I hereby give notice that an ordinary
meeting of the Papakura Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 26
April 2023
4.00pm
Local Board
Chambers
35 Coles Crescent, Papakura
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Papakura Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Catchpole
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Deputy Chairperson
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Jan Robinson
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Members
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Felicity Auva'a
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George Hawkins
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Andrew Webster
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Kelvin Hieatt
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(Quorum 3 members)
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|
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Isobelle Robb
Infocouncil Democracy Advisor
20 April 2023
Contact Telephone:
Email: isobelle.robb@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Papakura Local
Board
26 April 2023
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ITEM TABLE OF
CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Governing Body Members'
Update 7
12 Chairperson's Update 9
13 Papakura Local Grants,
Round Two and Multi-board Grants, Round Two 2022/2023 Grants Allocation 11
14 Seeking views on the
proposed approach for Katoa, Ka Ora - Speed Management Plan for
Tāmaki Makaurau Auckland 2024-2027 417
15 Local Crime Fund 449
16 Addition to the 2022-2025
Papakura Local Board meeting schedule 459
17 Papakura Local Board
Governance Forward Work Calendar - April 2023 463
18 Papakura Local Board
Workshop Records 467
19 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
The chair will lead the meeting in prayer.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Papakura Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 22 March 2023, as a true and
correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Papakura Local
Board
26 April 2023
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Governing
Body Members' Update
File No.: CP2023/04290
Te take mō te
pūrongo
Purpose of the report
1. To provide an opportunity for the ward area Governing Body members
to update the local board on Governing Body issues they have been involved with
since the previous local board meeting.
Whakarāpopototanga matua
Executive summary
2. Standing
Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local
board counterparts on regional matters of interest to the local board.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) whiwhi
/ receive verbal or written updates from Councillors Angela Dalton and Daniel
Newman.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Isobelle Robb - Infocouncil Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
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Papakura Local
Board
26 April 2023
|
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Chairperson's Update
File No.: CP2023/04291
Te take mō te
pūrongo
Purpose of the report
1. To
provide an opportunity for the Local Board Chairperson to update the local
board on activities and any issues.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) receive
the verbal report of the Papakura Local Board Chairperson.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Isobelle Robb - Infocouncil Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
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Papakura Local
Board
26 April 2023
|
|
Papakura Local Grants, Round Two and
Multi-board Grants, Round Two 2022/2023 Grants Allocation
File No.: CP2023/03791
Te take mō te
pūrongo
Purpose of the report
1. To
fund, part-fund or decline the applications received for 2022/2023 Papakura
Local Grants, Round Two and Multi-board Grants, Round Two.
Whakarāpopototanga matua
Executive summary
2. This report presents applications received in Papakura
Local Grants, Round Two (refer Attachment A) and Multi-board Grant Round Two
2022/2023 (refer Attachment B).
3. The
Papakura Local Board adopted the Papakura Local Grants Programme 2022/2023
(refer Attachment C). The document sets application guidelines for contestable
grants submitted to the local board.
4. The
Papakura Local Board had set a total community grants budget of $201,087 for
the 2022/2023 financial year.
5. The Papakura Local Board allocated $3,000 from the Papakura
Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This
leaves $198,087 for the 2022/2023 financial year.
6. $55,261.80
was spent on Local Board Grant Round One, leaving a total of $142,825.20
remaining to be spent.
7. $11,247.00 was spent on Papakura Small Grants, Round One and
Multi-board Grant Round One, leaving a total of $131,578.2 remaining to be
spent.
8. $139.13
was reallocated from Film Income to
the Community Grants work programme line and $19,800
was reallocated from cancelled New Zealand Rugby League Secondary Schools
competition event to the Community Grants work programme line (PPK/2022/220).
9. The
Papakura Local Board made an Urgent Decision to allocate $5,200 from the
Community Grants work programme line to allow the 2022 Papakura Santa Parade to
be delivered. This leaves $146,317.33 to be spent (PPK/2022/220).
10.
Under Urgent Decision delegation resolution (PPK/2022/206), $10,000 was
reallocated as a discretionary grant from Community Grants work programme line
to Kootuitui ki Papakura to support the local response to the Auckland floods,
including assistance for Ngāti Tamaoho / Whaataapaka Marae.
11. $10,000
was reallocated from Community Grants work programme line to Pest Free urban
south and $9,000 was reallocated to the Takanini Business support
(PPK/2023/17). This leaves $117,317.33 to be spent.
12. On 23
March 2023 Papakura Local Board reallocated underspend amount of $68,755 from
Papakura Heritage Map, Commercial Project Group, Local Civic Events Papakura,
Te Koiwi Park - develop concept plan to the Community Grants Work Programme
line. This leaves $186,072.33 for the 2022/2023 financial year.
13. The
Papakura Local Board received forty-three applications for Papakura Local
Grants, Round Two and nineteen Multi-board Grants, Round Two application. The
total amount requested from the Papakura Local Grants, Round Two is $240,863.19
and the Multi-board Grants Round Two is $61,163.85.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) agree
to fund, part-fund or decline each application received in the Papakura Local
Grants Round Two 2022/2023:
|
Application ID
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Organisation
|
Requesting funding for
|
Amount requested
|
Eligibility
|
|
LG2314-201
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Papakura Business Association
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Towards the replacement of
director signage for the community in Papakura on the June 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-203
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Papakura High School
|
Towards running a Papakura
Fest 2023 such as covering mics, PA systems, lighting, power generator,
truck stage, DJ Lenski, security cost at Papakura High School on the 17th
of June 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-205
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Kura Cares Charity
|
Towards the cost of project
administration, traffic control equipment to run the event Papakura Proud
Day at Massey Park on the 3rd of June 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-206
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The Rising Foundation Trust
|
Towards the operating costs
for full-time TRF Programme Coordinator at Papakura High School from 8th
May 2023 to 11th June 2023
|
$4,938.00
|
Eligible
|
|
LG2314-211
|
Drury Playcentre
|
Towards purchasing science
play equipment / educational resources for children aged 0 to 6 at Drury
Playcentre from May 2023 to June 2023.
|
$3,220.53
|
Eligible
|
|
LG2314-212
|
She Sharp Charitable Trust
|
Towards the associated costs
to deliver the "She Sharp STEM Day Out West" programme between
May 2023 to September 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-214
|
Great Potentials Foundation
New Zealand
|
Towards purchasing a new
printer at their Takanini Family Service Centre.
|
$4,163.58
|
Eligible
|
|
LG2314-217
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Papakura Business Association
|
Towards installation and take
down of Christmas Stars in Centre Court and in the big tree from 11 Nov
2023 to 10 January 2024.
|
$5,565.00
|
Eligible
|
|
LG2314-218
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Papakura Business Association
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Towards Anzac Day Flag install
and takedown in Papakura in Great South Road, Averill Street, Railway
Street, Wood Street, Elliot Street and Broadway from March 2024 to April 2024.
