Minutes of Albert-Eden Local Board - Thursday, 27 April 2023

Albert-Eden Local Board

27 April 2023

Chairperson M Watson commenced the meeting with a karakia and welcomed everyone in attendance.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Chairperson Watson declared an interest pertaining to application LG2301-205 in Item 13 noting their role as a commercial director in a company involved in the sale and supply of alcohol and stood aside from the discussion and voting on the matter.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number AE/2023/45

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting held on Thursday, 23 March 2023, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgement - Anzac Day 2023

Resolution number AE/2023/46

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) acknowledge and thank the community, speakers and organisations that delivered Anzac Day 2023 services for their contribution to commemorating this special day across Albert-Eden.

CARRIED

6.2

Acknowledgement - Auckland Golf Interclub Division I Pennants event

Resolution number AE/2023/47

MOVED by Deputy Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) acknowledge the recent success of Chamberlain Park Golf Club in winning the final of the Auckland Golf Interclub Division I Pennants event held at Remuera Golf Course; and notes that the team, which had been promoted from Interclub Division II this year, was made up of Chris Kolose (captain), Michael Annandale, Jehan Dharmartne, Jack Lin, Esau Mann, Masame Segi, Francis Sheppard, Lee Stevenson and Lee Tanuvasa.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Migrant Conservation Programme and Connecting People and Parks
	Kiri Huddleston – Senior Project Manager, Conservation Volunteers New Zealand, was in attendance to deliver a presentation updating the local board on the Migrant Conservation Programme and Connecting People and Parks initiative, which is part-funded by the Albert-Eden Local Board.
	A powerpoint presentation was tabled for this item. A copy of the document has placed on the official minutes and is available on the Auckland Council website as part of the minutes attachment.
	Resolution number AE/2023/48 MOVED by Member J Tan, seconded by Member C Robertson: That the Albert-Eden Local Board: a) thank Kiri Huddleston – Senior Project Manager, Conservation Volunteers New Zealand, for her attendance and Deputation presentation regarding the Migrant Conservation Programme and Connecting People and Parks initiative. CARRIED
	Attachments a 20240427 Albert-Eden Local Board - Item 8.1: Deputation - Migrant Conservation Programme and Connecting People and Parks - Powerpoint Presentation

8.2	Deputation - Citizens Advice Bureau Auckland City-Local Board Update
	Kate Anderson - General Manager, Citizens Advice Bureau Auckland City Incorporated, and Steve Schulz – Manager, Citizens Advice Bureau Eden-Albert, were in attendance to deliver a presentation updating the local board of recent service delivery at the Citizens Advice Bureau’s St Luke’s office.
	A powerpoint presentation was tabled for this item. A copy of the document has placed on the official minutes and is available on the Auckland Council website as part of the minutes attachment.
	Resolution number AE/2023/49 MOVED by Member J Maskill, seconded by Deputy Chairperson K Smith: That the Albert-Eden Local Board: a) thank Kate Anderson - General Manager, Citizens Advice Bureau Auckland City Incorporated, and Steve Schulz – Manager, Citizens Advice Bureau Eden-Albert, for their attendance and Deputation presentation updating the local board of recent service delivery at the Citizens Advice Bureau’s St Luke’s office. CARRIED
	Attachments a 20230427 Albert-Eden Local Board, Item 8.2: Deputation - Citizens Advice Bureau Auckland City-Local Board Update - Powerpoint Presentation

Note: Chairperson M Watson adjourned the meeting at 10.56am and reconvened the meeting at 10.59am.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Albert-Eden Thriving Town Centres local economic development and recovery grants 2022/2023

Resolution number AE/2023/50

MOVED by Member L Roe, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) approve the following applications to receive funding under the Albert-Eden Thriving Town Centres Local Economic Development and Recovery Grants 2022/2023:

Applicant	Funding request for:	Funding amount recommended
The Fringe (Kingsland Business Society) (BID)	Date Night 2023	$9,000
Greenwoods Village Epsom Business Association	Village enhancement, social media and hand painted Christmas window motifs	$12,000 to social media, Christmas windows and a contribution towards security costs.
Sandringham Business Association	Sandringham Spring Festival 2023	$10,000 and allocate an additional $2,000 to the group on the condition they can confirm it will be spent on a targeted item for the festival
Dominion Road Business Association (BID)	Purple Flag- Growing our night-time economy	$10,000
Balmoral Chinese Business Association (BID)	Dominion Road Moon Festival 2023	$10,000
Total: $53,000

b) decline the following applications for funding under the Albert-Eden Thriving Town Centres Local Economic Development and Recovery Grants 2022/2023:

