Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

18 April 2023

1 Nau mai | Welcome

Chair Apulu Reece Autagavaia opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number OP/2023/41

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) accept the apology from Deputy Chair Ofa Dewes for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member Albert Lim declared a conflict in item 14: Ōtara-Papatoetoe Local and Multiboard round two 2022/2023 grant allocations and did not take part in the discussion or voting on this item.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OP/2023/42

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2023, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

That the Ōtara-Papatoetoe Local Board acknowledge:

Jenny Clark

Jenny Clark has given the Ōtara-Papatoetoe Community and the Papatoetoe Historical Society a legacy due to her enthusiasm and dedication to the task of recording the history of the local area. Jenny is the last foundation member of the Papatoetoe Historical Society formed on the 10^th September 1988. Since then, Jenny has done all she can to make the local history known around this part of South Auckland. Jenny has produced lots of interesting booklets for the many heritage walks and trails.

Following a successful display in 1993 Woman’s Suffrage Year, marking a centenary since New Zealand woman won the right vote, Jenny was encouraged to write a book. In 1996 the book “Cameos of Papatoetoe Women Past and Present” was published. Followed in 2002 by a second book “East Tamaki - including the Adjoining Areas of Flat Bush and Otara”. Since then, Jenny has gathered information from Wiri residents’ information that would now be lost had she not been so dedicated to recording the history for future generations.

Jenny retired from full time work and has given thousands of voluntary hours to the local community giving talks, taking walks, organising displays and exhibitions as well as taking tours through the Papatoetoe Historical Society’s Museum. Jenny has always been happy to take a back seat and not be acknowledged. The Ōtara-Papatoetoe Local Board acknowledge and thank her now.

Swanie Nelson

The Otara-Papatoetoe Local Board would like acknowledge former member, Swanie Nelson’s contribution to the Ōtara-Papatoetoe Local Board and the wonderful works she has helped deliver. Swanie is a strong mana wahine and anyone who puts the well-being of their family first should be commended. Swanie has always ensured the Local Board and Council considered Māori, Mātawaka and Mana Whenua, at a treaty relationship level; as well as equity - when making decisions.

We have valued her ability to be a strong advocate to put more power, decision making and resources back into our communities as locals know locals best. She has also pushed for better engagement by council with our communities, finding more accessible and simpler ways to disseminate council jargon and overly complicated processes. This is on top of all the awesome community work she was already doing

7 Ngā Petihana | Petitions

There were no petitions.

Precedence of Business

Resolution number OP/2023/43

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) agree that items 11 – Governing Body member Update, 12 – Board Members’ Report and 13 – Chairperson’s Announcements be accorded precedence at this time.

CARRIED

Governing Body member Update

Resolution number OP/2023/44

MOVED by Chairperson AR Autagavaia, seconded by Member A Choudhary:

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive the verbal reports from the Manukau Ward Councillors.

CARRIED

12	Board Members' Report
	Member Vi Hausia board members’ report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2023/45 MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia: That the Ōtara-Papatoetoe Local Board: a) whiwhi / receive the board members’ written and verbal reports. CARRIED
	Attachments a 18 April 2023: Ōtara-Papatoetoe Local Board - Item 12 - Board Members' Report - member Vi Hausia's report

Chairperson's Announcements

Resolution number OP/2023/46

MOVED by Member V Hausia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive the chairperson’s verbal update.

CARRIED

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Tamaki Estuary Environmental Forum

Julie Chambers from the Tamaki Estuary Environmental Forum was in attendance to present to the board.

A copy of the presentation has been included in the agenda pages 171 to 176.

Resolution number OP/2023/47

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Julie Chambers from the Tamaki Estuary Environmental Forum for her attendance and presentation.

CARRIED

8.2

Deputation - Highbrook Aero Modellers Incorporated

Greg Priest and Corey Westhall of Highbrook Aero Modellers Incorporated were in attendance to present to the board.