|
$10,660.00
|
Eligible
|
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LG2314-219
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Papakura Business Association
|
Contribution towards the cost
of installing and de-installing the Matariki flags at Papakura Town Centre
from June 2024 to July 2024.
|
$7,020.00
|
Eligible
|
|
LG2314-220
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Papakura Business Association
|
Towards the total cost of
running the Papakura Street FEST 2024 at the Great South Road and Broadway
on the 4th of May 2024.
|
$40,000.00
|
Eligible
|
|
LG2314-221
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Papakura Business Association
|
Towards Chilling in the park
event in Central Park, Opaheke Road, Papakura on the 3rd of December 2023.
|
$4,000.00
|
Eligible
|
|
LG2314-222
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Te Whakaora Tangata
|
Towards the costs for the Term
2 Graduation - Venue Hire, Sound Technician costs, along with funding
towards the cost of printing resources for the Term 2 Family Restoration
Course and Graduation at Manurewa from May 2023 to July 2023.
|
$2,250.00
|
Eligible
|
|
LG2314-223
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Papakura Business Association
|
Towards the costs for
Christmas Flag install and take down in Papakura from 16th Nov 2023 to 10th
Jan 2024.
|
$15,000.00
|
Eligible
|
|
LG2314-224
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Manako Sugiyama
|
Towards advertising, printing,
props and hiring other dog trainers at Jack Farrell Reserve from 4th May
2023 to 28 May 2023.
|
$1,000.00
|
Eligible
|
|
LG2314-228
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Royal New Zealand Plunket
Trust
|
Towards purchase of car seats
and booster seats to provide to whānau in need at Papakura from May
2023 to April 2024.
|
$5,000.00
|
Eligible
|
|
LG2314-230
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Papakura Business Association
|
Towards costs of professional
production of Quarterly report, Annual report, Events report from July 2023
to June 2024.
|
$2,625.00
|
Eligible
|
|
LG2314-233
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Papakura Community Trust
|
Towards covering facility
costs related to running weekly youth group and bread table at the Redhill
Community Centre for 20 weeks/6 months at Papakura from May 2023 to
September 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-234
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Papakura Playcentre
|
Towards purchasing of new
equipment and furniture that will allow to make learning environment more
inclusive, accessible and safer at Papakura Playcentre.
|
$3,338.33
|
Eligible
|
|
LG2314-235
|
Papakura & Districts
Historical Society Incorporation
|
Towards wall mounted display
case cost, delivery, and installation cost at Papakura from May 2023 to
June 2023.
|
$4,300.00
|
Eligible
|
|
LG2314-236
|
Loopy Tunes
|
Towards delivering Loopy tunes
bilingual Māori music session covering loopy tunes performance fee,
car hire cost, sound equipment, airfare cost, fruit platter catering cost
at Papakura on the 5th of May 2023.
|
$2,000.00
|
Eligible
|
|
LG2314-237
|
Auckland southern District
Chinese Association Incorporated
|
Towards venue hire,
instructor's allowances, band fee, choreography fee, dancing and group
performers cost, transportation subsidies to host event of 2023 Chinese
Traditional Dragon Boat Festival and Matariki at Takanini Library from May
2023 to November 2023.
|
$2,945.00
|
Eligible
|
|
LG2314-238
|
Te Maunga Kōhungahunga
|
Towards buying flat panel
shelter to protect one side of the building at Bates Street, Papakura from
May 2023 to December 2023.
|
$4,977.00
|
Eligible
|
|
LG2314-239
|
Counties
Manukau Badminton Association
|
Towards coaching, affiliation
fees and insurance/power cost to run Papakura Junior Badminton Development
Program at Papakura from June 2023 to December 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-240
|
Papakura Bears Basketball club
|
Towards Papakura Recreation
Centre venue hire for 7 months and purchase of sports equipment at Papakura
from June 2023 to March 2024.
|
$2,000.00
|
Eligible
|
|
LG2314-242
|
Papakura Tennis and Squash
Club Inc
|
Towards buying Squash and
Tennis Racquets as well as paying a koha to the volunteers for their time
at Papakura from June 2023 to July 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-243
|
Glass Ceiling Arts Collective
Ltd.
|
Towards proportion of the
technical support, sound and lighting costs and the venue hire costs for
performances at Off Broadway Theatre Papakura from May 2023 to September
2023.
|
$5,000.00
|
Eligible
|
|
LG2314-244
|
Papakura Parents Centre
|
Towards buying New TV, New
Melamine Cups, Presenter Fees, and Host Fees to run parent education
courses at Elizabeth Campbell Hall from June 2023 to December 2023.
|
$2,500.00
|
Eligible
|
|
LG2314-245
|
New Zealand Warbirds
Association Inc
|
Towards compliance costs of
the "Warbirds on Parade" event in Papakura.
|
$5,000.00
|
Eligible
|
|
LG2314-248
|
Youthline Auckland Charitable
Trust
|
Towards training and providing
clinical supervision for our volunteer counsellors who staff the Youthline
Helpline in support of the young people of the area and their whanau at
Papatoetoe from June 2023 to March 2024.
|
$5,000.00
|
Eligible
|
|
LG2314-249
|
Badminton New Zealand
Incorporated
|
Towards venue hire and buying
shuttlecocks - Yonex for New Zealand Under 13 National Championships at
Elliot Street, Papakura from September 2023 to October 2023.
|
$4,971.74
|
Eligible
|
|
LG2314-250
|
Papakura Rugby Football Club
Incorporated
|
Towards buying Netballs
equipment's such as netballs, flat cones, gear bags, agility ladders,
folding water bottle holders, power compressor ball pump, squeeze whistles,
reactor balls, bibs at Ron Keat Drive and Bruce Pulman Park from May 2023
to September 2023.
|
$4,330.43
|
Eligible
|
|
LG2314-252
|
South Auckland Choral Society
Incorporated
|
Towards venue hire,
advertising, website, stationary, music scores and copyrights publishing
for annual choral singing and performing programme for 2023 at crossroads
Methodist church, Papakura from May 2023 to December 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-253
|
Papakura Theatre Company Inc
|
Towards covering the cost to
replace the outdoor electronic display sign at Off Broadway Theatre,
Papakura
|
$9,800.00
|
Eligible
|
|
LG2314-254
|
Action Education Incorporated
|
Towards facilitating 20 spoken
word workshop which includes travel, administration, supervision,
equipment, and resources cost at Rosehill College from May 2023 to
September 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-256
|
The Period Place
|
Towards purchase disposable
and reusable period products for Impact Partner Programme at Onehunga from
June 2023 to May 2024.
|
$5,000.00
|
Eligible
|
|
LG2314-257
|
Sustainable Papakura
|
Towards covering the cost for specialised
signage, printing, market promotion materials at Papakura from May 2023 to
May 2024.
