Agenda of Upper Harbour Local Board - Thursday, 27 April 2023

Upper Harbour Local Board

27 April 2023

Approval for allocating additional capital budget funded by lease revenue received from Waka Kotahi New Zealand Transport Agency

File No.: CP2023/04380

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the allocation of additional capital budget, funded by lease revenue received from Waka Kotahi New Zealand Transport Agency.

Whakarāpopototanga matua

Executive summary

2. Waka Kotahi New Zealand Transport Agency is currently constructing the Northern Corridor Improvement Project. As part of this project, they have been leasing land owned by Auckland Council for staging and lay down areas.

3. Leasing of the land to Waka Kotahi has generated $321,744 in income in excess of planned revenue levels. Capital budget of $321,744 is available for the Upper Harbour Local Board to allocate to projects that can be delivered by the end of the current financial year 30 June 2023.

4. Staff recommend that the budget is allocated to existing projects in the current 2022/2023 work programme that have already been approved and align to the outcomes in the Upper Harbour Local Board Plan 2020.

5. Staff have reviewed the current 2022/2023 work programme and recommend that the funding is allocated to the following projects:

· Caribbean Drive - sports field upgrade and new toilet facility (Activity ID: 23782)

· Observation Green - develop neighbourhood park (Activity ID: 29151).

6. During the tender phase of the Caribbean Drive sports park upgrade project, the tender prices received resulted in the scope of the project being reduced to stay within the approved budget.

7. Staff recommend that $246,744 of the lease revenue is allocated to this project to construct three new paths that were removed from the original scope.

8. The construction of the new park at Observation Green has commenced. During the design phase additional play items were added to the scope which has put pressure on the budget.

9. Currently there is no contingency for this project should anything unexpected arise during construction. Staff recommend $75,000 of the lease revenue is allocated to this project as a contingency. Any unused contingency at the completion of the project will be transferred to the Caribbean Drive sports park upgrade project.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve additional funding of $246,744 to install paths as part of the existing Caribbean Drive sports field upgrade project (Activity ID: 23782).

b) whakaae / approve additional funding of $75,000 as a contingency to cover any unexpected costs experienced during the construction phase of the park development at Observation Green (Activity ID: 29151).

c) tautoko / support any unused contingency funding allocated to Observation Green Park development (Activity ID: 29151) being reallocated to Caribbean Drive sports field upgrade project (Activity ID: 23782) as noted in clause b) above.

Horopaki

Context

10. In 2018 Waka Kotahi New Zealand Transport Agency (Waka Kotahi) acquired approximately 3.8 ha of open space in the Upper Harbour Local Board area for motorway improvements for the Northern Corridor Improvement project. Compensation funding of $6.0444 million was paid and allocated to projects in the Upper Harbour work programme.

11. During the construction of the Northern Corridor Improvements, Waka Kotahi also required the temporary use of council reserves as staging and lay down areas. This land was leased to Waka Kotahi, however due to Waka Kotahi occupying the land for longer than originally anticipated, they have paid $321,744 in lease revenue to Auckland Council, recognised in the current financial year.

12. The funding amount of $321,744 is available to be spent on capital projects in the Upper Harbour local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Council’s approach to funding is that revenue earned in a financial year should be used to fund expenditure in that same year. Due to time constraints to scope and deliver on any new projects, staff recommend that the funding is used to ‘top up’ existing projects currently underway, rather than allocate to new projects that have not yet started.

14. Staff have reviewed the current work programme to determine the most suitable projects this funding could be allocated to and recommend that the funding is allocated to Caribbean Drive - sports field upgrade and new toilet facility (Activity ID: 29151) and Observation Green - develop neighborhood park (Activity ID: 23782).

Caribbean drive sports field upgrade and new toilet facility

15. This project was approved at the 19 July 2018 business meeting as a part of FY2018/2019 three-year work programme (resolution UH/2018/78) and the concept design was approved at the 19 August 2021 business meeting (resolution UH/2021/99).

16. Resolution UH/2021/99 stated:

That the Upper Harbour Local Board:

a) approve the concept design for the development of sports fields within Unsworth Reserve, Caribbean Drive, Unsworth Heights (as per Attachment A of the agenda report), pursuant to the following amendments:

i) include provision of the baseball diamond and fencing in stage 1 of the development (as per concept diagram Figure 4 of Attachment A)

ii) should the budget for the entire concept design (Figure 4 of Attachment A) be insufficient for development in stage 1, the path is to be constructed as part of stage 2.

17. The local board decision approving the concept design confirmed the components of the concept to be prioritised. During the tender phase of the project, the tender prices received resulted in the scope of the project being reduced to stay within the approved budget. Three paths were removed from the scope of stage 1.

18. Staff have had the inclusion of the paths repriced and recommend that $246,744 of the lease revenue is allocated to this project to construct three new paths that were removed from the original scope for stage 1.

19. The three proposed paths (Northern, Southern and Western) are shown in Figure 1 below.

20. Physical works on this project commenced in late 2022 and if the local board approves this additional funding, a variation to the existing contract will be executed and the current contractors on site will complete the additional work.

Map

Description automatically generated

Figure 1: Plan showing location of three new paths (northern, southern and western)

Observation Green develop neighbourhood park

21. At the 17 June 2021 business meeting the local board approved the project Observation Green – develop local park amenities, for the development of a park at 1 Observation Green, Hobsonville and allocated a budget of $860,000 as part of the 2021/2022 Customer and Community Services three-year work programme (resolution UH 2021/71).

22. The final concept design was approved at the 18 November 2021 business meeting (resolution UH/2021/145). The design creates a park that functions as a central place for the neighbouring community to come together and where children can play. The design retains the feeling of open space that the park currently offers. The general arrangement plan for the park is shown below in Figure 2.

23. Resolution UH/2021/145 stated:

That the Upper Harbour Local Board:

a) approve the concept design for the development of the public reserve at 1 Observation Green, Hobsonville as per Attachment C of the agenda report subject to the following additions:

i. addition of either an inground trampoline (preferred option) or jumping jacks if it can be accommodated within the available budget envelope

ii. incorporate a chess table top design to the table already included in the concept design if it can be accommodated within the available budget envelope

24. These additional play items have been included in the final design. Due to long lead times, the play equipment was ordered in advance of the final construction costs being confirmed.

25. During the tender phase of the project construction costs to complete the civil and landscaping costs came in higher than expected. To progress the project and make use of the favourable summer weather, the project commenced with no contingency budget in place.

26. Through robust contract management during the construction phase staff will endeavour to deliver the project as per the current contract, however, based on experience there are likely to be unanticipated issues that arise that may require variations.

27. To mitigate against this, staff recommend allocating $75,000 of the lease revenue as a contingency for the project.

28. At the conclusion of the project, if there is remaining budget available it is recommended to be transferred to the Caribbean Drive project.

29. The physical works at Observation Green commenced inFebruary 2023 and the work is anticipated to take approximately 16 weeks to complete.

Figure 2: Plan showing general arrangement of Observation Green new park development

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

31. It is anticipated that there will be an increase in carbon emissions from construction of the paths at Caribbean Drive including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.

32. Maximising the upcycling and recycling of existing material will be prioritised to ensure minimum impact. The design aims to minimise earthworks and reduce the quantity of soil removed from site.

33. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

34. Including the paths back into the project will provide links to other parts of the reserve and neighbouring streets to encourage walking throughout the community. This will have a positive climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Council staff from within the Customer and Community Services directorate (Parks and Community Facilities Operational Management and Maintenance and Parks, Sport and Recreation) have been consulted and are supportive of the inclusion of additional paths at Caribbean Drive Sports Park as it will improve the functionality and connections through the reserve.

36. Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The decision-making allocations for the development and use of parks and open space are set out in the allocation of decision-making for non-regulatory activities in the long-term plan.