A copy of the presentation has been included in the agenda pages 177 to 183.

Resolution number OP/2023/48

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / thank Greg Priest and Corey Westhall of Highbrook Aero Modellers Incorporated for their attendance and presentation.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

10.1

Ngā Pakihi Autaia Extraordinary Business - Local Crime Fund

A late report from Connected Communities requesting feedback on options to be considered by the Governing Body for the distribution of the $2m fund from central government for crime prevention (referred to as Local Crime Fund) was tabled at the meeting at item 24.1

Resolution number OP/2023/49

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) kohuki / consider an extraordinary item requesting feedback on options to be considered by the Governing Body for the distribution of the $2m fund from central government for crime prevention at item 24.1 of this agenda:

i) the reason the matter was not on the agenda is that the report was not available when the agenda was created

ii) the reason for urgency is that the boards feedback is required by 28 April 2023.

CARRIED

Note: items 11 – Governing Body member Update, 12 – Board Members’ Report and 13 – Chairperson’s Announcements were taken before Item 8 Deputations.

Ōtara-Papatoetoe Local and Multiboard round two 2022/2023 grant allocations

Member Albert Lim declared a conflict in item 14: Ōtara-Papatoetoe Local and Multiboard round two 2022/2023 grant allocations and did not take part in the discussion or voting on this item.

Resolution number OP/2023/50

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / agree to fund, part-fund or decline each application received as follows:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved / Declined