|
$3,503.58
|
Eligible
|
|
LG2314-258
|
Drury United Soccer Club
|
Towards buying 75 junior and
youth team shirts at Drury Sports Complex from May 2023 to March 2026.
|
$4,787.00
|
Eligible
|
|
LG2314-259
|
Communities Against Alcohol
Harm Inc
|
Towards covering the cost of
supporting Papakura community members with professional advice, and ongoing
support & training through online or in person from May 2023 to October
2023.
|
$4,968.00
|
Eligible
|
|
LG2314-260
|
The Re-Creators Charitable
Trust
|
Towards running a community
upcycling workshop at community venues from June 2023 to December 2023.
|
$5,000.00
|
Eligible
|
|
LG2314-261
|
Manukau Beautification
Charitable Trust
|
Towards delivering Eye on
Nature and EcoFest event at wider South Auckland region from March 2024 to
April 2024.
|
$5,000.00
|
Eligible
|
|
LG2314-262
|
EE Bishop
|
Towards venue hire to run a
musical production called Disney's Little Mermaid JR at Off Broadway
Theatre Papakura from June 2023 to July 2023.
|
$1,000.00
|
Eligible
|
|
LG2314-264
|
Papakura Marae Society
Incorporation
|
Towards purchasing uniforms
for new recruits of the Papakura Marae Māori Wardens at Papakura Marae
from March 2023 to February 2024.
|
$5,000.00
|
Eligible
|
|
Total
|
|
|
$240,863.19
|
|
b)
to fund, part-fund or decline each application in Multi-board Local Grants
Round Two 2022/2033
|
Application ID
|
Organisation
|
Requesting funding for
|
Amount requested
|
Eligibility
|
|
MB2223-201
|
Fix Up Look Sharp
|
Towards leasing costs of the 2
spaces in Onehunga and Avondale from June 2023 until June 2024.
|
$2,000.00
|
Eligible
|
|
MB2223-205
|
Pohutukawa Coast Bike Club
Incorporated
|
Towards building further three
trails to complete the Mareatai Mountain bike park, The 2023 Final
Touch’s Project
|
$3,000.00
|
Eligible
|
|
MB2223-207
|
David Riley
|
Towards Eight bilingual
Pacific superhero children's books and audiobooks from June 2023 to October
2023
|
$2,000.00
|
Eligible
|
|
MB2223-215
|
Big Buddy Mentoring Trust
|
Towards operational costs
(such as wages, rent, transport, equipment) to recruit volunteer mentors
for young boys with no father in their lives in Auckland (September 2023 -
September 2024)
|
$10,000.00
|
Eligible
|
|
MB2223-216
|
Babystart Charitable Trust
|
Towards wages, packing,
courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024
|
$3,704.85
|
Eligible
|
|
MB2223-224
|
Bellyful New Zealand Trust
|
Towards contribution to overall
costs for meal production and service delivery from 1 June 2023 to 31
December 2024
|
$2,000.00
|
Eligible
|
|
MB2223-268
|
YMCA Fundraising
|
Towards costs for sport camp
events at 2487 Hunua Road from 1 June 2023 to 31 October 2023
|
$5,000.00
|
Eligible
|
|
MB2223-227
|
Young Workers Resource Centre
|
Towards education coordinator
wages and teaching resources costs from June 2023 till May 2024.
|
$500.00
|
Eligible
|
|
MB2223-265
|
Anxiety New Zealand Trust
|
Towards costs of the
development, production and distribution of the brochures and cards; and
the video-conferencing equipment and installation
|
$745.00
|
Eligible
|
|
MB2223-258
|
Road Safety Education Limited
|
Towards the wage costs for the
programme co-ordinator for the delivery of the Road Safety Programme across
Auckland between 1 June 2023 to 31 May 2024.
|
$2,000.00
|
Eligible
|
|
MB2223-236
|
Pet Refuge New Zealand
Charitable Trust
|
Towards administration costs
for the Pet Refuge from 5 June 2023 to 31 March 2024
|
$4,000.00
|
Eligible
|
|
MB2223-256
|
Counties Manukau Sport Foundation
|
Towards venue hire, catering,
facilitation costs, photography, technical hire, and technical support at
Sports bowl Function Centre on 26 May 2023
|
$3,000.00
|
Eligible
|
|
MB2223-241
|
The StarJam Charitable Trust
|
Towards workshops' costs of
tutor fees, venue hire, tutor and volunteer training, regional programme
coordinator`s salary and equipment between 5 June 2023 to 31st December
2023.
|
$3,100.00
|
Eligible
|
|
MB2223-242
|
KidsCan Charitable Trust
|
Towards administration costs
from 5 June 2023 to 15 December 2023
|
$4,000.00
|
Eligible
|
|
MB2223-255
|
Fiji Girmit Foundation
|
Towards funding for 14th May
event to be held in Auckland Region
|
$5,000.00
|
Eligible
|
|
MB2223-253
|
Community Cat Coalition
Incorporated
|
Towards cat desexing
procedures from 1 July 2023 to 30 June 2024
|
$2,500.00
|
Eligible
|
|
MB2223-252
|
The Operating Theatre Trust
trading as Tim Bray Theatre Company
|
Towards ticket purchase and
bus costs from 24 June 2023 to 15 November 2023
|
$3,543.00
|
Eligible
|
|
MB2223-235
|
Disability Sport Auckland Inc
|
Towards cost covering sign
writing the accessible van, covered equipment trailer, Flags and banners
from May 2023 to April 2024.
|
$2,571.00
|
Eligible
|
|
MB2223-262
|
Showquest Charitable Trust
|
Towards running showquest
Auckland show by covering the cost for venue hire and covering production
cost from 28th June 2023 to 30th June 2023
|
$2,500.00
|
Eligible
|
|
Total
|
|
|
$61,163.85
|
|
|
|
|
Horopaki
Context
2. The
local board allocates grants to groups and organisations delivering projects,
activities and services that benefit Aucklanders and contribute to the vision
of being a world class city.
3. Auckland
Council’s Community Grants Policy supports each local board to adopt a
grants programme:
The local board grants programme sets out:
· local
board priorities
· lower
priorities for funding
· exclusions
· grant
types, the number of grant rounds and when these will open and close.
· any additional
accountability requirements.
4. The
Papakura Local Board adopted the grants programme for 2022/2023 (refer
Attachment C) and will operate two small grants and two local grants rounds for
this financial year.
5. The
community grants programmes have been extensively advertised through the
council grants webpage, local board webpages, local board e-newsletters,
Facebook pages, council publications, and community networks.
Tātaritanga me ngā
tohutohu
Analysis and advice
6. Due to the current COVID-19 crisis, staff have also assessed each
application according to which alert level the proposed activity is able to
proceed. Events and activities have been assessed according to this criterion.
