Agenda of Waitākere Ranges Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services - Director
Michelle Clayton	- Glen Eden Residents’ Association – Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust – Member - Glen Eden Community House - Member
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Laingholm District Citizens Association – Member
Linda Potauaine	- Visionwest Community Trust – Employee - New Lynn Rotary – President - Archtists Limited. - Director

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine	Mark Allen
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen
LGNZ Auckland Zone representative	Linda Potauaine	Michelle Clayton

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) whakaū /confirm the ordinary minutes of its meeting, held on Thursday, 23 March 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Bethells Beach Surf Lifesaving Patrol - Update on the impacts of the cyclone

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Bethells Beach Surf Lifesaving Patrol.

Whakarāpopototanga matua

Executive summary

2. Adrienne Hansen, Chair of Bethells Surf Lifesaving Rebuild Committee and Dave Comp, Bethells Senior Lifeguard and Rebuild Committee member, on behalf of the Bethells Beach Surf Lifesaving Patrol, will be attending to update the board on the club impacts from the cyclone and future options being considered, as the weather events have significantly impacted the club building structure and thereby impact the future operations for surf safety at Bethells Beach.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the impacts of the cyclone on the club of Bethells Beach Surf Lifesaving Patrol and thank Adrienne Hansen and Dave Comp, on behalf of the Beach Surf Lifesaving Patrol, for their attendance.

8.2 Deputation: Neuro Connection - Activities overview

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Neuro Connection.

Whakarāpopototanga matua

Executive summary

2. Tom Hoey, Foundation Manager, on behalf of Neuro Connection will be in attendance to introduce their work to the Board and will outline some of the group’s challenges in reaching the right audience in our local community.

3. Neuro Connection Foundation provides long-term rehabilitation to those with neurological conditions such as Stroke, Parkinson’s Disease, Multiple Sclerosis, Cerebral Palsy and Brain Injury. Their mission is to empower people with these conditions to lead more independent lives.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the activities of Neuro Connection and thank Tom Hoey, on behalf of Neuro Connection, for his attendance.

8.3 Deputation: Titirangi Rudolf Steiner School - Titirangi Village Market activities update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from the Titirangi Rudolf Steiner School.

Whakarāpopototanga matua

Executive summary

2. Ali Davies, Market Manager and Catherine Albiston, Titirangi Rudolf Steiner School representative, on behalf of the Titirangi Rudolf Steiner School, will be attending to update the board on the Titirangi Village Market activities.

3. The Titirangi Village Market is a monthly market in the heart of Titirangi Village. The market offers a curated mix of food, arts, crafts, clothing, vintage, produce, gifts, health products and live music.

4. The Market has been run by parents as a school fundraiser since 1991 and has become an important part of the culture of Titirangi.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the presentation on the Titirangi Village Market activities and thank Ali Davies and Catherine Albiston, on behalf of the Titirangi Rudolf Steiner School, for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitākere Ranges Local Board

27 April 2023

New community lease to Te Whanau Tupu Ngatahi O Aotearoa - Playcentre Aotearoa, 4 Lookout Drive, Laingholm, and 4 Levy Road, Glen Eden

File No.: CP2023/02852

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant two new community leases to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa (Playcentre Aotearoa) for:

· Levy Reserve, 4 Levy Road, Glen Eden; and

· Laingholm Hall Reserve, 4 Lookout Drive, Laingholm.

Whakarāpopototanga matua

Executive summary

2. Playcentre Aotearoa holds a community ground lease over 4 Levy Road, Glen Eden which was entered into with the legacy Waitematā City Council for a term of 23 years commencing 1 December 1988. The lease contains one 10-year right of renewal that was exercised, and the lease has reached final expiry on 30 November 2021.

3. Playcentre Aotearoa holds a community ground lease over 4 Lookout Drive, Laingholm Hall Reserve which was entered into with the legacy Waitākere City Council for a term of 10 years commencing 1 July 2002. The lease contains one 10-year right of renewal that was exercised, and the lease has reached its final expiry on 30 June 2022.

4. Both leases are holding over on a month-by-month basis until terminated or a new lease is granted.

5. The proposed new community leases are part of the approved 2022/2023 work programme.

6. The Auckland Council’s Community Occupancy Guidelines 2012 give groups that own their buildings an automatic right to re-apply at the end of its occupancy term for a new lease. After assessing Playcentre Aotearoa’s application, staff are satisfied that Playcentre Aotearoa meets the requirements for a new community lease as it provides the community with a hub for families where parents and caregivers are first educators for their tamariki.

7. Levy Reserve and part of Laingholm Hall Reserve are held in fee simple by Auckland Council under the Local Government Act 2002. Therefore, council is required to engage with iwi and publicly notify its intention to grant a new lease. Both processes have been undertaken, with support from Te Kawerau ā Maki received in November 2022.

8. This report recommends:

· the granting of a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for 4 Levy Road, Glen Eden, for 10 years commencing 1 April 2023 with one 10-year right of renewal in line with the Auckland Council Community Occupancy Guidelines July 2012; and,

· the granting of a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for 4 Lookout Drive, Laingholm Hall Reserve, for 10 years commencing 1 April 2023 with one 10-year right of renewal in line with the Auckland Council Community Occupancy Guidelines July 2012.

