Agenda of Manurewa Local Board - Thursday, 20 April 2023

No.	Title	Page
a ⇩	Manurewa Youth Council update January - March 2023	13

Manurewa Local Board

20 April 2023

Manurewa Local Board 2022/2023 work programme budget reallocation

File No.: CP2023/03663

Te take mō te pūrongo

Purpose of the report

1. To approve reallocation of funding within the Manurewa Local Board’s 2022/2023 work programme.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board approved its 2022/2023 work programmes at its business meeting on 16 June 2022 (resolutions MR/2022/79, MR/2022/80, MR/2022/81, and MR/2022/82).

3. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

4. The following activities within the work programme are tracking towards an underspend for the 2022/2023 financial year and have budget available for reallocation:

a) ID 1263: Town Centre Steering Group - $35,000.

5. Auckland Council has signalled that it has a $295 million deficit. All departments, including local boards, are being asked to find savings.

6. The board has an option to reallocate underspends to projects that can be completed by the end of the 2022/2023 financial year or to offer the underspends up as savings. Underspend budget must be allocated to projects that can be completed by the end of the 2022/2023 financial year.

7. If the board were to consider reallocating the underspend budget from the above initiatives, it is recommended it is reallocated to the following activity:

a) ID 281: Community Grants Manurewa.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the reallocation of $35,000 underspend budget from the 2022/2023 Tātaki Auckland Unlimited Work Programme line ID 1263 - Town Centre Steering Group to the 2022/2023 Customer and Community Services Work Programme line 281 - Community Grants Manurewa:

a) offer the underspend budget from the 2022/2023 Tātaki Auckland Unlimited Work Programme line ID 1263 - Town Centre Steering Group totalling $35,000 to organisational savings.

Horopaki

Context

8. The Manurewa Local Board has an approved 2022/2023 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

· Tātaki Auckland Unlimited.

9. The local board receives performance updates on the work programme throughout the year; the last report was presented at the February 2023 business meeting.

10. As projects progress through the delivery process the specific work required and the cost of delivery can change. As a result, variations are sought to the work programme to ensure the local board’s locally driven initiatives operational budget is optimised.

11. Underspent operational expenditure can be reallocated across departments but must remain as operational expenditure (i.e. it cannot not be used as capital expenditure), and should be reallocated on the basis that delivery can be achieved before the end of the financial year.

12. Any budget reallocated in the current financial year must be spent by 30 June 2023 otherwise it will be treated as savings.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff have identified one activity within the operational work programme that will deliver an underspend for the 2022/2023 financial year. The total underspend amount to reallocate is $35,000.

14. The following table provides a breakdown of the identified the underspends against each activity.

Table 1: Work programme underspend for reallocation by the local board

ID	2022/2023 Work Programme Name	Activity Name	Reason for underspend	Underspend amount
1263	Tātaki Auckland Unlimited	Town Centre Steering Group	Activities have been covered by a carry forward from previous financial years. The 2022/2023 budget has not been spent.	$35,000
			TOTAL	$35,000

2022/2023 Work Programme Name

Activity Name

Reason for underspend

Underspend

amount

1263

Tātaki Auckland Unlimited

Town Centre Steering Group

Activities have been covered by a carry forward from previous financial years. The 2022/2023 budget has not been spent.

$35,000

TOTAL

$35,000

Activities for consideration to reallocate budget

15. Staff have identified the following activity, which can be delivered by the end of the 2022/2023 financial year, for consideration to reallocate unspent budget to:

Table 2: Work programme activity to receive the reallocation

2022/2023 Work Programme Name

Activity Name

Activity Description / how budget will be spent

Reallocation

amount

281

Customer and Community Services Work Programme

Community Grants Manurewa

Budget can be distributed as part of the remaining local grant rounds during 2022/2023

$35,000

TOTAL

$35,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The proposed work programme reallocation does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. When developing the work programmes council group impacts and views are presented to local boards. There are no further impacts to be considered with this reallocation of funding.

18. Relevant departments within Auckland Council have been consulted regarding the reallocations and no objections or concerns have been raised by delivery staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The reallocation of funding within the local board’s work programme supports strong delivery and optimisation of the local board’s available budget for 2022/2023.

20. The nature of the reallocation aligns with the local board’s work programme and the Manurewa Local Board Plan 2020.

Tauākī whakaaweawe Māori

Māori impact statement

21. Where aspects of the proposed work programme are anticipated to have a significant impact on activities of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

22. At its 23 February 2023 meeting the Governing Body resolved inter alia as follows:

Resolution number GB/2023/10

c) tuhi ā-taipitopito / note the financial situation facing Council in light of the forecast $295 million operational budget shortfall and recent severe weather events and ongoing economic uncertainty

d) whakaae / agree to encourage the Chief Executive, Local Boards and Council Controlled Organizations to closely scrutinise and manage any spending and, where possible, consider stopping or limiting new discretionary spending

e) tono / request staff to report back to the next meeting of the Expenditure Control and Procurement Committee on defining the scope of discretionary spend, options for managing or controlling discretionary spend and any implications of stopping or limiting such spend.

23. Local boards have responsibility for decision-making and oversight of decisions on local activities.

24. Reallocation of funding is regarded as a prudent step for the local board to take in order to optimise its locally driven initiatives (LDI) opex budget for the 2022/2023 financial year.

23. The activity recommended to receive funding aligns with the Manurewa Local Board Plan 2020.

24. The local board may wish to consider offering unspent budget up for savings.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that despite the reallocation, some of the budget remains unspent at the end of the financial year. However, delivery staff believe it is feasible to deliver the activities within the timeframes required, and the risk of non-delivery is considered to be low.

Ngā koringa ā-muri

Next steps

26. The funding will be reallocated according to the local board’s resolution, and the relevant department will progress with the delivery of the next steps, if the board decides to proceed with reallocation.

27. The Manurewa Local Board 2022/2023 work programme will be updated to reflect the board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Manurewa Local Grant Round Three 2022/2023 Grants Allocations

File No.: CP2023/01936

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for 2022/2023 Manurewa Local Grant Round Three.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Manurewa Local Grants, Round Three (Attachment A).

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 (Attachment B). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

5. A total of $62,283.67 was spent on Local Board Grant Round One, leaving a total of $129,602.33.

6. The Manurewa Local Board allocated $34,000 from the Manurewa Community Grants 2022/2023 to the Youth Grants Manurewa (MR/2022/137). This leaves $95,602.33 for the 2022/2023 financial year.

7. An Urgent Decision allocated $2,000 from Community Grants Manurewa to Youth Grants Manurewa (applicant YG2310-169). This leaves $93,602.33 for the 2022/2023 financial year.

8. A total of $70,041.75 was spent on Local Board Grant Round Two, leaving a total of $23,560.58.

9. The Manurewa Local Board reallocated $3,397 (MR/2023/20) from “Manurewa Age Friendly Initiatives” to “Community Grants Manurewa”. This leaves $26,957.58 for the 2022/2023 financial year.

10. For Manurewa Local Board Grant Round Three 2022/2023 a total of Twenty-Five local grant applications were received, requesting a total amount of $208,665.79.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round Three 2022/2023