Applicant	Purpose of funding	Staff comments
The Fringe (Kingsland Business Society) (BID)	Morningside LIVE 2023	$0.00
The Fringe (Kingsland Business Society) (BID)	New Zealand Music Month 2023	$0.00
The Fringe (Kingsland Business Society) (BID)	A Nixon Park Christmas 2023	$0.00

c) note the remaining $7,000 Expressions of Interest (EOI) Albert-Eden Thriving Town Centres Local Economic Development and Recovery Grants 2022/2023 is available to reallocate to other projects in the 2022/2023 work programme.

CARRIED

Albert-Eden Local Board Work Programme Reallocations 2022/2023

Canela Ferrara – Local Board Advisor, was in attendance to speak to the report.

Resolution number AE/2023/51

MOVED by Chairperson M Watson, seconded by Member J Fowler:

That the Albert-Eden Local Board:

a) note the following projects underspend from the 2022/2023 local board work programme due to weather events and decreased community delivery capacity post-Covid:

i) Carols at Potters Park Christmas event (ID 75) - $5,889.40

ii) Movies in Parks (ID 78) - $9,895.24

iii) Thriving town centre local placemaking (ID 61) - $7,000.00

iv) Event Partnership Fund (ID 74) - $10,000.00

b) note that the filming fees generated by filming in Albert-Eden Local Board parks for 2022/2023 generated revenue of $4,309.00 which is spent annually at the board’s discretion.

c) approve the reallocation of $37,093.64 towards:

i) a climate action package ($14,614.47)

ii) community grants and accommodation grants ($24,479.17).

d) thank Canela Ferrara – Local Board Advisor, for her advice and attendance.

CARRIED

Albert-Eden Local Grants and Multiboard Grants Round Two 2022/2023 grant allocations

Note: Vincent Marshall – Grants Advisor, was in attendance via Microsoft Teams to speak to the report.

Note: The motions were taken in parts.

Resolution number AE/2023/52

MOVED by Chairperson M Watson, seconded by Member J Tan:

That the Albert-Eden Local Board:

