Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

09 May 2023

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member P Allen declared a financial interest in Item 14 - Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2022/2023, grant allocations, and left the meeting, taking no part in discussion or voting on this matter.

Member T Harpur declared an interest in Item 14 - Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2022/2023, grant allocations, and in Item 15 - Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024, taking no part in discussion or voting on these matters.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number DT/2023/74

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023, as true and correct.

b) confirm the ordinary minutes of its Community Forum meeting, held on Tuesday, 28 February 2023, as true and correct.[HK1]

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Harbour Sport - Our work in the Local Board Area

Resolution number DT/2023/75

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) receive the presentation from Harbour Sport and thank them for their attendance.

CARRIED

8.2	Sonia Thursby and Sue Stanaway - Shore Junction
	A document was tabled. A copy has been place on the official minutes and is available on the Auckland Council website as a minutes attachment.[HK2]
	Resolution number DT/2023/76 MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur: That the Devonport-Takapuna Local Board: a) receive the presentation from Sonia Thursby and Sue Stanaway and thank them for their attendance. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 8.2: Sue Stanaway - Shore Junction - ShoreJunction in Numbers

9 Te Matapaki Tūmatanui | Public Forum

9.1	John Struthers - Brett Avenue handrail and walkway
	Documents were tabled. Copies have been place on the official minutes and are available on the Auckland Council website as minutes attachments.[HK3]
	Resolution number DT/2023/77 MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur: That the Devonport-Takapuna Local Board: a) receive the presentation from John Struthers and thank them for their attendance. b) forward the presentation to Community Facilities and request advice on path maintenance and loose rocks. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 9.1: John Struthers - Brett Avenue handrail and walkway - John Struthers tabled documents

9.2	Bruce Ward and Andrew Sissons – Flooding in Local Board area
	Documents were tabled. Copies have been place on the official minutes and are available on the Auckland Council website as minutes attachments.[HK4]
	Resolution number DT/2023/78 MOVED by Chairperson T van Tonder, seconded by Member M Powell: That the Devonport-Takapuna Local Board: a) receive the presentation from Bruce Ward and Andrew Sissons and thank them for their attendance. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 9.2: Bruce Ward - Flooding in Local Board area - Email from Peter McNee b 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 9.2: Bruce Ward - Flooding in Local Board area - Brian Brynes Submission 2

10 Ngā Pakihi Autaia | Extraordinary Business

10.1

Extraordinary Business - Local Board feedback on 14 Huron Street development

An item was presented to the local board for consideration under extraordinary business in accordance with Standing Order 2.4.5.

Resolution number DT/2023/79

MOVED by Chairperson T van Tonder, seconded by Member P Allen:

That the Devonport-Takapuna Local Board:

a) agree to consider an item of extraordinary business during item 23, noting that:

i) the reason the matter was not on the agenda is that the request was not received until after the close of the agenda, and

ii) the reason why the matter cannot be delayed is that we cannot guarantee that the feedback of the board will be considered by the decisionmakers if we wait until the 20 June business meeting.

CARRIED

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) Notices of Motion have been received from

Member G Wood and Deputy Chairperson T Harpur for consideration under items 12 and

13 respectively.

Notice of Motion - George Wood - Shortage of Police on the North Shore

Resolution number DT/2023/80

MOVED by Member G Wood, seconded by Member G Busch:

That the Devonport-Takapuna Local Board:

a) notes the continual levels of crimes where our business premises are being attacked and robbed by criminals and requests action by Police to stem this continual crime wave;

b) requests the chair and deputy chair, of the Devonport-Takapuna Local Board, meet with the Waitematā Police district commander to voice our concerns about the continuing high levels of ram-raids and burglaries of business premises across the North Shore; and

c) supports the Chair and the Deputy Chair to meet with the various political parties, contesting the General Election in October this year, in order to ascertain what steps they will take to get more Police on our streets and allay the fears of the community against these continuing attacks against our business premises.

CARRIED

Note:

The meeting was adjourned at 11:47am and reconvened via MS Teams at 1:03pm.

Notice of Motion - Terence Harpur - Takapuna Pavements

Resolution number DT/2023/81

MOVED by Deputy Chairperson T Harpur, seconded by Chairperson T van Tonder:

That the Devonport-Takapuna Local Board:

a) acknowledges the importance of Takapuna Central Business District to the economic and social well-being outcomes of the North Shore area.

b) notes that they are aware of five moderate injuries over the last three months to February 2023 caused by trips on uneven pavements and wishes to prevent further injury.

c) notes most pavements in Takapuna are laid pavers, which are easily displaced by tree roots and water egress, causing trip hazards.

d) notes $13.8 m has been spent on upgrading Hurstmere Road, with pavements that are now poured concrete with exposed aggregate, creating a smooth even surface that increases the attractiveness of the streetscape and has minimal maintenance requirements or trip hazards.

e) requests that a working group be formed between Auckland Transport, Community Facilities and the council arborist team to resolve the large number of trip hazards on Takapuna pavements.

f) requests that the working group provide updates on a bi-annual basis to the Devonport Takapuna Local Board on specific sites that have been identified and resolve issues as soon as practically possible.

g) recommends that Auckland Transport and Auckland Council set a new policy/standard that when pavements are replaced or maintenance takes place, that pavements are laid with poured concrete and exposed aggregate to match the upgraded Hurstmere Road, rather than replacing “like for like” as is currently the policy.

