Agenda of Waiheke Local Board - Wednesday, 26 April 2023

1 Nau mai | Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and

sustainability

Bring the calm, bring all things good, bring peace…good peace.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 March 2023 as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

That the Waiheke Local Board:

a) acknowledge the passing of Gregory Fulton Fowlds this morning, a much-liked member of the Waiheke community. Through his role with the Waiheke Amateur Radio Club, Gregory added great value to the civil defence and emergency management capability of Waiheke.

b) note that it is a fitting tribute to Gregory’s enduring work on behalf of our community that the board recently approved some funding to support the relocation of the civil defence capacity of the Waiheke Amateur Radio Club to share the Waiheke Radio facilities in the Artworks precinct.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Chairperson's report April 2023	9

Waiheke Local Board

26 April 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03231

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport (AT) have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe speed limits that recognize the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. AT workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, AT will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland and provide feedback on how the speed management changes made in December 2022 are progressing.

Horopaki

Context

7. AT is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authrorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council Policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022- March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation on 15 February 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance . We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring.

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe.

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches.

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders.

· Tailored Approach (Aproaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment.

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups.

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme.

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme.

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. Auckland Transport is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid 2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for Waiheke LB to provide feedback	25
b ⇩	Katoa, Ka Ora - Waiheke workshop 15.2.23	27

Ngā kaihaina

Signatories

Authors

Marlene Kotze - Auckland Transport Programme Director

Janine Geddes - Senior Local Board Advisor

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager - Waiheke and Aotea Great Barrier Local Boards

Waiheke Local Board

26 April 2023

Feedback on Watercare's Waiheke Servicing Strategy

File No.: CP2023/04387

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek formal feedback from the Waiheke Local Board on Watercare’s Waiheke Servicing Strategy.

Whakarāpopototanga matua

Executive summary

2. Watercare is preparing a Servicing Strategy (‘the strategy’) for Waiheke. This will provide a 70 year plan for the delivery of wastewater services in the face of changing parameters such as demand, climate change, natural hazards and resilience, environmental sustainability and planning frameworks.

3. The strategy informs Watercare’s Asset Management Plan, discharge consents and facility plans and is a key implementation tool that demonstrates how Watercare plans to invest in and service Waiheke in the future.

4. The strategy is being developed in consultation with iwi and the Waiheke Local Board and once feedback has been considered and incorporated, will be approved by Watercare’s Board, for delivery in the 2022/2023 Financial Year.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) whakaae / approve their feedback on Watercare’s Waiheke Servicing Strategy.

Horopaki

Context

5. All properties across Waiheke are serviced by onsite wastewater systems, with a small area around the commercial centre of Oneroa connected to Watercare’s wastewater treatment plant at Owhanake.

6. The treatment plant receives primary-treated wastewater (i.e. no septage) from connected properties. All these properties have septic tanks that provide primary treatment, and the effluent from these systems is then directed to the Owhanake plant.

7. The map on the following page outlines the wastewater network on the island.

Figure 1 shows the wastewater network on Waiheke Island, represented by the red lines.

8. The Owhanake wastewater treatment plant was constructed in 2001 in response to Ministry of Health concerns relating to public health effects from poorly maintained and failing onsite septic systems in Oneroa Village.

9. In addition to around 40 commercial and residential customers in Oneroa, the Owhanake Wastewater Treatment Plant treats effluent from the Matiatia Wharf facility and the library.

10. The wastewater treatment plant technology has recently been upgraded, which significantly improves the treated wastewater quality. In 2021 – 2022, the plant was fully compliant for every parameter except for Total Nitrogen.

11. Discharges from the plant are authorised under a discharge consent that expires at the end of 2027. The tertiary treated effluent is discharged into the Matiatia natural wetland before draining into Matiatia Bay.

12. Recent data shows that the plant is operating well below the consented capacity of 250 m³/day.

Graphical user interface, application, table, Excel

Description automatically generated

13. Watercare currently does not provide any drinking water services on Waiheke.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The Waiheke Servicing Strategy details the long-term planning needs of Waiheke’s water and wastewater infrastructure.

15. The strategy is part of Watercare’s strategic planning process to ensure that we are meeting the community’s current wastewater needs, and considers futures needs based on changing parameters such as population growth, climate change and planning frameworks.

16. This recognises that any significant infrastructure provisioning requires years of planning. For example, the concept for the Central Interceptor, which is due for completion in 2025, was initially discussed in Watercare’s Three Waters Strategic Plan dated 2008.