Table One: Manurewa Local Grant Round Three 2022/2023 applications

Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-301	Independent Living Charitable Trust	Towards venue hire, petrol cards for coaches/coordinator, catering, administration, printing, and cleaning cost to run Tai Chi classes from J4th May 2023 to 29th June 2023 at Wiri community hall.	$6,833.84	Eligible
LG2310-302	Independent Living Charitable Trust	Towards petrol cards for coaches/coordinator, catering, administration, printing, and cleaning cost to run Tai Chi classes from May 2023 to June 2024 at Leabank Community Hall,	$3,600.00	Eligible
LG2310-303	Weymouth Playcentre	Towards purchasing of moveable play equipment and Jumping mat at Weymouth Playcentre from May 2023 to June 2023.	$15,188.25	Eligible
LG2310-305	South East Auckland Senior Citizens' Association Inc	Towards celebrating Christmas by hiring hall, decorations, catering, cleaning, hiring of performers on the 16th of December 2023.	$13,900.00	Eligible
LG2310-307	FALELALAGA LIMITED	Towards resources, transport, facilitation, and administration cost for running a RewaWise project from June 2023 to October 2023.	$20,000.00	Eligible
LG2310-322	Weymouth Residents and Ratepayers Incorporated	Towards printing costs for 11 months from 2nd May 2023 to 30 June 2023.	$4,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-325	Auckland Seniors Support and Caring Group Incorporated	Towards venue hire, tutor fees and festival food cost at Wattle Downs from 7 May 2023 to 17 December 2023.	$2,000.00	Eligible
LG2310-333	COUNTIES MANUKAU BADMINTON ASSN INCORPOR	Towards coaching, affiliation fees and insurance cost to run Manurewa Junior Development Program across six local Manurewa schools from June 2023 to December 2023.	$5,080.00	Eligible
LG2310-334	Counties Manukau Gymnastics	Towards purchasing 300 gold medals during gym festivals and prize giving at Takanini from 1st May 2023 to 1st May 2023.	$1,698.00	Eligible
LG2310-335	Scouting NZ Weymouth Sea Scouts	Towards buying 6x kiwi camping Weka 3 hiking tents for scouts to go camping and tramping at 56 Browns Road on the 21st of May 2023.	$1,794.00	Eligible
LG2310-343	Auckland southern District Chinese Association Incorporated	Towards venue hire, instructor allowance and annual financial audit fee for Tai chi training, singing, dancing, traditional Chinese art classes, cultural celebrations and festivals at the Botanical Garden and St Luke's Church from May 2023 to November 2023.	$3,360.00	Eligible
LG2310-345	Youthline Auckland Charitable Trust	Towards clinical supervision and programme resources at St George Street from May 2023 to December 2023.	$5,000.00	Eligible
LG2310-348	L Nathuran	Towards team uniform, sports gears to run rugby league training sessions for the younger ones at Rugby League Field from April 2023 to September 2023.	$1,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-349	Te Whakaora Tangata	Towards paying salaries for the Service Delivery Coordinator, Charmaine Faifai-Poto, and the Service Delivery Manager, Alex Snary. at Manurewa from May 2023 to July 2023.	$15,000.00	Eligible
LG2310-350	Manurewa Association Football Club Inc	Towards court hire, futsal, and football coaching at Manurewa Netball Centre from May 2023 to Sept 2023.	$10,500.00	Eligible
LG2310-353	Totara Park Mountain Bike Club INC	Towards Totara Park MTB Trail Maintenance Fund from May 2023 to March 2024.	$20,000.00	Eligible
LG2310-355	The Renew Room	Towards facilitator's wages, branding, graduation event, food, drinks website designing, guest speakers for delivering branding and website projects (Wāhine Workshops) at Nathan Homestead -Manurewa from April 2023 to May 2023.	$25,740.00	Eligible
LG2310-356	Panacea Arts Charitable Trust	Towards Arts Therapist's wages, half of their venue hire cost to run feel good Friday Art Club at Randwick Park Community House from July 2023 to December 2023.	$6,123.00	Eligible
LG2310-361	Shanti Niwas Charitable Trust	Towards buying meals, transport cost, hall hire, volunteers koha cost for organising "togetherness through positive ageing program from July 2023 to June 2024.	$16,560.00	Eligible
LG2310-362	Tōtara Hospice	Towards medical waste disposal and rental of medical disposal bins at The Gardens from May 2023 to April 2024.	$10,000.00	Eligible
Application ID	Organisation	Requesting funding for	Amount requested	Eligibility
LG2310-363	Communities Against Alcohol Harm	Towards social media and network building maintaining databases and cost to generate reporting to Māori wardens from May 2023 to October 2023.	$2,310.00	Eligible
LG2310-364	Ronald Hamalala	Towards Chess coaching and tutoring costs, Chess Equipment (Chess clocks, Chess sets) & Supplies (Chess Scoresheets, Chess Workbooks, Medals, Prizes & New Zealand Chess Federation Certificates & badges from May 2023 to June 2023.	$11,070.00	Eligible
LG2310-365	Ama Manupule-Kuresa Kaisala	Towards gym hire for volleyball training/game at Bruce Pulman Park, Takanini from March 2023 to December 2023.	$1,000.00	Eligible
LG2310-366	Action Education Incorporated	Towards cost of running a spoken word workshops in Manurewa High school from May 2023 to November 2023.	$5,000.00	Eligible
LG2310-367	All Seasons Community Sports Trust	Towards affiliation fees to Counites Manukau Touch Association and Touch New Zealand for 2 X Whanau Mixed Touch programme at Manurewa east from May 2023 to June 2023.	$1,908.70	Eligible
Total			$208,665.79

Horopaki

Context

11. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

12. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· Local board priorities

· Exclusions

· Grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements

· The Manurewa Local Board adopted the Grants Programme for 2022/2023 (Attachment B). The document sets application guidelines for contestable community grants submitted to the local board.

13. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

14. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. This report presents applications received in Manurewa Local Grants, Round Three (Attachment A).

23. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2022/2023 (Attachment B). The document sets application guidelines for contestable community grants submitted to the local board.

24. The Manurewa Local Board set a total community grants budget of $191,886 for the 2022/2023 financial year. There is a total of four local grant rounds and two multi-board rounds.

25. A total of $62,283.67 was spent on Local Board Grant Round One, leaving a total of $129,602.33.

26. The Manurewa Local Board allocated $34,000 from the Manurewa Community Grants 2022/2023 to the Youth Grants Manurewa (MR/2022/137). This leaves $95,602.33 for the 2022/2023 financial year.

27. An Urgent Decision allocated $2,000 from Community Grants Manurewa to Youth Grants Manurewa (applicant YG2310-169). This leaves $93,602.33 for the 2022/2023 financial year.

28. A total of $70,041.75 was spent on Local Board Grant Round Two, leaving a total of $23,560.58.

29. The Manurewa Local Board reallocated $3,397 (MR/2023/20) from “Manurewa Age Friendly Initiatives” to “Community Grants Manurewa”. This leaves $26,957.58 for the 2022/2023 financial year.

30. For Manurewa Local Board Grant Round Three 2022/2023 a total of Twenty-Five local grant applications were received, requesting a total amount of $208,665.79.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

32. Following the Manurewa Local Board allocating funding for local grants round three, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2022-2023 Manurewa Local Grants Round Three Application Summary (Under Separate Cover)
b ⇩	Manurewa Community Grants Programme 2022-2023	29

Ngā kaihaina

Signatories

Author

Asha Malhotra - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Manurewa Sport and Active Recreation Facilities Plan implementation 2022/2023

File No.: CP2023/04082

Te take mō te pūrongo

Purpose of the report

1. To approve grants towards priority projects identified within the Manurewa Sport and Active Recreation Facilities Plan.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Sport and Active Recreation Facilities Plan was adopted in August 2022 to provide strategic guidance on the provision of the local sporting facilities network [MR/2022/116].

3. The Manurewa Sport and Active Recreation Facilities Plan identifies a full range of capital developments, repair and maintenance, and spatial/master planning projects. A total of 47 projects were independently assessed and categorised by priority.

4. There is $140,000 in the 2022/2023 Locally Driven Initiatives operational budget to implement the findings of the plan by way of grants to community-led projects (Line item #3008).

5. Seven medium-high priority projects are considered projects that could feasibly utilise funding over the next 12-18 months.

6. It is recommended that two high priority projects are supported, enabling them to progress through the facility development planning cycle with a view of establishing a tangible proposal to seek funding for the delivery of the construction phase.

7. The community-led projects recommended to receive grants are:

Project and Grant Recipient	Purpose	Recommendation
Manurewa Association Football Club #12	To support progression through the investigation and planning stages required for the redevelopment of its clubroom facility at War Memorial Park, Manurewa.	$70,000
Te Pou Herenga Waka Ama Club #14	To support progression through the investigation and planning stages required for the development of a storage facility at 20A Hazards Road, Weymouth.	$70,000
		$140,000

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) grant Manurewa Association Football Club Incorporated $70,000.00 from the 2022/2023 Manurewa Sport and Active Recreation Facilities Plan implementation budget to progress through the investigation and planning stages required for the redevelopment of its clubroom facility at War Memorial Park, Manurewa.

b) grant Te Pou Herenga Waka Ama Club Incorporated $70,000.00 from the 2022/2023 Manurewa Sport and Active Recreation Facilities Plan implementation budget to progress through the investigation and planning stages required for the development of a storage facility at 20R Hazards Road, Weymouth.

Horopaki

Context

Manurewa Local Board - Customer and Community Services Work Programme 2022/2023

8. On 16 June 2022 Manurewa Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 3008, Manurewa Sport and Active Recreation Facilities Plan implementation [MR/2022/79].

9. Item 3008 Activity Description: Support priority projects identified within the Manurewa Sport and Active Recreation Facilities Plan. Assess implementation options for funding and allocation of grants based on criteria in the plan.

10. This item has $140,000 Locally Driven Initiatives operational budget allocated for 2022/2023 with a further $150,000 indicatively for subsequent years.

Manurewa Sport and Active Recreation Facilities Plan 2022

11. The Manurewa Sport and Active Recreation Facilities Plan (the plan) was adopted in August 2022 to provide strategic guidance on the provision of the local sporting facilities network [MR/2022/116].

12. The plan outlines the current network of sport and active recreation facilities across Manurewa, irrespective of ownership, and identifies existing and future provision challenges and needs.

13. The local board area has high deprivation, is extremely diverse (with the highest Māori population in Tāmaki Makaurau) and relatively young compared to the wider Auckland region. Therefore, the right mix of facilities (in terms of type, function, condition, access, and location) is critical.

14. Optimising and activating spaces and having the flexibility to adapt to changing needs, preferences, and local communities across Manurewa is also essential.