7. The
aim of the local board grants programme is to deliver projects and activities
which align with the outcomes identified in the local board plan. All
applications have been assessed utilising the Community Grants Policy and the
local board grant programme criteria. The eligibility of each application is
identified in the report recommendations.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
8. The local board grants programme aims to respond to Auckland
Council’s commitment to address climate change by providing grants to
individuals and groups with projects that support community climate change
action. Community climate action involves reducing or
responding to climate change by residents in a locally relevant way. Local
board grants can contribute to expanding climate action by supporting projects
that reduce carbon emissions and increase community resilience to climate
impacts. Examples of projects include:
· local food
production and food waste reduction
· decreasing use of
single-occupancy transport options
· home energy
efficiency and community renewable energy generation
· local tree planting
and streamside revegetation
· education about sustainable lifestyle choices that reduce carbon
footprints.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
9. Based on the main focus of an application, a subject matter expert
from the relevant department will provide input and advice. The main focus of
an application is identified as arts, community, events, sport and recreation,
environment, or heritage.
10. The
grants programme has no identified impacts on council-controlled organisations
and therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
11. Local boards
are responsible for the decision-making and allocation of local board community
grants. The Papakura Local Board is required to fund, part-fund or decline
these grant applications in accordance with its priorities identified in the
local board grant programme.
12. Staff will
provide feedback to unsuccessful grant applicants about why they have been
declined, so they can increase their chances of success in the future.
13. A summary of
each application received through Papakura Local Grants, Round Two 2022/2023
(refer Attachment A) and Multi-board Grants, Round Two 2022/2022 (refer
Attachment B).
Tauākī whakaaweawe
Māori
Māori impact statement
14. The local
board grants programme aims to respond to Auckland Council’s commitment
to improving Māori wellbeing by providing grants to individuals and groups
who deliver positive outcomes for Māori. Auckland Council’s
Māori Responsiveness Unit has provided input and support towards the
development of the community grants processes.
Ngā ritenga
ā-pūtea
Financial implications
15. This report
presents applications received in Papakura Local Grants, Round Two (refer
Attachment A) and Multi-board Grant Round Two 2022/2023 (refer Attachment B).
16. The Papakura
Local Board adopted the Papakura Local Grants Programme 2022/2023 (refer
Attachment C). The document sets application guidelines for contestable grants
submitted to the local board.
17. The Papakura
Local Board has set a total community grants budget of $201,087 for the
2022/2023 financial year.
18. The Papakura Local Board allocated $3,000 from the Papakura
Community Grants 2022/2023 to the Event Partnership Fund (PPK/2022/151). This
leaves $198,087 for the 2022/2023 financial year.
19. $55,261.80
was spent on Local Board Grant Round One, leaving a total of $142,825.20
remaining to be spent.
20. $11,247.00 was spent on Papakura Small Grants, Round One and
Multi-board Grant Round One, leaving a total of $131,578.2 remaining to be
spent.
21. $139.13
was reallocated from Film Income to
the Community Grants work programme line and $19,800
was reallocated from cancelled New Zealand Rugby League Secondary Schools
competition event to the Community Grants work programme line (PPK/2022/220).
22. The Papakura Local Board made an Urgent Decision to allocate $5,200
from the Community Grants work programme line to allow the 2022 Papakura Santa
Parade to be delivered. This leaves $146,317.33 to be spent (PPK/2022/220).
23. Under Urgent Decision delegation resolution (PPK/2022/206), $10,000
was reallocated as a discretionary grant from Community Grants work programme
line to Kootuitui ki Papakura to support the local response to the Auckland
floods, including assistance for Ngāti Tamaoho / Whaataapaka Marae.
24. $10,000 was reallocated from Community Grants work programme line to
Pest Free urban south and $9,000 was reallocated to the Takanini Business
support (PPK/2023/17). This leaves $117,317.33 to be spent.
25. On the 23rd of March 2023 Papakura Local Board
reallocated underspend amount of $68,755 from Papakura Heritage Map, Commercial
Project Group, Local civic events Papakura, Te Koiwi Park- develop concept plan
to the Community Grants Work Programme line. This leaves $186,072.33 for the
2022/2023 financial year.
26. The
Papakura Local Board received forty-three applications for Papakura Local
Grants, Round Two and nineteen Multi-board Grants, Round Two application. The
total amount requested from the Papakura Local Grants, Round Two is $240,863.19
and the Multi-board Grants Round Two is $61,163.85.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
27. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy and the local board grants programme. The assessment process has
identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
28. Following the
Papakura Local Board allocating funding for the Local Grants Round Two and
Multi-board Grant Round Two, council staff will notify the applicants of the
local board’s decision.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Papakura Local Grants Round Two application summary
2022-2023
|
23
|
|
b⇩
|
Papakura Multi-board Grants Round Two application
summary 2022-2023
|
229
|
|
c⇩
|
Papakura Grants Programme 2022-2023
|
411
|
Ngā kaihaina
Signatories
|
Authors
|
Asha Malhotra - Grants Advisor
|
|
Authorisers
|
Pierre Fourie - Grants & Incentives Manager
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
Seeking views on the proposed approach
for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau
Auckland 2024-2027
File No.: CP2023/03548
Te take mō te
pūrongo
Purpose of the report
1. To seek formal views on the approach for developing Katoa Ka Ora,
Auckland’s Speed Management Plan 2024-2027.
Whakarāpopototanga matua
Executive summary
2. Auckland Council and Auckland Transport (AT) have adopted the Vision
Zero goal of eliminating road transport related deaths and serious injuries
(DSI) within the Auckland road network by 2050.
3. Setting
safe speed limits that recognize the function, safety, design, and layout of
roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased
review of speed limits and has completed three phases of changes to date.
4. Katoa,
Ka Ora is a speed management plan for the Auckland region. It is a plan to set
safe and appropriate speed limits in order to reduce road deaths and serious
injuries.
5. AT
workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local
boards in February and March 2023. This report seeks formal views on the five
development approaches for the speed management plan.
6. Katoa, Ka Ora is a speed management plan for the Auckland region. If local board views have changed, AT will make any amendments
needed before a proposal is mapped. We expect Katoa, Ka Ora to be
publicly consulted in mid-2023.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) provide views on the proposed approaches for development of Katoa,
Ka Ora a Speed Management Plan for Auckland per the form in Attachment A.
Horopaki
Context
7. AT
is Auckland’s road controlling authority. Part of this role is reviewing
and ensuring that speed limits across Auckland are set at levels that are safe
and appropriate for road function, safety, design, and their use.
Alignment
with Central Government Policy
8. Waka-Kotahi
New Zealand Transport Agency adopted a ‘Vision Zero’ approach to
road safety in 2019 when it launched the ‘Road to Zero’ national
strategy that aims to reduce the number of people killed and seriously injured
on New Zealand’s roads to zero by 2050.
