Agenda of Devonport-Takapuna Local Board

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023, as true and correct.

b) confirm the ordinary minutes of its meeting, held on Tuesday, 2 May 2023, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Harbour Sport - Our work in the Local Board Area

Te take mō te pūrongo

Purpose of the report

1. Mike Bishop, CEO, and Richard Casutt, General Manager, will be in attendance to address the board regarding the work of Harbour Sport in the local board area.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Harbour Sport and thank them for their attendance.

Attachments

a Harbour Sports - Our work in the Local Board Area: Harbour Sport DTLB presentation 9 May 2023................................................................... 389

8.2 Sue Stanaway - Shore Junction

Te take mō te pūrongo

Purpose of the report

1. Sue Stanaway will be in attendance to address the board regarding the current successes of Shore Junction.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Sue Stanaway and thank them for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from Member G Wood and Deputy Chairperson T Harpur for consideration under items 12 and 13 respectively.

No.	Title	Page
a ⇩	Notice of Motion - George Wood - Shortage of Police on the North Shore	11

No.	Title	Page
a ⇩	Notice of Motion – Terence Harpur – Takapuna Pavements	43

Devonport-Takapuna Local Board

09 May 2023

Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2022/2023, grant allocations

File No.: CP2023/04761

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Devonport-Takapuna Local Grants Round Two as shown in Attachment B to the agenda report and Multi-Board Round Two 2022/2023 as shown Attachment C to the agenda report.

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $241,364 for the 2022/2023 financial year. A total of $94,769.10 was allocated in the previous grant rounds.

5. $5,000 was reallocated from the community grants budget to Sunnynook Community House Incorporated, and $4760.76 was allocated to the community grants budget from SeniorNet Bayswater Incorporated.

6. This leaves a total remaining budget of $146,355.66 to be allocated to one quick response round, one local grants round, and one multiboard round.

7. Twenty-six applications were received for Devonport-Takapuna Local Grants, Round Two 2022/2023, requesting a total of $179,412.63 and thirteen multiboard applications were also received requesting a total of $60,693.00.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2022/2023 listed in the following table:

Table One: Devonport-Takapuna Local Grants Round Two 2022/2023 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2302-223	North Shore Theatre and Arts Trust (The Pumphouse)	Arts and culture	Towards the supply and installation of an AC unit at the pumphouse from 11 July 2023 to 30 November 2023.	$7,633.48	Eligible
LG2302-231	Bayswater School Pta	Arts and culture	Towards signage, changing rooms, lighting costs, stage costs, tablecloths, rubbish removal, security, and games area costs at the Matiriki Festival 2023 event at Bayswater Primary School from 1 June 2023 to 25 June 2023	$9,261.90	Eligible
LG2302-240	Chinese Association of North Shore City	Arts and culture	Towards venue hire for the 2023 Chinese Dragon Boat Festival at Westlake Girls High School on 2 July 2023	$3,700.00	Eligible
LG2302-233	Raukatauri Music Therapy Trust	Arts and culture, Community	Towards transport costs, therapist costs, and costs of group progress reports for delivering music therapy services at Wilson School	$6,673.00	Eligible
LG2302-205	Rose Centre Inc	Community	Towards PVC Roller Drop curtains and a joined exterior door cover at The Rose Centre	$10,000.00	Eligible
LG2302-207	Devonport Peninsula Trust	Community	Towards costs of delivering a Matariki 2023 event across the Devonport area from 22 June 2023 to 15 July 2023	$8,910.00	Eligible
LG2302-210	Play-A-While Toy Library Devonport	Community	Towards operating costs including website hosting & library management software, insurance, and rent from 1 October 2023 to 30 September 2024.	$2,705.55	Eligible
LG2302-217	Devonport Community Project	Community	Towards advertising, food, activities teacher, youth worker, and room hire from 1 July 2023 to 15 December 2023	$8,336.00	Eligible
LG2302-219	Yes Disability Resource Centre Services Trust	Community	Towards plywood, bolts and fixings, computer system, wiring, and LED lighting for constructing a driving simulator	$2,000.00	Eligible
LG2302-221	Mobility Assistance Dogs Trust	Community	Towards dog food from 1 June 2023 to 31 July 2023	$3,000.00	Eligible
LG2302-227	Phab Association Inc	Community	Towards external activity facilitator costs, catering, youth worker wages, project and event facilitation, and admin surcharge from 5 June 2023 to 30 July 2023	$10,000.00	Eligible
LG2302-232	Parent to Parent New Zealand Incorporated T/A Auckland	Community	Towards costs of delivering parenting courses including venue, catering, facilitator fee, travel, accommodation, admin fee, marketing, print material, and regional coordinator costs from 22 July 2023 to 23 July 2023	$4,000.00	Eligible
LG2302-235	The Scout Association of New Zealand Sunnynook Scout Group	Community	Towards kitchen upgrades at the Scout Den including cabinetry, benchtops, splashback, and a sink	$7,000.00	Eligible
LG2302-236	North Shore Centres of Mutual Aid Inc	Community	Towards transport costs for providing strength, balance, and falls prevention programmes for seniors from 2 June 2023 to 30 October 2023	$6,000.00	Eligible
LG2302-237	Youthline Auckland Charitable Trust	Community	Towards clinical support and supervision of helpline and triage staff from 1 June 2023 to 31 March 2024	$3,000.00	Eligible
LG2302-243	Open and Connect NZ Inc	Community	Towards venue hire, folding table, trolley, volunteer training, and marketing costs for the community connections project from 2 June 2023 to 31 December 2023	$3,100.00	Eligible
LG2302-244	North Shore Budget Service Inc	Community	Towards two laptops, phone costs, IT costs and subscriptions, transport, training, and printing costs for community outreach	$10,000.00	Eligible
LG2302-246	Lofty Ned	Community	Towards PA and stage hire, insurance, and ezi-up costs for delivering the Devonport Christmas Festival and Dance in the Park	$5,913.00	Eligible
LG2302-238	Milford Mariners Inc	Environment	Towards mangrove debris removal and sandbank dredging at the Milford Creek from 4 June 2023 to 5 August 2023	$10,000.00	Eligible
LG2302-225	NZ Sculpture Onshore Limited	Events	Towards installation costs, barracks hire and waste costs, health & safety costs, signage, security, plumber, toilets, and porta comms for the NZ Sculpture OnShore event from 3 November 2023 to 19 November 2023	$10,000.00	Eligible
LG2302-226	Daniel Green	Events	Towards event management costs for delivering the 2023 Takapuna Winter Lights festival from 27 July 2023 to 30 July 2023	$10,000.00	Eligible
LG2302-215	Milford Cruising Club Incorporated	Historic Heritage	Towards catering, advertising, printing, logo design, display boards, decorations, apparel, and merchandise for the Milford Cruising Club 100 Year Celebration from 6 October 2023 to 9 October 2023	$10,000.00	Eligible
LG2302-230	North Shore Croquet Club	Historic Heritage	Towards replacement boiler, replacement carpet, borer infestation treatment, and 6 tables for the clubhouse	$10,000.00	Eligible
LG2302-222	Wakatere Boating Club Incorporated	Sport and recreation	Towards replacement boat launching trolleys for use at the club	$4,980.00	Eligible
LG2302-228	T.S. LEANDER Branch of the Sea Cadet Association New Zealand	Sport and recreation	Towards lifejackets and personal floatation devices	$3,199.70	Eligible
LG2302-242	Milford Tennis Club Inc	Sport and recreation	Towards coaching fees for the delivery of a junior coaching programme from 9 October 2023 to 1 December 2023	$10,000.00	Eligible
Total				$179,412.63