17. To start this process, we reviewed the draft Waiheke Area Plan and highlighted the following key points raised by members of the community:

a) No desire for residential wastewater reticulation on the island.

b) The need for better management of wastewater in more intensive development and commercial areas, particularly Ostend.

c) The impact of groundwater take on springs and the potential effect of removing onsite wastewater disposal on the groundwater levels.

d) The need for increasing the Island’s resilience against climate change.

18. Considering the 70 year timeframe of the servicing strategy, Watercare investigated all the opportunities to support sustainable growth of the island while retaining its unique village character.

19. To continue wastewater services, in the short term Watercare will need to renew the resource consent for the Owhanake Wastewater Treatment Plant, which will expire by the end of 2027. Future servicing options that can be investigated include a strictly commercial reticulation scheme in Ostend, like the one in Oneroa.

20. For drinking water, given that the community aspirations are to be sustainable and self-sufficient, Watercare has no plans for reticulating drinking water.

21. For drought resilience, one option that can be investigated is recycling purified water from Owhanake Wastewater Treatment Plant. Reuse options could include non-potable use, indirect potable use, direct non-potable tanker supply and managed aquifer recharge. Aquifer recharge is already taking place on the island indirectly, since partially treated wastewater is spread over the onsite wastewater drainage field.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The global impacts of the changing climate will bring significant direct and indirect changes and challenges. For Watercare these include extreme weather events, prolonged dry periods, rising seas and increased coastal flooding.

23. Watercare’s climate change strategy sets out our future direction as we embark on a journey to operate a low carbon organisation that is resilient to climate impacts.

24. The Waiheke Local Board noted they were interested in understanding the implications of climate change for the Owhanake Wastewater Treatment Plant and how resilient it will be in the future. This will be incorporated into the strategy.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Watercare has collaborated with Auckland Council Healthy Waters in developing integrated Servicing Strategies for three waters.

26. For Waiheke Island, key considerations are management of onsite wastewater systems and overland flow paths. Recent flow monitoring data has shown that there is not a significant inflow and infiltration in the wastewater network at normal weather events. However, further investigations and compliance monitoring will be required to remove illegal connections from the reticulated network.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. A thorough public engagement was conducted as part of the Draft Waiheke Area Plan project and community concerns have been documented and considered.

28. Watercare also conducted a site visit with the Waiheke Local Board in late March 2023 and sought guidance to determine if public consultation should be considered as part of the Servicing Strategy engagement plan.

29. Subsequent to the site visit it was determined that given the thorough public consultation around the Waiheke Area Plan, reconsulting was not required. Watercare do however need to work with the Waiheke Local Board to integrate the Waiheke Area Plan into the strategy.

30. The Waiheke Local Board indicated they were generally supportive of the idea of creating a resource recovery plant at Owhanake with biosolids and recycled wastewater beneficially reused, and bioenergy generated.

31. The Waiheke Local Board noted they were interested in understanding the implications of climate change for the Owhanake Wastewater Treatment Plant and how resilient it will be in the future. This will be incorporated into the strategy.

32. In terms of climate change, the Owhanakae Wastewater Treatment Plant is at low risk of being affected by currently modelled climate change scenarios for 2040. Watercare will continue to work closely with NIWA to keep updated about the most recent climate change projections for the region.

Tauākī whakaaweawe Māori

Māori impact statement

33. Watercare’s engagement approach with mana whenua is guided by the following objectives (as outlined in Watercare’s Māori Outcomes Plan):

a) We recognise and acknowledge Māori as Treaty Partners.

b) We have a strong understanding of Māori relationships.

c) We have an integrated approach to engaging with Māori.

d) Roles and responsibilities for engaging with Māori are clear.

34. There are two ‘levels’ of engagement with mana whenua, firstly through the Mana Whenua Kaitiaki Forum and secondly through engagement with all individual 19 iwi / mana whenua authorities in the Auckland region.

35. The Mana Whenua Kaitiaki Forum is an independent forum comprising representatives of Mana Whenua entities within Tāmaki and Watercare representatives.

36. Watercare presented the servicing strategy to the Kaitiaki forum in October 2022.

37. Ngāti Paoa Iwi Trust has been engaged and an initial conversation has been had with them. There has been no specific feedback, apart from the support for clean waterways on the island.

38. Other iwi that have been contacted include: Ngāti Paoa Trust Board, Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti whanaunga and Te Patukirikiri. There has been no specific feedback from them at this point.

