Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany, Auckland 0632 and via Microsoft teams, on Thursday, 27 April 2023 at 9:32am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Anna Atkinson

 

Deputy Chairperson

Uzra Casuri Balouch, JP (via Microsoft Teams)

 

Members

Kyle Parker

 

 

Sylvia Yang

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

John Mclean

 

 

Callum Blair

 

 

 

 


Upper Harbour Local Board

27 April 2023

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting with a Karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number UH/2023/36

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)         whakaae / accept the apology from Member J Mclean and an apology from Member C Blair for lateness.

 

CARRIED

            Note: Member C Blair subsequently did not attend the meeting.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

The Chairperson A Atkinson declared a perceived interest in Item 13 - Variations to the Upper Harbour Local Board 2022/2023 Work Programme – April 2023, Activity ID 716 Ecology Initiatives Assistance Programme – Upper Harbour, as she is an adjacent landowner, however this was deemed not to be a conflict.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number UH/2023/37

MOVED by Member S Yang, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 23 March 2023, as a true and correct record.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Approval for allocating additional capital budget funded by lease revenue received from Waka Kotahi New Zealand Transport Agency

 

The Manager Area Operations, Kris Bird and the Work Programme Lead Prakash Thakur were in attendance to support the item.

 

Resolution number UH/2023/38

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      whakaae / approve additional funding of $246,744 to install paths as part of the existing Caribbean Drive sports field upgrade project (Activity ID: 23782).

b)      whakaae / approve additional funding of $75,000 as a contingency to cover any unexpected costs experienced during the construction phase of the park development at Observation Green (Activity ID: 29151).

c)      tautoko / support any unused contingency funding allocated to Observation Green Park development (Activity ID: 29151) being reallocated to Caribbean Drive sports field upgrade project (Activity ID: 23782) as noted in clause b) above.

 

CARRIED

 

 

12

Wastewater capacity upgrade at Hobsonville Point

 

The Eke Panuku Director of Development, Allan Young, and Development Manager Peter Johnston were in attendance to support the item.

 

Resolution number UH/2023/39

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)         whakatārewa / defer until the Upper Harbour Local Board business meeting on 11 May 2023, the consideration of vesting an additional 1,000m2 of land at Te Onekiritea / Bomb Point as a reserve on the south-eastern portion of the site to offset the land required for the wastewater pump station as set out in Map 2 of this 27 April 2023 agenda report to allow staff to:

i)          request the redesign of the pumpstation to minimise or eliminate the risk of wastewater flowing into the Waitematā Harbour should there be a power failure of longer than eight hours.

 

 

CARRIED

 

 

13

Variations to the Upper Harbour Local Board 2022/2023 Work Programme – April 2023

 

The Local Board Advisor, Robert Marshall, was in attendance to support the item.

 

Resolution number UH/2023/40

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)      whakataha / reallocate a total of $23,388.76 of identified unspent Locally Driven Initiatives Operational budget from the Event Partnership Fund (Activity ID 409), Movies in Parks (Activity ID 1278) and Local Civic Events (Activity ID 411) projects to one or more of the identified projects outlined in Table 2 below:

Table 2: Activity options for unspent Locally Driven Initiatives Operational budget reallocation

Activity ID

Activity Name

Purpose

Amount approved

410

Community grants Upper Harbour 2022/2023 Financial Year

 

Option 1:

To increase the remaining Community Grants budget of $69,149.50 which is to be allocated on 27 April 2023 during Upper Harbour Local Grants Round Two and Multi-board Grants Round Two 2022/2023.

$0.00

 

716

Ecology Initiatives Assistance Programme – Upper Harbour

Option 2:

To supply additional resources and tools to the Sustainable Paremoremo project.

$5,000.00

727

 

Our Local Streams (Sustainable Schools)

Option 3:

To test all stream sites for E.coli to establish a base line water standard to help inform future health and safety decisions (Water Quality Assessment Policy – Attachment A).

$797.30

Option 4:

Increased school action budget from $60 per school to $200 per school.

$980.00

Option 5:

Increase end of programme celebration event budget to deliver one, two or three spotlighting events.

$0.00

595

Upper Harbour: Ecological volunteers and environmental programme Financial Year 2022/2023

 

Option 6:

Sanders Reserve pest animal resources – for the proposed Upper Waitemata Ecological Network (UWEN) trapping plan (Attachment B).