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round Two 2022/2023, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round Two 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,043.00	Eligible
MB2223-262	Showquest Charitable Trust	Arts and culture	Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances	$4,000.00	Eligible
MB2223-266	Recreate NZ	Arts and culture	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$1,800.00	Eligible
MB2223-267	North Shore Brass Inc	Arts and culture	Towards LED lighting, venue hire, marketing cost for Centennial Concert at Bruce Mason Centre and Taharoto Community Facility upgrade from 29 May 2023 to 23 October 2023	$10,000.00	Eligible
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$1,000.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$4,000.00	Eligible
MB2223-226	OutLine New Zealand Incorporated Donation Account	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$1,250.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,750.00	Eligible
MB2223-239	Age Concern Auckland Incorporated	Community	Towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting, catering, and event costs	$10,000.00	Eligible
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$3,350.00	Eligible
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,500.00	Eligible
MB2223-259	YMCA North Incorporated	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses	$6,000.00	Eligible
Total				$60,693.00

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2022/2023 on 17 May 2022 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

12. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

13. The local board has set a total community grants budget of 241,364 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

19. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

20. A summary of each application received through Devonport-Takapuna Local Grants, Round Two 2022/2023 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

22. Twelve applicants applying to Devonport-Takapuna Local Grants Round Two and seven applicants applying to the multiboard round two 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

23. The allocation of grants to community groups is within the adopted 10-year Budget 2021/2031 and local board agreements.

24. The local board has set a total community grants budget of 241,364 for the 2022/2023 financial year. A total of $94,769.10 was allocated in the previous grant rounds.

25. $5,000 was reallocated from the community grants budget to Sunnynook Community House Incorporated, and $4760.76 was allocated to the community grants budget from SeniorNet Bayswater Incorporated.

26. This leaves a total remaining budget of $146,355.66 to be allocated to one quick response round, one local grants round, and one multiboard round.

27. Twenty-six applications were received for Devonport-Takapuna Local Grants, Round Two 2022/2023, requesting a total of $179,412.63 and thirteen multiboard applications were also received requesting a total of $60,693.00.

28. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

30. Following the Devonport-Takapuna Local Board allocating funding for round one of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants programme 2022-2023	63
b ⇩	Devonport-Takapuna Local Grants Round Two 2022-2023 Grant Applications	71
c ⇩	Devonport-Takapuna Local Grants Multi-Board Round Two 2022-2023 Grant Applications	215

Ngā kaihaina

Signatories

Author

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

09 May 2023

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

File No.: CP2023/04669

Te take mō te pūrongo

Purpose of the report

1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within this local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.

2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Devonport, Milford, and Takapuna Business Improvement District (BID) programmes for the 2023/2024 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs will be working towards achieveing full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.

5. Devonport-Takapuna Local Board has three BIDS. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.

Table 1: Amount of targeted rate for each BID in 2023/2024

Incorporated Society Name	Proposed 2023/2024 Targeted Rate	Actual 2022/2023 Targeted Rate	Change from previous year dollars/ percentage	Last year target rate amount was increased
Takapuna Beach Business Association Incorporated	$493,788.80	$457,211.85	+ $36,576.95 + 8%	2022
Devonport Business Association Incorporated	$ 135,450	$129,000	+ 6,450 + 5%	2020
Milford Village Business Association Incorporated	$159,500	$145,000	+ 14,500 +10%	2020

6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2% to 50% for 2023/2024, while 13 maintained the fiscal status quo.

7. Council officers, at the time of this report confirm that:

· Devonport, Milford & Takapuna BIDs have met the BID Policy annual accountability requirements. Staff are supportive of the local board approving Devonport, Milford & Takapuna BIDs achieve their targeted rate grant for 2023/2024.

Regional overview

8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98% (49 of the 50) completed the annual accountability reporting at the time of this report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i. $493,788.80 for Takapuna BID

ii. $135,450 for Devonport BID

iii. $159,500 for Milford BID

Horopaki

Context

Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2023. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.

10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

11. The BID Policy does not prescribe standards for programme effectiveness. This is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

13. Staff are aware some BIDS are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.

14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.

a) Management Summery, signed by the BID manager/coordinator.

b) Governance Summary, signed by the Executive Committee Chair.

The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.

The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.

· Attachment A Governance Summary – Takapuna BID

· Attachment B Governance Summary – Devonport BID

· Attachment C Governance Summary – Milford BID

BID Programmes

16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

Decision making

Auckland Council

19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.

20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

21 Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Takapuna, Milford, and Devonport BID have met the BID Policy annual accountability requirements.

21. Staff are satisfied that Takapuna BID programme, Milford BID programme and Devonport BID programme have met the requirements of the BID Policy.

BID Policy – summary of annual accountability reporting requirements.

22. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.

23. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

24. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.

Table 2: Business associations compliance with the BID Policy.

Business Associations compliance with the BID Policy as of 10 March 2023	Takapuna Beach Business Association Incorporated	Devonport Business Association Incorporated	Milford Village Business Association Incorporated
Statement of financial performance/ financial reporting 2021/2022 Audited report/review 2021/2022 Audit Management Letter 2021/2022
Chairs report (written) 2021/2022
Treasurers report (written) 2021/2022
Manager’s report (written) 2021/2022
Approved business plan for 18 months 2023/2024
Approved income and expenditure budget 2023/2024
Draft Minutes 2022 AGM
Mandatory Management Summary – signed by manager
Mandatory Governance Summary – signed by Chair
Strategic Plan *	2021-2025	2023-2025	2019-2024

Note: * Current strategic plans to be available upon request.

25. Using the documents and information submitted, the BID Team is satisfied that Devonport, Milford, and Takapuna BIDs have met the requirements of the BID Policy accountability reporting.

26. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:

· Takapuna BID proposed BID Target rate - $493,788.80.

· Devonport BID proposed BID Target rate - $135,450.

· Milford BID proposed BID Target rate - $159,500.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Advocacy is a key service provided by business associations that operate a BID programme are at an advantage. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

29. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

31. Takapuna, Devonport, and Milford BID programmes tangibly support the vision and aspirations of the Devonport-Takapuna Local Board Plan 2020, best expressed in Outcome 5: Opportunity, prosperity, and growth.

Tauākī whakaaweawe Māori

Māori impact statement

32. Māori make up more than 5.5% of the population living in the Devonport-Takapuna Local Board area, compared to 11.5% of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

33. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

34. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

35. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.

37. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

38. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

39. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all accountability requirements under the BID Policy.

40. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.

Ngā koringa ā-muri

Next steps

41. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.

42. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Takapuna, Devonport, and Milford BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Summary - Devonport BID	307
b ⇩	Governance Summary - Milford BID	309
c ⇩	Governance Summary - Takapuna BID	311

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

09 May 2023

Local board consultation feedback and input into the Annual Budget 2023/2024

File No.: CP2023/05522

Te take mō te pūrongo

Purpose of the report

1. To receive consultation feedback from the Devonport-Takapuna Local Board area on:

· proposed priorities and activities for the Devonport-Takapuna Local Board Agreement 2023/2024.