LG2313-101	Raymond Leon Henare	Towards operational costs at Otara School District from 1 May 2023 to 15 January 2024	$3,000.00	$2,000.00
LG2313-103	Kila's Style Trust	Towards Dressed in Confidence project costs at local schools from 1 May 2023 to 2 December 2023	$10,000.00	$7,5000.00
LG2313-104	Auckland United Oromo	Towards transportation, food, clothing and sports equipment for the Dorgee Sport Initiative from 1 May 2023 to 30 November 2023	$7,917.85	$4,880.00
LG2313-106	South East Auckland Senior Citizens' Association	Towards Diwali event at the Vedic Centre or Manukau Event Centre on 4 November 2023	$14,500.00	$10,000.00
LG2313-108	Independent Living Charitable Trust	Towards venue hire, petrol costs and event costs at Te Puke O Tara Community Hall from 4 July 2023 to 25 June 2024	$5,812.96	$2,000.00 tagged to Tai Chi
LG2313-111	Playaz Volleyball Club	Towards venue hire and facilitator costs at Otara Pool and Leisure Centre and Allan Brewster Leisure Centre from 12 May 2023 to 15 July 2023	$15,000.00	$4,000.00
LG2313-115	Manukau Beijing Opera Society incorporated	Towards venue hire of Papatoetoe Town Hall from 2 May 2023 to 30 June 2023	$2,200.00	$2,200.00
LG2313-116	Kolmar Charitable Trust	Towards court resurfacing at Kolmar Sports Complex from 1 August 2023 to 30 September 2023	$36,970.00	$10,000.00
LG2313-119	All Heart NZ Charitable Trust	Towards equipment, labour, truck hire, truck insurance, truck maintenance and app usage costs at All Heart Store Manukau from 1 May 2023 to 31 December 2023	$10,000.00	$6,500.00
LG2313-122	Auckland Seniors Support And Caring Group	Towards venue hire, tutors, costuming and performance costs at Otara Music Arts Centre from 1 July 2023 to 30 December 2023	$3,600.00	$2,500.00
LG2313-127	Papatoetoe A F C	Towards door replacement at Murdoch Park from 1 June 2023 to 9 June 2023	$3,840.00	$1,500.00
LG2313-130	Auckland Wheelbreakers Incorporated	Towards venue hire at 30 Bairds Road from 1 May 2023 to 31 March 2024	$4,830.00	$4,427.00
LG2313-131	Counties Manukau Badminton Assn Incorporated	Towards coaching, affiliation fees and insurance costs from 6 June 2023 to 15 December 2023	$5,080.00	$2,000.00
LG2313-135	Naad Charitable Trust NZ	Towards venue hire, music fees, equipment hire and video production at Naad Community Center from 15 May 2023 to 14 May 2024	$20,000.00	$10,000.00
LG2313-140	Youthline Auckland Charitable Trust	Towards training and clinical supervision at Youthline from 1 May 2023 to 31 December 2023	$6,000.00	$2,000.00
LG2313-142	Otara Business Association	Towards website creation from 1 May 2023 to 31 July 2023	$8,000.00	Decline – low priority in the Otara-Papatoetoe Local Board area.
LG2313-143	Papatoetoe Central Main Street Society Incorporated	Towards website creation from 1 May 2023 to 31 July 2023	$8,000.00	Decline – low priority in the Otara-Papatoetoe Local Board area.
LG2313-147	Te Whakaora Tangata Trust	Towards catering from 1 May 2023 to 31 July 2023	$3,500.00	$1,500.00
LG2313-151	Otara Business Association	Towards purpose at Ōtara Town Centre on 15 July 2023	$7,500.00	$7,500.00
LG2313-153	Papatoetoe Central Main Street Society Incorporated	Towards Matariki event at Papatoetoe Town Centre on 22 July 2023	$7,500.00	$7,500.00
LG2313-154	Akatokamanava Mauke Enua Association	Towards materials, sewing machine, teaching costs, venue hire, catering and presentation costs at 18 Bland Place from 2 June 2023 to 1 December 2023	$6,000.00	$3,400.00
LG2313-155	Papatoetoe Gymnastic Club	Towards wages and overheads at 245 Great South Road from 1 May 2023 to 26 June 2023	$5,440.00	$2,500.00
LG2313-157	Faith City Trust Board	Towards van hire, venue hire and accommodation from 5 June 2023 to 26 August 2023	$6,986.00	$4,000.00
LG2313-158	Counties Manukau Touch Association	Towards storage fees for Counties Manukau Touch Association from 1 May 2023 to 30 April 2024	$5,550.00	$2,000.00
LG2313-159	XLR8 Sports Trust	Towards affiliation fees and storage costs from 1 May 2023 to 30 March 2024	$9,632.50	$3,000.00
LG2313-160	Papatoetoe Adolescent Christian Trust	Towards catering and resources for the Women of Worth programme at Papatoetoe Intermediate from 1 May 2023 to 4 December 2023	$3,500.00	$1,500.00 tagged to catering and resources for the events.
LG2313-161	East Tamaki Rugby Football Club	Towards security bars and heat pumps at East Tamaki Rugby Football Club from 1 May 2023 to 1 June 2023	$13,321.96	$3,000.00 tagged to security bars
Total			$233,681.27	$107,407.00