In summary, local boards are responsible for:

· local park improvements and place shaping

· the use of an activities programme within local parks, such as community events and

· community planting programmes

· naming of parks.

The two projects being recommended for the additional funding both align with the outcomes and objectives in the Upper Harbour Board Plan 2020 as shown in Table 1 below.

Table 1: Upper Harbour Local Board Plan 2020 outcomes and objectives

Outcome	Objective
Outcome 1: Empowered, connected and resilient Upper Harbour communities	Our diverse communities feel connected, confident in their ability to face adversity together and are able to influence what happens in their neighborhoods.
Outcome 3: Healthy and active communities	People of all abilities have access to a wide variety of sports and recreation opportunities and well-maintained parks and community facilities.

Tauākī whakaaweawe Māori

Māori impact statement

38. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Auckland Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

39. As part of the planning and design process for Caribbean Drive Sports Park Upgrade and Observation Green Park development, engagement with mana whenua was undertaken as part of the consultation process. Iwi and hapū that were asked for feedback included:

· Ngāi Tai ki Tāmaki

· Ngāti Manuhiri

· Ngāti Maru

· Ngāti Paoa

· Ngāti Te Ata – Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua

· Ngāti Wai

· Ngāti Whanaunga

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Te Ākitai Waiohua

· Te Kawerau a Maki

· Te Patukirikiri

· Te Runanga o Ngāti Whātua.

40. For the Caribbean Drive project, a site visit was organised for 9 September 2020 to discuss the proposed development with two iwi who expressed an interest, Ngāi Tai ki Tāmaki and Ngāti Paoa. Ngāi Tai ki Tāmaki were the only iwi who attended.

41. Feedback was received from Ngāi Tai ki Tāmaki during the site visit. The proposed development of the fields, paths and toilet design was acceptable, and Ngāi Tai ki Tamaki indicated support.

Ngā ritenga ā-pūtea

Financial implications

42. Additional capital budget of $321,744 is available to the Upper Harbour Local Board for the 2022/2023 financial year, funded by lease revenue received from Waka Kotahi.

43. Allocating the additional capital budget to existing projects in the work programme is regarded as a prudent step for the local board to maximise the outcomes that can be achieved through existing projects.

44. The proposed allocation of funding has been discussed with the Lead Financial Advisor who supports the proposal as the recommended projects can be delivered by the end of the 2022/2023 financial year.

45. Installing approximately 1100m² of new concrete paths at Caribbean Drive will incur $5000 per annum of consequential operational expenditure (Opex) for the ongoing maintenance of the paths. This will be incorporated into the existing full facilities contract.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. Should the local board not wish to allocate the funding towards capital projects, the funding would be available for operational expenditure up to 30 June 2023. Any unspent funding by this date will be absorbed as part of council's overall savings.

47. If the funding allocation is not approved there is a risk that the local community will miss out on the benefits proposed.

Ngā koringa ā-muri

Next steps

48. Subject to the local board’s decision on the proposed allocation outlined in this report, $321,744 will be allocated towards the identified projects and physical works will be completed this financial year.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Prakash Thakur – Work Programme Lead, Parks and Community Facilities

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

27 April 2023

Wastewater capacity upgrade at Hobsonville Point

File No.: CP2023/00544

Te take mō te pūrongo

Purpose of the report

1. To approve the vesting of an additional 1000m² of land as a reserve on the south-eastern portion of the site to offset the land required for the wastewater pump station.

Whakarāpopototanga matua

Executive summary

2. Ongoing and future residential and commercial development in Hobsonville Point is putting pressure on existing wastewater network capacity in the area.

3. The existing wastewater pump station services a catchment area including Launch Bay, Catalina Bay and the Airfields Precinct. It was completed in 2017 and is expected to service the catchment. A capacity review study undertaken by Harrison Grierson consultants indicates that future demand will exceed the capacity of the existing wastewater pump station.

4. Land for a new wastewater pump station is required to support further planned residential and commercial development.

5. The responsibility for delivering wastewater services to enable development in the area sits with Eke Panuku and Kāinga Ora.

6. This responsibility is clearly set out in a 2010 Infrastructure Funding Agreement between Waitākere City Council (now Auckland Council) and Hobsonville Land Company Limited (now Kāinga Ora).

7. The Infrastructure Funding Agreement also requires Kāinga Ora to develop and vest certain land in the area to Auckland Council as reserve.

8. The most appropriate location for the new wastewater pump station has been identified as 1,000m² of yet to be vested reserve land at the corner of Bomb Point Drive and Glidepath Road, currently owned by Kāinga Ora.

9. To offset the land needed for the new wastewater pump station, an agreement has been reached between Eke Panuku, Auckland Council and Kāinga Ora to vest an additional 1,000m² of land as reserve with council, within land held by Kāinga Ora at Te Onekiritea Point.

10. A one-kilometre-long new underground connector pipe (rising main), to be installed along Glidepath Road and Hobsonville Point Road in the transport corridor, will join the new pump station to the wider wastewater reticulation network at the intersection of Hobsonville Point Road and Baffin Road.

11. Construction is expected to start in April 2023 and be completed late 2023 to early 2024.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve the vesting of an additional 1,000m² of land as a reserve on the south-eastern portion of the site to offset the land required for the wastewater pump station as set out in Map 2 of this agenda report.

Horopaki

Context

12. The development of new homes in Hobsonville Point has been steadily occurring since the master planned community first broke ground.

13. In 2017, the existing wastewater pump station (PS3) was installed on Hudson Bay Road to accommodate the projected residential and commercial development of the surrounding land.

14. Revised development yield forecasts indicate that PS3’s capacity is not sufficient to support the expected development in the catchment area.

Tātaritanga me ngā tohutohu

Analysis and advice

15. With the current wastewater pump infrastructure provided by PS3 at Hobsonville Point projected to be at capacity by late 2023 or early 2024, Watercare is expected to refuse consent to any new development that exceeds existing wastewater network capacity. If this were to occur, it would halt any further land development in the PS3 catchment area outlined in map 1 below.

A picture containing map

Description automatically generated

Map 1: PS3 catchment area

16. A new wastewater pump station (PS6) is thus required to supplement PS3. When it comes online, PS6 will add extra capacity of 32 litres per second at peak wet weather flow. PS3 currently provides 52 litres per second peak wet weather flow. The new combined capacity will be 84 litres per second.

17. Watercare have given approval in principle for this wastewater capacity upgrade. Design is currently underway to gain Watercare’s Engineering Plan Approval before works can begin.

18. The location of PS6 is dictated by the need to gravity feed existing underground wastewater pipes that already connect PS3 and will further feed into PS6.

19. The only suitable site for PS6 is near the junction of Bomb Point Drive and Glidepath Road, on land currently owned by Kāinga Ora. This land is proposed to be vested as reserve with Auckland Council under the Infrastructure Funding Agreement (IFA). The full site to be vested, known as Lot 7, is 1.8732 hectares in size.

20. PS6 will require 1,000m² of land to accommodate an access driveway, pumping equipment and a large underground storage tank. Fencing will prevent unauthorised access to the plant and equipment.

21. PS6 will thus reduce Auckland Council’s future reserve land here by 1,000m², as shown in blue below in map 2 below.

22. It is proposed to ‘replace’ the required 1,000m² of land, shown in blue, by adding an additional 1,000m² to the south-eastern portion of Lot 7, shown in yellow in map 2 below.

Map 2: Lot 7 Plan showing proposed site for PS6 and identified location for ‘replacement’ reserve land

23. The construction of PS6 requires removing a small portion of trees and brush. The same area will be fenced and landscaped on completion, reusing the same onsite plantings where feasible, or replacing with native planting. The site will also be landscaped.