· proposed local activities to discontinue, reduce spending on, or increase fees to meet the Governing Body’s proposed reduction in local board funding.

· regional topics and related policies for the Annual Budget 2023/2024.

2. To recommend any local matters to the Governing Body that they will need to consider or make decisions on in the Annual Budget 2023/2024 process.

3. To provide input on the proposed regional topics in the Annual Budget 2023/2024 to the Governing Body.

Whakarāpopototanga matua

Executive summary

4. Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and initiatives for each local board area. Local board agreements for 2023/2024 will be included in Auckland Council’s Annual Budget 2023/2024.

5. Auckland Council publicly consulted from 28 February to 28 March 2023 to seek community views on the proposed Annual Budget 2023/2024. This included consultation on the Devonport-Takapuna Local Board’s proposed priorities for 2023/2024 to be included in their local board agreement and proposed local activities to discontinue, reduce spending on, or increase fees to meet the Governing Body’s proposed reduction in local board funding.

6. Auckland Council received 41,147 submissions in total across the region and 1,879 submissions from the Devonport-Takapuna local board area.

7. There is overall support for the identified Devonport-Takapuna Local Board priorities with 74% of individuals and 80% of organisations supporting some or all the priorities.

8. Respondents identified the following three top priorities to maintain funding for:

Service/programme	Individuals	Organisations
Environmental restoration and pest control	1
Protection and restoration of local waterways	2
Arts/community programmes and services	3	2
Contestable and non-contestable grants		1
Charges relating to community leases and licenses		3

9. In the Annual Budget process there are financial matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes any local board advocacy initiatives. The Governing Body will consider these items as part of the Annual Budget decision-making process in June 2023.

10. Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed Annual Budget 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive consultation feedback on the proposed Devonport-Takapuna Local Board priorities and activities for 2023/2024 including proposed local activities to discontinue, reduce spending on, or increase fees, to meet the reduction in local board funding proposed by the Governing Body.

b) receive consultation feedback on regional topics in the Annual Budget 2023/2024 and related policies from people and organisations based in the Devonport-Takapuna local board area.

c) provide input on regional topics in the proposed Annual Budget 2023/2024 and related policies to the Governing Body.

Horopaki

Context

11. Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area. The Devonport-Takapuna Local Board Agreement sets out how the Council will reflect the priorities in the Devonport-Takapuna Local Board Plan 2020 in respect to the local activities to be provided in the local board area. It includes information relating to budgets, levels of service, and performance measures.

12. The local board agreements 2023/2024 will form part of Auckland Council’s Annual Budget 2023/2024.

13. Auckland Council publicly consulted from 28 February to 28 March 2023 to seek community views on the proposed Annual Budget 2023/2024, as well as local board priorities and proposed activities to be included in the local board agreement 2023/2024.

14. Auckland Council has faced ongoing budget challenges and recent and rapid increases in inflation and interest rates has placed significant pressure on the council’s financial position. A forecast budget deficit of $295 million needs to be addressed in the council’s proposed Annual Budget 2023/2024.

Tātaritanga me ngā tohutohu

Analysis and advice

15. This report includes an analysis of consultation feedback, and any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed Annual Budget 2023/2024.

Consultation feedback overview

16. As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross-section of Aucklanders to gain their feedback and input into regional and local topics.

17. In total, Auckland Council received feedback from 41,147 people in the consultation period. This feedback was received through:

· written feedback – 36,659 hard copy forms, online forms, emails, and letters.

· in person – 4,488 pieces of feedback through Have Your say events, three of which were held in the Devonport-Takapuna Local Board area.

18. All feedback will be made available on an Auckland Council webpage called “Submissions on the Annual Budget 2023/2024” and will be accessible from 26 April 2023 through the following link: https://akhaveyoursay.aucklandcouncil.govt.nz/submissions-annual-budget-2023-2024

Feedback received for the Devonport-Takapuna Local Board for 2023/2024

Key priorities in Devonport-Takapuna Local Board Area in 2023/2024

19. The Devonport-Takapuna Local Board consulted on the following priorities for 2023/2024:

· Investing in water quality improvements, environmental protection, and climate response.

· Connecting with diverse communities to ensure they are engaged and represented.

· Supporting placemaking and initiatives that build community connections and a sense of belonging.

· Managing resources to ensure facilities, parks and sports fields are well maintained and fit-for-purpose.

· Supporting collaboration between community organisations to ensure sustainability, opportunities to share knowledge and expertise and minimise duplication.

· Engaging with Māori and Matawaka to better understand their priorities and aspirations to ensure these are considered when developing work programmes and services.

Feedback received for the Devonport-Takapuna Local Board Area.

20. 1,689 submissions were received on the Devonport-Takapuna Local Board priorities for 2023/2024.