Tātaritanga me ngā tohutohu

Analysis and advice

Implementation of the plan

15. The holistic nature of the plan provides a foundation for implementation to take a variety of forms relative to the asset ownership, scale of project or action required by the decision maker.

16. A three-pronged implementation approach will be taken:

a) Direct investment through grants to community owned facility projects (LDI opex)

b) Quality advice to support asset-based work programme decisions and resource allocation (LDI capex, renewals, growth funding), through the local board work programme planning cycle

c) Quality advice to support advocacy, leverage, and partnership opportunities.

Diagram 1: Implementation approach

Prioritisation of projects

17. The plan identifies a full range of capital developments, repair and maintenance, and spatial/master planning projects. In total, 47 projects were independently assessed and categorised by priority.

18. Priority projects identified in the development of the plan were assessed using four guiding principles, derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework.

19. The project assessment criteria including principles of investment and sub-criteria weightings can be found in Appendix B of the Manurewa Sport and Active Recreation Facilities Plan, July 2022 (Attachment A).

Local board direction – February and April workshops

20. At the 23 February 2023 workshop the local board considered grant recommendations and provided direction.

21. A second local board workshop was held on 6 April 2023 where board members were provided responses to the questions raised at the February workshop. Board members expressed their support in principle for the recommendations contained in this report.

22. A summary of the direction provided in the February workshop, and subsequent actions taken, is illustrated in Table 1, below:

Table 1: Workshop direction

Direction	Action
#14 Te Pou Herenga Waka Ama Club – Development of storage facility
- Request early communication with mana whenua and Manurewa Marae in relation to water access and the general provision of waka ama.	- Should the grant be awarded a funding agreement would be put in place stipulating the need to consult with relevant community groups and mana whenua
#27 Manurewa Table Tennis – Floor resurfacing
- Seek outcome of the Foundation North application - Discuss potential support from class four gaming trust providers	- Foundation North approved the grant application for $22,572 - External funders have indicated support of the $7,163 balance required
#33 Totara Park Equestrian Centre – Replace and repair the existing viewing deck
- Discuss potential support with class four gaming trust providers	- External funders have indicated support of the total project cost
Key move #1 Manurewa wide – review outdoor court use, need and behaviours
- Query whether basketball court provision will be included within the development of the Manurewa Play Network Gap Analysis	- Both half courts and full courts will be captured and identified in relation to play space provision
Key move #3 Mountfort Park – Develop master plan
- Investigate process to progress	- Information has been requested from the Service and Asset Planning Team as outlined in the council-led project section below

Grant recommendations (Community-led projects)

23. There is $140,000 Locally Driven Initiatives operational budget in 2022/2023 to implement the findings of the plan by way of grants to community-led projects.

24. Of the 47 projects within the plan, there was a relatively even spread of asset ownership and project leads, as categorised below:

· 10 school-based projects including a mix of secondary schools and primary schools

· 13 community-led projects, typically clubs or trusts

· Three mixed in nature including community-council and mana whenua-council

· 21 council projects ranging from planning to an estimated $1M+ for construction

25. Staff have collated data and insights following a series of site visits, kanohi ki te kanohi meetings, phone calls and emails with community groups. The information gathered supports the findings following the development of the plan, and the resulting analysis herein.

26. Sixteen projects were deemed eligible for this type of funding (13 community-led, three mixed lead) of which seven medium-high priority projects are considered projects that could feasibly utilise funding over the next 12-18 months.

27. Table 2 below provides a brief assessment of the seven medium-high priority projects.

Table 2: Assessment and recommended funding for live community-led priority projects

Project	Analysis	Recommendation
Manurewa AFC #12 Development of clubroom facility	The redevelopment of War Memorial Park has been supported through local board plans dating back to 2014 and includes work done to establish a case for investment from the Governing Body via the One Local Initiative programme up until the COVID-19 pandemic. There are complexities with the existing clubrooms located on top of the council-owned changing room block and attached to the grandstand. A community-led approach to renew the clubrooms will need to proceed in partnership with council to ensure clarity of asset ownership and future works planned. Investment would support the club to engage specialists to reinterpret any work to date and carry out further planning work to establish a clear proposal for investment to renew the clubroom facility to meet the needs of community users and sports clubs. Lease expired in 2016.	$70,000
High

Te Pou Herenga Waka Ama Club #14 Development of storage facility	Located at the Weymouth boat ramp the club do not have a safe or secure storage facility for their waka which can cost up to $30,000 per vessel. Waka are currently spread across the back end of the carpark and on the vacant reserve land creating accessibility issues for members of the public parking vehicles and boat trailers, and creating logistical challenges for the waka ama club when the waka are needed for activity. The club have initiated talks with council staff and potential funders however this project is in its infancy and scale is unknown at this point. There is a vacant parcel of land adjoining the existing carpark at 20R Hazards Road, zoned for open space - informal recreation. Initial investigation work is required to understand parameters and identify potential, scalable design options. The broader provision of waka ama and water sports should be explored to understand any synergies with mana whenua aspirations for the Te Pua site and/or needs of the boating and yachting clubs located on Hazards Road and Greers Road respectively.	$70,000
High

Project	Analysis	Recommendation
Disability Sport Auckland #17 Development of gymnasium	Formerly Parafed Auckland, the regional sports organisation is relocating from their existing facility, shared with the Auckland Spinal Rehab Unit, as part of the Counties Manukau DHB site in Ōtara. The new facility will form part of the specialised rehabilitation centre at the Manukau Health Park neighbouring the existing SuperClinic site. Central government confirmed a $216M investment in April 2022 for the replacement of the Auckland Spinal Rehab unit at Ōtara. The group are currently interviewing fundraisers to seek capital required for the construction phase of circa $15.5M and working to finalise an MOU with Counties Manukau DHB and Health NZ which would formalise landowner approval. The funding plan will provide clarity as to whether the local board budget is suitably aligned to the scale of project.	Not recommended, fundraising plan in development
Medium

Jellicoe Park Tennis Club #22 Resurface courts, re-fence and install floodlighting on 2 new courts.	This project has multiple facets as illustrated in the plan. Courts 5-6 are considered the ‘new courts’ added in 2021 thanks to the support of the local board granting $293,000 [MR/2020/30]. Courts 1 and 2 have recently been resurfaced, completed October 2022. Central courts 3-4 still requiring resurfacing, at a cost of $51,520 excluding net replacement and access costs. The court resurfacing is the club’s highest priority however due to access constraints in order to resurface courts 3-4 the existing fence would need to come down. Re-fencing of courts 1-4 is estimated to cost $75,000. A total of approximately $130,000 for these two elements if fully completed. An alternate may be to resurface courts 3-4 only and have a temporary fencing solution for the section that would require bringing down for access. Lighting of courts 5-6 is estimated to be $95,000. Courts 1-4 are currently floodlit allowing for night play. The two new courts are council-owned and maintained yet public access is not apparent. A class four gaming trust funding provider has indicated support of the clubroom project #40 within this term. Lease expired in 2021.	Not recommended, courts in playable condition
Medium

Project	Analysis	Recommendation
Manurewa Table Tennis #27 Floor resurfacing	The original hall was built in 1967 and requires re-surfacing which would entail preparation and installation of 19mm plywood before three layers of coloured polyurethane on a total of 242sqm (11x22). In addition, the newer hall will be recoated at the same time, an area of 420sqm (15x28). The club have purchased some materials and carried out some tasks at club cost. The club have been successful with a grant from Foundation North for $21,739. The balance of funding required to complete the project is $7,163. Counties Manukau Table Tennis are also based at the facility and run weekly interclub competitions. The club has a strong relationship with Disability Sport Auckland and Table Tennis NZ accommodating competitions, specific sessions, and coach education opportunities for the wider table tennis community. A class four gaming trust funding provider has indicated support of the balance $7,163. Lease expires in 2034.	Not recommended, supported by alternate funder
Medium

Manurewa Tennis Club #28 Court covering and re-fencing	An application has been submitted to the regional fund requesting $400,000 of the $785,871 total project cost. The club have been invited to submit a detailed application in stage two with final decisions made in September. The club also has a funding application live with Foundation North and has been working closely with a class four gaming trust funding provider who has indicated their support of the project. Landowner approval has been gained with resource and building consent applications submitted in November 2022. The local board may consider supporting a shortfall in funding in FY24 following the grant application decisions (September). Lease expires 2040.	Not recommended, multiple funding applications live
Medium

Totara Park Equestrian Centre #33 Replace and repair the existing viewing deck	The facility is well-used as home to three different riding groups: Riding for the Disabled, Tōtara Park Pony Club and Tōtara Park Adult Riding Club. Safety and accessibility of the supporting infrastructure such as the clubrooms and adjoining viewing deck are paramount to ensuring an enjoyable experience for riders of all ages and abilities. Support for the refurbishment of the viewing deck will allow the user-groups to focus efforts on providing quality, inclusive riding opportunities. The group have connected with a class four gaming trust funding provider and plan to a make an application in April which would cover the full $19,640 quoted. Lease expires 2042.	Not recommended, supported in full by alternate funder
Medium

28. Recommendations support two high priority projects to progress through the facility development planning cycle with a view to establishing a tangible proposal for funding of the construction phase.