$9,011.46

 

Option 7:

Conservation Volunteer New Zealand facilitation for two community infill planting days in Sanders Reserve.

$5,600.00

Option 8:

Seed bomb workshops for UWEN groups to trial reforesting land slipped banks.

$2,000.00

 

 

CARRIED

 

 

14

Upper Harbour Local Grants Round Two and Multi-board Grants Round Two applications 2022/2023.

 

The Grants Advisor, Amber Deng, was in attendance to support the item.

 

Resolution number UH/2023/41

MOVED by Chairperson A Atkinson, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Local Grants Round Two applications 2022/2023, listed below:

 

App ID

Organisation

Main focus

Requesting funding for

Amount approved

Eligible

LG2317-201

New Zealand BaiYun Beijing Opera Society Incorporated

Arts and culture

Towards venue hire, PA system and accessories at Albany Hub, for Bejing Opera weekly event from 1 June 2023 to 31 May 2024

$2,500.00

Eligible

LG2317-202

Business North Harbour

Environment

Towards advertising, food waste vehicle collections and waste bins from      1 July 2023 to 30 June 2024

$4,918.00

Eligible

LG2317-203

Scouting NZ Weymouth Sea Scouts

Sport and recreation

Towards building consent cost to build a boatshed from 3 July 2023 to 27 December 2024

$12,725.00

Eligible

LG2317-205

Soha Mansour

Arts and culture

Towards art materials, artist fee and snacks for art workshop from 19 July 2023 to 6 September 2023

$0.00

Eligible

LG2317-206

The Sustainable North Trust t/a Hibiscus Coast Zero Waste

Environment

Towards facilitators and translators cost for ECO-ECE programme from 1 July 2023 to 30 June 2024

$0.00

Eligible

LG2317-211

Kaipātiki Project Incorporated

Community

Towards site toilet hire and staff cost at Eco Hub from 1 July 2023 to 30 November 2023

$2,000.00

Eligible

LG2317-213

Albany Chinese Association Incorporated

Community

Towards venue hire, tutor fee, accounting cost and event fee from 1 June 2023 to 30 November 2023

$0.00

Eligible

LG2317-221

North Harbour Synchronised Swimming Club

Sport and recreation

Towards purchasing two iPads for Glenfield Pool and Leisure Centre from 5 June 2023 to 9 June 2023

$0.00

Eligible

LG2317-224

Tennis Seniors North Harbour (TSNH)

Sport and recreation

Towards Albany Tennis Park venue hire, tennis balls, food and prizes to run TSNH Winter Indoor Tournament July 2023 from 19 June 2023 to 31 July 2023

$2,490.50

Eligible

LG2317-225

Sustainable Paremoremo Group

Community

Towards first-aid training cost at Sanders House from 1 June 2023 to 30 November 2023

$1,000.00

Eligible

LG2317-226

East Coast Bays Association Football Club

Sport and recreation

Towards director, managers, coaches and administration salary, and promotion and equipment fees from 1 June 2023 to 31 March 2024

$3,250.00 (tagged to coach and development manager fees)

Eligible

LG2317-227

Sarah Benbow

Arts and culture

Towards promotional cost, performance fee, venue hire and other operational cost to run Greenhithe Lunar New Year event on 10 February 2024

$2,000.00

Eligible

LG2317-228

North Shore Budget Service

Community

Towards digital printer, laptop, large screen and ink cartridges to hold budget mentoring session from 1 May 2023 to 1 May 2025

$2,000.00

Eligible

LG2317-229

Greenhithe Residents Association

Community

Towards wood floor, carpets, chairs, additional car parks, sundries and contingency for Greenhithe Village Community Hall renewal project from 1 August 2023 to 31 October 2023

$15,000.00

Eligible

LG2317-230

Greenhithe Football Club Inc.