9. If the local board decides to grant the lease, staff will work with Playcentre Aotearoa to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) karaati / grant a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for approximately 940m² on land legally described as Lot 36 on Deposited Plan 8736 Record of Title 1091/38 being part of Levy Reserve, 4 Levy Road, Glen Eden (Attachment A to the agenda report) on the following terms and conditions:

i) term: 10 years commencing 1 April 2023 with one 10-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

b) karaati / grant a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for approximately 627m² on land legally described as Lots 40 and 41 on Deposited Plan 19099 being part of Laingholm Hall Reserve, 4 Lookout Drive, Laingholm (Attachment B to the agenda report) on the following terms and conditions:

i) term: 10 years commencing 1 April 2023 with one 10-year right of renewal

ii) rent: $100.00 plus GST per annum if requested.

iii) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

c) whakaae / approve the Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa Community Outcomes Plans (Attachments C and D to the agenda report) that will be attached to the lease document.

Horopaki

Context

10. This report considers a new community lease to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa for its two sites located at Levy Reserve, 4 Levy Road, Glen Eden and Laingholm Hall Reserve, 4 Lookout Drive, Laingholm respectively.

11. The Waitākere Ranges Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Levy Reserve is located at 4 Levy Road, Glen Eden, described as Lot 36 on Deposited Plan 8736 Record of Title 1091/38 comprising 3179m². Lot 36 is held in fee simple by Auckland Council under the Local Government Act 2002.

13. Laingholm Hall Reserve is located at 4 Lookout Drive, Laingholm, described as Lots 39 and 31 on SP 19099 held in fee simple by Auckland Council under the Local Government Act 2002; and, Lot 40 on DP 19099 held by the Crown through the Department of Conservation as classified local purpose (site for public hall) reserve and subject to the Reserves Act 1977.

14. Both buildings are owned by the group, and the community leases are over council-owned land.

15. Prior to the granting of a lease under the Local Government Act 2002 that exceeds six months, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a lease. There is no cost to the local board for these two processes.

16. Public notification of the intention to lease for both leases was published on the Auckland Council website and in the Western Leader newspaper on 15 July 2021. The submission period closed on 16 August 2021. No submissions or objections were received.

17. Iwi engagement is outlined in paragraphs 49-52.

Playcentre Aotearoa

18. On 4 June 2019, Te Akoranga Playcentre Association Incorporated merged into a national playcentre organisation in the name of New Zealand Playcentre Federation Inc. On 17 December 2019, the federation changed its name to Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa.

19. Playcentre Aotearoa has a strong sense of belonging as it has been operating from the site for more than 40 years. It is now seeing the next generation of centre members who attended the playcentre as children bring their own children. The playcentre originally started operating out of the Laingholm Community Hall and then secured a house from Laingholm Primary School and bought it across the road to its current site.

20. The purpose of Playcentre Aotearoa is to provide the community with a hub for families where parents and caregivers as first educators are welcomed and supported.

21. Playcentre is a family cooperative and operated by the members with support from Playcentre Aotearoa regional and national staff.

22. Playcentre welcomes new members and supports existing members with two key areas: parenting issues such as new babies, breastfeeding, toddler issues and by creating opportunities for children and parents to learn together. It is a family co-operative, and it recognises, values, supports, and welcomes the whole of each member family, regardless of ethnic background, race, religion, or family structure. Through these aims, it promotes confidence, resilience, persistence, curiosity, independence, and individuality in the children and mostly importantly it aims to have fun.

23. Playcentre Aotearoa is a licensed early childhood provider, and its curriculum incorporates Te Reo. Many learning stories are in Te Reo, and all sessions encourage the use of Te Reo. Playcentre has many resources available to promote and encourage Māori cultural and Te Reo including books, waiata, poi and te rakau.

24. Playcentre Aotearoa has made links with the local community through visits to the fire station, church (Mainly Music), school and local parks/reserves.

25. Operational costs of Playcentre Aotearoa are funded by the Ministry of Education, fees, and fundraising. The accounts are audited annually, and Playcentre Aotearoa has a reserve fund in case of unforeseen expenditure.

26. The playcentre at Levy Reserve has been established for over 50 years. It currently has 28 families enrolled while operating four sessions per week. Playcentre Aotearoa’s license allows up to 30 children each session including 15 under two years of age. SPACE West Auckland use playcentre’s facility to run its sessions on Wednesday each week during term time. Many of these families go on to join the playcentre.

27. The playcentre is a community hub where learning and making links within the community is hugely important. The playcentre strives to provide a total early childhood education service for children aged 0-6 years of age. It aims to achieve the highest quality of care and education for our children through the following principles:

· Parents are the best first teachers

· Children learn by doing – through play

· Children learn best when they have a choice – through free play

· Children learn from exploration and experimentation

· Children learn in the context of their families and communities

· Children’s sense of ‘self’ is developed to its fullest extent when they feel empowered within safe limits, provided by our high adult to child ratios and our environment.

28. The playcentre welcomes new families from the community to join in sessions through open weeks and by providing three free visiting sessions. It supports new families as they transition into playcentre, and the support continues until they leave. Members support each other through the hard times that come with being a parent and even rally together to provide cooked meals for its families who have recently had a baby or are experiencing difficulties.

29. The playcentre is a family co-operative, and it recognises, values, supports, and welcomes the whole of each Whānau regardless of ethnic background, race, religion, or family structure. Through these aims, Playcentre promotes confidence, resilience, persistence, curiosity, independence, and individuality in the children, and by playing they learn.

30. Being a licensed early childhood provider, Playcentre Aotearoa’s curriculum incorporates Te Reo. Many learning stories are in Te Reo, and all sessions encourage the use of Te Reo. They host an annual Matariki event with both our current members and our alumni attending.

31. The playcentre at Laingholm Hall Reserve currently has 27 families including 32 children and 30 adult members enrolled in the education programme. The playcentre is led and managed by parents and caregivers and is open for all children up to six-years of age. Its philosophy is based on child-led play, and it believes parents/caregivers are the first and best educators.