29. Investment in the recommended projects would support outcomes related to the Manurewa Local Board Plan including:

· Outcome 1: Our communities are inclusive, vibrant, healthy and connected

· Outcome 2: We are proud of our strong Māori identity and thriving Māori community

· Outcome 3: Our people enjoy a choice of quality community spaces and use them often

30. An overview of all high-medium community projects is detailed in Attachment B, The overview includes rationale as to why projects may not have been considered suitably ready to receive funding in this round.

Further implementation considerations

Council-led projects

31. The Manurewa Sport and Active Recreation Facilities Plan identified 21 projects which are considered to be council’s responsibility, with a further three mixed in nature requiring a partnership approach with community groups or mana whenua.

32. The Manurewa Sport and Active Recreation Facilities Plan implementation budget is for community-led projects rather than council-led projects, so assessment of the council-led projects does not form part of this report’s analysis.

33. When appropriate, alignment of community-led and council-led projects is desirable. Details about some of the council-led projects identified in the plan can be found in Attachment C.

Sport and Recreation Facilities Investment Fund

34. Various sources of funding may be available for community-led capital projects, although there are limited amounts available and certain criteria to be met. Auckland Council is a funder that has allocated budget towards prioritised community-led projects when a gap in the network of regional or sub-regional sport and recreation facilities is identified.

35. A significant source of funding was created through the Long-Term Plan Auckland Council where $150M is planned be invested into community sport and recreation facilities over a ten-year period.

36. Investment will be made through the regional Sport and Recreation Facilities Investment Fund (SRFIF) which adopts 13 priority criteria points weighted and informed by the Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039.

37. Several high to medium priority projects within the Manurewa Sport and Active Recreation Facilities Plan show a level of strategic alignment to the investment principles guiding regional decision-making. Investment is more likely to be supported when projects are progressed to a “shovel ready” stage and have the ability to attract additional investment.

38. Financial leverage is a factor that would enhance any application; however leverage cannot be considered a current strength unless fundraising has been received or grants committed.

39. Consideration of potential alignment with SRFIF is shown in Table 3 below.

Table 3: Advocacy and leverage opportunities for consideration

Project

Alignment

Tōtara Park Mountain Bike Club

#10

Development of new tracks

SRFIF criteria alignment: communities of greatest need; high participation; core infrastructure; regional infrastructure; construction; strategic alignment.

Key considerations: clarity of ownership of the asset, consequential opex responsibilities and ability to leverage funding for a potential council-owned asset.

Manurewa AFC

#12

War Memorial Park – development of new clubrooms

SRFIF criteria alignment: strong alignment with communities of greatest need, high participation and multi-sport opportunity; weak alignment with infrastructure criteria.

Key considerations: currently a mixed ownership model, can some key requirements/functions be accommodated elsewhere?

Te Pou Herenga Waka Ama Club

#14

Development of storage facility

SRFIF criteria alignment: communities of greatest need; benefit to Māori; partnerships; construction; strategic alignment.

Key considerations: financial leverage; sufficient progression through planning phases.

Disability Sport Auckland

#17

Development of gymnasium

SRFIF criteria alignment: communities of greatest need; inactive communities; partnerships; core infrastructure; construction; scale.

Key considerations: financial leverage; sufficient progression through planning phases.

Manurewa High School

#24

Cover and light turf

SRFIF criteria alignment: communities of greatest need; partnerships; core infrastructure; construction; scale.

Key considerations: financial leverage; sufficient progression through planning phases; community access to facility.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. There will be no impact on greenhouse gas emissions from the investigation and planning process for either of the recommended projects.

41. The purpose of funding is to support both groups towards the development or redevelopment of a built facility. The built environment is one of eight priorities within Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

42. Staff will develop funding agreements which will outline the requirement to assess the environmental impact as part of the design, construction, and ongoing operational viability of any development concept.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. There are no implications on known plans or projects for the wider council whānau.

44. Staff continue to work collaboratively when analysing projects to be included in the local board work programme, and when partnering with community groups and external funders to progress priority community projects. The adopted plan has been shared with council teams working in the following areas:

• Area Operations

• Local Board Work Programme Planning

• Parks Maintenance

• Community Leasing

• Local Board Services

45. Council staff continue to use the plan as a reference guide when carrying out their respective functions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. Manurewa Local Board adopted the Manurewa Sport and Active Recreation Facilities Plan in August 2022 following input into the draft plan and feedback on the priority projects list [MR/2022/116 refers].

47. At the 23 February 2023 direction setting workshop there was unanimous support for the waka ama project. Members were strongly supportive of the club connecting with mana whenua and Manurewa Marae to ensure there is an aligned vision for water access for sport and cultural purposes.

48. The War Memorial Park project has been supported through the 2014, 2017 and 2020 local board plans as well as making up an element of the One Local Initiative which has not progressed following the COVID-19 pandemic.

49. Local board members expressed their support in principle for the recommendations contained in this report at the local board workshop was held on 6 April 2023.

Tauākī whakaaweawe Māori

Māori impact statement

50. As part of the development of the plan staff presented a project overview at the October 2021 Mana Whenua Forum where iwi in attendance were offered the opportunity for further engagement.

51. Te Ākitai Waiohua actively contributed to the development of the plan and as part of the engagement process were provided the opportunity to feedback on the draft plan and priority projects, developed a list of high-level facility development considerations (included within the plan), and endorsed the final adopted plan.

52. Whilst both Weymouth peninsula and War Memorial Park are both not specifically identified as sites of historic cultural importance, water access was identified as a priority for several groups who contributed to the development of the plan.

53. Both groups understand there will be a need to engage mana whenua early in the facility development process in order to understand any concerns, opportunities or potential project involvement.

Ngā ritenga ā-pūtea

Financial implications

54. On 16 June 2022 Manurewa Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 3008, Manurewa Sport and Active Recreation Facilities Plan implementation [MR/2022/79].

55. Item 3008 Activity Description: Support priority projects identified within the Manurewa Sport and Active Recreation Facilities Plan. Assess implementation options for funding and allocation of grants based on criteria in the plan.

56. This item has $140,000 Locally Driven Initiatives operational budget allocated for 2022/2023. Recommendations propose to spend the full budget across two different projects at $70,000 each.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The non-contestable nature of the funding coupled with the type of project recommended carries risks as outlined in Table 4 below.

Table 4: Risks and mitigations

Risks	Mitigations
Community groups who do not receive funding may feel aggrieved.	Recommendations support two high priority projects identified within the plan. Projects have been independently assessed in alignment with council’s investment priorities for community sport.
Investment in the investigation and planning phase of projects presents a risk if there is not a tangible outcome to show for the investment.	Funding for community sport infrastructure projects is predominantly contestable in nature. The investment will support robust, professional investigation and planning phase works to position the groups as strongly as possible for future grant applications for the construction phase.

Ngā koringa ā-muri

Next steps

58. If the Manurewa local board resolves to make the grants recommended, staff will work with the grant recipients to set in place a funding agreement and a project plan to achieve the desired outcomes. The funding agreement template that will be used has been approved by council’s legal team.

59. A progress update will be provided within the process for implementation of the Manurewa Sport and Active Recreation Facilities Plan in 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Sport and Active Recreation Facilities Plan, July 2022 (Under Separate Cover)
b ⇩	High-Medium Community-led Projects Overview	47
c ⇩	Update on some identified council-led projects	49

Ngā kaihaina

Signatories

Author

Martin Devoy - Sport and Recreation Advisor

Authorisers

Dave Stewart - General Manager Active Communities

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Council-controlled organisation forward work programme and engagement approach for Quarter Four (April-June 2023)

File No.: CP2023/03221

Te take mō te pūrongo

Purpose of the report

1. To provide the Manurewa Local Board with the council-controlled organisation (CCO) forward work programme and engagement approach in its area for Quarter Four (April-June 2023).

Whakarāpopototanga matua

Executive summary

2. The 2022/2023 CCO Local Board Joint Engagement Plans were adopted in June 2022. These plans record CCO responsibilities and local board commitments with Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare.

3. Local boards and CCOs are expected to review the joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

4. CCOs provide local boards with the CCO work programme in their area. Each work programme item lists the engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

5. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

6. As per the 2022/2023 CCO Local Board Joint Engagement Plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

7. CCOs and local boards workshop the CCO work programme and engagement approach regularly to identify and maximise opportunities for good community outcomes within the local board area.

8. This report provides a formal update of the CCO forward work programme, engagement approach and anticipated milestones for Quarter Four (April-June 2023). This report also includes the status on CCO work programme items since the last report in September 2022.

9. The Manurewa Local Board will receive the next CCO work programme and engagement approach report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the council-controlled organisations forward work programme and engagement approach for Quarter Four (April-June 2023).