24. The pump station equipment is largely underground and will be vented, with only a cabinet and small associated equipment visible above ground. An example of a similar facility is located at 31 Bomb Point Drive. The site is also below the road level, meaning it will be generally obscured from view. It will be more than 20 metres from any residential site or residence, which meets Watercare’s requirements for odour mitigation.

25. The design includes an emergency storage tank, which can accommodate 8 hours of wastewater storage during which time any failure can be remedied.

26. Wastewater will be gravity fed into PS6 and pumped via a new one-kilometre-long rising main connector pipe as shown in map 3 below. The new pipe will run beneath Glidepath Road and Hobsonville Point Road, connecting to the wastewater reticulation network near Baffin Road.

27. Disruption from construction is expected to be minimal, however the new rising main installation may temporarily disrupt the road and footpath network as installation moves along the corridor. This disruption will be minimised by ‘thrusting’ the pipes underground in sections, which will appear to the public as a series of dug potholes, avoiding having to dig up ground along the whole route.

28. The staging and methodology are being worked through and the full details will be shared once confirmed.

29. A proactive communications and engagement approach with stakeholders and the local community will be taken once project details are confirmed. Diagram, schematic

Description automatically generated

Map 3: PS6 Proposed rising main connector pipe, as a yellow line

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The proposed PS6 site has a 6-metre elevation above sea level. Any potential coastal inundation from predicted sea level rise will not affect this site. Its provision and capacity have also been determined with the analysis of peak wet weather flows.

31. PS6 will enable the construction of more well designed, medium density housing in Hobsonville Point, with great amenities (public transport, schools, shops, open and green space) easily accessible within walking distance. This empowers Aucklanders to live low-carbon lifestyles.

32. Hobsonville Point residents already use 25 per cent less electricity and 32 per cent less water than the Auckland average, with modern, dry and warm homes better insulated and more sustainable compared to older housing.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Eke Panuku, Auckland Council’s Parks and Community Facilities team, Watercare and Kāinga Ora have been working closely on the project to ensure it aligns with the relevant council and central government strategic obligations and priorities for the area.

34. Eke Panuku will work with Auckland Transport to mitigate any disruption to roads or footpaths as a result of construction work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. Eke Panuku engaged with the Upper Harbour Local Board at a workshop dated 10 March 2023 to discuss the project.

36. The Upper Harbour Local Board raised its concerns about Kāinga Ora’s obligations to vest the remainder of land for reserve purposes. This obligation is set out in the Infrastructure Funding Agreement between Kāinga Ora and Auckland Council. Some 4ha of land is yet to be vested in council’s ownership by Kāinga Ora, in addition to the 1000m² required to offset the land in which PS6 will be located. The vesting of reserve land is being led by the Parks and Community Facilities division. Parks and Community Facilities is aware of the additional 1000m², and this land requirement will be accounted for in the final area of land to be vested.

37. The local board queried storage tank capacity, power failure and venting considerations. PS6 will have 2 separate pumps. If one fails there is another in reserve. Should a power failure occur, PS6 is alarmed and monitored. The system is provided with the means to easily connect to an emergency generator. In the event of a pump failure, the single underground storage tank with PS6 is 2.5 metres in diameter and 29 metres long, with a capacity of 156,000 litres. Doubling the storage tank capacity is unnecessary and impractical due to the sloping nature of the site, which will include retaining elements at the top and bottom. The 8 hours of storage capacity is in full accordance with Watercare standards and is considered more than satisfactory.

38. The local board queried impacts on the existing walkway. There will be no impact on any existing walkway. The site of PS6 will be fully fenced and planted so as to be aesthetically pleasing and unobtrusive.

Tauākī whakaaweawe Māori

Māori impact statement

39. Eke Panuku engaged with mana whenua to invite their feedback on tree removal. No feedback was received.

Ngā ritenga ā-pūtea

Financial implications

40. The estimated cost of the project is $7.9m, which will be shared by Eke Panuku and Kāinga Ora, as per the variation to the IFA.

41. As indicated earlier, there is an IFA that obligates Auckland Council (via Eke Panuku) and Kāinga Ora to deliver the infrastructure necessary for enabling development in the Hobsonville Point area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk description	Mitigation measure
Delays on project due to contractor availability and necessary materials	Early engagement with contractor to ensure availability of resources
Unrealistic stakeholder and community input/ response to the proposal	Eke Panuku will attempt to understand concerns and address them as appropriate, provide information and set realistic expectations.
Visual impacts during construction of new wastewater pump station PS6	Regular project updates to stakeholders as part of communications and engagement approach.
Duration of resident and traffic disruption while installing new one-kilometre-long rising main connector pipe	Regular project updates to stakeholders as part of communications and engagement approach and proactive communication if any changes occur

Ngā koringa ā-muri

Next steps

42. Subject to local board approval, Eke Panuku will progress with the planning, design and delivery of PS6, in coordination with Auckland Council, Kāinga Ora, Watercare and Auckland Transport.

43. Construction of PS6 is expected to start in April 2023 and be completed late 2023 to early 2024.

44. Eke Panuku will continue to engage with the Upper Harbour Local Board as this project progresses, including to communicate timing, construction staging and any associated disruption.

45. Eke Panuku will communicate with the local community, including neighbouring residents once the project is confirmed and more details are known.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Peter Johnston – Development Manager

Authorisers

Marian Webb - GM Assets and Delivery

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

27 April 2023

Variations to the Upper Harbour Local Board 2022/2023 Work Programme – April 2023

File No.: CP2023/02383

Te take mō te pūrongo

Purpose of the report

1. To approve variations to the Upper Harbour Local Board 2022/2023 work programme.

Whakarāpopototanga matua

Executive summary

2. The Upper Harbour Local Board adopted its 2022/2023 Customer and Community Services work programme on 23 June 2022 (resolution number UH/2022/71). This included the following activities:

· Event Partnership Fund Upper Harbour (Activity ID 409)

· Movies in Parks Upper Harbour (Activity ID 1278)

· Local Civic Events Upper Harbour (Activity ID 411).

3. A number of events funded through these activities have been cancelled or are unable to be delivered by the end of the financial year, resulting in an underspend of $23,388.76 Locally Driven Initiatives Operational budget.

4. The identified underspend for these project lines are as follows:

· Event Partnership Fund Upper Harbour (Activity ID 409) - $8,000

· Movies in Parks – Upper Harbour (Activity ID 1278) - $7,543.76

· Local Civic Events Upper Harbour (Activity ID 411) - $7,845.

5. The local board requested officer advice on potential projects that would be delivered by 30 June 2023 that the identified underspend could be allocated towards.

6. Any unspent Locally Driven Initiatives Operational budget in the 2022/2023 work programme will be absorbed into organisational savings.

7. This report provides an opportunity for the local board to reallocate the identified unspent Locally Driven Initiatives Operational budget to other projects and formalise the variations to its 2022/2023 work programme.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakataha / reallocate a total of $23,388.76 of identified unspent Locally Driven Initiatives Operational budget from the Event Partnership Fund (Activity ID 409), Movies in Parks (Activity ID 1278) and Local Civic Events (Activity ID 411) projects to one or more of the identified projects outlined in Table 2 below:

Table 2: Activity options for unspent Locally Driven Initiatives Operational budget reallocation

Activity ID	Activity Name	Purpose	Budget required
410	Community grants Upper Harbour 2022/2023 Financial Year	Option 1: To increase the remaining Community Grants budget of $69,149.50 which is to be allocated on 27 April 2023 during Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023.	Open amount
716	Ecology Initiatives Assistance Programme – Upper Harbour	Option 2: To supply additional resources and tools to the Sustainable Paremoremo project.	$5,000
727	Our Local Streams (Sustainable Schools)	Option 3: To test all stream sites for E.coli to establish a base line water standard to help inform future health and safety decisions (Water Quality Assessment Policy – Attachment A).	$797.30
		Option 4: Increased school action budget from $60 per school to 200 per school.	$980
		Option 5: Increase end of programme celebration event budget to deliver one, two or three spotlighting events.	x 1 = $619 x 2 = $2038 x 3 = $3457
595	Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023	Option 6: Sanders Reserve pest animal resources – for the proposed Upper Waitemata Ecological Network (UWEN) trapping plan (Attachment B).	$3,960 - $27,000
		Option 7: Conservation Volunteer New Zealand facilitation for two community infill planting days in Sanders Reserve.	$5,600
		Option 8: Seed bomb workshops for UWEN groups to trial reforesting land slipped banks.	Estimated $2,000

Horopaki

Context

8. The Upper Harbour Local Board adopted its 2022/2023 Customer and Community Services (CCS) work programme on 23 June 2022 (Resolution Number UH/2022/71).