21. The majority of respondents supported all, or most of the local board priorities.

22. Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement 20 June 2023. (orgs and mana whenua)

Responding to the budget challenge

23. The council’s proposed response to mitigate the budget pressures for 2023/2024 included a proposed reduction of $16 million to local board operational funding – this would require the Devonport-Takapuna Local Board to reduce its planned operating spend by $810,000.

24. To do this, local boards would need to make tough decisions, prioritising what they do and where they invest. Aucklanders were asked for their priorities given the proposed reduction would mean some local activities would have to be discontinued, have reduced spending, or increased fees.

25. The Devonport-Takapuna Local Board put forward the following activities for consideration and asked respondents to identify which three of the services they did not want to reduce funding for i.e., which are most important.

Themes	Individuals	Organisations	Maori entities
Contestable and non-contestable grants	191 (4%)	25 (21%)	0
Local community events	424 (9%)	14 (12%)	0
Library opening hours and services	745 (16%)	6 (5%)	0
Arts / community programmes and services	763 (16%)	23 (19%)	0
Environmental restoration and pest control	906 (19%)	8 (7%)	0
Environmental volunteers in local parks	205 (4%)	1 (1%)	0
Funding support for youth activities	386 (8%)	11 (9%)	0
Protection and restoration of local waterways	783 (17%)	9 (8%)	0
Open space low mow / no mow areas	165 (3%)	3 (3%)	0
Charges relating to community leases and licences	108 (2%)	15 (13%)	0
Other	58 (1%)	3 (3%)	0

26. Respondents were also asked which three activities were least important.

Themes	Individuals	Organisations	Maori entities
Contestable and non-contestable grants	645 (14%)	7 (6%)	0
Local community events	391 (8%)	10 (8%)	0
Library opening hours and services	256 (5%)	12 (10%)	0
Arts / community programmes and services	263 (6%)	6 (5%)	0
Environmental restoration and pest control	64 (1%)	9 (8%)	0
Environmental volunteers in local parks	358 (8%)	11 (9%)	0
Funding support for youth activities	181 (4%)	11 (9%)	0
Protection and restoration of local waterways	49 (1%)	1 (1%)	0
Open space low mow / no mow areas	748 (16%)	2 (2%)	0
Charges relating to community leases and licences	711 (15%)	19 (16%)	0
Other	0	0	0

Key themes

27. Key themes of note across the feedback received included:

· The environment must be cared for; future generations are depending on our actions.

· Actions to mitigate the effects of climate change are needed now.

· Infrastructure to manage stormwater must be improved.

· Water quality must be prioritised before it is too degraded to fix.

· Community services and programmes offer significant benefits to the lives of those who are often most vulnerable and should not be reduced.

· Services that offer opportunities to connect and create a sense of belonging add to the communities sense of well-being.

· Libraries are community hubs and offer visitors much more than lending services. Many respondents commented that they offer a safe and welcoming space. There is recognition that improved digital services and the ability to order resources online ensure access to some library services can still be offered if opening hours are reduced.

· Community leases must continue to be available and affordable. Front-line community groups cannot afford commercial lease terms.

· Reductions to programmes supported by volunteers or which may have costly future impacts should be avoided e.g., any reduction in the management of plant and animal pests.

Information on submitters

28. The tables and graphs below indicate the demographic categories people identified with. This information only relates to those submitters who provided demographic information.

29. Most submissions came from individuals who completed the survey online.

Channel	No.	%
Online	1588	85%
Hard copy	82	4%
Email	26	1%
Event	65	3%	Individual	1841	98%
Total	1879	100%	Organisation	38	2%
			Total	1879	100%

Overview of feedback received on regional topics in the Annual Budget 2023/2024 from the Devonport-Takapuna Local Board area.

30. The proposed Annual Budget 2023/2024 sets out Auckland Council’s priorities and how the Council plans to pay for them. Consultation on the proposed Annual Budget asked submitters to respond to key questions on:

1. operating spending reductions

2. amending Auckland International Airport Limited (AIAL) Shareholding Policy

3. managing rates and debt

4. storm response

5. local board priorities (covered in ‘Feedback received on the Devonport-Takapuna Local Board for 2023/2024’ section above)

6. changes to other rates, fees, and charges

31. Submitters were also encouraged to give feedback on any of the other matters included in the Annual Budget 2023/2024 consultation document.

32. The submissions received from the Devonport-Takapuna Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key Question 1: operating spending reductions

33. Aucklanders were asked for feedback on a proposal to save $125 million through reductions including:

· maintaining the current reduced number of public transport services for 2023/2024 to save $21 million.

· reducing funding to Tātaki Auckland Unlimited to save a further $27.5 million with effects on service delivery (including economic development and tourism promotion) and pricing at venues it manages such as Auckland Zoo, Auckland Art Gallery, and stadiums.

· reducing regional services such as community and education programmes, arts and culture programmes, regional events, economic development, and other social services activities such as homelessness funding, community empowerment and funding for youth centres to save $20 million.