32. In 2000, Waitākere City Council by way of letter approved the extension to the lease area at Laingholm Hall Reserve to allow for more outdoor play area. This arrangement was formalised in 2014 by way of a lease of additional land following Waitākere Ranges Local Board Resolution (WTK/2014/16). The proposed new lease area as shown on the site plan (Attachment B to the agenda report) incorporates both of these areas.

33. The current lease requires the association to pay annual rent of $100.00 plus GST. The rent was never charged by the former Waitematā City Council or Waitākere City Council. Auckland Council commenced charging this rent from 1 July 2018. The Auckland Council Community Occupancy Guidelines 2012 provides the standard rental amount shall be peppercorn rental of $1.00 per annum if requested. Additionally, a community group will be required to meet any necessary compliance costs associated with the agreement (e.g., resource consents, building consents, liquor licence, food licences etc.).

34. The Community Occupancy Guidelines 2012 conflicts with the Local Board Funding Policy 2018 where there is a rent deviation resulting in a revenue loss. The local board has the discretion to reduce the rent recommendation of $100.00 plus GST per annum to $1.00 plus GST per annum.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:  

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and 

· to prepare the region for the adverse impacts of climate change.   

36. This is an administrative report and the decision from the local board does not have any direct impact on greenhouse gas emissions. The proposal continues an existing activity and does not introduce new sources of emissions.

37. Climate change is unlikely to impact the facilities on Levy Reserve and Laingholm Hall Reserve as they do not sit within a flood plain or coastal inundation area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Staff from Parks Sports and Recreation, Area Operations Community Facilities and Connected Communities have been consulted and support the proposed new community leases.

39. The proposed leases have no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. Council staff sought the views of the local board at a workshop on 27 May 2021.

41. The activities of Playcentre Aotearoa align with the Waitākere Ranges Local Board Plan 2020 outcomes of:

· We work to respect, protect, and restore the environment

· We work closely with mataawaka and mana whenua partners

· Our communities experience wellbeing, belonging and participation.

42. A community outcomes plan aligned to the Waitākere Ranges Local Board Plan 2020 has been negotiated with Playcentre Aotearoa for both sites and is attached for approval (Attachments C and D to the agenda report).

43. The proposed new lease is listed on the Community Facilities: Community Leases Work Programme: Community Leases Work Programme 2022/2023 at its June 2022 local board meeting (resolution WTK/2022/73).

Tauākī whakaaweawe Māori

Māori impact statement

44. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

45. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Outcomes Performance Measurement Framework, and the Waitākere Ranges Local Board Plan 2020.

46. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Waitākere Ranges Local Board is focused on building strong and meaningful relationships with local Māori to ensure that Māori needs, and aspirations are understood.

47. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

48. The proposed new community leases were raised at the quarterly hui on 2 June 2021 with the kaitiaki representative of Te Kawerau a Maki.

49. This proposed lease was presented to Iwi at the North West Mana Whenua Engagement Forum in July 2021 for feedback.

50. In addition, Hapū and Iwi, who have an interest in the Glen Eden area were contacted by email. The email contained detailed information on the land and playcentre’s activities and invited iwi representatives to attend a hui and/or a kaitiaki site visit to comment on any spiritual, cultural, or environmental impacts with respect to the land. No comments or requests for site visits were received.

51. An objection was later received from Te Kawerau a Maki via email on 15 October 2021. The proposed new community leases were raised again at the monthly hui on 10 November 2022 with the kaitiaki representative of Te Kawerau a Maki, support was received for both proposed new leases, placing an emphasis on the importance of education for our tamariki.

52. The playcentres endeavour to take a collaborative approach, respecting direct tāngatawhenua as kaitiaki, leading and educating in all facets of Te Ao Maori. They consider tamariki as having mana, as an example an older tamariki will often lead our karakiamote kai and this has built strong Tuakana/Teina relationships.

53. A community outcomes plan has been developed with the playcentres and includes activities that support the delivery of Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

54. Levy Reserve – There are no financial implications as under the 2002 lease Playcentre Aotearoa’s rent was $210.00 plus GST per annum. On renewal of the lease the rent was reduced to $1.00 plus GST per annum if demanded, aligning it to the Auckland Council Community Occupancy Guidelines 2012.

55. Laingholm Reserve – Under the 1988 lease playcentre’s rent was $100.00 plus GST per annum. The lessee was never charged this rent by the former Waitematā City Council or Waitākere City Council. Auckland Council commenced charging this rent annually from 1 July 2018. The recommendation to continue charging the $100.00 plus GST per annum rent has no financial implication.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. Should the Waitākere Ranges Local Board resolve not to grant the proposed new community lease this decision may:

· preclude Playcentre Aotearoa from undertaking its core activities

· increase Auckland Council’s maintenance requirements in terms of maintaining and renewing Playcentre Aotearoa’s improvements.

Ngā koringa ā-muri

Next steps

57. If the local board resolves to grant a new community lease, staff will work with Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa to finalise the new lease documentations in accordance with the resolution above.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan Playcentre Aotearoa - Glen Eden	19
b ⇩	Site Plan Playcentre Aotearoa - Laingholm	21
c ⇩	COP - Playcentre Aotearoa - Glen Eden	23
d ⇩	COP - Playcentre Aotearoa - Laingholm	25

Ngā kaihaina

Signatories

Author

Amirah Rab - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

27 April 2023

Addition to the 2022-2025 Waitākere Ranges Local Board meeting schedule

File No.: CP2023/03695

Te take mō te pūrongo

Purpose of the report

1. To seek approval for two extraordinary meeting dates to be added to the 2022-2025 Waitākere Ranges Local Board meeting schedule in order to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Waitākere Ranges Local Board adopted the 2022-2025 meeting schedule on 8 December 2022, resolution number WTK/2022/1.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unknown.