9. Table 1 below lists the activity lines in the Upper Harbour 2022/2023 work programme which have been identified as having unspent budgets and highlights the amount of underspend for each project:

Table 1: Activities with identified unspent budgets

Activity ID	Activity Name	Total Approved Budget	Specific Project	Unspent Budget per specific project	Unspent Budget per Activity
409	Event Partnership Fund Upper	$17,000	Greenhithe Christmas Parade	$5,000	$8,000
409	Event Partnership Fund Upper	$17,000	Greenhithe Lunar New Year Festival	$3,000	$8,000
1278	Movies in Parks – Upper Harbour	$30,000	N/A (total underspend from across the activity)	N/A	$7,543.76
411	Local Civic Events Upper	$10,000	Hobsonville War Memorial playspace renewal celebration	$3,000	$7,845
			Observation Green playspace opening celebration.	$3,000	$7,845
			Caribbean Drive Sod Turning	$1,845
			Total		$23,388.76

Event Partnership Fund Upper Harbour – Activity ID 409

10. The Upper Harbour Local Board approved $17,000 Locally Driven initiatives Operational expenditure budget (LDI Opex) to fund local community groups to deliver events in their community. These are:

· Greenhithe Christmas Parade, approved budget $5,000 – event cancelled

· Greenhithe Lunar New Year Festival, approved budget $3,000 – event cancelled

· Shore to Shore, approved budget $3,000 – event proceeded

· North Shore Run Series, approved budget $6,000 – event proceeded.

11. There is a total of $8,000 to be reallocated from the Event Partnership Fund Upper Harbour (Activity ID 409) work programme activity to other activities in the 2022/2023 work programme to be delivered by 30 June 2023.

Movies in Parks Upper Harbour – Activity ID 1278

12. The Upper Harbour Local Board approved $30,000 LDI Opex budget to deliver two Movies in Parks events as follows:

· Luckens Reserve: Minions: The Rise of Gru – event cancelled due to January Floods and National State of Emergency.

· Rosedale Park: Top Gun Maverick – event proceeded.

13. There is a total $7,543.76 unspent LDI Opex budget available to be reallocated from the Movies in Parks – Upper Harbour work programme activity to other activities in the 2022/2023 work programme to be delivered by 30 June 2023.

Local Civic Events Upper Harbour – Activity ID 411

14. The Upper Harbour Local Board approved $10,000 LDI Opex budget to deliver and/or support local civic events. The agreed schedule of events to be delivered with this budget include:

· Caribbean Drive Sod Turning – event delivered

· Ngati Manuhiri Sculpture Unveiling – delivery pending

· Hobsonville War Memorial playspace renewal celebration – withdrawn

· Observation Green playspace opening celebration – unable to deliver by 30 June 2023.

15. Hobsonville War Memorial Reserve – renew play space (Activity ID 24007) work programme activity was completed and opened prior to 7 April 2023. Due to the capacity of the civic events team to deliver on local civic events the proposed Hobsonville War Memorial playspace renewal celebration would not be able to be delivered until late May 2023.

16. The Upper Harbour Local Board have provided initial direction to withdraw from delivering a celebration for the Hobsonville War Memorial playspace renewal and reallocate the unspent budget of $3,000 LDI Opex to other activities in the 2022/2023 work programme to be delivered before 30 June 2023.

17. Observation Green – develop neighbourhood park (Activity ID 29151) commenced February 2023 and is estimated to be completed in June 2023.

18. Based on the estimated delivery date for Observation Green (Activity ID 29151) an opening celebration would be planned to be delivered in July/August 2023.

19. Carry Forwards will not be permitted this financial year due to council’s financial constraints. Any unspent budgets as of 30 June 2023 will be absorbed into organisational savings. Additionally, any deliverables contracted prior to 30 June 2023 where part of or all of the contracted work is to be delivered after 30 June 2023 will be considered spending the next financial year’s funding allocation and is not advised.

20. The Upper Harbour Local Board have provided initial direction to postpone delivery of the Observation Green playspace opening celebration, pending completion of physical works and reallocate the unspent budget of $3,000 LDI Opex allocated to other activities in the 2022/2023 work programme.

21. The Caribbean Drive Sod Turning event was delivered on 22 September 2022. The event was budgeted for $2,000 and delivery costs totalled $155 leaving $1,845 of unspent LDI Opex budget available for reallocation to other activities in the 2022/2023 work programme.

22. On 23 February 2023, Upper Harbour Local Board informally requested officer advice on potential project/s to consider reallocating all unspent LDI Opex budgets towards, noting that the funding needs to be spent by 30 June 2023.

23. This report provides an opportunity for the local board to reallocate the identified unspent LDI Opex budget to other projects and formalise the variations to its 2022/2023 work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

24. A number of events funded through the local board 2022/2023 Customer and Community Services work programme have been cancelled or are unable to be delivered by the end of the financial year, resulting in an underspend of $23,388.76 Locally Driven Initiatives Operational budget.

25. The identified underspend for these project lines are as follows:

· Event Partnership Fund (Activity ID 409) - $8,000

· Movies in Parks – Upper Harbour (Activity ID 1278) - $7,543.76

· Local Civic Events Upper Harbour (Activity ID 411) - $7,845.

26. The local board requested officer advice on potential projects that would be delivered by 30 June 2023 that the identified underspend could be allocated towards.

27. The activities listed in Table 2 below have been identified as potential options for the local board to consider reallocating unspent LDI Opex budget towards:

Table 2: Activity options for LDI Opex reallocation

Activity ID	Activity Name	Purpose	Budget required
410	Community grants Upper Harbour 2022/2023 Financial Year	Option 1: To increase the remaining Community Grants budget of $69,149.50 which is to be allocated on 27 April 2023 during Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023.	Open amount
716	Ecology Initiatives Assistance Programme – Upper Harbour	Option 2: To supply additional resources and tools to the Sustainable Paremoremo project.	$5,000
727	Our Local Streams (Sustainable Schools)	Option 3: To test all stream sites for E.coli to establish a base line water standard to help inform future health and safety decisions (Water Quality Assessment Policy – Attachment A).	$797.30
		Option 4: Increased school action budget from $60 per school to $200 per school.	$980
		Option 5: Increase end of programme celebration event budget to deliver one, two or three spotlighting events.	x 1 = $619 x 2 = $2038 x 3 = $3457
595	Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023	Option 6: Sanders Reserve pest animal resources – for the proposed Upper Waitemata Ecological Network (UWEN) trapping plan (Attachment B).	$3,960 - $27,000
		Option 7: Conservation Volunteer New Zealand facilitation for two community infill planting days in Sanders Reserve.	$5,600
		Option 8: Seed bomb workshops for UWEN groups to trial reforesting land slipped banks.	Estimated $2,000

Community Grants Upper Harbour – Activity ID 474

28. The Community Grants Upper Harbour 2022/2023 Financial Year was approved as part of 2022/2023 Customer and Community Services work programme (Resolution Number UH/2022/71).

29. The Upper Harbour Local Board adopted the Upper Harbour Local Board Community Grants Programme 2022/2023 on 19 May 2022 (Resolution Number UH/2022/58).