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved / Declined
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$2,000.00	$1,000.00
MB2223-204	Habitat for Humanity Northern Region Limited	$8,000 towards costs to deliver the Healthy Homes Programmes across highest-need areas in Auckland. (June 2023 – August 2023)	$3,000.00	$3,000.00
MB2223-207	David Riley	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	$2,000.00
MB2223-212	QS Productions ltd	Towards the operational costs for Queen Shirl’e Academy-Peace Love Unity & safely having fun programme between June 2023 to September 2023.	$5,100.00	$1,500.00
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	$2,000.00
MB2223-216	Babystart Charitable Trust	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$4,116.50	$2,000.00
MB2223-221	Auckland Softball Association Inc.	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$2,000.00	Decline – low priority in the Otara-Papatoetoe Local Board area.
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	$2,000.00
MB2223-227	Young Workers Resource Centre	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,000.00	$1,000.00 tagged to teaching resources.
MB2223-236	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$5,000.00	$2,000.00
MB2223-240	Warriors Community Foundation	Towards the cost of programme equipment, including drink bottles and drawstring bags purchase.	$2,000.00	Decline – low priority in the Otara-Papatoetoe Local Board area.
MB2223-241	The StarJam Charitable Trust	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$3,100.00	$1,500.00
MB2223-242	KidsCan Charitable Trust	Towards administration costs from 5 June 2023 to 15 December 2023	$10,000.00	$5,000.00
MB2223-248	Training and Budget Services Inc	Towards rent, power, internet and phone costs at 129 Great South Road from 3 July 2023 to 28 June 2024	$5,000.00	$5,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	$3,543.00
MB2223-253	Community Cat Coalition Inc.	Towards cat desexing procedures from 1 July 2023 to 30 June 2024	$2,500.00	Decline Already funded in Otara-Papatoetoe Local Board work programme.
MB2223-255	Fiji Girmit Foundation	Towards funding for 14th May event to be held in Auckland Region	$5,000.00	$2,500.00 Conditional on outstanding accountability being received
MB2223-256	Counties Manukau Sport Foundation	Towards venue hire, catering, facilitation costs, photography, technical hire and technical support at Sportsbowl Function Centre on 26 May 2023	$3,000.00	$1,500.00
MB2223-264	Icon Trampoline Club Inc.	Towards security door and security lights purchase at 137 Buckland Rd from 1 June 2023 to 31 August 2023	$4,000.00	Decline – low priority in the Otara-Papatoetoe Local Board area.
MB2223-265	Anxiety New Zealand Trust	Towards costs of the development, production and distribution of the brochures, cards; and the video-conferencing equipment and installation	$745.00	$745.00
MB2223-268	YMCA Fundraising	Towards costs for sport camp events at 2487 Hunua Road from 1 June 2023 to 31 October 2023	$10,000.00	$3,500.00
MB2223-272	PHAB Association Inc	Towards facilitators, wages, catering and admin fee at Allan Brewster Leisure Centre from 5 June 2023 to 29 March 2024	$5,000.00	$4,000.00
Total			$90,104.50	$43,788.00

CARRIED

Local Board views on Private Plan Change 90 for 8 Sparky
Road, Ōtara

Resolution number OP/2023/51

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito/ note the following points of preliminary feedback on private plan change 90 by Highbrook Living Limited for 8 Sparky Road, Ōtara

i) acknowledge that there is a challenge for many people in local communities of Ōtara-Papatoetoe to find warm, affordable accommodation

ii) the board is however opposed to Private Plan Change 90 for 8 Sparky Road, Ōtara, also noting that it will not result in providing affordable accommodation to communities of greatest need of Ōtara-Papatoetoe Local Board area

iii) has serious concerns about the significant infrastructure challenges that will come about as a direct consequence if Private Plan Change 90 to re-zone rezone 4.4 hectares of land on the north-western side of Highbrook Drive from Business- Light Industry to Residential–Terrace Housing and Apartment Building (THAB) zone; and introduce the Highbrook Precinct to the rezoned land which includes provisions that relate to transport and noise is approved to go ahead

iv) has serious concerns about overall traffic, road safety and congestion if residential growth and development is allowed for 8 Sparky Road, Ōtara under Private Plan Change 90. Creating timely public transport infrastructure and planning for safe pedestrian movements will need to happen at the same time if not earlier. A private shuttle service cannot compensate for essential public transport services for moving people. Residential growth resulting in more cars on the road will not result in the public transport modal shift that the city aspires for

v) is keen to understand the assessment by subject matter experts about effects on the local environment, water quality and bird-life that are very likely to be impacted from changes to land zoned for industrial purposes proposed by Private Plan Change 90

vi) any residential development is likely to reduce vegetation and increase risks of coastal erosion, particularly affecting coastal forest and local biodiversity and natural habitat within the Tāmaki Estuary environment

vii) take note that the public concerns in submissions received on Private Plan Change 90 are of a critical nature and include concerns raised by infrastructure providers and environmental agencies. These range from matters of public transport and wastewater infrastructure, need for a heritage impact assessment and it’s adverse impacts on the coastal environment