9. The Land Transport Rule: Setting of Speed
Limits 2022 (the Rule) sets out requirements road controlling authrorities
must comply with when setting speed limits.
10. The Rule requires road controlling
authorities to use reasonable efforts to have at least 40 per cent of speed
limit changes for roads outside schools completed by 30 June 2024. The
remainder must be completed by 31 December 2027, and these changes must be
built into speed management plans.
11. The
Rule groups schools into two classifications.
The majority of Auckland schools are classified as Category One, these require speed
limits of 30km/h (fixed or variable) in the area outside of the school.
Alignment
with Auckland Council Policy
12. Auckland Council’s Planning Committee requested AT to
accelerate the road safety and speed management programmes and work with
partners to make Auckland a Vision Zero region in 2018.
13. Since
receiving endorsement from Auckland Council and from the AT Board, AT has
progressively reviewed roads across Auckland and reduced speeds on many roads.
14. In
the most recent phase of speed limit changes (Phase 3), the focus has been on
town centres, roads near schools and rural marae. Local boards received
localised reports on public feedback in early May 2022 and provided feedback at
their May business meeting. This feedback was used in preparing final
recommendations that went to the AT Board.
15. Speed
limit changes approved by the AT Board have been implemented during December
2022 - March 2023.
Auckland
Transport’s role
16. AT
manages more than 7,300 kilometres of roads for Auckland Council.
17. This
role includes setting speed limits and since ‘Vision Zero’ was
adopted, AT has been progressively reviewing and amending speed limits to align
with the strategy. Changes have been made only after engaging with both the
community and their representative local board.
18. Road
deaths have reduced 30 per cent where speed limits have changed in the 24
months following the June 2020 Auckland speed limit reductions. In comparison,
over this same period, the rest of the network has seen a 9 per cent increase
in road deaths.
19. The
Safe Speeds Programme focuses on speed limit review. Physical speed management
measures like speed tables or raised crossings require careful consideration
and planning because of costs and funding constraints. Following speed limit
changes, roads are monitored and evaluated to help prioritise engineering
investment decisions.
20. 30km/h is the internationally accepted speed to greatly reduce the
chances of people walking or cycling from being killed or seriously injured if
they are struck by a vehicle.
21. Speed
limit changes made in the first three phases of the Safe Speeds Programme
(between June 2020 and March 2023) were completed under the AT Speed Limits
Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.
22. The Land Transport Rule: Setting of Speed Limits 2022 is the current
legislation, and it requires all road controlling authorities to have a speed
management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for
Auckland, with development of the plan currently in a discussion phase with
local boards.
Tātaritanga me ngā
tohutohu
Analysis and advice
23. Following AT’s Katoa, Ka Ora a Speed Management Plan
presentation on 15 February 2023, AT is seeking formal views from the local
board on proposed mapping approaches for speed management.
24. The presentation slide pack is included with this report as
Attachment B.
25. The proposed approaches will be used along with the eight working
principles when public consultation takes place on Katoa, Ka Ora, Speed Management
Plan for Auckland, later in 2023.
26. The draft working principles are provided in Table One below.
Table
One – Draft working principles
|
Draft working principles used to guide the development of
Katoa, Ka Ora Speed Management Plan
|
|
1. Tiakitanga.
The top priority of speed management is to keep people safe and alive on
Tāmaki Makaurau, Auckland’s roads.
2. Easy
to understand. Speed limits are a critical part of an integrated safe
road system; we will ensure they are easy to understand for all.
3. Safe
children. Safe speeds around schools will ensure the safety of children
(and all ages and people).
4. Safe
speed limits. Speed limits align with government guidance. We consider
complex factors ranging from the function of our roads and streets* to how
many people travel outside of vehicles.
5. Safe
infrastructure. Investment in engineering and safety improvements will be
prioritised on roads that have high safety needs and provide active mode
benefits.
6. Partnership.
We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other
partners in governance, design, delivery, education, communication,
enforcement and monitoring.
7. Healthy
communities. Safe speeds support more walking and cycling; this improves
health and is better for the environment.
8. Measure
results. We constantly monitor the roads to evaluate any changes required
to make our roads and streets safe.
*AT’s
Future Connect and Roads and Streets Framework tools to be used.
|
Proposed mapping approaches
27. There are two groups of proposed approaches.
· Consistent Approach
(Approaches One and Two) – these require consistency across all local
boards to have a regional approach for Aucklanders.
· Tailored Approach
(Aproaches Three, Four and Five) – these approaches allow for a tailored
approach for each local board.
28. The proposed approaches are detailed more in Table Two below.
Table
Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan
|
Consistent approaches
|
|
Approach
One
An easy-to-understand
approach
|
Includes:
· treating blocks of roads/ local road areas to ensure consistent
speed limits across the same types of roads e.g., similar urban residential
roads don’t have limits of 30, 40 and 50 km/h in adjacent streets
· matching the speed limit to the use and design of the road, i.e.
slower speeds for areas that have higher amounts of people walking and
cycling such as residential roads, near schools and/or town centres, and for
roads that are designed for lower speeds
· filling in ‘gaps’ so there are not small pockets of
untreated roads which is inconsistent for drivers
· treating roads that could be rat runs, e.g., drivers take short
cuts through local residential streets or traffic is pushed from one road to
another.
|
|
Approach
Two
A high
benefit cost ratio approach, proposing methods that provide higher return on
investment.
|
Includes:
· permanent changes for local roads
· variable changes at school gates for arterial roads (high movement
roads) and high-speed rural roads
· changes for high-risk roads, or town centres on high-risk roads
where support has been identified from previous engagement
· complementing planned infrastructure or developments, e.g. new
housing areas.
|
|
Tailored approaches
|
|
Approach
Three
An approach that is responsive to requests from partners and
communities for specific speed limit reductions. These include requests from
mana whenua, local boards, schools and community groups.
|
|
Approach
Four
An approach that covers a high percentage of roads in the local
board area for this phase of the programme.
|
|
Approach
Five
An approach that implements approved changes early in the local
board area for this phase of the programme.
|
29. Auckland Transport is seeking local board views on each approach to
understand benefit to the community, prioritisation of community requests,
preferred percentage of cover and timing of implementation.
30. Attachment A contains a form for local boards to provide their views
on the proposed approaches.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
31. The
primary climate change benefit of safe and appropriate speed limits is that
they support and encourage walking, cycling and micromobility by reducing the
risk to vulnerable road users, making these modes more attractive.
32. A
key action required in the Auckland Council Transport Emissions Reduction Plan
is to ‘rapidly deliver safe speeds across urban Auckland’ in order
to create more pleasant urban environments, revitalise local centres and make
it safer for children to travel independently.