30. The adopted Upper Harbour Local Board Community Grants Programme 2022/2023 contains two Local Grants Rounds and two Multi Board Rounds with total budget of $111,069 LDI Opex.

Option 1: Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023

31. Upper Harbour Local Grants Round One and Multi-board Grants Round One applications 2022/2023 were resolved on 15 September 2022 (Resolution Number UH/2022/108). $41,919.50 was approved, leaving a balance $69,149.50 available to be allocated in Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023 at the 27 April 2023 business meeting.

32. Nineteen applications were received for Upper Harbour Local Board Local Grants Round Two, requesting a total of $233,662.40. Fifteen applications were received for the Multi-board Grants Round Two requesting $50,246.25.

33. Any increase in funding to the Upper Harbour Local Board grants budget would allow the local board to consider funding or part funding additional grant applications in the Upper Harbour Local Grants Round Two and Multi-board Grants Round Two at the 27 April 2023 business meeting.

Ecology Initiatives Assistance Programme Upper Harbour – Activity ID 716

34. The Ecology Initiatives Assistance Programme – Upper Harbour (Activity ID 716) was approved as part of the 2022/2023 Upper Harbour Local Board Infrastructure and Environmental Services Work Programme (Resolution Number UH/2022/66) with the total budget of $100,000 LDI Opex.

35. This activity aims to provide continued support for conservation projects proposed by the community, as part of the implementation of the Upper Harbour Ecological Connectivity Strategy. Activities may include pest animal and weed control, training to build community capability, biodiversity monitoring and restoration planting on high value ecological sites on public and private land.

Option 2: Sustainable Paremoremo Project

36. An allocation of $5,000 would be utilised within the 2022/2023 financial year to supply additional resources and tools to the Sustainable Paremoremo project.

37. The Sustainable Paremoremo project intends to establish a protective halo of pest animal control surrounding the ecologically important scenic reserve by building protection and a ‘safe zone’ for native species, protecting a core part of the North-west Wildlink and allowing greater connectivity.

38. The tools and resources of this project will be available to all landowners within the defined buffer zone of the Paremoremo Scenic Reserve who have registered with Sustainable Paremoremo as a volunteer and agreed to their terms.

39. Targeted animal pests will primarily be rats as most other pest animals have larger home ranges. As a result, the purchased tools will likely be rat bait and rat bait stations.

40. Data collation on the numbers and locations of community members actively trapping in their backyards will be reported on https://www.trap.nz/ by Sustainable Paremoremo.

Our Local Streams (Sustainable Schools) – Activity ID 727

41. Our Local Stream – Sustainable School Project (Activity ID 727) was approved as part of the 2022/2023 Upper Harbour Local Board Infrastructure and Environmental Services Work Programme (Resolution Number UH/2022/66) with the total budget of $30,000 LDI Opex.

42. This activity aims to provide expertise and assistance for schools to connect with their local streams which will be achieved through water quality testing and monitoring, connecting with community restoration groups in the same catchment, and building on work undertaken over the past four years.

43. Three ways this activity could benefit from extra funding are:

· baseline testing for E.coli for all stream sites

· increased school action budget

· increased end of programme celebration event budget.

Option 3: baseline testing for E.coli for all stream sites

44. An allocation of $797.30 would be used for Whitebait Connections to do baseline tests for E.coli at all stream sites. The gathered information would be used to help Whitebait Connections make health and safety decisions following any future severe weather events.

45. Following the severe weather events experienced in the first three months of 2023 Whitebait Connection have reassessed their Health and Safety Policy (Attachment A) and have determined that testing each stream for E.coli faecal coliform before each class trip is not currently necessary. Health and safety measures for the programme have been increased by only permitting coordinators to collect samples so students will not have direct contact with the stream, as well as ensuring all participants use hand sanitiser at the end of a field trip. Baseline testing will support reassessing the Health and Safety policy following future weather events.

Option 4: Increased school action budget

46. An allocation of $980 would be divided equally across all schools and increase the school action budget from $60 per school to $200 per school.

47. The current action budget is currently considered low as action budgets usually range from $150 – 200 per school. An increase of $140 per school would allow additional actions including poster printing, rain drain painting and mini plantings. For example, poster design can be used as part of student action project to raise awareness of issues affecting local streams and actions that can be taken to help local streams.

Option 5: Increased end of programme celebration event budget

48. Additional funding could be used to increase the end of programme celebrations budget, currently $800, to deliver additional events which could include spotlighting. ‘Spotlighting’ events would involve taking the school groups to their local stream after dark to sample life in the stream and collect data.

49. The additional costs involved in delivering up to three spotlight events are as follows:

· one spotlight night = $619

· two spotlight nights = $2038

· three spotlight events = $3457

The costing is for three events in total which will span three different locations and three different dates with each event involving students from multiple nearby schools.

50. The additional environmental benefits of funding spotlighting events involve students and families being able to observe what activity occurs in their local streams at night and as a result connect with their streams in a different way. This is to enable students and families to experience what they are trying to protect in their local streams and learn to care about the stream in more meaningful ways. This could help to increase participant interest and understanding, as many species living in New Zealand streams are more active at night which will increase the quality of engagement.

Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023 (Activity ID 595)

51. Upper Harbour: Ecological volunteers and environmental programme was approved as part of the 2022/2023 Upper Harbour Customer and Community Services work programme (Resolution Number UH/2022/71) with a total budget of $65,000 LDI Opex.

52. This project aims to work with community volunteers to coordinate an ongoing programme of ecological and environmental initiatives, including community planting, annual pest plant and animal control, local park and beach clean ups and community environmental education and events.

53. Three projects within this activity line that could benefit from additional funding and would be spent by the end of the financial year are as follows:

· Sanders Reserve pest animal trapping resources

· Conservation Volunteer New Zealand infill planting days facilitation

· seed bomb workshop for Upper Waitematā Ecology Network groups.

Option 6: Sanders Reserve pest animal trapping resources

54. The Upper Waitematā Ecology Network have proposed a trapping plan (Sanders Reserve Mechanical Trapping Programme – Attachment B) for Sanders Reserve and are building personal skills and resources to enable the delivery of this plan.

55. There is currently no pest animal trapping on Sanders Reserve and by creating a comprehensive plan it is intended that local residents will be encouraged to contribute to the wider Banded Rail Trail Project and Upper Harbour Ecological Connectivity Strategy.

56. As part of the proposed trapping plan the Upper Waitematā Ecology Network will support Sustainable Paremoremo with personal training to service and record trapping in Sanders Reserve. This will help develop Sustainable Paremoremo’s skill set and also involve the local school, Sky School, who will support the monitoring of some of the traps.

57. The additional funding would be used to purchase hardware to support the delivery of the plan including traps, lures and route marking. Attachment B of this report outlines specific details of the trapping plan, the required hardware and associated costs.

58. An allocation of extra funding between $3,960 to $27,000, would be used to support the delivery of this plan and spent within the 2022/2023 financial year. An amount of 44 traps costing $3,960 is the minimum viable amount where $27,000 is the total cost of the required hardware.

59. There are various combinations of deliverables that could be actioned depending on what funding is allocated. The financial details are broken down within the Sanders Reserve Mechanical Trapping Programme (Attachment B) and if additional funding is approved a detailed strategy of how to spend the specific amount will be completed by the project lead.

60. If additional funding is not reallocated to this project this financial year, it is intended that this project will be funded/part funded from the approved in principle Upper Harbour: Ecological volunteers and environmental programme Financial Year 2023/2024 work programme activity.

Option 7: Community Volunteer New Zealand infill planting days facilitation

61. An allocation of $5,600 would be used by the end of the financial year, to facilitate two community infill planting days at Sanders Reserve.

