Minutes of Performance and Appointments Committee

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2023, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Nomination of members to the selection panel for Ports of Auckland Limited board appointment
	Cr J Watson entered the meeting at 2.04pm. Mayor W Brown entered the meeting at 2.07pm.
	Note: changes to the original motion were incorporated with the agreement of the meeting.
	Resolution number PACCC/2023/17 MOVED by Chairperson D Newman, seconded by Cr C Fletcher: That the Performance and Appointments Committee: a) tuhi ā-taipitopito / note that up to three new board members are sought for Ports of Auckland Limited b) tuhi ā-taipitopito / note that the appointment process started under the delegated authority of the Ports of Auckland Appointments Panel and will transfer to this committee c) whakaae / agree nominate Mayor Wayne Brown and Cr Chris Darby of the enduring pool as members of the selection panel d) tuhi ā-taipitopito / note that the Chair of the Independent Māori Statutory Board be invited to be a member of the selection panel. CARRIED

Process for Auckland Regional Amenities Funding Board appointments 2023

Resolution number PACCC/2023/18

MOVED by Chairperson D Newman, seconded by IMSB Chair D Taipari:

That the Performance and Appointments Committee:

a) whakaae / approve the following criteria to be sought from up to three new members of the Auckland Regional Amenities Funding Board

i) governance experience

ii) commercial and financial expertise

iii) legal expertise

iv) industry experience relevant to the amenities

v) public sector experience

vi) experience of the not-for-profit sector

vii) marketing and digital experience

viii) connection to Auckland communities and community leadership

ix) experience identifying new revenue or funding streams including from philanthropic sources

b) whakaae / agree to nominate Cr R Hills of the enduring pool to represent the committee on the selection panel

c) tuhi ā-taipitopito / note that the Independent Māori Statutory Board have been invited to nominate a member to be their representative on the selection panel

d) tuhi ā-taipitopito / note that the appointment process will include consideration of all vacancies on Auckland Regional Amenities Funding Board and that the Amenities Board will be represented on the selection panel.

CARRIED

Performance and Appointments Committee Forward Work Programme

Resolution number PACCC/2023/19

MOVED by Chairperson D Newman, seconded by Cr J Watson:

That the Performance and Appointments Committee:

a) whakaae / approve the Performance and Appointments Committee’s forward work programme (Attachment A of the report).

b) whakaae / agree that the Performance and Appointments Committee’s forward work programme be reported for information on a monthly basis and reviewed on a six-monthly bases in March and September each year.

CARRIED

Summary of Performance and Appointments Committee information memoranda and briefings - 18 April 2023

Resolution number PACCC/2023/20

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:

That the Performance and Appointments Committee:

a) whiwhi / receive the Summary of the Performance and Appointments Committee information memoranda and briefings – 18 April 2023.

CARRIED

12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

13 Procedural motion to exclude the public

Resolution number PACCC/2023/21

MOVED by Chairperson D Newman, seconded by Cr L Fuli:

That the Performance and Appointments Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Appointments to the Auckland Transport board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Auckland Transport Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.28pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

3.42pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Appointments to the Auckland Transport Board

Resolution number PACCC/2023/22

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:

That the Performance and Appointments Committee:

e) whakaae / agree that the open process report be made publicly available and the confidential report will remain confidential due to the private information relating to individuals contained in the report

f) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

Attachments

a 18 April 2023, Performance and Appointments; Item C1 CONFIDENTIAL Appointments to the Auckland Transport Board, Open Process report.

3.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Daniel Newman, JP
Deputy Chairperson	Cr Chris Darby
Members	Mayor Wayne Brown	From 2.07pm, Item 8
	Cr Christine Fletcher, QSO
	Cr Lotu Fuli
	Cr Richard Hills
	Cr Greg Sayers
	IMSB Chair David Taipari
	Cr John Watson	From 2.04pm, Item 8

	Cr Angela Dalton
	Cr Maurice Williamson