a) approve the following grant applications received during Albert-Eden Local Grants Round Two 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
LG2301-236	Island Base Trust	Arts and culture	Towards studio hire, wages, venue hire, catering, and photography at Base FM, Kingsland for a Music Youth Mentoring Programme from 1 May 2023 to 22 December 2023.	$8,000	$1,150 approved towards studio hire, venue hire and photography at Base FM, Kingsland for a Music Youth Mentoring Programme from 1 May 2023 to 22 December 2023.
LG2301-255	Shager Ethiopian Entertainment NZ (SEENZ) Incorporated	Arts and culture	Towards weekly workshop hiring for dance practices, decorations, venue hire, and instructor costs, for the Ethio-Kiwi Kids programme from 1 May 2023 to 31 December 2023 held at the Wesley Primary and Wesley Intermediate School.	$4,200	$500 approved towards weekly workshop hiring for dance practices, decorations, venue hire, and instructor costs, for the Ethio-Kiwi Kids programme from 1 May 2023 to 31 December 2023 held at the Wesley Primary and Wesley Intermediate School.
LG2301-257	The Massive Company Trust	Arts and culture	Towards venue hire, Manaakitanga, and marketing costs for rehearsals for Massive Company’s return season of Half of the Sky in September 2023.	$3,004	$1,000 approved and tagged towards venue hire.
LG2301-291	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Arts and culture	Towards venue hire and musicians’ fees for the “Mt Eden Chamber Music Festival” to be held between 22 to 24 September 2023.	$5,000	$1,000 approved towards venue hire and musicians’ fees for the “Mt Eden Chamber Music Festival” to be held between 22 to 24 September 2023.
LG2301-294	Naad Charitable Trust	Arts and culture	Towards venue hire, sound, musicians' fees, videography, and photography for the "East meets West" musical event at Mt Albert War Memorial Hall from 5 to 23 June 2023.	$8,000	$1,000 approved towards venue hire, sound, musicians' fees, videography, and photography for the "East meets West" musical event at Mt Albert War Memorial Hall from 5 to 23 June 2023.
LG2301-202	The Upside Downs Education Trust	Community	Towards the speech-language therapy fees for seven children with Down Syndrome in the local board area.	$5,658	$1,500 approved towards the speech-language therapy fees for seven children with Down Syndrome in the local board area.
LG2301-252	Learning At The Point Community Kindergarten Incorporated	Community	Towards all costs including entertainment including food, music, hiring of Ferris wheel, popcorn, and candy floss machines, face painting, bean bags, marquee, lights, heaters, social media marketing, and cleaning to host a series of events throughout the year.	$8,000	Approved for $3,000, towards five events and payments being subject to the provision of quotes.
LG2301-254	Mobility Assistance Dogs Trust	Community	Towards the Client Placement Coordinator's salary.	$3,000	$1,000 approved towards the client placement coordinator’s salary.
LG2301-275	Gribblehirst Community Hub Trust	Community	Towards the purchase of a projector, screen, security ceiling mount, freezer, and the build cost of a Pataka Kai.	$3,638.99	$3,000 approved towards the purchase of a projector, screen, security ceiling mount, freezer and the build cost of a Pataka Kai.
LG2301-281	Rest Assured Respite Charitable Trust	Community	Towards the setup and delivery cost of the monthly education sessions, including the cost of venue hires, sandwich board, flyers, posters, banners, speakers' fees, advertising, and coordinator's wages from May 2023 to April 2024 for people living with Myalgic Encephalomyelitis (ME) Chronic Fatigue Syndrome (CFS) and Fibromyalgia (FM) in the Albert-Eden local board area.	$6,194.10	Approved for $3,000, and payment is subject to the provision of quotes for venue hire, speakers fees and social media advertising.
LG2301-289	Access Community Radio Auckland Incorporated	Community	Towards the costs of a 3-year firewall subscription, internet wireless equipment (WiFi), and a five-year subscription fee for the "Auckland Settlement Hub" at 875 New North Road, Mt Albert.	$8,000	$2,000 approved towards the costs of a three-year firewall subscription, internet wireless equipment (WiFi) and a five-year subscription fee for the "Auckland Settlement Hub" at 875 New North Road, Mt Albert.
LG2301-204	The Auckland Table Tennis Association Incorporated	Sport and recreation	Towards the purchase of two table tennis tables, coaching cost and wages for the development coach.	$8,000	$2,000 approved towards the purchase of two table tennis tables, coaching cost and wages for the development coach.
LG2301-220	Pt Chevalier Croquet Club Incorporated	Sport and recreation	Towards the purchase of a year's lawn fertilisers for the maintenance of the three croquet playing greens at the Point Chevalier Croquet Club.	$4,836.90	$500 approved towards the purchase of a year's lawn fertilisers for the maintenance of the three croquet playing greens at the Point Chevalier Croquet Club.
LG2301-230	Mt Albert Tennis Club Incorporated	Sport and recreation	Towards the junior coaching costs from October 2023 to April 2024.	$8,000	$1,500 approved towards the junior coaching costs from October 2023 to April 2024.
Total				$83,531.99	$22,150