viii) note that the board received a public petition from Kathryn leGrove at its business meeting on 18 March 2023 expressing concerns about Private Plan Change 90 and tabled a petition with ten signatures, opposing the proposed plan change (Resolution number OP/2023/41). The board notes that she has also put in a direct submission to the plan change

ix) has serious concerns about stormwater infrastructure and management of flood risks arising from the residential zoning sought by Private Plan Change 90, especially in light of property damage and need for preparedness given the recent severe weather conditions

x) the board expects that consultation with mana whenua and a thorough cultural impact assessment on the land is considered prior to progressing with Private Plan Change 90

xi) thank officers for information to the board through an early memo and the report at this business meeting indicating the key themes from submissions

b) kopou / appoint Chair Apulu Reece Autagavaia to speak to the local board views at a hearing on private plan change 90

c) tautapa / delegate authority to the chairperson of Ōtara-Papatoetoe Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing

d) tono / request that these resolutions be circulated to the neighbouring local boards of Māngere-Ōtāhuhu and Howick, and the respective ward councilors .

CARRIED

Auckland Transport Local Board Transport Capital Fund Report for Ōtara-Papatoetoe Local Board - March 2023

Resolution number OP/2023/52

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the allocation of $200,000 from its Local Board Transport Capital Fund for the construction of the Hill Street/Wylie Road project

b) whakaae / approve the allocation of $110,000 from its Local Board Transport Capital Fund for a Pedestrian crossing for Bairds Mainfreight Primary (old LBTCF project) on 12 Edward Avenue, Otara.

CARRIED

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

Resolution number OP/2023/53

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakarite / provide the following views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland:

i) tuhi ā-taipitopito/ note that the Ōtara-Papatoetoe local board area has a high rate of deaths and serious injury in Auckland, at 2.33 per 1000 people. Even if the accident data does not necessarily mean that people injured are those living in the area, safety is of utmost importance for all. The board note that for every injury recorded, it is estimated that there are three more that are not on official records

ii) that there is a need to manage communication and understanding in communities on the need for and importance of reducing speed. This then will result in bringing the community along the journey on the issues and increase acceptance and support towards reducing speed on roads. If we do not address this side, there will be frustration and resistance in the community as they will not support speed reduction

iii) the board has proactively worked with the community for making residential streets safer for all; the board, for example, partnered with Auckland Transport for the Papatoetoe West Residential Speed Management Programme

iv) tautoko/ support reducing speed around schools; the board support use of a hybrid model of speed management around schools rather than a blanket, single speed limit around all schools. This means that speed controls need to be based on monitoring traffic patterns, easing movement for trucks, heavy vehicles, transportation of goods and services on main roads based on managing ebbs and flow of traffic during opening and closing hours of schools

v) tuhi ā-taipitopito/ note and acknowledge receiving the summary information from Auckland Transport on school survey results. These results indicate that eight schools in the local area provided responses, that they are in support (37 %) or strongly in support (37%) in favour of permanent 30km/h speed limits on urban residential roads. The survey results also shows that 37 per cent support permanent speed limit changes for arterial (main) roads near their school, that is permanent 40km/h speed limits on arterial (main) roads near schools. Further, that 25 per cent of respondents state that they do not have arterial (main) roads near their school. The board note that a small percentage (13 %) do not support speed reductions for arterial (main) roads near schools

vi) tautoko /support more consistency within the Ōtara-Papatoetoe Local Board area on the speed limits on arterial roads

vii) tautoko /support the idea of 30 km/h speed limits around schools and arterials during school drop off times

viii) tuhi ā-taipitopito /note that local board area level data for monitoring and arriving at options for speed limits also be considered

ix) tuhi ā-taipitopito /note that in addition to reducing speed limits, there are other factors such as wide footpaths, pedestrian crossings that impact safety, injury/ death that must also be addressed. The board acknowledge that actions are needed to influence behaviour change in driving. Enforcement is for instance another dimension that is also important in bringing change. The feedback comments from in the school survey indicates the challenges coming up in the area with growth in housing, for instance, “more than 200 students are dropped off and picked up by cars each day. About 150 students walk to and from school each day” or “ majority of our students walk to school along busy arterial routes”

x) tautoko/ support use of electronic signage in traffic management and speed controls.