Sport and recreation

Towards Match Officials Referee fees at Wainoni Park from 1 June 2023 to 29 September 2023

$2,100.00

Eligible

LG2317-231

Greenhithe Riding For The Disabled Association Incorporated

Sport and recreation

Towards Hay Shed conversion to relocate clubroom project at Wainoni Park North from 5 June 2023 to 8 October 2023

$2,929.00

Eligible

LG2317-232

UpsideDowns Education trust

Community

Towards speech and language session cost for five kids with Down syndrome in Upper Harbour area from 2 June 2023 to 2 June 2024

$1,800.00

Eligible

LG2317-233

Youthline Auckland Charitable Trust

Community

Towards operational and training contribution to Upper Harbour share of Youthline Helpline annual cost from 1 June 2023 to 31 March 2024

$3,500.00

Eligible

LG2317-234

Harbour Sport

Sport and recreation

Towards venue and equipment hire, catering cost at North Harbour Stadium from 23 June 2023 to 29 June 2023

$3,937.00  

Eligible

Total

 

 

 

$62,149.50

 

 

 

b)      whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Multi-board grants Round Two applications 2022/2023, listed below:

 

Application ID

Organisation

Main focus

Requesting funding for

Amount approved

Eligible

MB2223-201

Fix Up Look Sharp

Community

Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.

$0.00

Eligible

MB2223-215

Big Buddy Mentoring Trust

Community

Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)

$0.00

Eligible

MB2223-216

Babystart Charitable Trust

Community

Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024

$0.00

Eligible

MB2223-218

NZ Wushu Academy Limited

Sport and recreation

Towards expenses for Kung-Fu Wushu Experience Programme, including Coach fees, Administration fee and Mileage.

$0.00

Eligible

MB2223-224

Bellyful New Zealand Trust

Community

Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024

$1,000.00

Eligible

MB2223-227

Young Workers Resource Centre

Community

Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.

$0.00

Eligible

MB2223-228

The Reading Revolution

Community

Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs

$0.00

Eligible

MB2223-236

Pet Refuge New Zealand Charitable Trust

Community

Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024

$0.00

Eligible

MB2223-241

The StarJam Charitable Trust

Community

Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31 December 2023.

$1,000.00

Eligible

MB2223-247

Deaf Action New Zealand Inc

Community

Towards NZ Sign Language Club venue hire, administration and Coordination, material and travel cost around Auckland from 3 June 2023 to 2 June 2024

$1,000.00

Eligible

MB2223-252

The Operating Theatre Trust trading as Tim Bray Theatre Company

Arts and culture

Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023

$1,000.00

Eligible

MB2223-257

Garden to Table Trust

Community

Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024

$1,000.00

Eligible

MB2223-265

Anxiety New Zealand Trust

Community

Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation

$0.00

Eligible

MB2223-267

North Shore Brass Inc

Arts and culture

Towards LED lighting, venue hire, marketing cost for Centennial Concert at Bruce Mason Centre and Taharoto Community Facility upgrade from 29 May 2023 to 23 October 2023

$1,000.00

Eligible

MB2223-270

PHAB Association (Auckland) Incorporated

Community

Towards activity cost, wage, facilitation and admin cost for Community Recovery and Revitalization - North project from 5 June 2023 to 29 March 2024

$1,000.00

Eligible

Total

 

 

 

$7,000.00

 

 

CARRIED

The meeting was adjourned at 11.42am

 

The meeting reconvened at 11:52am

 

15

Seeking views on the proposed approach for Katoa, Ka Ora -  Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

 

Resolution number UH/2023/42

MOVED by Chairperson A Atkinson, seconded by Member K Parker:  

That the Upper Harbour Local Board:

a)      whakarite / provide the following feedback on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027:

i)          note that the Safe Speeds Programme is important for creating a road network that is safe for all road users, including pedestrians and cyclists, and that speed management is a proven and effective tool to improve safety

ii)         acknowledge the Planning Committee request in 2018 to Auckland Transport to accelerate the road safety and speed management programs and to work with partners to make Auckland a Vision Zero region

iii)       is of the view the current system of speed limits is simple and easy to understand.  We believe there is a need to keep it simple and realistic in order to build community acceptance of these changes.  We are concerned that too many different limits on different roads will create confusion and non-compliance

iv)       request more work be done to promote a culture change whereby walking or using active transport to get to and from school is the preferred option

v)         request that Auckland Transport undertakes a wayfinding project such that alleyways and paths are signposted appropriately

vi)       request that in rapidly intensifying and dense developments (such as Hobsonville, Scott Point and Whenuapai) appropriate road treatments are put in at the time of development, including but not limited to:

A)        appropriate speed limits

B)        yellow no parking lines on one side of the road

C)        slow speeds around intersections

D)        raised pedestrian crossings

E)        footpath on both side of the road.