b) decline the following grant applications received during Albert-Eden Local Grants Round Two 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
LG2301-280	The Salvation Army New Zealand	Sport and recreation	Towards the purchase of gym equipment.	$4,940	Declined due to ineligibility and request staff to work with the applicant for potential future applications.
LG2301-288	Action Education Incorporated	Arts and culture	Towards the facilitator fees, travel, administration, equipment, and resources to deliver 20 spoken word poetry workshops at schools in the Albert-Eden local board area.	$5,000	Declined noting lower priority in an oversubscribed grant round.
LG2301-242	Asthma New Zealand Incorporated	Community	Towards rates costs for the Asthma Centre at 581 Mt Eden Rd, Mt Eden.	$8,000	Declined and referred to the Accommodation Support Fund application.
LG2301-274	Road Safety Education Limited	Community	Towards the venue hire, and the facilitators' costs to deliver the “Road Safety” programme for 65 youths from the Mt Albert Grammar School.	$3,500	Declined noting limited community benefit in an oversubscribed grant round.
LG2301-276	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards the operational costs of the "Dear Em" programme.	$8,000	Declined noting ineligibility as the applicant has already received a successful grant during the current 2022/2023 financial year.
LG2301-278	Youthline Auckland Charitable Trust	Community	Towards the cost of training and supervision of the youth worker team and counsellors from May to December 2023.	$6,000	Declined noting ineligibility as the applicant has already received a successful grant during the current 2022/2023 financial year.
LG2301-285	Mt Eden Community Patrol Incorporated	Community	Towards the purchase of a community patrol car.	$8,000	Declined noting lower priority in an oversubscribed grant round.
LG2301-287	Bhartiya Samaj Charitable Trust	Community	Towards counsellor's fee.	$10,000	Declined noting ineligibility as the applicant has already received a successful grant during the current 2022/2023 financial year.
LG2301-226	Tri Star Gymnastics Club Incorporated	Sport and recreation	Towards the purchase of gymnastic equipment.	$8,000	Declined noting lower priority in an oversubscribed grant round.
LG2301-297	Pt Chevaliar Tennis & Squash Club Incorporated	Sport and recreation	Towards the purchase of a defibrillator.	$3,185	Declined noting lower priority in an oversubscribed grant round and noting the location of 2 nearby defibrillators.
Total				$64,625

CARRIED

Note: Chairperson M Watson declared an interest pertaining to application LG2301-205 in Item 13 noting their role as a commercial director in a company involved in the sale and supply of alcohol and stood aside from the discussion and voting on the matter.

Note: Chairperson M Watson vacated the chair at 11.45am and left the meeting table during the discussion and voting of resolution c).

Deputy Chairperson K Smith assumed the chair for the discussion and voting of resolution c).

Resolution number AE/2023/53

MOVED by Deputy Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

c) decline the following grant applications received during Albert-Eden Local Grants Round Two 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
LG2301-205	Communities Against Alcohol Harm Incorporated	Community	Towards the cost of appointing a lawyer for conducting community workshops, supporting local groups, communities, and individuals to identify premises whose primary activity is gambling, and objecting to the renewal of alcohol licenses.	$8,000	Declined noting legal expenses are ineligible under the Community Grants policy.

CARRIED

Note: Chairperson M Watson returned to the meeting table and resumed the chair at 11.46am.

Resolution number AE/2023/54

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

d) approve the following grant applications received during Multiboard Round Two 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
MB2223-261	Kahui Tu Kaha - Operating Account	Arts and culture	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers.	$8,000	$4,000 approved towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers.
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024.	$4,000	$2,000 approved towards a contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024.
MB2223-226	OutLine New Zealand Incorporated Donation Account	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs.	$5,000	$2,000 approved towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses and operational IT costs.
MB2223-236	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024.	$5,000	$1,000 approved towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024.
MB2223-239	Age Concern Auckland Incorporated	Community	Towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting, catering, and event costs.	$3,000	$2,500 approved towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting and event costs.
MB2223-247	Deaf Action New Zealand Inc	Community	Towards NZ Sign Language Club venue hire, administration and Coordination, material and travel cost around Auckland from 3 June 2023 to 2 June 2024.	$5,650	$500 approved towards New Zealand Sign Language Club venue hire, administration and coordination and material and travel costs to deliver projects in Albert-Eden from 3 June 2023 to 2 June 2024.
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024.	$5,000	$1,500 approved towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024.
MB2223-271	PHAB Association Inc Contracts Operations Account	Community	Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge.	$4,000	$2,000 approved towards to delivery costs excluding catering.
MB2223-231	Body Positive Incorporated	Community	Towards advertising costs including posters, street posters, magazine ads, and digital and social media advertising.	$6,600	$500 approved towards advertising costs including posters, street posters, magazine ads, and digital and social media advertising.
MB2223-259	YMCA North Incorporated	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses.	$8,000	$1,000 approved towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses.
MB2223-202	New Zealand Eid Day Trust	Events	Towards the cost of Venue, Security, Cleaning, Furniture / Fixtures, Audio and visual, Games and entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day.	$8,000	$2,000 approved towards the cost of Venue, Security, Cleaning, Furniture / Fixtures, Audio and visual, Games and entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid Al Adha day.
Total				$62,250	$19,000