Ngā ritenga ā-pūtea

Financial implications

39. Watercare is a Council-Controlled Organisation (CCO) and a wholly owned subsidiary of Auckland Council. Unlike other CCOs, Watercare is a limited liability company registered under the Companies Act and is 100% funded from revenue, rather than rates. Watercare is not funded directly by Auckland Council.

40. Watercare will carefully consider the financial implications as a result of the strategy. At this stage however there is no direct financial implications or decision making for the Local Board as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. To continue wastewater services, in the short-term Watercare need to renew the resource consent for the Owhanake Wastewater Treatment Plant, which will expire by the end of 2027. Watercare will continue to engage with appropriate Auckland Council staff to ensure that consent limits are met.

42. Watercare’s programmes are evidence led and subject to change based on factors like climate change and population growth. If these factors change, the programme will change. We will keep the Waiheke Local Board informed about these changes in our regular reporting and in our Asset Management Plan.

Ngā koringa ā-muri

Next steps

43. The formal feedback from the Waiheke Local Board will be considered and influence the final Waiheke Servicing Strategy.

44. The finalised Waiheke Servicing Strategy will be presented to Watercare’s Executive and then to the Watercare Board of Directors for approval in June 2023. Following approval it will be released to the public.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memo: Waiheke Servicing Strategy	49
b ⇩	Presentation: Waiheke Servicing Strategy	53

Ngā kaihaina

Signatories

Author

Arash Farjood - Watercare Strategic Planner Infrastructure

Authorisers

Ben Halliwell - Watercare Elected Member Relationship Manager

Chris Allen - Watercare Manager Strategic Planning

Waiheke Local Board

26 April 2023

Local Board feedback on distribution method of the Local Crime Fund

File No.: CP2023/04473

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the preferred option for distribution of the Local Crime Fund.

Whakarāpopototanga matua

Executive summary

2. The Local Crime Fund is a one-off, $2 million central government allocation to Auckland Council for community safety / crime prevention initiatives.

3. Staff have developed a series of options for distribution of the funding, with input from key community safety stakeholders.

4. Feedback is being sought from all local boards on the preferred option for distribution of the funding by 28 April 2023.

5. The feedback will inform a report to the Regulatory and Safety Committee to approve a decision, scheduled to be presented on 30 May 2023.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) whakarite / provide feedback, if any, on the preferred option for distribution of the Local Crime Fund.

Horopaki

Context

6. On 28 November 2022, the Prime Minister announced a multi-million dollar funding package to address retail crime and reoffending throughout New Zealand.

7. Of that, $2 million was granted to Auckland Council to support crime prevention and youth engagement approaches or intervention programmes, referred to by council as the ‘Local Crime Fund’.

8. The Local Crime Fund was set up to assist with crime prevention with a focus on youth interventions and Crime Prevention Through Environmental Design (CPTED) measures such as patrols, street lighting, CCTV cameras, and planters, as well as community development. The CPTED guidelines have been provided in Attachment A (https://www.cpted.net/Primer-in-CPTED).

9. The Regulatory and Safety Committee, by its delegations, have the necessary authority to approve the distribution method of the funding on behalf of the Governing Body. A report outlining the options will be presented on 30 May 2023 for the committee to consider.

10. Local board views on the preferred option are being sought by 28 April 2023 to be included in the report to the Regulatory and Safety Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The funding will activate new or strengthen existing community-led partnerships that focus on youth crime prevention and town centre / retail crime prevention through a CPTED lens. It is a one-off fund that cannot be used to fund business-as-usual council operations.

12. Staff have engaged community safety stakeholders formally and informally during the development of options to distribute the Local Crime Fund. This includes, but is not limited to, NZ Police, community patrols, Māori wardens, Business Associations, outreach services, Auckland Transport, Regulatory and Compliance and Youth Empowerment teams.

13. Feedback from partners was key to ensuring there was alignment with existing initiatives and availability of partners to deliver on programme options.

14. Staff have identified four potential options for distribution and spending of this fund for the consideration of the committee.

Option

Mechanism

Benefits

1. Local board allocation – spend on local safety and youth initiatives

Funding would be included in the 2023-2024 local board work programme as a project line and earmarked for safety programmes, youth activation and town centre / retail safety CPTED outcomes.

Formula for funding allocation to be agreed.

· Existing structure in place for distribution

· Enables local responses and solutions to localised crime and youth offending issues.

· Flexibility in how the investment can be distributed across the CPTED / youth prevention areas.

· Opportunity to engage residents and businesses in community-led initiatives.