vii)      request a broad information campaign on the benefits of safer speed limits

viii)     note the importance of capital investment in speed reduction and safety improvements such as traffic calming, shared paths and footpaths

ix)       request that speed management plans are prioritised for areas around schools as they are high risk for pedestrians

x)         restate Upper Harbour Local Board resolution UH/2021/165:

That the Upper Harbour Local Board:

a)      provide the following feedback on Tranche 2A of Auckland Transport’s proposed speed limit changes:

                                      i)             support proposed speed limit reduction at Attwood Road, Paremoremo, from 80km per hour to 50km per hour for the full length of the road

                                     ii)             reiterate previous requests for Oakway Drive, Schnapper Rock and the full length of Gills Road, Albany to be considered in future tranches

                                   iii)             speed limit reductions should be implemented through appropriate signage.

CARRIED

xi)       does not support a reduction in speed along Albany Highway between Dairy Flat Highway and Bush Road as:

A)        This section of road has been designed to allow ample room for both pedestrians and cyclists and we are of the view the current speed limit is appropriate given this design.

B)        Albany Highway to the west of Bush Road does not have appropriate infrastructure or designs and needs capital to be spent to improve the safety

Approach One – Easy to understand approach:

xii)      supports an easy-to-understand approach, however we do not support the approach as outlined which will result in some roads near schools being permanently 30km per hour

xiii)     support reductions in speed around schools during the hours of drop off and pickup

xiv)     support reduced speed limits within some town centres but not all

xv)      request  to work with Auckland Transport and the community around town centres as some of our town centres also have busy arterial roads running through them.  This programme needs to be focused on high risk town centres and high risk roads

xvi)     support reduced speed in areas where the community and local board work together to advocate for lower speeds.

Approach Two – High benefit cost ratio approach:

xvii)   support this option as it has high benefit cost ratio approach which would benefit the community and has variable changes at school gates depending on the time

Approach Three – Responsive to community  and partner requests approach:

xviii)  support this option that partner and community requests are prioritized, but only where the local board also supports the request

Approach Four – High percentage of roads approach:

xix)     does not support this option, we believe road changes should be more targeted and evidence based than a percentage of roads in a local board area

Approach Five – Early implementation approach following consultation and Auckland Transport approval:

xx)      support changes being implemented early in the 2024-2027 plan.  More and more people are driving (partly due to increased residential development, partly due to lack of busses and ferries and partly for private reasons) we need to encourage safe speeds to enable those that want to use other modes of transport safe passage.

b)        recognise that not all arterial roads are suitable for dropping to 30km/h due to the fact people have to drive across the region without alternatives.

 

CARRIED

 

 

16

Local Board feedback on distribution method of the Local Crime Fund

 

Resolution number UH/2023/43

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      ohia / endorse option three, combination option,  for the distribution of the Local Crime Fund which will allow for part of the funding to be included in local board initiatives and part of the funding to be part of a regional grants programme.

 

CARRIED

 

 

17

Addition to the 2022-2025 Upper Harbour Local Board meeting schedule

 

Resolution number UH/2023/44

MOVED by Member S Yang, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)      whakaae / approve the addition of two meeting dates to the 2022-2025 Upper Harbour Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i)       Thursday, 11 May 2023, at 9:30 am

ii)      Thursday, 14 September 2023, at 9:30 am.

 

CARRIED

 

 

 

 

18

Hōtaka Kaupapa / Governance forward work calendar

 

Resolution number UH/2023/45

MOVED by Chairperson A Atkinson, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for April 2023 – June 2023.

 

CARRIED

 

 

19

Workshop records

 

Resolution number UH/2023/46

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)      whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 16 March 2023, and Thursday 6 April 2023 (refer to attachments A and B).

 

CARRIED

 

 

20

Auckland Transport - West Hub Bulletin

 

Resolution number UH/2023/47

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:  

That the Upper Harbour Local Board:

a)      whiwhi / receive the Auckland Transport West Hub Bulletin for April 2023.

 

CARRIED

 

 

21

Local Board Members' Reports - April 2023

 

Resolution number UH/2023/48

MOVED by Member K Parker, seconded by Member S Yang:  

That the Upper Harbour Local Board:

a)      whiwhi / receive the verbal local board members reports from Chairperson A Atkinson, Deputy Chairperson U Casuri Balouch, Member K Parker and Member S Yang.

 

CARRIED

 

 

 

22        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

12.35 pm                                            The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................