e) decline the following grant applications received during Multiboard Round Two 2022/2023:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Note
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023.	$4,000	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023.	$5,064.50	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-255	Fiji Girmit Foundation	Arts and culture	Towards funding for 14th May event to be held in Auckland Region.	$5,000	Declined noting lower priority in an oversubscribed grant round.
MB2223-262	Showquest Charitable Trust	Arts and culture	Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances.	$4,500	Declined noting lower priority in an oversubscribed grant round.
MB2223-266	Recreate NZ	Arts and culture	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024.	$4,000	Declined noting ineligibility as the applicant has already received a successful grant during the current 2022/2023 financial year.
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$4,000	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-205	Pohutukawa Coast Bike Club Incorporated	Community	Towards building further three trails to complete the Mareatai Mountain bike park, The 2023 Final Touch’s Project.	$1,500	Declined noting ineligibility as the applicant has requested below the minimum.
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,250	Declined noting ineligibility as the applicant has requested below the minimum.
MB2223-228	The Reading Revolution	Community	Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs.	$4,000	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-233	Supporting Families In Mental Illness NZ(SFNZ) Limited	Community	Towards the northern region manager's salary.	$3,000	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation.	$2,265	Declined noting ineligibility as the applicant has requested below the minimum.
MB2223-274	Interacting	Events	Towards radio comms, face painters, bins, project manager, film tutor, jewelry making tutor, and mold making tutor at the Interact Festival from 30 October 2023 to 10 November 2023.	$4,000	Declined noting limited community benefit in an oversubscribed grant round2.
MB2223-218	NZ Wushu Academy Limited	Sport and recreation	Towards expenses for Kung-Fu Wushu Experience Programme, including Coach fees, Administration fee and Mileage.	$4,400	Declined noting limited community benefit in an oversubscribed grant round.
MB2223-221	Auckland Softball Association Incorporated	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$8,000	Declined noting lower priority in an oversubscribed grant round.
MB2223-264	Icon Trampoline Club Incorporated	Sport and recreation	Towards security door and security lights purchase at 137 Buckland Rd from 1 June 2023 to 31 August 2023.	$4,000	Declined noting lower priority in an oversubscribed grant round.
Total				$58,979.50

f) thank Vincent Marshall – Grants Advisor, for his advice and attendance via Microsoft Teams.

CARRIED

Proposed new community leases to Te Whanau Tupu Ngatahi O Aotearoa- Playcentre Aotearoa at School Road Reserve, Morningside and 25 Poronui Street, Mt Eden

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.

Resolution number AE/2023/55

MOVED by Chairperson M Watson, seconded by Member R Smith:

That the Albert-Eden Local Board:

a) grant, under Section 61(a) Reserves Act 1977, a new community lease to Te Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa for 630 square meters (more or less) located at School Reserve, 1a Western Springs Road, Morningside noting it is a tenant-owned building on the land legally described as Part Allotment 44 Sec 5 Suburbs of Auckland that is held under the Reserves Act 1977 as classified Local Purpose Reserve (Playcentre) vested in council in trust by the Crown (as per Attachment A – Site Plan- Morningside Playcentre), subject to the following terms and conditions:

i) term – five years, commencing 1 May 2023, with one five year right of renewal.

ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

iii) Include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact and include this in the Community Outcomes Plan.

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c) noting that lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

d) note that iwi engagement for Auckland Council’s intention to grant a new community lease to Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa located at School Road Reserve, Morningside and 25 Poronui Street, Mt Eden has been undertaken.

e) note that no objections to the notified proposal of the new community lease to the Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa located at School Road Reserve, Morningside and 25 Poronui Street, Mt Eden were received.

f) note the lease for Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa located at 25 Poronui Street, Mt Eden is not currently being progressed due to storm-related repairs and council maintenance required on the building and notes that it will be brought back to the local board in due course.

g) thank Jo Heaven – Senior Community Lease Advisor, for her advice and attendance.