2. Regional Grants programme

Distribution will be via regional grants where town centre / retailers would be invited to apply for funding for CPTED initiatives.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· A contestable process may encourage innovative programmes and experienced youth organisations to apply.

· Increases impact at subregional and regional level.

· Higher level of investment for individual programmes may lead to greater impact and scalability.

· Disbenefits include local and smaller groups missing out on funding and potential uneven distribution across region

3. Combination option

Part funding would be included in the 2023-2024 local board work programme as safety lines with youth activation and town centre / retail safety CPTED outcomes.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· Provides both a local and regional response.

· Provides clearer differentiation between the two themes and processes.

· Feedback from community stakeholders has identified this as the preferred option.

4. Business Improvement Districts (BIDs) / Business Associations

Funding would be directly administered to BIDs and non-BID business associations for CPTED interventions and targeted youth initiatives.

Formula for funding distribution to be agreed.

· Existing contracts and relationships with BIDs and Business Associations are in place to support development of distribution.

· Low administration and grants management would be required for administration and distribution of funds.

· Accountability would be monitored via local board/BID and business meeting reporting processes.

15. For options one and three that recommend distributing funding through the local board work programme, relevant data is being reviewed to develop options on how funding could be distributed across all 21 local boards equitably.

16. Staff intend to present a formula for distribution to the committee that is based on the locally driven initiatives funding (LDI) formula and considers relevant crime statistics, such as retail and youth crime, in order to ensure there is an equitable allocation to areas with greater need.

17. Options to inform a decision on the formula for distribution via local boards are being worked on and will be presented alongside the relevant options in the report to the Regulatory and Safety Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The decision at hand is an administrative matter and will not impact on greenhouse gas emissions. Concrete projects that will be funded in the future from this fund will be assessed individually for their impact on climate change when they are identified and approved.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The impacts of this decision on the council group will be minimal. The options identified are designed to utilise existing mechanisms for efficiency purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The feedback from local boards will inform a decision by the Governing Body through its Regulatory and Safety Committee on the administration of funding given to the council to address retail crime and reoffending in local communities. Local boards are being invited through this report to share their views and preferences on the options available to the committee.

Tauākī whakaaweawe Māori

Māori impact statement

21. The impact of the distribution of the Local Crime Fund on Māori has not been assessed. The overall purpose of the fund is to address crime and is therefore expected to have a positive impact on all communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

22. There are no adverse financial implications of the decision being sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no risks associated with the feedback decision being sought from local boards. Local board feedback will be shared with the committee for consideration in the making of their final decisions.

Ngā koringa ā-muri

Next steps

24. Feedback from local boards, if any, will be collated and included in the report to the Regulatory and Safety Committee under the local impacts and local board views section.

25. The decision of the Regulatory and Safety Committee will be available in the published minutes of the 30 May 2023 meeting.

26. The programme will be delivered during 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Crime Prevention Through Environmental Design (CPTED) guidance	73

Ngā kaihaina

Signatories

Author

Michael Dziwulski - Regional Community Safety Advisor

Authorisers

Mirla Edmundson - General Manager Connected Communities

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager - Waiheke and Aotea Great Barrier Local Boards

Waiheke Local Board

26 April 2023

Addition to the 2022-2025 Waiheke Local Board meeting schedule

File No.: CP2023/03877

Te take mō te pūrongo

Purpose of the report

1. To seek approval for three dates to be added to the 2022-2025 Waiheke Local Board meeting schedule in order to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the 2022-2025 meeting schedule on 7 December 2022.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unknown.

4. The local board is being asked to approve three meeting dates as an addition to the Waiheke Local Board meeting schedule so that the modified Annual Budget 2023/2024 and Local Board Plan 2023 timeframes can be met.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) approve the addition of three meeting dates to the 2022-2025 Waiheke Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i) Wednesday, 10 May 2023, at 3:30 pm

ii) Wednesday, 21 June 2023, at 3:30 pm

iii) Wednesday, 13 September 2023, at 3:30 pm

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waiheke Local Board adopted its 2022-2025 business meeting schedule at its 7 December 2022 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early-May, mid-June, early September and late October/early November 2023 to feed into the Annual Budget 2023/2024 and Local Board Plan 2023 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meetings as additions to the meeting schedule.

ii) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2023/2024 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic Annual Budget 2023/2024 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2023/2024 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget, the local board agreement not being adopted in time for inclusion in the Annual Budget and delays in adoption of the Local Board Plan.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services