Ngāti Whātua Ōrākei Reserves Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Pūkaea Meeting Room , AECOM House, Ground Level, 8 Mahuhu Crescent, Quay Park, Auckland 1010 on Monday, 8 May 2023 at 4.04pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Marama Royal

Ngāti Whātua Ōrākei

Deputy Chairperson

Cr Desley Simpson, JP

Auckland Council (Governing Body)

Members

Cr Angela Dalton

Auckland Council (Governing Body)

 

Member Alec Hawke

Ngāti Whātua Ōrākei

 

Member Wyllis Maihi – from 5.02pm, Item 5.

Ngāti Whātua Ōrākei

 

Member Scott Milne, JP – from 4.51pm, Item 4.

Auckland Council (Ōrākei Local Board)

 

He Hunga atu anō i Tae mai | In attendance

 

 

Lisa Davis

Acting Chief Executive Office, Ngāti Whātua Ōrākei Trust

 

Teri Davis

Manu Tukutuku, Ngāti Whātua
Ōrākei Trust

 

Mike Giddey

Governance Advisor, Auckland Council

 

Tom Irvine

Chief Operations Officer, Ngāti Whātua Ōrākei Whai Maia

 

Karen Ishikawa

Governance Advisor, Auckland Council

 

Kingi Makoare

Pou Hapai Tikanga/Taiao, Ngāti Whātua Ōrākei Whai Maia

 

Nicholas Turoa

Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

08 May 2023

 

 

 

Tom Irvine and Kingi Makoare opened the hui with a karakia and mihi whakatau respectively, followed by a mihi from new member, Cr Angela Dalton.

 

 

The meeting adjourned at 4.14pm and reconvened at 4.46pm.

Member Wyllis Maihi and Member Scott Milne were not present.

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number NGA/2023/1

MOVED by Cr A Dalton, seconded by Chairperson M Royal:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)         accept the apology from Wyllis Maihi and from Scott Milne for lateness.

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

4

Operations Report

 

Member Scott Milne entered the meeting at 4.51pm.

 

Resolution number NGA/2023/2

MOVED by Member S Milne, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operational updates as detailed in this report.

b)      approve the Nursery Staff ($200K), Management Support ($150K) and Kaitiaki Service ($100K) budget spend for FY22/23.

CARRIED

 

Attachments

a     Hapimana Street Works Letter

 


 

 

5

Project Cover Report

 

Member Wyllis Maihi entered the meeting at 5.02pm.

 

Resolution number NGA/2023/3

MOVED by Member S Milne, seconded by Cr A Dalton:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

i)          Combined Reserve Management Plan

ii)         Urupā

iii)       Pourewa Pathways & Signage Phase 3

iv)       Te Matatini Pōwhiri

CARRIED

 

 

5.1

Te Mihi | Acknowledgement

 

Acknowledges the work of Chair Marama Royal for her work and leadership delivering Te Matatini celebrations along with the whānau, hoa mahi, and rangatira from Ngāti Whātua Ōrākei.

 

 

5.2

Project Cover Report Continued

 

Note:   changes to the original motion, adding new clauses e), f) and g), were made with the agreement of the meeting.

Note:   Copies of documents distributed prior to the meeting have been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number NGA/2023/4

MOVED by Member W Maihi, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

b)      adopt the amendments to the Ngāti Whātua Ōrākei Combined Reserve Management Plan for Whenua Rangatira (Takaparawhau and Ōkahu Bay) and Pourewa Creek Recreation Reserves – Kākahuria Te Whenua, Kākahuria te Moana.

c)      approve the Te Matatini Pōwhiri event budget of $151K.

d)      note that $5K will be spent as a contribution toward the 45th Anniversary of the Bastion Point event and approved under delegation by the Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council and Chief Executive Officer, Ngāti Whātua Ōrākei Trust.

e)         approve the Renewals and Upgrades Pourewa and Whenua Rangatira project plan and budget $213,500

f)          approve the Pourewa Storm Damage Remediation and Preventative Works project plan and budget $178,750

g)        approve the Pourewa Nursery Expansion project plan and budget $150,000.

CARRIED

 

 

 

Attachments

a     08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Renewals and Upgrades Pourewa and Whenua Rangatira

b     08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Storm Damage - Remediation and Preventative Works Project Plan

c    08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Storm Damage Remediation and Preventative Works Budget

d    08 May 2023 Ngāti Whātua Ōrākei Reserves Board - Item 5.2 Project Cover Report Continued, Pourewa Nursery Expansion Project Plan

 

 

6

Annual plan for 2023/2024 financial year and 10-year budget update

 

Resolution number NGA/2023/5

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      confirm that the 2023/2024 annual budget as reflected in the Ngāti Whātua Ōrākei Reserves Board 2021-2031 LTP (Attachment A) is sufficient for the 2023/2024 proposed reserves board work programme. 

b)      note the need to review the current LTP and prepare a submission to the Auckland Council’s Long Term Plan for 2024-2034 by November 2023. 

CARRIED

 

 

7

Audited Annual Performance Report for the year ending 30 June 2022

 

Resolution number NGA/2023/6

MOVED by Member W Maihi, seconded by Member S Milne:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      delegate authority to the Chair and Deputy Chair to sign the letter of representation for external auditor Moore Markhams for the year ending 30 June 2022 (Attachment A of the agenda report)

b)      delegate authority to the Chair and Deputy Chair to sign the audited financial performance report for the year ending 30 June 2022 (Attachment B of the agenda report) and the subsequent events declaration form (Attachment C of the agenda report)

c)      note the draft audit report (Attachment D of the agenda report)

d)      approve the distribution of a copy of the audited financial performance report to the Ngāti Whātua Ōrākei Trust as the trustee of the reserves board and to Auckland Council.

CARRIED

 


 

 

8

Financial Update as at 31 March 2023

 

Resolution number NGA/2023/7

MOVED by Member A Hawke, seconded by Cr D Simpson:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 March 2023. 

CARRIED

 

 

9

Ngāti Whātua Reserves Board 2023 meeting dates

 

Resolution number NGA/2023/8

MOVED by Cr A Dalton, seconded by Member A Hawke:  

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the following Ngāti Whātua Ōrākei Reserves Board 2023 meeting dates:

i)       Monday, 8 May 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland

ii)      Monday, 19 June 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland

iii)     Monday, 14 August 2023, 4.00pm, Pukaea Meeting Room, AECOM House, Auckland

iv)     Tuesday, 24 October 2023, 4.00pm, Ōrākei Marae, Ōrākei

v)      Monday, 4 December 2023, 4.00pm, Ōrākei Marae, Ōrākei

CARRIED

 

 

10        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There were no extraordinary items.

 


 

 

Whakawātea

 

Kingi Makoare closed the hui with a karakia.

 

 

 

 

6.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................