4. The local board is being asked to approve two extraordinary meeting dates as an addition to the Waitākere Ranges Local Board meeting schedule so that the modified Annual Budget 2023/2024 and Local Board Plan 2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / approve the addition of two extraordinary meeting dates to the 2022-2025 Local Board meeting schedule to accommodate the Annual Budget 2023/2024 and Local Board Plan 2023 timeframes as follows:

i) Thursday, 11 May 2023, at 9.30 am

ii) Thursday, 14 September 2023, at 10.00 am.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waitākere Ranges Local Board adopted its 2022-2025 business meeting schedule at its 8 December 2022 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2023/2024 and Local Board Plan 2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early-May, mid-June, early September and late October/early November 2023 to feed into the Annual Budget 2023/2024 and Local Board Plan 2023 processes. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meetings as additions to the meeting schedule.

ii) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2023/2024 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic Annual Budget 2023/2024 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2023/2024 process could be considered at this meeting.

13. Staff recommend option 2 – approving these meetings as extraordinary meetings, as there are ample meetings to manage usual business in the schedule. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget, the local board agreement not being adopted in time for inclusion in the Annual Budget and delays in adoption of the Local Board Plan.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

27 April 2023

Local Board feedback on distribution method of the Local Crime Fund

File No.: CP2023/04447

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on the preferred method for distribution of the Local Crime Fund.

Whakarāpopototanga matua

Executive summary

2. The Local Crime Fund is a one-off, $2 million central government allocation to Auckland Council for community safety and crime prevention initiatives.

3. Staff have developed a series of options for distribution of the funding, with input from key community safety stakeholders.

4. Feedback is being sought from all local boards on the preferred option for distribution of the funding by 28 April 2023.

5. The feedback will inform a report to the Regulatory and Safety Committee to approve the distribution method, scheduled to be presented on 30 May 2023.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakarite / provide feedback, if any, on the preferred option for distribution of the Local Crime Fund.

Horopaki

Context

6. On 28 November 2022, the Prime Minister announced a multi-million-dollar funding package to address retail crime and reoffending throughout New Zealand.

7. Of that, $2 million was granted to Auckland Council to support crime prevention and youth engagement approaches or intervention programmes, referred to by council as the ‘Local Crime Fund’.

8. The Local Crime Fund was set up to assist with crime prevention with a focus on youth interventions and Crime Prevention Through Environmental Design (CPTED) measures such as patrols, street lighting, CCTV cameras, and planters, as well as community development. The CPTED guidelines have been provided in Attachment A (https://www.cpted.net/Primer-in-CPTED).

9. The Regulatory and Safety Committee, by its delegations, have the necessary authority to approve the distribution method of the funding on behalf of the Governing Body. A report outlining the options will be presented on 30 May 2023 for the committee to consider.

10. Local board views on the preferred option are being sought by 28 April 2023 to be included in the report to the Regulatory and Safety Committee.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The funding will activate new or strengthen existing community-led partnerships that focus on youth crime prevention and town centre / retail crime prevention through a CPTED lens. It is a one-off fund that cannot be used to fund business-as-usual council operations.

12. Staff have engaged community safety stakeholders formally and informally during the development of options to distribute the Local Crime Fund. This includes, but is not limited to, New Zealand Police, community patrols, Māori wardens, Business Associations, outreach services, Auckland Transport, Regulatory and Compliance and Youth Empowerment teams.

13. Feedback from partners was key to ensuring there was alignment with existing initiatives and availability of partners to deliver on programme options.

14. Staff have identified four potential options for distribution and spending of this fund for the consideration of the committee.

Options	Mechanism	Benefits
1. Local board allocation – spend on local safety and youth initiatives	Funding would be included in the 2023-2024 local board work programme as a project line and earmarked for safety programmes, youth activation and town centre / retail safety CPTED outcomes. Formula for funding allocation to be agreed.	· Existing structure in place for distribution · Enables local responses and solutions to localised crime and youth offending issues. · Flexibility in how the investment can be distributed across the CPTED / youth prevention areas. · Opportunity to engage residents and businesses in community-led initiatives.
2. Regional Grants programme	Distribution will be via regional grants where town centre / retailers would be invited to apply for funding for CPTED initiatives. Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.	· Existing structures in place for distribution. · A contestable process may encourage innovative programmes and experienced youth organisations to apply. · Increases impact at subregional and regional level. · Higher level of investment for individual programmes may lead to greater impact and scalability. · Disbenefits include local and smaller groups missing out on funding and potential uneven distribution across region
3. Combination option	Part funding would be included in the 2023-2024 local board work programme as safety lines with youth activation and town centre / retail safety CPTED outcomes. Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.	· Existing structures in place for distribution. · Provides both a local and regional response. · Provides clearer differentiation between the two themes and processes. · Feedback from community stakeholders has identified this as the preferred option.
4. Business Improvement Districts (BIDs) / Business Associations	Funding would be directly administered to BIDs and non-BID business associations for CPTED interventions and targeted youth initiatives. Formula for funding distribution to be agreed.	· Existing contracts and relationships with BIDs and Business Associations are in place to support development of distribution. · Low administration and grants management would be required for administration and distribution of funds. · Accountability would be monitored via local board/BID and business meeting reporting processes.

Options

Mechanism

Benefits

1. Local board allocation – spend on local safety and youth initiatives

Funding would be included in the 2023-2024 local board work programme as a project line and earmarked for safety programmes, youth activation and town centre / retail safety CPTED outcomes.

Formula for funding allocation to be agreed.

· Existing structure in place for distribution

· Enables local responses and solutions to localised crime and youth offending issues.

· Flexibility in how the investment can be distributed across the CPTED / youth prevention areas.

· Opportunity to engage residents and businesses in community-led initiatives.

2. Regional Grants programme

Distribution will be via regional grants where town centre / retailers would be invited to apply for funding for CPTED initiatives.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· A contestable process may encourage innovative programmes and experienced youth organisations to apply.

· Increases impact at subregional and regional level.

· Higher level of investment for individual programmes may lead to greater impact and scalability.

· Disbenefits include local and smaller groups missing out on funding and potential uneven distribution across region

3. Combination option

Part funding would be included in the 2023-2024 local board work programme as safety lines with youth activation and town centre / retail safety CPTED outcomes.

Regional or sub-regional youth organisations would be invited to apply for funding for intervention programmes.

· Existing structures in place for distribution.

· Provides both a local and regional response.

· Provides clearer differentiation between the two themes and processes.

· Feedback from community stakeholders has identified this as the preferred option.

4. Business Improvement Districts (BIDs) / Business Associations

Funding would be directly administered to BIDs and non-BID business associations for CPTED interventions and targeted youth initiatives.

Formula for funding distribution to be agreed.

· Existing contracts and relationships with BIDs and Business Associations are in place to support development of distribution.

· Low administration and grants management would be required for administration and distribution of funds.

· Accountability would be monitored via local board/BID and business meeting reporting processes.

15. For options one and three that recommend distributing funding through the local board work programme, relevant data is being reviewed to develop options on how funding could be distributed across all 21 local boards equitably.

16. Staff intend to present a formula for distribution to the committee that is based on the locally driven initiatives funding (LDI) formula and considers relevant crime statistics, such as retail and youth crime, in order to ensure there is an equitable allocation to areas with greater need.

17. Options to inform a decision on the formula for distribution via local boards are being worked on and will be presented alongside the relevant options in the report to the Regulatory and Safety Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The decision at hand is an administrative matter and will not impact on greenhouse gas emissions. Concrete projects that will be funded in the future from this fund will be assessed individually for their impact on climate change when they are identified and approved.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The impacts of this decision on the council group will be minimal. The options identified are designed to utilise existing mechanisms for efficiency purposes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The feedback from local boards will inform a decision by the Governing Body through its Regulatory and Safety Committee on the administration of funding given to the council to address retail crime and reoffending in local communities. Local boards are being invited through this report to share their views and preferences on the options available to the committee.

Tauākī whakaaweawe Māori

Māori impact statement

21. The impact of the distribution of the Local Crime Fund on Māori has not been assessed. The overall purpose of the fund is to address crime and is therefore expected to have a positive impact on all communities including Māori.

Ngā ritenga ā-pūtea

Financial implications

22. There are no adverse financial implications of the decision being sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There are no risks associated with the feedback decision being sought from local boards. Local board feedback will be shared with the committee for consideration in the making of their final decisions.

Ngā koringa ā-muri

Next steps

24. Feedback from local boards, if any, will be collated and included in the report to the Regulatory and Safety Committee under the local impacts and local board views section.

25. The decision of the Regulatory and Safety Committee will be available in the published minutes of the 30 May 2023 meeting.

26. The programme will be delivered during 2023/2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Crime Prevention Through Environmental Design (CPTED) guidance	35

Ngā kaihaina

Signatories

Author

Michal Dziwulski – Regional Community Safety Advisor

Authorisers

Mirla Edmundson - General Manager Connected Communities

Carol Hayward - Team Leader Operations and Policy

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

27 April 2023

Ngā Tiriti Ngangahau – The Vibrant Streets – Auckland Transport

File No.: CP2023/03967

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waitākere Ranges Local Board on its successful application to the Ngā Tiriti Ngangahau – The Vibrant Streets programme and to seek formal support from the local board for the Konini School Safer Streets project.

Whakarāpopototanga matua

Executive summary

2. The Ngā Tiriti Ngangahau programme is a newly established $3 million fund, to be delivered by Auckland Transport over the first three years of Auckland Council’s 10-year climate action package. The programme aims to deliver trials and tactical urbanism interventions across the region, outside of the city centre, to reduce emissions and congestion through encouraging mode choice to walking, cycling and micromobility.

3. The Waitākere Ranges Local Board made a successful application to the fund to develop a project called Konini School Safer Streets. This project opportunity aims to potentially deliver tailored safety improvements including, speed calming measures, behaviour change initiatives and improved wayfinding or a combination of these.

4. To be part of the Ngā Tiriti Ngangahau – The Vibrant Streets programme, the local board must meet 10 percent of the costs of the project. Initially this contribution will be met by the allocation of dedicated staff time.

5. This report requests that the local board formally support the project direction and engagement activities.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) tono/ support the Konini School Safer Streets project in the Ngā Tiriti Ngangahau – The Vibrant Streets programme and its planned engagement activities.

Horopaki

Context

6. The Ngā Tiriti Ngangahau programme is a newly established $3 million fund, to be delivered by Auckland Transport over the first three years of Auckland Council’s 10-year climate action package. The programme aims to deliver trials and tactical urbanism interventions across the region, outside of the city centre, to reduce emissions and congestion through encouraging mode shift to walking, cycling and micromobility.

7. The programme was open to applications from local boards, Auckland Council and Council Controlled Organisations (CCOs). This opportunity was also extended to Mana Whenua through Auckland’s Transport engagement hui.