33. A recent road safety perceptions study was completed in town centres
where speed limits were reduced and safety improvements introduced. Overall, 19
per cent of people surveyed say they participate in at least one active mode
activity (e.g., walking or cycling) more often since the projects have
been completed. This is a direct contribution towards encouraging people to
walk or cycle instead of using cars that produce carbon emissions.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
34. The Safe Speeds Programme has been endorsed by the Auckland Council
Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed
Management Plan for Auckland with the Transport and Infrastructure Committee.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
35. AT
workshopped with all local boards during February/March 2023 to discuss the
proposed changes kanohi ki te kanohi (face-to-face).
36. Summaries
of community, school and mana whenua requests were provided to local boards in
February/March 2023 to support their consideration of this topic.
37. Auckland Transport is seeking formal views from local boards through
this report. The presentation slide pack from the workshops is included as
Attachment B.
Tauākī whakaaweawe
Māori
Māori impact statement
38. Māori
are overrepresented in DSI statistics making up 12 per cent of Auckland’s
population and 16 per cent of road deaths and serious injuries.
39. Engagement
with iwi at the northern, central and southern transport kaitiaki hui has taken
place regarding the wider programme since 2021. Detailed engagement about speed
around rural marae has recently been completed as part of Phase Three and is
currently being implemented.
40. Mana
whenua are, in general, supportive of the Safe Speeds Programme and the
positive safety, community and environmental outcomes arising through safe and
appropriate speed limits.
41. Ongoing engagement regarding further requests are being reviewed and
considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These
requests have been shared with local boards at the recent workshops in
February/ March 2023.
Ngā ritenga
ā-pūtea
Financial implications
42. Although
there are no specific financial implications arising from local boards
providing views on Katoa, Ka Ora Speed Management Plan, the introduction of
safe speed limits has considerable social cost implications.
43. Reducing the harm caused by road crashes impacts on the community by
reducing hospital costs, insurance costs and Accident Compensation Corporation
costs, all of which are of direct financial benefit to the communities that the
local board represents.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
44. Public
understanding regarding the ‘why’ for safe speeds needs continued
communication. A comprehensive communication and marketing plan is being
developed to share with Aucklanders that ‘safe speeds save lives’.
45. Possible
funding constraints may require the scale of the plan or delivery to be slowed
or delayed until future phases of the Safe Speeds Programme. Clear
updates will be given should there be changes to funding throughout the
duration of the programme.
46. Public views expressed during consultation may differ to the views
expressed by the local board in their resolution. As AT have done in previous
consultations we will come back to the local board and provide interim reports,
before a further resolution is sought.
Ngā koringa ā-muri
Next steps
47. The
Safe Speeds Programme Team will review and consider all feedback provided by
local boards and will use this along with feedback from the Transport and
Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a
road controlling authority to help develop Katoa, Ka Ora Speed Management Plan
for Auckland.
48. A
report will be provided to local boards to show how feedback has been used to
help shape the final plan that goes out for public consultation.
49. Public consultation is planned for mid-2023, but dates are subject
to change. Dates will be confirmed after the Regional Transport Committee
approval of the draft plan.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Form for local boards to provide their views on the
proposed approaches
|
425
|
|
b⇩
|
Papakura Local Board 15 February 2023 workshop
material on Katoa, Ka Ora - Auckland’s Speed Management Plan 2024-2027
|
427
|
Ngā kaihaina
Signatories
|
Author
|
Marlene Kotze, Auckland Transport
Programme Director
|
|
Authorisers
|
Louise Mason - General Manager Local Board Services
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
Attachment A
Form
for local board to provide views on proposed Approaches One to Five
Please provide your formal views
in the format request below by selecting one statement per approach.
Please refer to the supporting
document Katoa, Ka Ora Speed Management Plan for Auckland, for your local
board, in Attachment B.
Consistent Approaches
1. Approach One -
Easy to understand approach (select one below)
The local board views that:
a. the easy-to-understand
approach would benefit the community as proposed.
b. the easy-to-understand
approach would not benefit the community as proposed.
c. the local board has
local knowledge to share that could help to improve the easy-to-understand
approach. This information has already been shared with Auckland Transport at a
local board workshop and will be reviewed by Auckland Transport in accordance
with their responsibility as a road controlling authority.
2. Approach Two -
High benefit cost ratio approach (select one below)
The local board views that:
a. the high benefit cost
ratio approach would benefit the community as proposed.
b. the high benefit cost ratio
approach would not benefit the community as proposed.
c. the local board has
local knowledge to share that could help to improve the high benefit cost ratio
approach. This information has already been shared with Auckland Transport at a
local board workshop and will be reviewed by Auckland Transport in accordance
with their responsibility as a road controlling authority.
Tailored Approaches
3. Approach Three -
Responsive to community and partner requests approach (select one below)
The local board views that:
a. partner and community
requests are prioritised.
b. Auckland Transport
determines the priority of these requests.
c. these requests are
proposed in a later phase of the programme.
4. Approach
Four – High percentage of roads approach (select one below)
The local board views that:
a. a high total percentage
cover should be consulted on in this phase of the programme.
b. Auckland Transport
should determine the percentage coverage for this phase of the programme.
c. a low total percentage
cover should be consulted on in this phase of the programme (with roads being
revisited in a future phase).
5. Approach Five
– Early implementation approach following consultation and Auckland
Transport Board approval (select one below)
The local board views that:
a. approved changes are
implemented early in the 2024-2027 plan.
b. Auckland Transport
determines the priority of implementation.
c. Approved
changes are implemented at a later stage in the 2024-2027 plan.
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
Local Crime Fund
File No.: CP2023/04405
Te take mō te
pūrongo
Purpose of the report
1. To
seek feedback from local boards on the preferred option for distribution of the
Local Crime Fund.
Whakarāpopototanga matua
Executive summary
2. The
Local Crime Fund is a one-off, $2 million central government allocation to
Auckland Council for community safety / crime prevention initiatives.
3. Staff
have developed a series of options for distribution of the funding, with input
from key community safety stakeholders.
4. Feedback
is being sought from all local boards on the preferred option for distribution
of the funding by 26 April 2023.
5. The feedback will inform a report to the Regulatory and Safety
Committee to approve a decision, scheduled to be presented on 30 May 2023.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) whakarite
/ provide feedback, if any, on the preferred option for distribution of the
Local Crime Fund.
Horopaki
Context
6. On
28 November 2022, the Prime Minister announced a multi-million dollar funding
package to address retail crime and reoffending throughout New Zealand.
7. Of
that, $2 million was granted to Auckland Council to support crime prevention
and youth engagement approaches or intervention programmes, referred to by
council as the ‘Local Crime Fund’.
8. The
Local Crime Fund was set up to assist with crime prevention with a focus on
youth interventions and Crime Prevention Through Environmental Design (CPTED)
measures such as patrols, street lighting, CCTV cameras, and planters, as well
as community development. The CPTED guidelines have been provided in Attachment
A (https://www.cpted.net/Primer-in-CPTED).