Horopaki

Context

What are CCO Local Board Joint Engagement Plans?

10. The 2020 Review of Auckland Council’s council-controlled organisations recommended that CCOs and local boards adopt an engagement plan to:

· help cement CCO and local board relations

· agree on a common understanding of accountability between CCOs and local boards

· coordinate CCO actions better at the local level.

11. These plans record the commitment between Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland, Watercare and the local boards to work together.

12. Each local board adopted their 2022/2023 CCO Local Board Joint Engagement Plans in June 2022. These plans include CCO responsibilities and local board commitments.

13. This report does not update the CCO responsibilities and local board commitments. Local boards are expected to revise these in their next engagement plans in June 2023.

What are the CCO work programme items?

14. CCOs provide local boards with a work programme that lists the different CCO projects happening in the local board area.

15. The work programme is not a full list of projects in the Manurewa Local Board area. It includes work programme items for engagement purposes. Providing local boards with the CCO work programme addresses the 2020 CCO Review’s recommendation to coordinate CCO actions better at the local level.

16. As per the joint engagement plans:

· CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area

· Local boards advise CCOs of issues or projects of significance, to communicate the interests and preferences of their communities and to allow for flexibility in terms of engagement, recognising differing levels of interest.

17. Each work programme item records an engagement approach with the local board, activity status, updates and milestones anticipated for the next quarter.

18. The CCO work programme is intended to be reported through a local board business meeting quarterly for clarity and transparency. These updates may include the following types of changes:

· new work programme items and proposed engagement level

· changes to the engagement approach with the local board

· updates to status or anticipated milestones during the next quarter.

19. The work programme and engagement approach are workshopped regularly between CCOs and local boards to identify and maximise opportunities for good community outcomes within the local board area.

20. The engagement approach is based on the International Association for Public Participation (IAP2) standards which are provided in Table 1 below.

Table 1: International Association for Public Participation (IAP2) Engagement Approach Levels

CCO engagement approach	Commitment to local boards
Inform	CCOs will keep local boards informed.
Consult	CCOs will keep local boards informed, listen to and acknowledge concerns and aspirations, and provide feedback on how local board input influenced the decision. CCOs will seek local board feedback on drafts and proposals.
Collaborate	CCOs will work together with local boards to formulate solutions and incorporate their advice and recommendations into the decisions to the maximum extent possible.

21. Local boards received the last update to the CCO work programme and engagement approach in September 2022. CCOs have been updating local boards on their work programmes through induction workshops since November 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The following sections list changes since September 2022 to the CCO work programme for any:

· completed work programme items

· new work programme items

· changes to engagement levels.

Auckland Transport

Completed work programme items since September 2022

23. Auckland Transport has completed the following work programme items:

· Alfriston Road and Claude Road Intersection (complete and operational)

· Claude Road and Hill Road Intersection (complete and operational)

· Crossing Great South Road 286 (complete and operational).

New work programme items since September 2022

24. Auckland Transport has added new projects to the work programme including:

· Local Board Transport Capital Fund (workshopped in February 2023 and further workshops to occur in May 2023).

25. Auckland Transport’s work programme items are provided in Attachment A.

Tātaki Auckland Unlimited

Completed work programme items since September 2022

26. Tātaki Auckland Unlimited has completed the following work programme items:

· Rangatahi Youth Enterprise Summit

27. Tātaki Auckland Unlimited’s work programme items are provided in Attachment B.

Eke Panuku Development Auckland

Completed work programme items since September 2022

28. Eke Panuku Development Auckland has completed the following work programme items:

· Puhinui Wiri Playground.

New work programme items since September 2022

29. Eke Panuku Development Auckland has added new projects to the work programme including:

· Cost reduction to mitigate budget challenges.

30. Eke Panuku Development Auckland’s work programme items are provided in Attachment C.

Watercare

31. There are no key highlights from Watercare’s work programme.

32. Watercare’s work programme items are provided in Attachment D.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. This report does not have a direct impact on climate, however the projects it refers to will.

34. Each CCO must work within Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework. Information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Auckland Transport, Tātaki Auckland Unlimited, Eke Panuku Development Auckland and Watercare have been conducting induction sessions with local boards since late 2022 to overview their CCO’s purpose and work programme.

36. Local boards advise CCOs of issues or projects of significance, communicate the interests and preferences of their communities and allow for flexibility in terms of engagement, recognising differing levels of interest.

37. The joint engagement plans and work programme items are shared with the integration teams that implement local board work programmes and give council staff greater ongoing visibility of CCO work programmes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. This report on the CCO work programme items ensures the communication of clear, up-to-date information from CCOs to local boards on projects in their area.

39. As per the joint engagement plan, CCOs, when creating their work programme, consider the priorities identified in the local board plan and any relevant strategies or policies specific to the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

40. This report does not have a direct impact on Māori, however the projects it refers to will.

41. Local boards and CCOs provide opportunities for Māori to contribute to their decision-making processes. These opportunities will be worked on a project or programme basis.

Ngā ritenga ā-pūtea

Financial implications

42. This report does not have financial impacts on local boards.

43. Any financial implications or opportunities will be provided to local boards on a project or programme basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Due to local elections, local board induction, and summer closedown, some local boards may not have workshopped with CCOs on the work programme and engagement approach.

45. Not having a workshop risks the local board’s ability to fulfil their commitment to advise CCOs of issues or projects of significance and to communicate the interests and preferences of their communities.

46. This report addresses this risk by providing the current CCO work programme and engagement approach to provide clarity and transparency.

47. If local boards prefer a more formal commitment for workshops with their CCOs, this arrangement can be addressed through revision of the next CCO Local Board Joint Engagement Plans (CCO responsibilities and local board commitments) in June 2023.

Ngā koringa ā-muri

Next steps

48. The local board will receive the next CCO forward work programme report in June 2023 which will include an update on projects from Quarter Four (March-June 2023) and expected milestones for work in Quarter One (July-September 2023).

49. CCOs and local boards will have an opportunity to workshop the CCO forward work programme through April and May before the next report in June 2023.

50. CCOs and local boards are expected to revise their next joint engagement plans (CCO responsibilities and local board commitments) in June 2023.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport forward work programme items for Q4 2023	57
b ⇩	Tātaki Auckland Unlimited forward work programme items for Q4 2023	59
c ⇩	Eke Panuku forward work programme items for Q4 2023	65
d ⇩	Watercare forward work programme items for Q4 2023	67

Ngā kaihaina

Signatories

Author

Maclean Grindell - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03241

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa, Ka Ora Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport (AT) have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. AT workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, AT will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A.

Horopaki

Context

7. AT is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authrorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council Policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022- March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation on 9 March 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance. We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring. 

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe. 

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches:

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders.

· Tailored Approach (Aproaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups.

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme.

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme.

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. Auckland Transport is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid 2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for the local board to provide views on proposed Approaches One - Five	77
b ⇨	9.3.23 workshop material on Katoa, Ka Ora for Manurewa Local Board (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Marlene Kotze, Auckland Transport Programme Director

Authorisers

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Auckland Transport bi-monthly update - Manurewa April 2023

File No.: CP2023/04150

Te take mō te pūrongo

Purpose of the report

1. To update the Manurewa Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. The purpose of the report is to provide an update on transport related items, including:

· Norm Pellow Drive

· Waiata Shores Bridge

· Te Mahia Station patronage

· Public Transport safety and security

· Public Transport performance.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) receive the April 2023 update report from Auckland Transport.

b) agree that the Waiata Shore Bridge project be put on hold until funding is available.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

4. This section of the report contains information about relevant projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Norm Pellow Drive

5. During the last electoral term of the Manurewa Local Board, residents of Norm Pellow Drive addressed the board about issues pertaining to on-street parking and road width. The planned site visit with AT staff was deferred a couple of times as Auckland moved in and out of COVID-19 restrictions. Earlier this year an AT traffic engineer and parking specialist visited the site with Councillor Dalton.

6. Parking was one of the issues discussed. While most residences have off-street parking, the street, particularly the northern end, is impacted by "overflow" parking when the Botanic Gardens hold events. Currently, parking is further affected by 'tradies' parking on the street while working on a nearby large residential development.

7. AT only implement residential parking zones when on-street parking exceeds 85 per cent occupancy. That is not the case with Norm Pellow.

8. The Botanic Gardens has done some initial work to increase its on-site public parking, but it has yet to be funded. Residences near other venues (e.g. Eden Park) have match-day parking restrictions. The key difference with other venues is that they are only impacted for a few hours. However, the Botanic Gardens can host public events that last a couple of weeks, but only attract large crowds on weekends, and when the weather is fine.

9. These variables make the possibility of implementing short-term traffic management plans random, confusing, and expensive. Therefore, AT cannot take the matter of a residents-only parking scheme further.

10. The other issue was road width, particularly with vehicles parked on the street. AT has a standard that roads must be seven metres wide. Residents were worried about access to service and emergency vehicles. Norm Pellow is 7.35 metres wide and fits AT’s criteria. It is also noted when roads are perceived to be narrow; drivers drive slower. Again, AT will not be taking this matter any further.