· reducing local board funded activities across all boards to save $16 million (feedback received on local impacts of the reduction is outlined in the ‘Feedback received for the Devonport-Takapuna Local Board for 2023/2024’ section above)

· reducing contestable grants to save $3 million.

· no longer directly providing early childhood education services to save $1 million.

34. The graph below gives an overview of the responses to this question from the Devonport-Takapuna Local Board area.

Key themes

35. Key themes of note across the feedback received included:

· Too many of the proposed reductions will have long lasting and significant impacts.

· Proposed reductions may have unintended consequences e.g., Tataki Auckland Unlimited may have united consequences e.g., the city’s ability to complete in the global tourism markets, the loss of skilled practitioners, and the inability to attract major events that bring vibrancy and revenue to the city.

· Respondents were not supportive of cuts to or holding public transport at current levels. Services need to be frequent and reliable if people are to be encouraged to use them. Public transport also helps to reduce emissions.

· Regional grants provide funding to arts, events and services that support the most vulnerable. Concern that if lost there are few alternatives for those that benefit. e.g., services to the homeless, and support of local CABs who help and support many at low or no cost.

· Local board funding provides support for wide-ranging services and activities that meet local needs often with a high rate of return on investment.

· Grants both regional and local support groups activities and services that support our city to thrive and create a sense of well-being.

· Savings need to be made, and everything council provides should be scrutinised, including internal costs.

Key Question 2: Amending Auckland International Airport Limited (AIAL) Shareholding Policy

36. Aucklanders were asked about a planned change to the AIAL Shareholding Policy which will allow the sale of some or all of Auckland Council’s shares in AIAL. The proposal is to sell all the shareholding (currently around 18% of shares in Auckland Airport) which would reduce debt by around $1.9 billion. This is projected to reduce interest costs by $87 million per year.

37. Other options were considered, including keeping all the shares or a partial sale. These options would contribute less towards the budget reduction target and require other actions such as further increasing rates or debt.

38. The graph below gives an overview of the responses to this question from the Devonport-Takapuna Local Board area.

Key themes

39. Key themes of note across the feedback received of those that support a sale of all of the shares:

· Better to reduce cost of servicing debt than count on dividends

· The shares are not strategic or core assets.

· Reducing debt will help to keep any rates increases down.

· This may not be the right to sell, further consideration should be given to market conditions.

· Selling shares now denies future financial benefits to Aucklanders.

Key Question 3: Managing rates and debt.

40. Aucklanders were asked to provide feedback on a proposal of a total rates increase for the average value residential property of around 4.66 per cent or $154 per year. This would be achieved through:

· an average increase in general rates of 7 per cent across all existing properties, including non-residential.

· reducing the Natural Environment Targeted Rate (NETR) and Water Quality Targeted Rate (WQTR) by around two-thirds and using the money already collected from these rates to continue delivering these work programmes as planned in 2023/2024

· pausing the long-term differential strategy (the split between business and residential rates) for one year. Under the current policy, annual increases to general rates for business properties are less than for non-business properties so that over time the share of general rates paid by business properties is fairer.

41. Aucklanders were also asked about the proposal to increase council’s use of debt by up to $75 million in the 2023/2024 year. The proposal involves using the debt to fund some capital expenditure that is currently planned to be funded by operating revenue.

42. The graph and table below give an overview of the responses to this question from the Devonport-Takapuna Local Board area.

Category

Count

Total

Proceed with proposed increases to rates (4.66 per cent overall for the average value home) and debt (up to $75 million of additional debt)

Set a higher general rates increase

Make greater use of debt.

Set a lower general rates increase and make greater use of debt.

Set a higher general rates increase and make less use of debt.

Other

Don’t Know

Individuals

473 (28%)

302 (18%)

134 (8%)

241 (14%)

109 (7%)

258 (15%)

155

(9%)

1672 (100%)

Organisations

9 (30%)

2 (7%)

6 (20%)

7(23%)

2 (7%)

30 (100%)

Maori entities

Proformas

21 (100%)

Key themes

43. Key themes of note across the feedback received in support of the proposed rates increase of4.66% and up to $75 million additional debt included:

· This rate is reasonable and affordable given the council’s budget situation.

· This seems sensible, especially when paired with efforts to reduce costs.

· Aucklanders must start to pay the real costs of providing the services they need and want.

· Happy to pay rates increase if community services, events, grants etc can be retained.

· Businesses should bear more of the cost.

44. Key themes of note across the feedback received in support of a higher rates increase included:

· Debt should be used for infrastructure or intergenerational projects.

· Rates are an appropriate mechanism to meet operating costs.

· Rates are too low and have been for some time.

· Rates should keep pace with inflation.

45. Key themes of note across the feedback received in support of greater use of debt included:

· This offers a more affordable solution for many who are already struggling with the increased cost of living.

· Council has the capacity to use higher debt levels, now is an appropriate time to do so.