CARRIED

15	Proposed new community lease to The Umma Trust at Ferndale Park, Mount Albert
	Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.
	Chairperson M Watson moved the following motion as their chair’s recommendation for the item. The motion was seconded by Member J Maskill. That the Albert-Eden Local Board: a) request that the Expression of Interest for the partial lease of Ferndale House is publicly advertised given it is a council-owned building and the current leaseholder’s lease terms have all expired. b) thank Jo Heaven – Senior Community Lease Advisor, for her advice and attendance. The motion was put to the vote by a show of hands and was declared LOST by 2 votes to 6.
	The local board discussed the report’s recommendations.
	The substantive motion was put.
	Resolution number AE/2023/56 MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson: That the Albert-Eden Local Board: a) grant, under Section 61 (2B) of the Reserves Act 1977, a new community lease to The Umma Trust for 16 square meters (more or less) located at 830 New North Road, Mount Albert on the land legally described as Part Deposited Plan 2174 and Part Lot 3-4 Deposited Plan 29193 (as per Attachment A – site map), subject to the following terms and conditions: i) term – three years, commencing 1 May 2023, with one three year right of renewal with final expiry 30 April 2029. ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded. iii) operational charge - $400.00 plus GST per annum. iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan). v) include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact. b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977. c) noting lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012. d) note that iwi engagement for Auckland Council’s intention to grant a new community lease to The Umma Trust located at Ferndale Park, has been undertaken. e) thank Jo Heaven – Senior Community Lease Advisor, for her attendance and advice. CARRIED

Proposed new community lease to Tennis Auckland Region Incorporated at Nicholson Park, 25 Poronui Street, Mt Eden

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.

Resolution number AE/2023/57

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) grant, under Section 54 (1) b of the Reserves Act 1977, a new community lease to Tennis Auckland Region Incorporated for a 3861 square meters (more or less) located at 25 Poronui Street, Mt Eden on the land legally described as Lot 49 Section 6 Suburbs of Auckland (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – two (2) years, commencing 1 May 2023, with one four year right of renewal.

ii) require that the Community Outcomes Plan requires Tennis Auckland to run at least two open days at Nicholson Park per year for the general public.

iii) require that the Community Outcomes Plan requires that Tennis Auckland work with groups who might like to be more involved with the club, to encourage community use of the courts and involvement in tennis.

iv) approve the Community Outcomes Plan with the inclusion of iv) and v) - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

v) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

vi) maintenance fee - $500.00 plus GST per annum.

b) approve the request from Tennis Auckland for book-a-court at Nicholson Park on these conditions:

i) It is a 2 year trial, and dependent on the Key Performance Indicators (KPIs) and trial outcomes being met, the Book-a-Court system will be continued for the remainder of the term.

ii) That there are a minimum of 32 hours of free of charge Book-a-Court available per week and these are to include at least 2 courts per day, every day and a mixture of during work hours, after school/work and weekends, noting that there are approximately 630 court hours available per week.

iii) That the Book-a-Court free of charge spots need to provide genuine free community access and these may not be booked by management, coaches, members et cetera.

iv) Tennis Auckland install sufficient signage explaining the Book-a-Court system outside the courts, with options for people without internet access to book

v) Data is collected during the trail on who is booking and casual users being able to provide feedback on the trial experience and usage.

c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d) noting lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012.

e) thank Jo Heaven – Senior Community Lease Advisor, for her advice and attendance.

CARRIED

Proposed new community lease to Central Bowling Club Incorporated at Kiwitea Reserve, 64A Kiwitea Street, Sandringham

Jo Heaven – Senior Community Lease Advisor, was in attendance to speak to the report.

Resolution number AE/2023/58

MOVED by Deputy Chairperson K Smith, seconded by Chairperson M Watson:

That the Albert-Eden Local Board:

a) approve the classification of the land legally described as Allotment 249 Parish of Titirangi, held by the Crown through the Department of Conservation, subject to the provisions of the Reserves Act 1977 and vested in Auckland Council in trust from unclassified recreation reserve to a classified recreation reserve under section 16 (2A) of the Reserves Act 1977.

b) grant, under Section 54 (1) of the Reserves Act 1977, a new community lease to Central Bowling Club Incorporated for 3,913 square meters (more or less) located at Kiwitea Reserve, 64a Kiwitea Street, Sandringham noting it is a tenant-owned building on the land legally described as Allotment 249 Parish of Titirangi held by the Crown through the Department of Conservation, subject to the provisions of the Reserves Act 1977 and vested in Auckland Council in trust (as per Attachment A –Site Plan Central Bowling Club), subject to the following terms and conditions:

i) term – five years, commencing 1 May 2023, with one five year right of renewal.