8. Applications that met the eligibility criteria were assessed against the Primary and Secondary objectives for the programme.

9. The primary objectives for the programme are to:

· reduce transport emissions and improve air quality co-benefits outside of the city centre by encouraging mode shift to walking and cycling through the creation of more people-friendly streets

· respond to local enthusiasm for people-friendly streets through undertaking interventions in areas where there is strong local board and community support.

10. The secondary objectives for the programme are to:

· encourage the use of tactical urbanism techniques / initiatives that can be rolled out rapidly and at relatively low cost, with a linkage to an existing funding stream to fund a permanent solution if the trial is successful (e.g., projects included for funding in the Regional Land Transport Plan)

· support Māori outcomes, for example by encouraging active Māori participation, and improving low-carbon access to marae, kura, kohanga, employment and services.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Waitākere Ranges Local Board made a successful application to the fund with Konini School Safer Streets. This project aims to improve the local area around Konini School and create a more connected community by providing safe active mode options to utilise existing infrastructure, activate local facilities (parks and sporting facilities) and instill confidence into parents that their children are safe walking, scootering, or cycling to school.

12. The project proposes to:

· Increase number of students walking or cycling to school. (Which includes park and walk options)

· Increase the safety perception for parents and students to encourage the use of local streets, walkways and to enjoy the experience of walking and cycling to school.

· Reduce the number of car trips to the school by the local community and therefore less traffic at the school gate and reduction in carbon emissions.

13. This project will follow the co-design framework which involves co-exploring, co-designing, and co-delivering with the local community. This will enable us to progress the project with local knowledge and support and help with project feedback during the test and trial phase to further refine the solution.

14. There is an opportunity to engage and collaborate with local stakeholders to produce solutions for their community. Building these relationships will not only enhance the project outcomes but also show the benefits of the co-design approach.

15. There have been a number of infrastructure projects in the area to compliment active modes, however the use of this infrastructure is still anecdotally underutilised. By providing potential solutions such as wayfinding, placemaking and tactical urbanism we can encourage and demonstrate safe local active mode routes and therefore decrease vehicular traffic volumes on the network and increase safety.

16. The project will contribute to achieving our mode shift targets as identified in Climate Action Package. This project will be community-led and focused on getting more people riding or walking to and from school by providing a safe and appealing environment.

17. Te Tāruke-ā-Tāwhiri Auckland's Climate Plan - sets goals for modal shift of 7 percent of trips being by bike, 6 percent of trips being by walking, and 24.5 percent being by public transport by 2030.

18. Auckland Plan 2050 - Focus Area 4 - make walking and cycling a preferred choice.

19. The Waitākere Ranges Greenways Plan proposes improved walking and cycling links in Konini/Kaurilands to connect people to schools and parks in the areas (see Map 7, p31 of the plan: waitakere-greenways-adopted-plan-2019.pdf (aucklandcouncil.govt.nz)). A key objective of the plan is to connect communities and neighbourhoods to locations like schools. The project will contribute to wider efforts on climate response which is a strong theme in the local board plan. The Waitākere Ranges Local Board is currently developing a Local Climate Action Plan, which this project will align to.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities. This project supports those outcomes.

21. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This project is led by Auckland Transport but involves significant co-operation across the Auckland Council Group at a programme level. The wider programme team includes staff from Auckland Council’s Local Board Services, Connected Communities and Events departments. There has also been engagement with staff from Eke Panuku who indicated a willingness to share information and collaborate informally, where appropriate.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The project is the result of a successful expression of interest from the Waitākere Ranges Local Board through the Ngā Tiriti Ngangahau (Vibrant Streets) Programme.

Tauākī whakaaweawe Māori

Māori impact statement

24. The focus of the project will be around engaging the school community which will include engagement with the Māori school population to drive the project and programme wide outcome of supporting Māori.

Ngā ritenga ā-pūtea

Financial implications

25. To be part of the Ngā Tiriti Ngangahau – The Vibrant Streets programme the local board must meet 10 percent of the costs of the project.

26. There is no expectation that this project will impact Locally Driven Initiatives budgets (LDI) budgets in the 2022/2023 financial year. Any proposal to allocate budget towards this project in the 2023/2024 financial year would be brought to the local board for consideration as part of the integrated work programme process and would require advice from Auckland Transport and Auckland Council Finance.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no risks identified with the local board endorsing this project, noting that the project was initiated through a proposal from the local board.

28. Any future risks and mitigations in planning and delivery of the project will be notified to the local board through any regular meeting updates.

Ngā koringa ā-muri

Next steps

29. Completion of the “co-exploring” phase which involves engaging with the local community/residents for their thoughts as well as and getting feedback on the findings so far. Sessions with the teachers/staff, parents and students have already been completed.

30. Starting the “co-design” process to produce solutions alongside the schooling and local community to the issues/opportunities found in the “co-explore” phase.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Antony Hing - Project Manager, Senior Transport Engineer - Traffic Operations, Auckland Transport

Authorisers

Allyn Sims - Programme Manager, People-Powered Streets Programmes, Auckland Transport

Claire Dixon - Head of Community Engagement, West Hub, Auckland Transport

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

27 April 2023

Seeking views on the proposed approach for Katoa, Ka Ora - Speed Management Plan for Tāmaki Makaurau Auckland 2024-2027

File No.: CP2023/03252

Te take mō te pūrongo

Purpose of the report

1. To seek formal views on the approach for developing Katoa Ka Ora, Auckland’s Speed Management Plan 2024-2027.

Whakarāpopototanga matua

Executive summary

2. Auckland Council and Auckland Transport (AT) have adopted the Vision Zero goal of eliminating road transport related deaths and serious injuries (DSI) within the Auckland road network by 2050.