46. Key themes of note across the feedback received in support of lower rates increase greater use of debt included:

· This is more affordable for residents and can be reviewed next year.

47. Key themes of note across the feedback received in support of a higher rates increase less use of debt included:

· Debt should be used for infrastructure or intergenerational projects.

· We should not burden future generations with debt.

· Our rates are much lower than other cities, we should not borrow more unless we must.

· Rates are still below inflation; interest rates are rising.

48. Other comments included:

· Saving more on costs should be considered before increasing debt or rates.

· Any reduction in service levels for projects supported using the Natural Environment and Water Quality targeted rates are not supported.

Key Question 4: Storm response

49. Aucklanders were asked about a proposal to increase council’s operating budgets by around $20 million each year to improve the ability to prepare for and respond to future storms. This would likely require rates to increase for 2023/2024 by around an additional 1 per cent (on top of the 4.66 per cent increase proposed to address the budget shortfall).

50. The graph and table below give an overview of the responses to this question from the Devonport-Takapuna Local Board area.

Category	Count
	Proceed with the proposal to increase our operating budget by around $20 million each year.	Do not proceed with the proposal.	Other	I don’t know	Total
Individuals	1187 (71%)	245 (15%)	105 (6%)	134 (8%)	1671 (100%)
Organisations	21 (70%)	4 (13%)	0	5 (17%)	30 (100%)
Maori entities	0	0	0	0	0
Proformas	21 (21%)	0	0	0	21 (100%)

Key themes

51. Key themes of note across the feedback received included:

· Strong support from both individuals and organisations to proceed with the proposal to increase the operating budget by around $20 million each year.

· More clarity is required on what will be provided, those affected by flooding want reassurance that the funds will be spent on infrastructure, improved and more frequent maintenance of assets and water courses and that the areas most affected will receive priority.

· Concern that continued development of land that does not have the infrastructure to cope with severe weather events will place residents and communities at risk.

· Those who did not support the proposal think Central Government should do more to rectify the damage caused and contribute to the provision of improved infrastructure to meet future demand and what could be more frequent and significant weather events.

Key Question 5: local board priorities

52. Aucklanders were asked for feedback on the local impacts of the Annual Budget, feedback received on this is outlined in the ‘Feedback received for the Devonport-Takapuna Local Board for 2023/2024’ section above.

Key Question 6: changes to other rates, fees, and charges

53. Aucklanders were asked for feedback on proposals to increase some targeted rates and other regulatory fees and charges as set out below. If the changes are not made, then general rates may need to be higher than proposed.

Waste management rates changes

· A 10.6 per cent increase to the base rate and targeted rate charges for non-standard refuse bins (in the former Auckland (ACC) and Manukau (MCC) city council areas)

· introduction of a fee for swapping bin sizes

· extension of the food scraps targeted rate to the new areas that will receive the service this year.

Changes to other rates, fees, and charges

· Re-prioritisation of additional bus service expenditure which was planned to be funded by the Climate Action Targeted Rate (CATR) for the 2023/2024 year.

· Swimming Pool/Spa Pool Fencing Compliance Targeted Rate: increases to reflect the actual costs of the service, and an increase in the fee for follow up inspections.

· amendment to Community Occupancy Guidelines

· changes to the Rodney Drainage District Targeted Rate

· establishment of a Business Improvement District (BID) and BID targeted rate for Silverdale

· animal management fees

· some building and resource consenting fees

· other regulatory fees such as food licensing registration, micro-mobility operator fees and swimming pool inspections

· cemetery fees

· review of fees for bookable spaces in the council-managed pool and leisure facilities.

54. The table below gives an overview of the responses to this question from the Devonport-Takapuna Local Board area.

INDIVIDUALS
Waste Management Rates Change	Support	Do not support	Other	I don't know
Cost changes in waste management	885	349	36	269
Introduce a one-off fee of $40 for those residents wishing to change their bin size	1009	340	41	144
Extend the food scraps targeted rate to the new areas that will receive the service this year	901	362	30	245
Changes to other rates	Support	Do not support	Other	I don't know
Swimming Pool/Spa Pool Fencing Compliance Targeted Rate	1061	328	32	144
Change which bus services are funded by the Climate Action Targeted Rate	735	414	42	348
ORGANISATIONS
Waste Management Rates Change	Support	Do not support	Other	I don't know
Cost changes in waste management	14	8	1	3
Introduce a one-off fee of $40 for those residents wishing to change their bin size	14	9	0	4
Extend the food scraps targeted rate to the new areas that will receive the service this year	7	12	1	6
Changes to other rates	Support	Do not support	Other	I don't know
Swimming Pool/Spa Pool Fencing Compliance Targeted Rate	18	5	1	2
Change which bus services are funded by the Climate Action Targeted Rate	13	7	0	7

Other matters for feedback

55. Aucklanders were asked to feedback on the Tūpuna Maunga Authority Operational Plan 2023/2024 which sets out a framework in which the council must carry out the routine management of 14 Tūpuna Maunga.