9. The
Regulatory and Safety Committee, by its delegations, have the necessary
authority to approve the distribution method of the funding on behalf of the
Governing Body. A report outlining the options will be presented on 30 May 2023
for the committee to consider.
10. Local board
views on the preferred option are being sought by the end of April 2023 on the
decision being sought from the Regulatory and Safety Committee.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. The funding will activate new or strengthen existing community-led
partnerships that focus on youth crime prevention and town centre / retail
crime prevention through a CPTED lens. It is a one-off fund that cannot be used
to fund business-as-usual council operations.
12. Staff have
engaged community safety stakeholders formally and informally during the
development of options to distribute the Local Crime Fund. This includes, but
is not limited to, NZ Police, community patrols, Māori wardens, Business Associations,
outreach services, Auckland Transport, Regulatory and Compliance and Youth
Empowerment teams.
13. Feedback from
partners was key to ensuring there was alignment with existing initiatives and
availability of partners to deliver on programme options.
14. Staff have
identified four potential options for distribution and spending of this fund
for the consideration of the committee.
|
Option
|
Mechanism
|
Benefits
|
|
1. Local
board allocation – spend on local safety and youth initiatives
|
Funding would be included
in the 2023-2024 local board work programme and earmarked for safety programmes,
youth activation and town centre / retail safety CPTED outcomes.
Formula for funding
allocation to be agreed.
|
· Existing
structure in place for distribution
· Enables
local responses and solutions to localised crime and youth offending issues.
· Flexibility
in how the investment can be distributed across the CPTED / youth prevention
areas.
· Opportunity
to engage residents and businesses in community-led initiatives.
|
|
2. Regional
Grants programme
|
Distribution will be via
regional grants where town centre / retailers would be invited to apply for
funding for CPTED initiatives.
Regional or sub-regional
youth organisations would be invited to apply for funding for intervention
programmes.
|
· Existing
structures in place for distribution.
· A
contestable process may encourage innovative programmes and experienced youth
organisations to apply.
· Increases
impact at subregional and regional level.
· Higher
level of investment for individual programmes may lead to greater impact and
scalability.
· Disbenefits
include local and smaller groups missing out on funding and potential uneven
distribution across region
|
|
3. Combination
option
|
Part funding would be
included in the 2023-2024 local board work programme as safety lines with
youth activation and town centre / retail safety CPTED outcomes.
Regional or sub-regional
youth organisations would be invited to apply for funding for intervention
programmes.
|
· Existing
structures in place for distribution.
· Provides
both a local and regional response.
· Provides
clearer differentiation between the two themes and processes.
· Feedback
from community stakeholders has identified this as the preferred option.
|
|
4. Business
Improvement Districts (BIDs) / Business Associations
|
Funding would be directly
administered to BIDs and non-BID business associations for CPTED
interventions and targeted youth initiatives.
|
· Existing
contracts and relationships with BIDs and Business Associations are in place
to support development of distribution.
· Low
administration and grants management would be required for administration and
distribution of funds.
· Accountability
would be monitored via local board/BID and business meeting reporting
processes.
|
15. For options
one and three that recommend distributing funding through the local board work
programme, relevant data is being reviewed to develop options on how funding
could be distributed across all 21 local boards equitably.
16. Staff intend to present a formula for distribution to the committee
that is based on the locally driven initiatives funding (LDI) formula and
considers relevant crime statistics, such as retail and youth crime, in order
to ensure there is an equitable allocation to areas with greater need.
17. Options to inform a decision on the formula for distribution via
local boards are being worked on and will be presented alongside the relevant
options in the report to the Regulatory and Safety Committee.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
18. The decision at hand is an administrative matter and will not impact
on greenhouse gas emissions. Concrete projects that will be funded in the
future from this fund will be assessed individually for their impact on climate
change when they are identified and approved.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The impacts
of this decision on the council group will be minimal. The options identified
are designed to utilise existing mechanisms for efficiency purposes.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. The
feedback from local boards will inform a decision by the Governing Body through
its Regulatory and Safety Committee on the administration of funding given to
the council to address retail crime and reoffending in local communities. Local
boards are being invited through this report to share their views and
preferences on the options available to the committee.
Tauākī whakaaweawe
Māori
Māori impact statement
21. The impact of the distribution of the Local Crime Fund on Māori
has not been assessed. The overall purpose of the fund is to address crime and
is therefore expected to have a positive impact on all communities including
Māori.
Ngā ritenga
ā-pūtea
Financial implications
22. There are no
adverse financial implications of the decision being sought.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
23. There are no risks associated with the feedback decision being sought from local
boards. Local board feedback will be shared with the committee for
consideration in the making of their final decisions.
Ngā koringa ā-muri
Next steps
24. Staff will be
attending the Local Board Chairs’ Forum on 17 April 2023 to provide an
update on the Local Crime Fund programme and inform chairpersons of the request
for local board feedback.
25. Feedback from
local boards, if any, will be collated and included in the report to the
Regulatory and Safety Committee under the local impacts and local board views
section.
26. The decision
of the Regulatory and Safety Committee will be available in the published
minutes of the 30 May 2023 meeting.
27. The programme
will be delivered during 2023/2024.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Crime Prevention Through Environmental Design (CPTED)
guidance
|
455
|
Ngā kaihaina
Signatories
|
Author
|
Michal Dziwulski – Regional Community Safety
Advisor
|
|
Authorisers
|
Mirla Edmundson - General Manager Connected
Communities
Louise Mason - General Manager Local Board Services
Carol Hayward - Team Leader Operations and Policy
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
Addition to the 2022-2025 Papakura Local
Board meeting schedule
File No.: CP2023/04154
Te take mō te
pūrongo
Purpose of the report
1. To
seek approval for two additional meeting dates and one extraordinary meeting
date to be added to the 2022-2025 Papakura Local Board meeting schedule in
order to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023
timeframes.
Whakarāpopototanga matua
Executive summary
2. The Papakura Local
Board adopted the 2022-2025 meeting schedule on 23 November 2022 - Resolution PPK/2022/207.
3. At
that time the specific times and dates for meetings for local board decision
making in relation to the local board agreement as part of the Annual Budget
2023/2024 and Local Board Plan 2023 were unknown.
4. The
local board is being asked to approve two additional meeting dates and one
extraordinary meeting date to the Papakura Local Board meeting schedule so that
the modified Annual Budget 2023/2024 and Local Board Plan 2023 timeframes can
be met.
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) whakaae
/ approve the addition of two meeting dates and one extraordinary meeting date
to the 2022-2025 Local Board meeting schedule to accommodate the Annual Budget
2023/2024 and Local Board Plan 2023 timeframes as follows:
i) Wednesday
10 May 2023 at 4.00pm, extraordinary meeting on Annual Budget 2023/2024
ii) Wednesday
21 June 2023 at 4.00pm, additional meeting
iii) Wednesday
13 September 2023 at 4.00pm, additional meeting
b) whakaae / agree
the additional and extraordinary meetings be held at the Papakura Local Board Chambers, Level
1, 35 Coles Crescent, Papakura.
Horopaki
Context
5. The
Local Government Act 2002 (LGA) and the Local Government Official Information
and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting
schedules.
6. In summary, adopting a meeting schedule helps meet the requirements
of:
· clause 19, Schedule
7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local
board member of the time and place of meetings. Such notification may be
provided by the adoption of a schedule of business meetings.
· sections 46, 46(A)
and 47 in Part 7 of the LGOIMA, which requires that meetings
are publicly notified, agendas and reports are available at least two working
days before a meeting and that local board
meetings are open to the public.
7. The
Papakura Local Board adopted its 2022-2025 business meeting schedule at its 23 November 2022 business meeting.
8. The timeframes for local board decision-making in relation
to the local board agreement which is part of the Annual Budget
2023/2024 and Local Board Plan 2023 were
unavailable when the meeting schedule was originally adopted.
9. The board is being asked to make decisions in
early-May, mid-June, early September and late October/early November 2023 to
feed into the Annual Budget 2023/2024 and Local Board Plan 2023 processes. These timeframes are outside the
board’s normal meeting cycle.
Tātaritanga me ngā
tohutohu
Analysis and advice
10. The local
board has two choices:
i) Add the meetings as
additions to the meeting schedule.
or
ii) Add
the meetings as extraordinary meetings.
11. For option
one, statutory requirements allow enough time for two of these meetings to be
scheduled as additions to the meeting schedule and other topics may be
considered as per any other ordinary meeting. However, there is a risk that if
the Annual Budget 2023/2024 timeframes change again or the information is not
ready for the meeting, there would need to be an additional extraordinary
meeting scheduled.
12. For option
two, only the specific topic Annual Budget 2023/2024 may be considered for
which the meeting is being held. There is a risk that no other policies or
plans with similar timeframes or running in relation to the Annual Budget
2023/2024 process could be considered at this meeting.
13. Since there
is enough time to meet statutory requirements for two of the meetings, staff
recommend option one for these. Approving June 21 2023 and September 13 2023 as
an addition to the meeting schedule allows more flexibility for the local board
to consider a range of issues. This requires a decision of the local board.
14. Staff recommend that the 10 May 2023 be scheduled as an
extraordinary meeting as there is not enough time to meet the statutory requirements.
A formal local board decision is required for all additional meetings.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
15. This decision is procedural in nature and any climate impacts will
be negligible. The decision is unlikely to result in any identifiable changes
to greenhouse gas emissions. The effects of climate change will not impact the
decision’s implementation.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. There is no specific impact for the council
group from this report.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. This report requests the local board’s decision to schedule
additional meetings and consider whether to approve them as extraordinary
meetings or additions to the meeting schedule.
Tauākī whakaaweawe
Māori
Māori impact statement
18. There is no specific impact for Māori arising from this report.
Local boards work with Māori on projects and initiatives of shared interest.
Ngā ritenga
ā-pūtea
Financial implications
19. There are no
financial implications in relation to this report apart from the standard costs
associated with servicing a business meeting.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
20. If the local board decides not to add this business meeting to their
schedule this would result in the input of this local board not being able to
be presented to the Governing Body for their consideration and inclusion in the
Budget, the local board agreement not being adopted in time for inclusion in
the Annual Budget and delays in adoption of the Local Board Plan.
Ngā koringa ā-muri
Next steps
21. Implement the
processes associated with preparing for business meetings.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Renee Burgers – Lead Plans and Programmes
|
|
Authorisers
|
Louise Mason – General Manager – Local
Board Services
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
Papakura Local Board Governance Forward
Work Calendar - April 2023
File No.: CP2023/04292
Te take mō te
pūrongo
Purpose of the report
1. To
present to the Papakura Local Board the three-month Governance Forward Work
Calendar.
Whakarāpopototanga matua
Executive summary
2. The
Governance Forward Work Calendar is a schedule of items that will come before
the local board at business meetings and workshops over the next three months.
The Governance Forward Work Calendar for the Papakura Local Board is included
in Attachment A.
3. The
calendar aims to support local boards’ governance role by:
i) ensuring advice
on agendas and workshop material is driven by local board priorities
ii) clarifying what advice
is required and when
iii) clarifying the rationale
for reports.
4. The
calendar will be updated every month, be included on the agenda for business
meetings and distributed to relevant council staff. It is recognised that at
times items will arise that are not programmed. Board members are welcome to
discuss changes to the calendar.
5. The
Governance Forward Work Calendar is also shared with mana whenua iwi
organisations, along with an invitation to contact the local board through
Local Board Services Department in liaison with the Local Board Chair, should
mana whenua representatives wish to attend a business meeting or workshop on
particular subjects of interest.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) tuhi ā-taipitopito / note the Governance Forward Work
Calendar – April 2023.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Papakura Local Board Governance Forward Work Calendar
- April 2023
|
465
|
Ngā kaihaina
Signatories
|
Authors
|
Isobelle Robb - Infocouncil Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
Papakura Local Board Workshop Records
File No.: CP2023/04293
Te take mō te
pūrongo
Purpose of the report
1. To
note the Papakura Local Board’s records for the workshops held on 1, 8,
15, 22, 29 March 2023, and 5 April 2023.
Whakarāpopototanga matua
Executive summary
2. Under
Standing Order 12.1.1 the local
board shall receive a record of the general proceedings of each of its local
board workshops held over the past month.
3. Resolutions
or decisions are not made at workshops as they are solely for the provision of
information and discussion.
4. This
report attaches the workshop record for the period stated below.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) tuhi ā-taipitopito / note the Papakura Local Board workshop
records held on:
i) 1 March 2023
ii) 8
March 2023
iii) 15 March 2023
iv) 22 March 2023
v) 29
March 2023
vi) 5
April 2023
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Papakura Local Board Workshop Record - 1 March 2023
|
469
|
|
b⇩
|
Papakura Local Board Workshop Record - 8 March 2023
|
471
|
|
c⇩
|
Papakura Local Board Workshop Record - 15 March 2023
|
475
|
|
d⇩
|
Papakura Local Board Workshop Record - 22 March 2023
|
479
|
|
e⇩
|
Papakura Local Board Workshop Record - 29 March 2023
|
481
|
|
f⇩
|
Papakura Local Board Workshop Record - 5 April 2023
|
483
|
Ngā kaihaina
Signatories
|
Authors
|
Isobelle Robb - Infocouncil Democracy Advisor
|
|
Authorisers
|
Carol McKenzie-Rex - Local Area Manager Franklin
Manurewa Papakura
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
|
Papakura Local
Board
26 April 2023
|
|