CARRIED

Watercare – Wastewater Network Strategy

Resolution number OP/2023/54

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) tono / request an increase in the number of languages that educational information is provided in to ensure we are reaching our entire community

b) tono / request maps provided by Watercare show the impact of proposed works and whether the infrastructure will support the projected growth in the area

c) tono / request increased engagement with business owners on waste management and disposal initiatives to enable sustainable business practices.

CARRIED

19	Evaluation of the 2022 Auckland Council Elections
	The boards feedback on the Evaluation of the 2022 Auckland Council Elections was tabled at the meeting. A copy will be placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2023/55 MOVED by Chairperson AR Autagavaia, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) whakaae / approve the feedback on the evaluation of the Auckland Council local elections 2022, tabled at the meeting. CARRIED
	Attachments a 18 April 2023: Ōtara-Papatoetoe Local Board - Item19: Evaluation of the 2022 Auckland Council Elections - feedback

Ōtara-Papatoetoe Local Board vacancy and by-election

Resolution number OP/2023/56

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito / note the vacancy and the process for the by-election to be held for the Ōtara sub-division.

CARRIED

Addition to the 2022-2025 Ōtara-Papatoetoe Local Board meeting schedule

Resolution number OP/2023/57

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the addition of three extraordinary meeting dates to the 2022-2025 Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i) Tuesday 9 May 2023 at 1.30pm

ii) Tuesday 12 September 2023 at 1.30pm

iii) Tuesday 31 October 2023 at 1.30pm

b) whakaae / agree the extraordinary meetings to be held at the Woodside Room, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau or the Māngere-Ōtāhuhu Local Board meeting room, Shop 17, Māngere Town Centre, 93 Bader Drive, Māngere if the Woodside room is not available due to the refurbishment.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Calendar

Resolution number OP/2023/58

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito / note the Hōtaka Kaupapa.

CARRIED

Record of Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2023/59

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:

That the Ōtara-Papatoetoe Local Board:

a) tuhi ā-taipitopito / note the workshop records for: 7 March, 14 March and 28 March 2023.

CARRIED

24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

24.1	Te Whakaaro ki ngā Take Pūtea e Autaia ana \| Consideration of Extraordinary Items – Local Crime Fund
	A late report from Connected Communities requesting feedback on options to be considered by the Governing Body for the distribution of the $2m fund from central government for crime prevention (referred to as Local Crime Fund) was tabled at the meeting. A copy will be placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OP/2023/60 MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia: That the Ōtara-Papatoetoe Local Board: a) tuhi ā-taipitopito / note that local boards are better placed to understand the needs of their communities and have connections with effective local organisations that can deliver safety initiatives in their communities b) ohia / endorse option 1 – local board allocation, as the preferred option for distributing the $2m Local Crime Fund c) ensure that the distribution of the fund to local boards does not simply follow a Local Board Funding policy formula for allocation but consider additional criteria such as crime and victimisation statistics, deprivation and perceptions of safety. CARRIED
	Attachments a 18 April 2023: Ōtara-Papatoetoe Local Board - Item 24.1 Local Crime Fund - report

Chair Apulu Reece Autagavaia closed the meeting with a karakia.

6.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Apulu Reece Autagavaia

Members	Dr Ashraf Choudhary, QSO, JP – online
	Topou Folau
	Vi Hausia
	Albert Lim

Councillor	Lotu Fuli to 6.37pm
Councillor	Alf Filipaina – online to 6.32pm