56. Aucklanders were also asked what else is important to them and if they had any feedback on any other issues. [If enough responses are provided on the key topic a graph will be provided]

57. There were no key themes of note across other areas of feedback received.

Annual Budget 2023/2024 related policies

The following proposals were consulted on alongside the Annual Budget:

Revenue and Financing Policy

58. The proposal to pause the Long-Term Differential Strategy (LTDS) for one year would require an amendment to the Revenue and Financing Policy.

59. Under the current rating policy, businesses pay a greater share of rates than non-business properties. Businesses make more use of council services like transport and stormwater. They also place more demand on these services. Council previously decided that the level of business rates is too high and should be reduced gradually over time. The LTDS currently lowers the total amount of general rates (UAGC and value-based general rate) for businesses in equal steps, from 31 per cent in 2022/2023 to 25.8 per cent by 2037/2038.

Feedback

60. 146 submissions were received on the proposal. Of these, 99 supported the proposal and 41 did not support the proposal. A further six either provided another response or did not know. Comments from those in support included businesses being able to afford the increase and the impact of rates on residential ratepayers.

61. Responses from those who did not support the proposal included the view that business rates were too high.

62. Eight of the 146 responses were from people who identified as Maori with four in support of the proposal, three were not in support and one did not know.

63. The Property Council did not support the proposal citing concerns about increased costs on businesses and business rates being too high.

Māori Land Rates Remission and Postponement Policy

64. The Council is proposing to amend the Māori Land Rates Remission and Postponement Policy to provide a partial remission of rates to general title papakāinga, where that land is:

65. protected from being sold out of Māori ownership.

66. for the sole use of hapū/iwi (tribe).

67. This recognises the similarities between these properties and papakāinga on Māori freehold land. The proposed remission would apply a discount of up to 10 per cent of the rateable land value. This is similar to what is applied to Māori freehold land.

Feedback

68. There were 40 submissions from individuals. Of these 20 were in support of the proposal and 20 did not support the proposal. Responses in support included the positive benefits to Māori in retaining land. Responses from those who did not support included Māori not having special treatment, and concern about the costs to other Aucklanders.

69. Eight of the 40 responses were from individuals who identified as Māori, all of whom supported the proposal. Ngāti Whātua Ōrākei also submitted in support of the proposal.

Local board advocacy

70. Local boards can also provide approved advocacy initiatives which considers the consultation feedback above. This allows the Governing Body to consider these advocacy items when making decisions on the Annual Budget 2023/2024 to the Governing Body in June.

71. The advocacy initiatives approved by the local board will be included as an appendix to the 2023/2024 Local Board Agreement

Local board input on regional topics in the Annual Budget 2023/2024

72. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on the council’s proposed Annual Budget 2023/2024, proposed changes to the Revenue and Financing Policy and Māori Land Rates Remission and Postponement Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

73. The decisions recommended in this report are part of the Annual Budget 2023/2024 and local board agreement process to approve funding and expenditure over the next year.

74. Projects allocated funding or proposed to have reduced funding through this Annual Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of the council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

75. The Annual Budget 2023/2024 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

76. The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans and policies.

77. Local boards play an important role in the development of the council’s Annual Budget. Local board agreements form part of the Annual Budget. Local board nominees have also attended Governing Body workshops on the Annual Budget.

Tauākī whakaaweawe Māori

Māori impact statement

78. Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

79. Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

80. Analysis provided of consultation feedback received on the proposed Annual Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

81. Ongoing conversations between local boards and Māori will assist in understanding each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

82. Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

83. The Annual Budget 2023/2024 and related policies includes a proposed amendment to the Māori Land Rates Remission and Postponement Policy covered in the ‘Annual Budget related policies’ section above.

Ngā ritenga ā-pūtea

Financial implications

84. This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

85. The local board also provides input to regional plans and policies. There is information in the council’s consultation material for each proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

86. The council must adopt its Annual Budget, which includes local board agreements, by 30 June 2023. In order to meet this timeframe, the local board is required to make recommendations on these local matters for the Annual Budget by mid-May 2023 and present to the Governing Body to make decisions on key items to be included in the Annual Budget on 8 June 2023.

Ngā koringa ā-muri

Next steps

87. The local board will approve its local board agreement and corresponding work programmes in June 2023.

88. Recommendations and feedback from the local board will be provided to the Governing Body for consideration in its decision-making.

89. The final Annual Budget 2023/2024 (including local board agreements) will be adopted by the Governing Body on 29 June 2023.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Maureen Buchanan - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM

No.	Title	Page
a ⇩	Peter Allen - Members Report - 9 May	351
b ⇩	Gavin Busch - Members Report - 9 May	357
c ⇩	Melissa Powell - Members Report - 9 May	359
d ⇩	George Wood - Members Report - 9 May	363

Author	Henare King - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager