Addition
to the 2022-2025 Manurewa Local Board meeting schedule
File No.: CP2023/04434
Te take mō te
pūrongo
Purpose of the report
1. To seek
approval for four dates to be added to the 2022-2025 Manurewa Local Board
meeting schedule in order to accommodate the Annual Budget 2023/2024 and Local
Board Plan 2023 timeframes.
Whakarāpopototanga matua
Executive summary
2. The Manurewa Local Board
adopted the 2022-2025 meeting schedule on 17 November 2022.
3. At
that time the specific times and dates for meetings for local board decision
making in relation to the local board agreement as part of the Annual Budget
2023/2024 and Local Board Plan 2023 were unknown.
4. The
local board is being asked to approve four meeting dates as an addition to the
Manurewa Local Board meeting schedule so that the modified Annual Budget
2023/2024 and Local Board Plan 2023 timeframes can be met.
Ngā tūtohunga
Recommendation/s
That the
Manurewa Local Board:
a) whakaae
/ approve the addition of four meeting dates to the 2022-2025 Manurewa Local
Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local
Board Plan 2023 timeframes as follows:
i) Thursday,
11 May 2023, at 1.30pm
ii) Thursday,
22 June 2023, at 1.30pm.
iii) Thursday,
14 September 2023, at 1.30pm.
iv) Thursday,
2 November 2023, at 1.30pm.
b) whakaae / agree that the additional meetings will be held at the Manurewa Local
Board Office, 7 Hill Road, Manurewa.
Horopaki
Context
5. The
Local Government Act 2002 (LGA) and the Local Government Official Information
and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting
schedules.
6. In summary, adopting a meeting schedule helps meet the requirements
of:
· clause 19, Schedule
7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local
board member of the time and place of meetings. Such notification may be
provided by the adoption of a schedule of business meetings.
· sections 46, 46(A)
and 47 in Part 7 of the LGOIMA, which requires that meetings
are publicly notified, agendas and reports are available at least two working
days before a meeting and that local board
meetings are open to the public.
7. The
Manurewa Local Board adopted its 2022-2025 business meeting schedule at its
17 November 2022 business meeting.
8. The
timeframes for local board decision-making in relation to the local board
agreement which is part of the Annual Budget 2023/2024 and Local Board Plan
2023 were unavailable when the meeting schedule was originally adopted.
9. The
board is being asked to make decisions in early-May, mid-June, early September
and late October/early November 2023 to feed into the Annual Budget 2023/2024
and Local Board Plan 2023 processes. These timeframes are outside the
Board’s normal meeting cycle.
Tātaritanga me ngā tohutohu
Analysis and advice
10. The local board has
two choices:
i) add
the meetings as additions to the meeting schedule.
or
ii) add
the meetings as extraordinary meetings.
11. For option one,
statutory requirements allow enough time for these meetings to be scheduled as
additions to the meeting schedule and other topics may be considered as per any
other ordinary meeting. However, there is a risk that if the Annual Budget
2023/2024 timeframes change again or the information is not ready for the meeting,
there would need to be an additional extraordinary meeting scheduled.
12. For option two,
only the specific topic Annual Budget 2023/2024 may be considered for which the
meeting is being held. There is a risk that no other policies or plans with
similar timeframes or running in relation to the Annual Budget 2023/2024
process could be considered at this meeting.
13. Since there is
enough time to meet statutory requirements, staff recommend option one,
approving this meeting as an addition to the meeting schedule, as it allows
more flexibility for the local board to consider a range of issues. This
requires a decision of the local board.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
14. This
decision is procedural in nature and any climate impacts will be negligible.
The decision is unlikely to result in any identifiable changes to greenhouse
gas emissions. The effects of climate change will not impact the
decision’s implementation.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
15. There
is no specific impact for the council group from this report.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. This
report requests the local board’s decision to schedule additional
meetings and consider whether to approve them as extraordinary meetings or
additions to the meeting schedule.
Tauākī whakaaweawe
Māori
Māori impact statement
17. There
is no specific impact for Māori arising from this report. Local boards
work with Māori on projects and initiatives of shared interest.
Ngā ritenga
ā-pūtea
Financial implications
18. There are no
financial implications in relation to this report apart from the standard costs
associated with servicing a business meeting.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
19. If
the local board decides not to add this business meeting to their schedule this
would result in the input of this local board not being able to be presented to
the Governing Body for their consideration and inclusion in the Budget, the
local board agreement not being adopted in time for inclusion in the Annual
Budget and delays in adoption of the Local Board Plan.
Ngā koringa ā-muri
Next steps
20. Implement the
processes associated with preparing for business meetings.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Renee Burgers - Lead Advisor Plans and Programmes
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