3. Setting safe speed limits that recognize the function, safety, design, and layout of roads is a fast and cost-effective way to reduce DSI. AT is conducting a phased review of speed limits and has completed three phases of changes to date.

4. Katoa, Ka Ora is a speed management plan for the Auckland region. It is a plan to set safe and appropriate speed limits in order to reduce road deaths and serious injuries.

5. AT workshopped Katoa, Ka Ora a Speed Management Plan for Auckland with local boards in February and March 2023. This report seeks formal views on the five development approaches for the speed management plan.

6. Local boards provided formal views in May 2022 on speed limit changes. If local board views have changed, AT will make any amendments needed before a proposal is mapped. We expect Katoa, Ka Ora to be publicly consulted in mid-2023.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakarite / provide views on the proposed approaches for development of Katoa, Ka Ora a Speed Management Plan for Auckland per the form in Attachment A.

Horopaki

Context

7. AT is Auckland’s road controlling authority. Part of this role is reviewing and ensuring that speed limits across Auckland are set at levels that are safe and appropriate for road function, safety, design, and their use.

Alignment with Central Government Policy

8. Waka-Kotahi New Zealand Transport Agency adopted a ‘Vision Zero’ approach to road safety in 2019 when it launched the ‘Road to Zero’ national strategy that aims to reduce the number of people killed and seriously injured on New Zealand’s roads to zero by 2050.

9. The Land Transport Rule: Setting of Speed Limits 2022 (the Rule) sets out requirements road controlling authorities must comply with when setting speed limits.

10. The Rule requires road controlling authorities to use reasonable efforts to have at least 40 per cent of speed limit changes for roads outside schools completed by 30 June 2024. The remainder must be completed by 31 December 2027, and these changes must be built into speed management plans.

11. The Rule groups schools into two classifications. The majority of Auckland schools are classified as Category One, these require speed limits of 30km/h (fixed or variable) in the area outside of the school.

Alignment with Auckland Council Policy

12. Auckland Council’s Planning Committee requested AT to accelerate the road safety and speed management programmes and work with partners to make Auckland a Vision Zero region in 2018.

13. Since receiving endorsement from Auckland Council and from the AT Board, AT has progressively reviewed roads across Auckland and reduced speeds on many roads.

14. In the most recent phase of speed limit changes (Phase 3), the focus has been on town centres, roads near schools and rural marae. Local boards received localised reports on public feedback in early May 2022 and provided feedback at their May business meeting. This feedback was used in preparing final recommendations that went to the AT Board.

15. Speed limit changes approved by the AT Board have been implemented during December 2022- March 2023.

Auckland Transport’s role

16. AT manages more than 7,300 kilometres of roads for Auckland Council.

17. This role includes setting speed limits and since ‘Vision Zero’ was adopted, AT has been progressively reviewing and amending speed limits to align with the strategy. Changes have been made only after engaging with both the community and their representative local board.

18. Road deaths have reduced 30 per cent where speed limits have changed in the 24 months following the June 2020 Auckland speed limit reductions. In comparison, over this same period, the rest of the network has seen a 9 per cent increase in road deaths.

19. The Safe Speeds Programme focuses on speed limit review. Physical speed management measures like speed tables or raised crossings require careful consideration and planning because of costs and funding constraints. Following speed limit changes, roads are monitored and evaluated to help prioritise engineering investment decisions.

20. 30km/h is the internationally accepted speed to greatly reduce the chances of people walking or cycling from being killed or seriously injured if they are struck by a vehicle.

21. Speed limit changes made in the first three phases of the Safe Speeds Programme (between June 2020 and March 2023) were completed under the AT Speed Limits Bylaw 2019 and the Speed Limits Amendment Bylaw 2022.

22. The Land Transport Rule: Setting of Speed Limits 2022 is the current legislation, and it requires all road controlling authorities to have a speed management plan. The AT plan is Katoa, Ka Ora a Speed Management Plan for Auckland, with development of the plan currently in a discussion phase with local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

23. Following AT’s Katoa, Ka Ora a Speed Management Plan presentation on 16 February 2023, AT is seeking formal views from the local board on proposed mapping approaches for speed management.

24. The presentation slide pack is included with this report as Attachment B.

25. The proposed approaches will be used along with the eight working principles when public consultation takes place on Katoa, Ka Ora, Speed Management Plan for Auckland, later in 2023.

26. The draft working principles are provided in Table One below.

Table One – Draft working principles

Draft working principles used to guide the development of

Katoa, Ka Ora Speed Management Plan

1. Tiakitanga. The top priority of speed management is to keep people safe and alive on Tāmaki Makaurau, Auckland’s roads.

2. Easy to understand. Speed limits are a critical part of an integrated safe road system; we will ensure they are easy to understand for all.

3. Safe children. Safe speeds around schools will ensure the safety of children (and all ages and people).

4. Safe speed limits. Speed limits align with government guidance. We consider complex factors ranging from the function of our roads and streets* to how many people travel outside of vehicles.

5. Safe infrastructure. Investment in engineering and safety improvements will be prioritised on roads that have high safety needs and provide active mode benefits.

6. Partnership. We work with our Te Tiriti o Waitangi/Treaty of Waitangi and other partners in governance, design, delivery, education, communication, enforcement and monitoring. 

7. Healthy communities. Safe speeds support more walking and cycling; this improves health and is better for the environment.

8. Measure results. We constantly monitor the roads to evaluate any changes required to make our roads and streets safe. 

*AT’s Future Connect and Roads and Streets Framework tools to be used.

Proposed mapping approaches

27. There are two groups of proposed approaches.

· Consistent Approach (Approaches One and Two) – these require consistency across all local boards to have a regional approach for Aucklanders.

· Tailored Approach (Aproaches Three, Four and Five) – these approaches allow for a tailored approach for each local board.

28. The proposed approaches are detailed more in Table Two below.

Table Two: Proposed Approaches for developing Katoa, Ka Ora, Speed Management Plan

Consistent approaches

Approach One

An easy-to-understand approach

Includes:

· treating blocks of roads/ local road areas to ensure consistent speed limits across the same types of roads e.g., similar urban residential roads don’t have limits of 30, 40 and 50 km/h in adjacent streets

· matching the speed limit to the use and design of the road, i.e. slower speeds for areas that have higher amounts of people walking and cycling such as residential roads, near schools and/or town centres, and for roads that are designed for lower speeds

· filling in ‘gaps’ so there are not small pockets of untreated roads which is inconsistent for drivers

· treating roads that could be rat runs, e.g., drivers take short cuts through local residential streets or traffic is pushed from one road to another.

Approach Two

A high benefit cost ratio approach, proposing methods that provide higher return on investment.

Includes:

· permanent changes for local roads

· variable changes at school gates for arterial roads (high movement roads) and high-speed rural roads

· changes for high-risk roads, or town centres on high-risk roads where support has been identified from previous engagement

· complementing planned infrastructure or developments, e.g. new housing areas.

Tailored approaches

Approach Three

An approach that is responsive to requests from partners and communities for specific speed limit reductions. These include requests from mana whenua, local boards, schools and community groups.

Approach Four

An approach that covers a high percentage of roads in the local board area for this phase of the programme.

Approach Five

An approach that implements approved changes early in the local board area for this phase of the programme.

29. Auckland Transport is seeking local board views on each approach to understand benefit to the community, prioritisation of community requests, preferred percentage of cover and timing of implementation.

30. Attachment A contains a form for local boards to provide their views on the proposed approaches.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The primary climate change benefit of safe and appropriate speed limits is that they support and encourage walking, cycling and micromobility by reducing the risk to vulnerable road users, making these modes more attractive.

32. A key action required in the Auckland Council Transport Emissions Reduction Plan is to ‘rapidly deliver safe speeds across urban Auckland’ in order to create more pleasant urban environments, revitalise local centres and make it safer for children to travel independently.

33. A recent road safety perceptions study was completed in town centres where speed limits were reduced and safety improvements introduced. Overall, 19 per cent of people surveyed say they participate in at least one active mode activity (e.g., walking or cycling) more often since the projects have been completed. This is a direct contribution towards encouraging people to walk or cycle instead of using cars that produce carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The Safe Speeds Programme has been endorsed by the Auckland Council Planning Committee. We have requested to workshop Katoa, Ka Ora a Speed Management Plan for Auckland with the Transport and Infrastructure Committee.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. AT workshopped with all local boards during February/March 2023 to discuss the proposed changes kanohi ki te kanohi (face-to-face).

36. Summaries of community, school and mana whenua requests were provided to local boards in February/March 2023 to support their consideration of this topic.

37. Auckland Transport is seeking formal views from local boards through this report. The presentation slide pack from the workshops is included as Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori are overrepresented in DSI statistics making up 12 per cent of Auckland’s population and 16 per cent of road deaths and serious injuries.

39. Engagement with iwi at the northern, central and southern transport kaitiaki hui has taken place regarding the wider programme since 2021. Detailed engagement about speed around rural marae has recently been completed as part of Phase Three and is currently being implemented.

40. Mana whenua are, in general, supportive of the Safe Speeds Programme and the positive safety, community and environmental outcomes arising through safe and appropriate speed limits.

41. Ongoing engagement regarding further requests are being reviewed and considered for inclusion in the full Katoa, Ka Ora Speed Management Plan. These requests have been shared with local boards at the recent workshops in February/ March 2023.

Ngā ritenga ā-pūtea

Financial implications

42. Although there are no specific financial implications arising from local boards providing views on Katoa, Ka Ora Speed Management Plan, the introduction of safe speed limits has considerable social cost implications.

43. Reducing the harm caused by road crashes impacts on the community by reducing hospital costs, insurance costs and Accident Compensation Corporation costs, all of which are of direct financial benefit to the communities that the local board represents.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Public understanding regarding the ‘why’ for safe speeds needs continued communication. A comprehensive communication and marketing plan is being developed to share with Aucklanders that ‘safe speeds save lives’.

45. Possible funding constraints may require the scale of the plan or delivery to be slowed or delayed until future phases of the Safe Speeds Programme. Clear updates will be given should there be changes to funding throughout the duration of the programme.

46. Public views expressed during consultation may differ to the views expressed by the local board in their resolution. As AT have done in previous consultations we will come back to the local board and provide interim reports, before a further resolution is sought.

Ngā koringa ā-muri

Next steps

47. The Safe Speeds Programme Team will review and consider all feedback provided by local boards and will use this along with feedback from the Transport and Infrastructure Committee, Mana Whenua Treaty Partners and our obligations as a road controlling authority to help develop Katoa, Ka Ora Speed Management Plan for Auckland.

48. A report will be provided to local boards to show how feedback has been used to help shape the final plan that goes out for public consultation.

49. Public consultation is planned for mid-2023, but dates are subject to change. Dates will be confirmed after the Regional Transport Committee approval of the draft plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Form for Local Board to provide views on proposed Approaches One-Five Waitākere Ranges Local Board	49
b ⇩	Katoa, Ka Ora - Waitākere Ranges Local Board workshop 16 February 2023	51