62. The proposed infill planting would enrich existing planting and is essential to achieve canopy closure which would enable a functional habitat to develop resulting in reduced need for weeding and other ongoing maintenance. Benefits of this would be realised three to five years following initial planting.

63. The proposed community infill planting days would target areas X, Y and Z on the below map:

Map 1: target location of community infill days at Sanders Reserve

Option 8: Seed bomb workshops for the Upper Waitematā Ecological Network

64. An allocation of $2,000 could be used to fund a seed bomb workshop for Upper Waitematā Ecology Network groups including Herald Island Environmental Group and Greenhithe Sea Scouts.

65. The proposed workshops would be to support a trial approach to reforesting land slipped banks that are currently too high risk for traditional planting methods.

66. Two sites have currently been identified for trial seed bombing which are Pahiki Reserve coastal bank and Traffic Road Reserve in Greenhithe.

Tauākī whakaaweawe āhuarangi

Climate impact statement https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/climate-impact-statement-reports.aspx

67. Auckland Council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

68. The impacts of climate change are assessed on a project-by-project basis and the appropriate approach is considered for each project to reduce greenhouse gas emissions.

69. Table 3 below outlines the key activities proposed in this report that have impact on greenhouse gas emissions or contribute towards climate change adaptation:

Table 3: Climate impact assessment of proposed activities

Activity ID	Activity Name	Climate Impact
474	Community grants Upper Harbour 2022/2023 Financial Year	The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. As per the adopted Upper Harbour Local Board Community Grants Programme 2022/2023 (Resolution Number UH/2022/58) all successful applications must align with at least one of four local board priorities. At the time of writing this report the detail of the applications for Upper Harbour Local Grants Round Two and Multi-board Grants Round Two was unknown. It is likely that a portion of the applications for Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023 will fit with the local board priority - Our unique natural environment is valued, protected and enhanced – and have specific climate action outcomes.
716	Ecology Initiatives Assistance Programme – Upper Harbour	The programme will contribute to fewer native plants being eaten by pests, hence the survival and regeneration of increasing amounts of native vegetation. Native planting will improve carbon sequestration and pollution absorption.
727	Our Local Streams (Sustainable Schools)	Actions to improve local streams that include native planting will enhance carbon sequestration by plants, as well as reducing erosion and increasing the resilience of streams to storm events.
595	Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023	This activity has a focus on integrating nature into urban environments which will mean: · increase in native forest emissions · offset carbon emissions · protect water quality by planting along rivers and coastlines · improve our living environment · soil retention, erosion control and flood mitigation and coastal protection · nitrogen sequestration.

70. The proposed work programme variations are unlikely to have a substantial negative impact on climate change. It is possible that the cancelation of events, which has resulted in unspent budgets for the identified activities, could mean a reduction of waste that would have been produced in association with the events delivery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

71. All operating departments have been approached and asked if activities within their work programmes are likely to have unspent budgets by 30 June 2023. Only the activities detailed in Table 1 of this report have been identified.

72. All operating departments have been approached and given the opportunity to propose work programme activities on the 2022/2023 work programme that could benefit from additional funding which could be delivered by 30 June 2023. Only the activities identified in Table 2 of this report have been considered viable options for reallocation.

73. Customer and Community Services and Infrastructure and Environmental Services have indicated capacity to deliver the expanded scope to the activities proposed in Table 2 of this report by the end of the 2022/2023 financial year - 30 June 2023.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

74. A number of events funded through 2022/2023 work programme activities have been cancelled or are unable to be delivered by the end of the 2022/2023 financial year, resulting in an underspend of $23,388.76 Locally Driven Initiatives Operational budget (LDI Opex).

75. The identified underspend for these project lines are as follows:

· Event Partnership Fund (Activity ID 409) - $8,000

· Movies in Parks – Upper Harbour (Activity ID 1278) - $7,543.76

· Local Civic Events Upper Harbour (Activity ID 411) - $7,845

76. The Upper Harbour Local Board have provided initial direction to withdraw from delivering a celebration for the Hobsonville War Memorial playspace renewal and reallocate the unspent estimated budget of $3,000 LDI Opex budget allocated to the event to other activities in the 2022/2023 work programme to be delivered before 30 June 2023.

77. The Upper Harbour Local Board have provided initial direction to postpone delivery of the Observation Green playspace opening celebration pending completion of physical works and reallocate the unspent estimated budget of $3,000 LDI Opex allocated to other activities in the 2022/2023 work programme.

78. The local board have expressed a preference to reallocate the total unspent budgets of $23,388.76, identified in Table 1 of this report, to other activities within the 2022/2023 Upper Harbour Local Board Work Programme.

79. The local board requested officer advice on potential projects that would be delivered by 30 June 2023 that the identified underspend could be allocated towards.

80. This report provides an opportunity for the local board to reallocate the identified unspent LDI Opex budget to other projects and formalise the variations to its 2022/2023 work programme.

81. Should the local board decide to not reallocate the unspent LDI Opex budget to other activities to be delivered by 30 June 2023, the budget will be absorbed as organisational savings.

Tauākī whakaaweawe Māori

Māori impact statement

82. The Upper Harbour Local Board 2022/2023 work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation is undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

83. Progress updates on delivery of Māori outcomes within specific activities are available through quarterly performance reports.

84. Table 4 outlines how each of the projects contributes towards Māori outcomes:

Table 4: Māori impact assessment of proposed activities

Activity ID	Activity Name	Māori impact assessment
474	Community grants Upper Harbour 2022/2023 Financial Year	The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. All grants programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process. At the time of writing this report the content of the grant applications for Local Grants Round Two and Multi-board Grants Round Two was unknown.
716	Ecology Initiatives Assistance Programme – Upper Harbour	No specific engagement with mana whenua or Māori community groups has been undertaken for this project. However, mana whenua representatives are invited and encouraged to attend the group meetings.
727	Our Local Streams (Sustainable Schools)	Managing water resources and maintaining water quality are significant issues for Māori. The role of mana whenua as kaitiaki for the environment is identified in the Schedule of Issues of Significance to Māori in Tāmaki Makaurau. During this project students will be taught: · relevant terms in te reo Māori as they learn about the importance of stream health and biodiversity · learn about the concept of kaitiakitanga as they become kaitiaki of their local stream site · through learning to be citizen scientists, students will be empowered with confidence and skills, and awareness of environmental science as a potential career pathway
595	Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023	This project has indirect Māori outcomes as it is recognised that environmental management, water quality and land management have integral links with concepts of kaitiakitanga.

Ngā ritenga ā-pūtea

Financial implications

85. There is a total underspent budget of $23,388.76 LDI Opex available for reallocation to other activities in the 2022/2023 work programme.

86. Reallocation options are covered in the ‘analysis and advice’ section of this report. The options recommended in this report are for activity lines where the proposed additional work can be delivered in the 2022/2023 financial year.

87. Operating departments have confirmed that the full $23,388.76 is available to reallocate to other activities.

88. Carry Forwards will not be permitted this financial year due to council’s financial constraints.

89. All remaining underspend in 2022/2023 work programme activity budgets on 30 June 2023 will be absorbed into organisational savings.

90. Staff note that Governing Body have resolved on 23 February 2023 to encourage the Chief Executive, Local Boards and Council Controlled Organisations to closely scrutinise and manage any spending and, where possible, consider stopping or limiting new discretionary spending (resolution GB/2023/11).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

91. Should the Upper Harbour Local Board decide not to reallocate the unspent LDI Opex to other activities by 30 June 2023, the budget will be absorbed as organisational savings.

92. Operating departments have confirmed capacity to deliver on the options provided in table 2 of this report should extra budgets be allocated.