Waiata Shores Bridge

11. AT responded to a request from the Manurewa and Papakura Local Boards to investigate the feasibility of a pedestrian and cycle bridge across the Papakura Stream near the new Waiata Shores development. Previously council’s Community Facilities department and Fletchers (the developer) looked at some options, but these were early concepts.

12. Following a site visit and a letter from the local boards, AT allocated $50,000 to undertake investigation works. AT appointed a project manager and contracted professional advice as appropriate. AT supplied additional resources to come up with options.

13. Following a series of workshops late in the last electoral term, the boards were presented with the final report recommending a preferred option. This was given to both boards in a joint workshop. The option nearest the Great South Road, with a low bridge had an estimated cost of $2.7M

14. At a combined workshop on 23 March 2023, the study was presented again to the new local boards. The members gave an indication that as there is no funding sources in the foreseeable future, the project would not be progressed any further. This update is to formalise this approach.

Te Mahia Station patronage

15. With works to improve access to and amenity near Te Mahia Station imminent, the local board requested patronage data. Compiled below is an update on Auckland-wide passenger transport. Te Mahia Station has traditionally had the lowest patronage on the train network. Comparative data has no relevance due to COVID-19 restrictions from 2020 – 2022. Even so, it would not be a valid comparison as patronage is slowly rising again but work patterns have also changed post-COVID.

Public Transport safety and security

16. While 99.9 percent of people using public transport are kind and respectful of bus drivers, we have seen increased violence, threats, and aggression since the beginning of the COVID-19 pandemic, more so since 2021. In addition, a startling increase in a lack of respect for people in customer-facing service sectors, including the roles our people and our contracted workforce do. While some data shows this is improving, it has a long way to go to return to pre-COVID-19 sentiment.

17. Bus drivers are a central part of our public transport network. We know that anti-social behaviour is a significant determinant of people staying in the industry, so we are working closely with our bus operators to restore public esteem to the role. AT wants everyone working for our transport operators to be safe as they do their jobs, providing an essential service to Aucklanders.

18. AT has several security measures to protect our people, public transport workers, and customers across our network. This includes duress alarms, direct communications to depot controllers, CCTV, de-escalation training, crime stoppers initiatives across the public transport network, static and roving security and Transport Officers, profanity filters and risk assessments with consultations, and lone worker protocols.

19. One new safety initiative is a bus driver screen trial with NZ Bus. Screens have been installed between the driver and door/aisle on two buses. The trial is underway with drivers' feedback on their suitability and suggested design improvements.

20. After the trial, we will meet with representative unions to discuss and extend this to other operators.

Public Transport performance

21. March madness appeared evident across the network, with patronage remaining high and keeping us on track toward the busiest month since COVID began. Auckland is now around the same patronage recovery rate as Christchurch.

22. The Eastern Line closure for the Rail Network Rebuild started on 20 March 2023. Southern and Onehunga Line services were restored, and AT ensured buses were ready for rail replacement and upgrade to frequent local routes. The data for February 2023 is below; March data should be available soon,

· Public transport patronage was 80 per cent of the comparative week in 2019

· Bus trip cancellations were 8.6 per cent of services scheduled, staying relatively low because of continued additions of new drivers to the workforce

· The bus driver shortfall was reduced by 14 to 363

· The ferry crew shortfall remains at 35

· Go Bus has now reached its full requirement of drivers.

Performance

Calendar

Description automatically generated with low confidence

Cancellations

23. Bus trip cancellations were 8.6 per cent of scheduled service, with average daily cancellations of around 950 trips. Due to road closures following the recent Auckland storms, the 170, 171, and 856 bus services operate with detours. Multiple school bus services were also detouring due to road closures. Due to the severity of damage to some roads, these detours to buses will likely be in place for an extended period.

Shortfall in drivers

24. The shortfall in bus drivers is now 363, an improvement of 14 from the previous month. The gap is now 16 per cent of the full driver requirement. Go Bus has now reached their full driver requirement and have no shortfall.

25. NZ Bus, Ritchies, and Waiheke Bus have sourced drivers in the Philippines. There are over 300 candidates in the pipeline, and operators aim to have them in NZ in the coming months. However, it will take some time to bring these drivers into the workforce because there are dependencies on immigration processing, training capacity, and time for familiarisation with routes in Auckland.

26. The shortfall in ferry crew remains at 35, which is 17.5 per cent of the full requirement. These roles are all at Fullers, which is progressing well with recruiting deckhands. However, attracting experienced skippers and Fullers continued recruiting overseas is proving challenging. As ferry skippers were not included in the changes to immigration settings recently announced, it may prove harder to attract candidates than for bus driver roles. Fullers initially targeted the Philippines, but their government sees our roles as sea-based, which means an additional monthly levy for each employee, so it is not viable to pursue. Focus is now on recruiting from the South African market.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

28. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

29. There is a growing global, national and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

30. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Auckland Council through the Auckland Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

31. Roughly five percent of Aucklands road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

34. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi, and its broader legal obligations in being more responsible or effective to Māori.

35. Our Māori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

Ngā ritenga ā-pūtea

Financial implications

36. There are no unplanned financial implications as a consequence of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

38. A further report will come to the boards June meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa - Southern Hub Manager, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Urgent Decision: Evaluation of the 2022 Auckland Council Elections

File No.: CP2023/02777

Te take mō te pūrongo

Purpose of the report

1. To note the urgent decision of the Manurewa Local Board made on 6 April 2023, giving the board’s formal feedback on the evaluation of the 2022 Auckland Council elections.

Whakarāpopototanga matua

Executive summary

2. An evaluation of the Auckland Council 2022 elections is attached in Attachment A.

3. This follows a submission to Parliament’s Justice Committee last month. That submission focused on assessing the need for legislative changes. This evaluation incorporates key points from that submission but focuses on Auckland Council’s election processes.

4. The report suggests the council consider moving from the postal voting method to a combination of postal and booth voting whereby booths are staffed on election day and do not close until 7 pm. This is a response to criticism that it was difficult to cast a special vote for those who wanted to cast their vote on the final day.

5. This would incur a cost of more than $20,000 and would delay the announcement of election results.

6. Feedback is being sought on this proposal and on any other aspects of the Auckland Council election process that can be improved.

7. The report gives advance notice of other decisions relating to the 2025 elections.

8. The Manurewa Local Board provided its input by urgent decision dated 6 April 2023 in Attachment B.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the urgent decision on 6 April 2023 providing local board feedback on the evaluation of the Auckland Council local elections 2022 as follows:

That the Manurewa Local Board:

provide the following feedback on the evaluation of the Auckland Council local elections 2022:

Improving voter turnout

Management of elections

ii)

Postal voting

iii)

iv)

Electoral system

Horopaki

Context

9. An evaluation of the council’s elections is carried out following each triennial election. The evaluation usually coincides with an inquiry conducted by a parliamentary select committee and is reported at the same time as a draft submission to the committee.

10. The Justice Committee invited submissions to its inquiry with a submission closing date of 14 February 2023, which was earlier than expected. A draft submission was presented to local boards in February for their comment.

11. Whereas the intent of the submission to the Justice Committee was to consider any changes to legislation that might improve the elections, this current evaluation is about the council’s own elections and how they might be improved.

12. The evaluation is attached and includes much of what has already been reported in the draft submission together with information relevant to Auckland’s own elections.

13. The evaluation and any further comments the local board has will be reported to the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local government voting process is straightforward using the postal voting method:

· voters do not have to register separately for the residential roll – the Parliamentary electoral roll is used

· voting documents are posted to each elector’s address as provided on the Parliamentary electoral roll

· a voter completes their voting document and either posts it back or deposits it in a ballot box; at the last election 136 of these were located at Countdown supermarkets, train stations and other council facilities

· voters have almost three weeks to do this.

15. Nevertheless, there was some criticism on social media about it being difficult to cast a special vote on election day itself (there were queues at some special voting centres).

16. Staff believe that the main reason for people needing to cast special votes is that they did not receive their voting documents in the mail, for example where their residential address on the electoral roll was not up to date.

17. It is the responsibility of the Electoral Commission to maintain the electoral roll. There is a period, prior to nominations being called, for the roll to be updated. This includes the Electoral Commission mailing each elector’s registered address with a request to update their details if they are not correct. However, if the elector has moved, they will not receive this notice unless it is forwarded. The Electoral Commission may remove the elector from the roll, or mail their voting documents to the wrong address.

18. Improving the process for reminding electors to update their address details on the electoral roll lies with the Electoral Commission.

19. Another solution is to provide more time for voting on election day itself so that those who need to cast a special vote, and who leave it until election day, have more time to do so. The Local Electoral Act and Regulations provide three authorised voting methods:

· postal voting

· booth voting

· a combination of booth voting and postal voting.

20. If the council resolved to adopt a combination of booth voting and postal voting, voting would close at 12 noon for those using the postal and ballot box options but would not close until 7 pm for those wishing to visit a voting booth in order to cast their vote on election day.

21. There would be an additional cost. A sufficient number of voting booths would need to be staffed on election day. The cost of staff for each booth would be approximately $1,000 (based on 4 staff working a 10-hour day being paid the current living wage of $23.65 per hour). One booth in each local board area would have a total staff cost of over $20,000. It might be necessary to provide more than one booth in the rural local board areas. Venue costs could be minimised if council facilities are used.

22. Staff would appreciate feedback on whether local boards support the option of moving from postal voting to a combination of postal and booth voting.

Decisions required for the 2025 elections

23. A number of decisions need to be made for the 2025 elections.

24. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote it must do so by 12 September 2023 (Local Electoral Act 2001, section 27).

25. The Local Government Electoral Legislation Bill, when enacted, will require the council to resolve by 20 December 2023 whether to have Māori representation. There must be prior engagement with Māori and the community before making this decision. If the decision is to have Māori representation then the council must provide for Māori wards when it conducts its review of representation arrangements.

26. The council is required to conduct a review of representation arrangements for the 2025 elections. This includes reviewing the number of councillors, whether they are elected at large or by ward and, if by ward, the number of wards, their names and their boundaries. It also includes reviewing the number of members on each local board, and whether they are elected at large or by subdivision. The names of local boards can also be reviewed. The proposed process for doing this will be reported later this year.

27. The council may also resolve to change the order of names on voting documents. It will need to do this prior to the Electoral Officer notifying the 2025 election.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The key aspect of this report investigates the provision of booth voting on election day to make it easier to cast special votes. The climate impact of people travelling to a booth is likely to be mixed, depending on where they are located.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. There are no impacts on the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. Local board comments in response to the evaluation report will be conveyed to the Governing Body.

31. As the deadline for the board to provide feedback to Governing Body regarding LGNZ membership fell outside of the board’s scheduled business meeting times, board feedback was approved using the urgent decision process. The Urgent Decision Memo can be found as Attachment B to this report.

Tauākī whakaaweawe Māori

Māori impact statement

32. Demographic data shows that turnout for electors of Māori descent was lower than the average turnout. An analysis conducted by Auckland Council’s Research and Evaluation Unit (RIMU) suggested that a range of interrelated factors may be contributing to these discrepancies, including:

· differences in the perceived relevance of local government to the everyday life of different communities

· differences in family and work commitments and an ability to pay attention to local politics in light of other life priorities

· differences in civics education

· the complexity of the local government system and voting process, along with differences in knowledge about local government across communities in Auckland

· for some communities, a lack of identification with and ability to see one’s identity reflected in the local governance system

· a distrust of and disengagement from the local government system, particularly amongst Māori

· the existence of a social norm of non-voting in some families, neighbourhoods and communities.

33. The issue of Māori representation is being considered. The Local Government Electoral Legislation Bill, currently proceeding through Parliament, will require the council to make a decision on Māori representation by 20 December 2023.

Ngā ritenga ā-pūtea

Financial implications

34. Moving from postal voting to a combination of postal voting and booth voting would incur additional costs. These are not quantified but based on likely costs of staffing booths on election day additional costs would be more than $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Voter turnout has been steadily low over the last couple of elections, however, there is the risk that if the council does not improve the voting experience, where there has been criticism, that voter turnout will decrease further.

Ngā koringa ā-muri

Next steps

36. Feedback from the local board is due on 18 April 2023 and will be reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Evaluation of Auckland Council’s 2022 Local Elections (Under Separate Cover)
b ⇩	Urgent Decision Memo	91

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Urgent Decision: Local Government New Zealand – membership of Auckland Council

File No.: CP2023/02771

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to provide local boards with information that enables them to provide feedback to the Governing Body when it considers Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ).

Whakarāpopototanga matua

Executive summary

2. The Mayor of Auckland leads the development of the annual plan. The mayor is promoting reduction of expenditure and in this context has asked for consideration of the council’s ongoing membership of LGNZ. This will be considered by the Governing Body at its meeting on 23 March 2023.

3. The council currently pays a subscription of approximately $400,000. In addition, there are costs associated with attending the annual conference and other activities. That expenditure could be applied to other council services.

4. Although Auckland Council is large enough to continue without using the resources and services provided by LGNZ, key questions are: should New Zealand have an association of local government? And, if so, should Auckland Council support this even though it might not need to use any of the resources or services provided by LGNZ?

5. This report provides information that will assist local boards to provide feedback to the Governing Body.

6. In order to meet deadlines for feedback, the Manurewa Local Board provided formal input on this matter via an urgent decision dated 15 March 2023.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the urgent decision on 15 March 2023 providing local board feedback on Auckland Council’s ongoing membership of Local Government New Zealand as follows:

That the Manurewa Local Board:

provide the following feedback to the Governing Body when it considers Auckland Council’s ongoing membership of Local Government New Zealand (LGNZ):

i) the board believes that Auckland Council should remain a member of LGNZ. We believe that there Auckland Council receives significant benefits from being involved in collective advocacy with other local authorities. LGNZ is the best vehicle for this advocacy as the only national body representing local government in New Zealand. We are stronger when we stand together.

ii) LGNZ also provides opportunities for Māori voices in local government to be heard using its collective strength. Elected members benefit from the professional development and networking opportunities LGNZ membership provides. The Young Elected Members Committee provides valuable access to peer mentoring and appropriate professional development for young members.

iii) the board would like LGNZ and Auckland Council to look at ways that costs associated with attendance at conferences and other meetings could be reduced. This could include allowing greater electronic attendance to reduce travel costs, and requiring Auckland Council elected members to use their individual development budget to meet costs if attending in person.

Horopaki

Context

7. LGNZ is constituted as an incorporated society (New Zealand Local Government Association Inc). The members of the society are individual councils.

8. The objectives of LGNZ, under the constitution, are summarised as:

· promote the national interests of local government

· advocate on matters affecting the national interests of local government

· dialogue with government, parliamentarians and government agencies

· provide information to members

· research matters on behalf of member authorities

· provide advice and training opportunities

· hold conferences.

9. The components of LGNZ are:

· National Council, which is the governing body of LGNZ

· National Council Committees, to guide best practice

· Zones, which are geographical groups of councils and Auckland Council

· Sector Groups, which are groups of councils based on local government sectors (metropolitan, provincial, regional, rural).

10. The president and vice-president are elected at an annual general meeting (AGM) by ballot of member councils.

11. The National Council comprises the president and 17 members who are generally appointed by zones and sectors. Provision has been made in the LGNZ constitution for three members of Auckland Council on the National Council, one of which is reserved for a representative of Auckland Council’s 21 local boards. The National Council employs the chief executive.

12. Zones and sectors generally:

· make appointments to the National Council

· provide advice to the National Council

· disseminate information to members

· assist the National Council with dealing with issues

· receive updates from LGNZ on issues facing local government.

13. Auckland Council is not a member of a geographical zone of councils. It is its own Zone, recognising the 21 local boards in the Auckland Council model. The Auckland Council Zone meets four times per year and is attended by representatives of the 21 local boards and the Governing Body. The LGNZ President and Chief Executive, or their nominees, report to the Zone on the key issues facing the local government sector and being addressed by the National Council.

14. Auckland Council gets a number of benefits from its interactions with LGNZ. These benefits include keeping abreast of national issues affecting local government, influencing local government issues on the national agenda, providing sector leadership, and elected representatives being able to connect and network with their peers from across the country.

15. Auckland Council’s annual subscription for 2022/2023 is $350,352.26 excluding GST and covers an April to March financial year.

Composition of the National Council

16. The National Council comprises:

· the President

· the chair of Te Maruata

· one member elected by each of zones 1, 2, 3, 4, 5, 6

· three members elected by the Metropolitan Sector Group (except Auckland Council)

· two members elected by the Regional Sector Group

· one member appointed by each of the provincial and rural groups

· the Mayor of Auckland

· one elected member appointed by the Auckland Council governing body

· one elected member appointed by the Auckland Council local boards.

17. Committees of the National Council include:

· Te Maruata

· the Young Elected Members’ committee

· the Community Board Executive Committee (an advisory committee)

· other committees set up by the National Council from time to time.

18. Although the members of LGNZ are the councils, the LGNZ constitution provides for one position on the National Council to be appointed by Auckland Council local boards.

19. A decision about the ongoing membership of LGNZ is made on behalf of Auckland Council as a whole and is made by the Governing Body.

Tātaritanga me ngā tohutohu

Analysis and advice

20. The Mayor of Auckland has a statutory role of leading the development of, among other things, the annual plan. Local boards will be aware that the mayor is proposing an annual plan that seeks to reduce council expenditure.

21. In this context the mayor has asked that the ongoing membership of LGNZ is considered. The subscription together with related costs such as conference attendance is over $400K. That amount could be used for other council purposes.

