Ngāti Whātua Ōrākei Reserves Board
OPEN MINUTES
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Minutes of an extraordinary meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Pūkaea Meeting Room , AECOM House, Ground Level, 8 Mahuhu Crescent, Quay Park, Auckland 1010 on Monday, 8 May 2023 at 4.04pm.
Te Hunga kua Tae mai | present
Chairperson |
Marama Royal |
Ngāti Whātua Ōrākei |
Deputy Chairperson |
Cr Desley Simpson, JP |
Auckland Council (Governing Body) |
Members |
Cr Angela Dalton |
Auckland Council (Governing Body) |
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Member Alec Hawke |
Ngāti Whātua Ōrākei |
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Member Wyllis Maihi – from 5.02pm, Item 5. |
Ngāti Whātua Ōrākei |
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Member Scott Milne, JP – from 4.51pm, Item 4. |
Auckland Council (Ōrākei Local Board) |
He Hunga atu anō i Tae mai | In attendance
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Lisa Davis |
Acting Chief Executive Office, Ngāti Whātua Ōrākei Trust |
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Teri Davis |
Manu Tukutuku,
Ngāti Whātua |
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Mike Giddey |
Governance Advisor, Auckland Council |
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Tom Irvine |
Chief Operations Officer, Ngāti Whātua Ōrākei Whai Maia |
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Karen Ishikawa |
Governance Advisor, Auckland Council |
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Kingi Makoare |
Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia |
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Nicholas Turoa |
Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council |
Ngāti Whātua Ōrākei Reserves Board 08 May 2023 |
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Tom Irvine and Kingi Makoare opened the hui with a karakia and mihi whakatau respectively, followed by a mihi from new member, Cr Angela Dalton.
The meeting adjourned at 4.14pm and reconvened at 4.46pm.
Member Wyllis Maihi and Member Scott Milne were not present.
1 Ngā Tamōtanga | Apologies
Resolution number NGA/2023/1 MOVED by Cr A Dalton, seconded by Chairperson M Royal: That the Ngāti Whātua Ōrākei Reserves Board: a) accept the apology from Wyllis Maihi and from Scott Milne for lateness. |
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
3 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
4 |
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Member Scott Milne entered the meeting at 4.51pm. |
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Resolution number NGA/2023/2 MOVED by Member S Milne, seconded by Member A Hawke: That the Ngāti Whātua Ōrākei Reserves Board: a) note the operational updates as detailed in this report. b) approve the Nursery Staff ($200K), Management Support ($150K) and Kaitiaki Service ($100K) budget spend for FY22/23. |
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a Hapimana Street Works Letter |
5 |
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Member Wyllis Maihi entered the meeting at 5.02pm. |
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Resolution number NGA/2023/3 MOVED by Member S Milne, seconded by Cr A Dalton: That the Ngāti Whātua Ōrākei Reserves Board: a) note the project update reports i) Combined Reserve Management Plan ii) Urupā iii) Pourewa Pathways & Signage Phase 3 iv) Te Matatini Pōwhiri |
5.1 |
Te Mihi | Acknowledgement |
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Acknowledges the work of Chair Marama Royal for her work and leadership delivering Te Matatini celebrations along with the whānau, hoa mahi, and rangatira from Ngāti Whātua Ōrākei. |
5.2 |
Project Cover Report Continued |
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Note: changes to the original motion, adding new clauses e), f) and g), were made with the agreement of the meeting. Note: Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number NGA/2023/4 MOVED by Member W Maihi, seconded by Member S Milne: That the Ngāti Whātua Ōrākei Reserves Board: b) adopt the amendments to the Ngāti Whātua Ōrākei Combined Reserve Management Plan for Whenua Rangatira (Takaparawhau and Ōkahu Bay) and Pourewa Creek Recreation Reserves – Kākahuria Te Whenua, Kākahuria te Moana. c) approve the Te Matatini Pōwhiri event budget of $151K. d) note that $5K will be spent as a contribution toward the 45th Anniversary of the Bastion Point event and approved under delegation by the Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council and Chief Executive Officer, Ngāti Whātua Ōrākei Trust. e) approve the Renewals and Upgrades Pourewa and Whenua Rangatira project plan and budget $213,500 f) approve the Pourewa Storm Damage Remediation and Preventative Works project plan and budget $178,750 g) approve the Pourewa Nursery Expansion project plan and budget $150,000. |
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a 08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Renewals and Upgrades Pourewa and Whenua Rangatira b 08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Storm Damage - Remediation and Preventative Works Project Plan c 08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Storm Damage Remediation and Preventative Works Budget d 08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Nursery Expansion Project Plan |
6 |
Annual plan for 2023/2024 financial year and 10-year budget update |
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Resolution number NGA/2023/5 MOVED by Cr A Dalton, seconded by Member A Hawke: That the Ngāti Whātua Ōrākei Reserves Board: a) confirm that the 2023/2024 annual budget as reflected in the Ngāti Whātua Ōrākei Reserves Board 2021-2031 LTP (Attachment A) is sufficient for the 2023/2024 proposed reserves board work programme. b) note the need to review the current LTP and prepare a submission to the Auckland Council’s Long Term Plan for 2024-2034 by November 2023. |
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Audited Annual Performance Report for the year ending 30 June 2022 |
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Resolution number NGA/2023/6 MOVED by Member W Maihi, seconded by Member S Milne: That the Ngāti Whātua Ōrākei Reserves Board: a) delegate authority to the Chair and Deputy Chair to sign the letter of representation for external auditor Moore Markhams for the year ending 30 June 2022 (Attachment A of the agenda report) b) delegate authority to the Chair and Deputy Chair to sign the audited financial performance report for the year ending 30 June 2022 (Attachment B of the agenda report) and the subsequent events declaration form (Attachment C of the agenda report) c) note the draft audit report (Attachment D of the agenda report) d) approve the distribution of a copy of the audited financial performance report to the Ngāti Whātua Ōrākei Trust as the trustee of the reserves board and to Auckland Council. |
8 |
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Resolution number NGA/2023/7 MOVED by Member A Hawke, seconded by Cr D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a) receive the financial report as at 31 March 2023. |
9 |
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Resolution number NGA/2023/8 MOVED by Cr A Dalton, seconded by Member A Hawke: That the Ngāti Whātua Ōrākei Reserves Board: a) approve the following Ngāti Whātua Ōrākei Reserves Board 2023 meeting dates: i) Monday, 8 May 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland ii) Monday, 19 June 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland iii) Monday, 14 August 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland iv) Tuesday, 24 October 2023, 4.00pm, Ōrākei Marae, Ōrākei v) Monday, 4 December 2023, 4.00pm, Ōrākei Marae, Ōrākei |
10 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There were no extraordinary items.
Whakawātea
Kingi Makoare closed the hui with a karakia.
6.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................