ii) rent – $1.00 plus Goods and Services Tax (GST) per annum if demanded.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

iv) include an additional obligation in the lease agreement that the lease holder takes actions to reduce the greenhouse gas emissions related to their operations to reduce climate impact.

c) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d) noting lease charges shall be reviewed by the local board in circumstances where there are changes to the Community Occupancy Guidelines 2012

e) note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Central Bowling Club Incorporated located at Kiwitea Reserve, 64a Kiwitea Street, Sandringham has been undertaken from the 8 March to 14 April 2023.

f) note that no objections to the notified proposal of the new community lease to the Central Bowling Club Incorporated at Kiwitea Reserve, 64a Kiwitea Street, Sandringham were received.

g) thank Jo Heaven – Senior Community Lease Advisor, for her advice and attendance.

CARRIED

Note: Chairperson M Watson adjourned the meeting at 12.38pm and reconvened the meeting at 12.48pm.

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

Resolution number AE/2023/59

MOVED by Member J Tan, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) provide the feedback contained in resolutions b) – g) on Katoa, Ka Ora a Speed Management Plan for Auckland.

b) road corridors:

i) are for moving people around, they need to work well and be safe, especially for the most vulnerable road users.

ii) also contribute to our town centres’ vibrancy and the liveability of residential streets.

iii) need to be ‘readable’ and have consistent speeds to avoid confusion for drivers.

iv) look and feel different in different areas of the local board due to historical investment from legacy councils and the character and layout of different suburbs.

c) enforcement is required for any speed limits.

d) the community has a range of perspectives on changing speed limits, which means consultation and community opinion is vital.

e) consider that processes and methods for consultation require improvement, as well as reporting back to local boards to assist with their decision-making including:

i) consultation questions are clear, objective and well-designed to capture the views of participants without leading them to preconceived conclusions

ii) a wide range of consultation methods are employed (letterbox, online advertising, signage, et cetera) to include a wide range of corridor users

iii) when reporting to boards, feedback is comprehensive, robust and is broken down in a format that differentiates between that supplied by organisations and that from individuals

iv) monitoring and evidence from previous changes needs to be gathered to review changes which were implemented and to assist with informing future decisions.

f) request:

i) consultation starts with the big picture question of Aucklanders current perception of safety and how to approach safety and speed management in transport corridors.

ii) businesses in town centres are specifically consulted.

iii) trying additional new ways of consultation, to better reach a range of people and organisations.

iv) any schools who were not included in early phases are consulted, including but not limited to Elim Christian College, Edendale Primary School, Ōwairaka District School and Mount Albert Primary.

g) request:

i) speed limit changes from 50km per hour to 30km per hour are consulted on for:

A) Point Chevalier: Huia Road – Kiwi Road – Walmer Road – Moa Road – Tui Street – Whakatipu Street – De Luen Street.

B) Western Springs – Western Springs Road from St Lukes to Mountain View Road, including Duncan MacLean Link, Mountain View Road, Springfield Road, Bannerman Road, Warwick Street, Derwent Street, Cardigan Street, Rhyde Street, Levonia Street from Warwick Street to Mountain View Road.

C) Sandringham: Fowlds Avenue – Kingsway Avenue – Locarno Avenue – Fergusson Avenue – Hulse Avenue – Duncan Avenue – Kitchener Road – Haverstock Road (all) – Eden View Road – Taumata Road – Euston Road – Watea Road – Carrie Street – Campden Road – Grove Road - Hampstead Road - Coyle Street – Shorewell Street.

D) Ōwairaka: Hargest Terrace, Alamein Terrace, Cassino Terrace, Dunkirk Terrace, Hendon Avenue (New North Road to Richardson Road), Preston Avenue, Olympus Street, Moreland Road, Rangeview Road, Richardson Road (Hendon to New North Road), Harlston Road, Stewart Road, Glen Tui Road, Ennismore Road.

E) Mt Albert: Harbutt Avenue – Jersey Avenue – Fairleigh Avenue – Springleigh Avenue – Rhodes Avenue – Pāpori Lane – Renton Road – Jennings Street – Jerram Street – Phyllis Street – Laurel Street – Newcastle Terrace – Raetihi Crescent – Renton Road – Mark Road – Woodward Road - Willcott Street – Benfield Street – Willcott Mews Lane.

h) request consultation is undertaken in areas of Mt Eden, Epsom and Balmoral where speed limits changes to 30km per hour have already been implemented, to gauge residents experience and to inform Auckland Transport and Albert-Eden Local Board on whether to progress further speed limit changes in those suburbs.