Ngā koringa ā-muri

Next steps

93. The Upper Harbour Local Board 2022/2023 work programme will be updated to reflect the local board’s formal decisions and any variations will be reflected from the quarter three performance report onwards.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Water Quality Assessment Policy	35
b ⇩	Sanders Reserve mechanical trapping program	37

Ngā kaihaina

Signatories

Authors	Robert Marshall - Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

27 April 2023

Upper Harbour Local Grants Round Two and Multi-board Grants Round Two applications 2022/2023.

File No.: CP2023/03964

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Upper Harbour Local Boards Local Grants Round Two and Multi-board Grants Round Two applications in 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Upper Harbour Local Board adopted the Upper Harbour Local Grants Programme 2022/2023 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in the Upper Harbour Local Board Local Grants Round Two (Attachment B) and Multi-board Grants Round Two (Attachment C) in 2022/2023.

4. The Upper Harbour Local Board has set a total of $111,069 community grants budget for the 2022/2023 financial year for two Local Grant Rounds and two Multi-board Grant Rounds. A total of $41,919.50 was allocated in the previous grant round at the 15 September 2022 business meeting. This leaves a total of $69,149.50 to be allocated to the remaining local grant round and Multi-board round.

5. Nineteen applications were received for Upper Harbour Local Board Local Grants Round Two and requesting $233,662.40. Fifteen applications were received for the Multi-board Grants Round Two requesting $50,246.25.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Local Grants Round Two applications 2022/2023, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2317-201	New Zealand BaiYun Beijing Opera Society Incorporated	Arts and culture	Towards venue hire, PA system and accessories at Albany Hub, for Bejing Opera weekly event from 1 June 2023 to 31 May 2024	$5,787.00	Eligible
LG2317-202	Business North Harbour	Environment	Towards advertising, food waste vehicle collections and waste bins from 1 July 2023 to 30 June 2024	$4,918.00	Eligible
LG2317-203	Scouting NZ Weymouth Sea Scouts	Sport and recreation	Towards building consent cost to build a boatshed from 3 July 2023 to 27 December 2024	$12,725.00	Eligible
LG2317-205	Soha Mansour	Arts and culture	Towards art materials, artist fee and snacks for art workshop from 19 July 2023 to 6 September 2023	$981.60	Eligible
LG2317-206	The Sustainable North Trust t/a Hibiscus Coast Zero Waste	Environment	Towards facilitators and translators cost for ECO-ECE programme from 1 July 2023 to 30 June 2024	$11,363.00	Eligible
LG2317-211	Kaipātiki Project Incorporated	Community	Towards site toilet hire and staff cost at Eco Hub from 1 July 2023 to 30 November 2023	$8,000.00	Eligible
LG2317-213	Albany Chinese Association Incorporated	Community	Towards venue hire, tutor fee, accounting cost and event fee from 1 June 2023 to 30 November 2023	$26,270.00	Eligible
LG2317-221	North Harbour Synchronised Swimming Club	Sport and recreation	Towards purchasing two iPads for Glenfield Pool and Leisure Centre from 5 June 2023 to 9 June 2023	$2,357.98	Eligible
LG2317-224	Tennis Seniors North Harbour (TSNH)	Sport and recreation	Towards Albany Tennis Park venue hire, tennis balls, food and prizes to run TSNH Winter Indoor Tournament July 2023 from 19 June 2023 to 31 July 2023	$2,490.50	Eligible
LG2317-225	Sustainable Paremoremo Group	Community	Towards first-aid training cost at Sanders House from 1 June 2023 to 30 November 2023	$1,000.00	Eligible
LG2317-226	East Coast Bays Association Football Club	Sport and recreation	Towards director, managers, coaches and administration salary, and promotion and equipment fees from 1 June 2023 to 31 March 2024	$9,500.00	Eligible
LG2317-227	Sarah Benbow	Arts and culture	Towards promotional cost, performance fee, venue hire and other operational cost to run Greenhithe Lunar New Year event on 10 February 2024	$5,192.35	Eligible
LG2317-228	North Shore Budget Service	Community	Towards digital printer, laptop, large screen and ink cartridges to hold budget mentoring session from 1 May 2023 to 1 May 2025	$8,340.17	Eligible
LG2317-229	Greenhithe Residents Association	Community	Towards wood floor, carpets, chairs, additional car parks, sundries and contingency for Greenhithe Village Community Hall renewal project from 1 August 2023 to 31 October 2023	$72,810.00	Eligible
LG2317-230	Greenhithe Football Club Inc.	Sport and recreation	Towards Match Officials Referee fees at Wainoni Park from 1 June 2023 to 29 September 2023	$4,200.00	Eligible
LG2317-231	Greenhithe Riding For The Disabled Association Incorporated	Sport and recreation	Towards Hay Shed conversion to relocate clubroom project at Wainoni Park North from 5 June 2023 to 8 October 2023	$37,000.00	Eligible
LG2317-232	UpsideDowns Education trust	Community	Towards speech and language session cost for five kids with Down syndrome in Upper Harbour area from 2 June 2023 to 2 June 2024	$3,920.00	Eligible
LG2317-233	Youthline Auckland Charitable Trust	Community	Towards operational and training contribution to Upper Harbour share of Youthline Helpline annual cost from 1 June 2023 to 31 March 2024	$5,000.00	Eligible
LG2317-234	Harbour Sport	Sport and recreation	Towards venue and equipment hire, catering cost at North Harbour Stadium from 23 June 2023 to 29 June 2023	$11,806.80	Eligible
Total				$233,662.40

b) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Multi-board grants Round Two applications 2022/2023, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$2,000.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-216	Babystart Charitable Trust	Community	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$2,058.25	Eligible
MB2223-218	NZ Wushu Academy Limited	Sport and recreation	Towards expenses for Kung-Fu Wushu Experience Programme, including Coach fees, Administration fee and Mileage.	$4,400.00	Eligible
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$4,000.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$500.00	Eligible
MB2223-228	The Reading Revolution	Community	Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs	$2,000.00	Eligible
MB2223-236	Pet Refuge New Zealand Charitable Trust	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$4,000.00	Eligible
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31 December 2023.	$3,100.00	Eligible
MB2223-247	Deaf Action New Zealand Inc	Community	Towards NZ Sign Language Club venue hire, administration and Coordination, material and travel cost around Auckland from 3 June 2023 to 2 June 2024	$5,650.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	Eligible
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$3,000.00	Eligible
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation	$1,495.00	Eligible
MB2223-267	North Shore Brass Inc	Arts and culture	Towards LED lighting, venue hire, marketing cost for Centennial Concert at Bruce Mason Centre and Taharoto Community Facility upgrade from 29 May 2023 to 23 October 2023	$1,000.00	Eligible
MB2223-270	PHAB Association (Auckland) Incorporated	Community	Towards activity cost, wage, facilitation and admin cost for Community Recovery and Revitalization - North project from 5 June 2023 to 29 March 2024	$3,500.00	Eligible
Total				$50,246.25

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Upper Harbour Local Board adopted the Upper Harbour Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The local board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through 2022/2023 Upper Harbour Local Grants Round Two (Attachment B) and Multi-board Grants Round Two (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. The Upper Harbour Local Board adopted the Upper Harbour Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

21. This report presents applications received in the Upper Harbour Local Board Local Grants Round Two (Attachment B) and Multi-board Grants Round Two (Attachment C) in 2022/2023.

22. The Upper Harbour Local Board has set a total of $111,069 community grants budget for the 2022/2023 financial year for two Local Grant Rounds and two Multi-board Grant Rounds. A total of $41,919.50 was allocated in the previous grant round at the 15 September 2022 business meeting. This leaves a total of $69,149.50 to be allocated to remaining one local grant round and one Multi-board round.

23. Nineteen applications were received for Upper Harbour Local Board Local Grants Round Two and requesting $233,662.40. Fifteen applications were received for the Multi-board Grants Round Two requesting $50,246.25.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Upper Harbour Local Board allocating funding for these grants, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2022/2023 Upper Harbour Local Board Grants Programme	53
b ⇨	2022/2023 Upper Harbour Local Grants Round Two Application Summary (Under Separate Cover)
c ⇨	2022/2023 Upper Harbour Multi-Board Grants Round Two Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

27 April 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/04240

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries within the Auckland road network by 2050.