22. Before the formation of Auckland Council, the eight legacy councils each paid their subscriptions to LGNZ. The subscription paid by Auckland Council is not the sum of those subscriptions, but a lower amount. As the subscription has already been discounted (by about $200K), seeking a further significant reduction is not considered to be an option.

23. LGNZ’s latest annual report (for 2021/22) shows that its gross surplus (revenue less direct costs) was just over $2 million and its net surplus before tax (after deducting operating expenses) was $341,007.

24. There are 78 councils in New Zealand with populations ranging in size from 600 (Chatham Islands) to 1.7 million (Auckland). The average population size per council is approximately 85,000 (about the size of an Auckland Council ward). After Auckland Council the next largest council in terms of population is Canterbury Regional Council with a population of 655,100. The largest city is Christchurch with a population of 389,130. Auckland Council is considerably larger than any other council in New Zealand.

25. LGNZ comprises and represents all councils in New Zealand. It is the body that central Government Ministers consult when seeking a view from the local government sector.

26. LGNZ provides resources such as policy advice, elected member development and conferences that are available to the whole sector.

27. Auckland Council, on the other hand, is large enough to provide policy advice and elected member development without calling on LGNZ services; although in the past there has been a collaboration between LGNZ and Auckland Council at a staff level and on National Council and its committees at elected member level.

28. LGNZ’s latest annual report notes that LGNZ has coordinated a sector response to major reforms, including the RMA reforms and Three Waters. LGNZ has also organised webinars about issues raised by the Future for Local Government Review.

29. In the future, there is the possibility of major local government reforms arising from the report of the Future for Local Government Review Panel. If this happens, it could be beneficial for Auckland Council to be a part of a sector approach to those reforms, in which case a future council might choose to rejoin LGNZ if the current council resigns its membership.

30. Issues around climate change will likely become more important in the future and it may be important to co-ordinate a sector approach to these.

31. Key questions are: should New Zealand have an association of local government? And, if so, should Auckland Council support this even though it might not need to use the resources or services provided by LGNZ?

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. As a consequence of the pandemic, LGNZ has held some meetings online but not all. If Auckland Council resigned its membership of LGNZ there would be less air travel between Auckland and Wellington by those attending meetings.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. There are no impacts on the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. LGNZ exists primarily for elected members (as compared to Taituarā which exists for local government managers). Under the constitution, councils are the members of LGNZ. The constitution recognises local boards by providing a position on the National Council to be elected by Auckland Council’s 21 local boards.

35. As the deadline for the board to provide feedback to Governing Body regarding LGNZ membership fell outside of the board’s scheduled business meeting times, board feedback was approved using the urgent decision process. The Urgent Decision Memo can be found as Attachment A to this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. The LGNZ National Council has a committee known as Te Maruata. It promotes the participation of Māori in local government and provides a network for Māori elected members.

Ngā ritenga ā-pūtea

Financial implications

37. The current expenditure on LGNZ activities, approximately $400,000, could be used on other Auckland Council activities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There is a risk, if Auckland Council is not a member of LGNZ, of Auckland Council not being able to influence the position of the sector on various policy matters. This risk is considered to be low as Auckland Council is large enough to be seen by central government as an important local government participant to be communicated with separately to the sector as a whole.

39. There is a risk to LGNZ that if Auckland Council resigns its membership that this will adversely impact LGNZ’s financial position.

40. Being part of LGNZ has the benefit that the council can socialise Auckland issues with the elected representatives of other councils. There is a risk that Auckland Council could lose the understanding and support of other councils if it withdraws from LGNZ. Loss of support by other councils could affect Auckland Council’s relationship with central government.

Ngā koringa ā-muri

Next steps

41. Local board feedback is due on 15 March 2023 and will be collated and reported to the Governing Body.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision memo	99

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Carol Hayward - Team Leader Operations and Policy

Oliver Roberts - Planning & Operations Manager

Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Manurewa Local Board

20 April 2023

Urgent Decision: Manurewa Local Board feedback on the Proposals for the Smoked Tobacco Regulatory Regime

File No.: CP2023/02568

Te take mō te pūrongo

Purpose of the report

1. To note the Manurewa Local Board decision made under the local board’s urgent decision-making process to provide feedback on the Proposals for the Smoked Tobacco Regulatory Regime.

Whakarāpopototanga matua

Executive summary

2. At its meeting on 17 November 2022 the Manurewa Local Board resolved (MR/2022/169) the following in relation to urgent decision-making:

That the Manurewa Local Board:

a) delegate authority to the chairperson and deputy chairperson, or any person acting in these roles, to make urgent decisions on behalf of the local board, if the local board is unable to meet

b) confirm that the Local Area Manager, chairperson, and deputy chairperson (or any person/s acting in these roles) will authorise the use of the local board’s urgent decision mechanism by approving the request for an urgent decision in writing

c) note that all urgent decisions made, including written advice which supported these decisions, will be included on the agenda of the next ordinary meeting of the local board.

3. Manurewa Local Board was given the opportunity to contribute to the Auckland Council submission on the Proposals for the Smoked Tobacco Regulatory Regime.

4. Local board input into that submission was sought with a deadline of 8 March 2023.

5. The next Manurewa Local Board business meeting was on Thursday 16 March 2023 and therefore the opportunity for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times, and an urgent decision was required.

6. The board’s draft feedback was circulated to all members for comment before being approved and submitted.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note the Manurewa Local Board urgent decision dated 8 March 2023 providing local board feedback on the Proposals for the Smoked Tobacco Regulatory Regime as follows:

That the Manurewa Local Board:

a) provide the following feedback on the Proposals for the Smoked Tobacco Regulatory Regime:

i) initiatives to reduce smoking rates are of great importance for our board. Māori, Pacific Peoples, and those living in higher deprivation areas have been identified as having disproportionately higher smoking rates, and therefore experiencing greater health consequences of smoking. Manurewa has large populations of Māori and Pacific Peoples and has a number of high deprivation communities. Our local board area has been identified as having one of the highest prevalence rates of smoking in Auckland.

Smoked tobacco retail application scheme

ii) the board supports the proposed number and distribution of smoked tobacco retail premises, and the proposed minimum requirements for approval as a smoked tobacco retailer. We request that consideration is given to allowing for more community involvement in the approval process for smoked tobacco retailers, such as allowing for residents and community groups to object to applications in their local area.

iii) it is not clear how the proposed method of approval for smoked tobacco retailers would ensure an equitable distribution of premises across the urban area of Auckland. We would not want to see clustering of premises in a small number of geographical areas.

Youth vaping

iv) the board notes that research from The Asthma and Respiratory Foundation New Zealand found that nearly 20 per cent of teens in New Zealand vape daily. Additionally, data collected by the Life Education Trust showed that 45 per cent of leaders at primary and intermediate schools in central Auckland saw vaping as a significant issue, compared with a national average of 18 per cent.

The board does not support vaping products being available to non-smokers or young people. Vaping products should only be made available as an aid to smokers who are transitioning out of the habit.

v) the board supports the proposed product safety requirements for disposable vape products. However, we would prefer to see a total ban on these products due to the environmental impact of their disposal.

vi) the board supports proximity restrictions on the locations of Specialist Vape Retailers (SVRs). In addition to restrictions on the proximity of SVRs to sensitive sites, there should also be restrictions on the proximity of SVRs to other SVRs, or a maximum number of SVRs set for a geographical area.

vii) we request a legislative change to allow for more regulation of general vape retailers. We do not believe that retail outlets (such as dairies) near schools should be allowed to sell vaping products.

viii) we believe that those wishing to open SVRs should be subject to a similar process of application and approval to that proposed for smoked tobacco premises, including the right for community objections requested above. This should include requirements to re-register annually. As part of the application process, proximity restrictions should be applied, including to retailers whose premises existed prior to the regulations coming into force.

ix) the board requests that the following further regulation of vaping products be considered:

· limits on the amount of vaping product that can be bought in one transaction.

· regulation of the amount of vapour emitted by vapes and e-cigarettes to reduce health risks to users.

· appropriate taxation of vaping products to ensure that vaping is not made attractive through being a lower cost option than smoking tobacco.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Urgent Decision Memo	105

Ngā kaihaina

Signatories

Author	Robert Boswell - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura

Chairperson	Glenn Murphy
Deputy Chairperson	Matt Winiata
Members	Joseph Allan
	Heather Andrew
	Anne Candy
	Angela Cunningham-Marino
	Andrew Lesa
	Rangi McLean

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Notice of Motion - Endorsing the Waitākere Ranges Local Board’s Resolution on Extreme Weather Events and Proposed Plan Change 78	12	15 March 2023	Kaipātiki Local Board resolutions circulated to all local boards for their information

No.	Title	Page
a ⇩	2 March 2023, Manurewa Local Board Workshop Record	117
b ⇩	9 March 2023, Manurewa Local Board Workshop Record	121
c ⇩	16 March 2023, Manurewa Local Board Workshop Record	125
d ⇩	23 March 2023 Manurewa Local Board workshop record	127

Author	Rohin Patel - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin Manurewa Papakura