeting schedule at its 6 December 2022 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early-May, mid-June, early September and late October/early November 2023 to feed into the Annual Budget 2023/2024 and Local Board Plan 2023 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

iv) Add the meetings as additions to the meeting schedule.

v) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2023/2024 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic Annual Budget 2023/2024 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2023/2024 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget, the local board agreement not being adopted in time for inclusion in the Annual Budget and delays in adoption of the Local Board Plan.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor

Authorisers

Louise Mason - General Manager Local Board Services