3. Setting safe speed limits that recognise the function, safety, design, and layout of roads is a fast and cost-effective way to reduce deaths and serious injuries. Auckland Transport is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. Auckland Transport workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views from local boards on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes (UH/2022/54). If local board views have changed, Auckland Transport will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakarite / provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A to the agenda report.

Horopaki

Context

7. Auckland Transport (AT) is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and use.

Alignment with Central Government policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30 kilometers per hour (fixed or variable) in the area outside of the school.

Alignment with Auckland Council policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the Auckland Transport Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May 2022 business meeting. This feedback was used in preparing final recommendations that went to the Auckland Transport Board.

15. Speed limit changes approved by the Auckland Transport Board have been implemented during December 2022 - March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a nine per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. Thirty kilometers per hour is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation to the Upper Harbour Local Board at a workshop on 9 March 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B to the agenda report.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance . We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring. 

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe. 

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches:

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders

· Tailored Approach (Approaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A to the agenda report contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micro mobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced, and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. AT is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B to the agenda report.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in deaths and serious injuries (DSI) statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid 2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for the local board to provide views on the proposed Approaches One - Five.	69
b ⇩	9 March 2023 Upper Harbour Local Board workshop material on Katoa, Ka Ora - Speed Management Plan for Auckland.	71

Ngā kaihaina

Signatories

Authors

Marlene Kotze - Auckland Transport Programme Director

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

27 April 2023

Local Board feedback on distribution method of the Local Crime Fund

File No.: CP2023/04425

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the preferred method for distribution of the Local Crime Fund.

Whakarāpopototanga matua

Executive summary

2. The Local Crime Fund is a one-off, $2 million central government allocation to Auckland Council for community safety and crime prevention initiatives.

3. Staff have developed a series of options for distribution of the funding, with input from key community safety stakeholders.

4. Feedback is being sought from all local boards on the preferred option for distribution of the funding by 28 April 2023.

5. The feedback will inform a report to the Regulatory and Safety Committee to approve the distribution method, scheduled to be presented on 30 May 2023.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakarite / provide feedback, if any, on the preferred option for distribution of the Local Crime Fund.

Horopaki

Context

6. On 28 November 2022, the Prime Minister announced a multi-million-dollar funding package to address retail crime and reoffending throughout New Zealand.

7. Of that, $2 million was granted to Auckland Council to support crime prevention and youth engagement approaches or intervention programmes, referred to by council as the ‘Local Crime Fund’.

8. The Local Crime Fund was set up to assist with crime prevention with a focus on youth interventions and Crime Prevention Through Environmental Design (CPTED) measures such as patrols, street lighting, CCTV cameras, and planters, as well as community development. The CPTED guidelines have been provided in Attachment A (https://www.cpted.net/Primer-in-CPTED).

9. The Regulatory and Safety Committee, by its delegations, have the necessary authority to approve the distribution method of the funding on behalf of the Governing Body. A report outlining the options will be presented on 30 May 2023 for the committee to consider.

10. Local board views on the preferred option are being sought by 28 April 2023 to be included in the report to the Regulatory and Safety Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The funding will activate new or strengthen existing community-led partnerships that focus on youth crime prevention and town centre / retail crime prevention through a CPTED lens. It is a one-off fund that cannot be used to fund business-as-usual council operations.

12. Staff have engaged community safety stakeholders formally and informally during the development of options to distribute the Local Crime Fund. This includes, but is not limited to, New Zealand Police, community patrols, Māori wardens, Business Associations, outreach services, Auckland Transport, Regulatory and Compliance and Youth Empowerment teams.

13. Feedback from partners was key to ensuring there was alignment with existing initiatives and availability of partners to deliver on programme options.

14. Staff have identified four potential options for distribution and spending of this fund for the consideration of the committee.

Options

Mechanism

Benefits

1. Local board allocation – spend on local safety and youth initiatives

Funding would be included in the 2023-2024 local board work programme as a project line and earmarked for safety programmes, youth activation and town centre / retail safety CPTED outcomes.

Formula for funding allocation to be agreed.

· Existing structure in place for distribution

· Enables local responses and solutions to localised crime and youth offending issues.

· Flexibility in how the investment can be distributed across the CPTED / youth prevention areas.

· Opportunity to engage residents and businesses in community-led initiatives.

2. Regional Grants programme

Distribution will be via regional grants where town centre / retailers would be invited to apply for funding for CPTED initiatives.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· A contestable process may encourage innovative programmes and experienced youth organisations to apply.

· Increases impact at subregional and regional level.

· Higher level of investment for individual programmes may lead to greater impact and scalability.

· Disbenefits include local and smaller groups missing out on funding and potential uneven distribution across region

3. Combination option

Part funding would be included in the 2023-2024 local board work programme as safety lines with youth activation and town centre / retail safety CPTED outcomes.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· Provides both a local and regional response.

· Provides clearer differentiation between the two themes and processes.

· Feedback from community stakeholders has identified this as the preferred option.

4. Business Improvement Districts (BIDs) / Business Associations

Funding would be directly administered to BIDs and non-BID business associations for CPTED interventions and targeted youth initiatives.

Formula for funding distribution to be agreed.

· Existing contracts and relationships with BIDs and Business Associations are in place to support development of distribution.

· Low administration and grants management would be required for administration and distribution of funds.

· Accountability would be monitored via local board/BID and business meeting reporting processes.

15. For options one and three that recommend distributing funding through the local board work programme, relevant data is being reviewed to develop options on how funding could be distributed across all 21 local boards equitably.

16. Staff intend to present a formula for distribution to the committee that is based on the locally driven initiatives funding (LDI) formula and considers relevant crime statistics, such as retail and youth crime, in order to ensure there is an equitable allocation to areas with greater need.

17. Options to inform a decision on the formula for distribution via local boards are being worked on and will be presented alongside the relevant options in the report to the Regulatory and Safety Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The decision at hand is an administrative matter and will not impact on greenhouse gas emissions. Concrete projects that will be funded in the future from this fund will be assessed individually for their impact on climate change when they are identified and approved.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The impacts of this decision on the council group will be minimal. The options identified are designed to utilise existing mechanisms for efficiency purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The feedback from local boards will inform a decision by the Governing Body through its Regulatory and Safety Committee on the administration of funding given to the council to address retail crime and reoffending in local communities. Local boards are being invited through this report to share their views and preferences on the options available to the committee.

Tauākī whakaaweawe Māori

Māori impact statement

21. The impact of the distribution of the Local Crime Fund on Māori has not been assessed. The overall purpose of the fund is to address crime and is therefore expected to have a positive impact on all communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

22. There are no adverse financial implications of the decision being sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no risks associated with the feedback decision being sought from local boards. Local board feedback will be shared with the committee for consideration in the making of their final decisions.

Ngā koringa ā-muri

Next steps

24. Feedback from local boards, if any, will be collated and included in the report to the Regulatory and Safety Committee under the local impacts and local board views section.

25. The decision of the Regulatory and Safety Committee will be available in the published minutes of the 30 May 2023 meeting.

26. The programme will be delivered during 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Crime Prevention Through Environmental Design (CPTED) guidance	97

Ngā kaihaina

Signatories

Authors

Michal Dziwulski – Regional Community Safety Advisir

Authorisers

Mirla Edmundson - General Manager Connected Communities

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP
Members	Callum Blair	Kyle Parker
	John Mclean	Sylvia Yang

Authors	Max Wilde - Democracy Advisor (Upper Harbour Local Board)
Authorisers	Lesley Jenkins - Local Area Manager