CARRIED

Note: Member J Fowler exited the meeting at 1.12pm during item 18.

Local Board feedback on distribution method of the Local Crime Fund

Resolution number AE/2023/60

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) provide it feedback on the distribution method of the Local Crime Fund, as outlined in resolutions b) – g).

b) note that the government release on 28 November 2022 stated that the Local Crime Prevention Funds “are likely to be focused on Crime Prevention through Environmental Design (CPTED) measures in geographic areas where small retailers are commonly targeted, such as street lighting, Closed-circuit Television (CCTV) cameras and planters” and that the fund provided for Auckland Council will be $2million https://www.beehive.govt.nz/release/multi-million-dollar-package-tackle-retail-crime-and-reoffending

c) note that the Government release on 15 December 2023 stated that “Money from the Government’s joint funding of $4million for crime prevention activities targeting high risk areas in Auckland, Hamilton and the Bay of Plenty and $2million to further support intensive services and youth engagement is already being made available” Chris Hipkins said:

“Government officials have been working with urgency, alongside council representatives and providers, to get some the funding out of the door as quickly as possible. That includes support for youth engagement initiatives and programmes that will be delivered over the Christmas holiday break” https://www.beehive.govt.nz/release/crime-prevention-programmes-small-retailers-and-dairies-rolling-out

d) note that the report refers to a combination of Crime Prevention through Environmental Design (CPTED) and youth initiatives but the $2million fund for Auckland relates only to CPTED initiatives.

e) express concern at the slow rollout of the Local Crime Fund and further delays should it be included in Local Board 2023/24 Work Programmes which will not be signed off until June 2023 with work not delivered until later in 2023 or 2024.

f) suggest a new distribution model to fast track the rollout out of Crime Prevention through Environmental Design (CPTED) initiatives such as improved street lighting, Closed-circuit Television (CCTV) and planters and is allocated within 6 months based on local board crime data, seeks input from local boards and is delivered regionally.

g) delegate authority to the Chair, or their delegate, to speak at the Regulatory and Safety Committee.

h) request staff to circulate the resolutions to other local boards and the chair of the Regulatory and Safety Committee.

CARRIED

Addition to the 2022-2025 Albert-Eden Local Board meeting schedule

Resolution number AE/2023/61

MOVED by Deputy Chairperson K Smith, seconded by Member J Tan:

That the Albert-Eden Local Board:

a) whakaae / approve the addition of two additional meeting dates to the 2022-2025 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i) Thursday, 11 May 2023 at 3.00pm

ii) Thursday, 14 September 2023 at 3.00pm.

b) whakaae / agree that the additional meetings will be held at the Albert-Eden Local Board office, 114 Dominion Road, Mt Eden, Auckland.

CARRIED

Albert-Eden-Puketāpapa Ward Councillors' Updates

Resolution number AE/2023/62

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Albert-Eden-Puketāpapa Ward Councillor Julie Fairey’s report for the period March 2023 (Attachment A).

CARRIED

Chairperson's Report

Resolution number AE/2023/63

MOVED by Member C Robertson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) receive Chairperson M Watson’s verbal update for April 2023.

CARRIED

Board Members' Reports

Resolution number AE/2023/64

MOVED by Deputy Chairperson K Smith, seconded by Member L Roe:

That the Albert-Eden Local Board:

a) receive Member C Robertson’s verbal Board Member Report for April 2023.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2023/65

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 6 March 2023 and 6 and 13 April 2023.

b) receive the Albert-Eden Local Board Workshop Record for the workshop held on 30 March 2023 and note that Chairperson M Watson was an apology for absence for the workshop.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number AE/2023/66

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive the Hōtaka Kaupapa/Governance Forward work programme calendar for April 2023.

CARRIED

26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Chairperson M Watson closed the meeting with a Karakia Whakamutanga.

1.37pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Margi Watson
Deputy Chairperson	Kendyl Smith
Members	José Fowler	In attendance online via Microsoft Teams. Exited the meeting at 1.11pm during item 18.
	Julia Maskill	In attendance online via Microsoft Teams.
	Christina Robertson
	Liv Roe
	Rex Smith
	Jack Tan