h) recommends that Eke Panuku replaces the uneven pavements on Lake Road, between their two development streets of Northcroft and Huron, with poured concrete paving – to match the upgraded Northcroft and Huron Street pavements, as well as Hurstmere Road.

i) recommends that Auckland Council and its CCOs set a policy of using matching street furniture and amenities such as barrier poles, bike racks etc when upgrading areas. These need to be standard items and not bespoke, to allow for easy replacement and maintenance in the future.

j) requests that the Category A cleaning and maintenance standard in the very centre of Takapuna, is extended along Lake Road, the Anzac Service Lane and northern Hurstmere Road, as per the map in Attachment A.

k) recommends that in future development of streets and areas within town centres, trees and vegetation is chosen with minimal maintenance requirements for items such as berry, leaf drop and root expansion to disturb pavements.

l) requests that this Notice of Motion is forward to the Chief Executive of Auckland Transport and the Executive General Management for Stakeholder, Communities and Communication

CARRIED

Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2022/2023, grant allocations

Member T Harpur declared an interest in application LG2302-226 Takapuna Winter Lights Festival, taking no part in discussion or voting on Item 14 a).

The motion was taken in parts:

Resolution number DT/2023/82

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2022/2023 listed in Table One below:

CARRIED

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount granted

Notes

LG2302-226

Daniel Green

Events

Towards event management costs for delivering the 2023 Takapuna Winter Lights festival from 27 July 2023 to 30 July 2023

$10,000.00

$8,000.00

Table One: Devonport-Takapuna Local Grants Round Two 2022/2023 grant applications

Resolution number DT/2023/83

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2022/2023 listed in Table Two below:

CARRIED

Table Two: Devonport-Takapuna Local Grants Round Two 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted	Notes
LG2302-223	North Shore Theatre and Arts Trust (The Pumphouse)	Arts and culture	Towards the supply and installation of an AC unit at the pumphouse from 11 July 2023 to 30 November 2023.	$7,633.48	$3,816.74
LG2302-231	Bayswater School Pta	Arts and culture	Towards signage, changing rooms, lighting costs, stage costs, tablecloths, rubbish removal, security, and games area costs at the Matiriki Festival 2023 event at Bayswater Primary School from 1 June 2023 to 25 June 2023	$9,261.90	$4,000.00
LG2302-240	Chinese Association of North Shore City	Arts and culture	Towards venue hire for the 2023 Chinese Dragon Boat Festival at Westlake Girls High School on 2 July 2023	$3,700.00	$2,450.00
LG2302-233	Raukatauri Music Therapy Trust	Arts and culture, Community	Towards transport costs, therapist costs, and costs of group progress reports for delivering music therapy services at Wilson School	$6,673.00	$0.00
LG2302-205	Rose Centre Inc	Community	Towards PVC Roller Drop curtains and a joined exterior door cover at The Rose Centre	$10,000.00	$9,000.00
LG2302-207	Devonport Peninsula Trust	Community	Towards costs of delivering a Matariki 2023 event across the Devonport area from 22 June 2023 to 15 July 2023	$8,910.00	$2,000.00	Funding is tagged to DepotArtSpace Matariki Exhibition
LG2302-210	Play-A-While Toy Library Devonport	Community	Towards operating costs including website hosting & library management software, insurance, and rent from 1 October 2023 to 30 September 2024.	$2,705.55	$2,705.55
LG2302-217	Devonport Community Project	Community	Towards advertising, food, activities teacher, youth worker, and room hire from 1 July 2023 to 15 December 2023	$8,336.00	$2,000.00	Funding is tagged to professional and specialist services
LG2302-219	Yes Disability Resource Centre Services Trust	Community	Towards plywood, bolts and fixings, computer system, wiring, and LED lighting for constructing a driving simulator	$2,000.00	$2,000.00
LG2302-221	Mobility Assistance Dogs Trust	Community	Towards dog food from 1 June 2023 to 31 July 2023	$3,000.00	$0.00
LG2302-227	Phab Association Inc	Community	Towards external activity facilitator costs, catering, youth worker wages, project and event facilitation, and admin surcharge from 5 June 2023 to 30 July 2023	$10,000.00	$8,000.00
LG2302-232	Parent to Parent New Zealand Incorporated T/A Auckland	Community	Towards costs of delivering parenting courses including venue, catering, facilitator fee, travel, accommodation, admin fee, marketing, print material, and regional coordinator costs from 22 July 2023 to 23 July 2023	$4,000.00	$0.00
LG2302-235	The Scout Association of New Zealand Sunnynook Scout Group	Community	Towards kitchen upgrades at the Scout Den including cabinetry, benchtops, splashback, and a sink	$7,000.00	$7,000.00
LG2302-236	North Shore Centres of Mutual Aid Inc	Community	Towards transport costs for providing strength, balance, and falls prevention programmes for seniors from 2 June 2023 to 30 October 2023	$6,000.00	$5,000.00
LG2302-237	Youthline Auckland Charitable Trust	Community	Towards clinical support and supervision of helpline and triage staff from 1 June 2023 to 31 March 2024	$3,000.00	$1,000.00
LG2302-243	Open and Connect NZ Inc	Community	Towards venue hire, folding table, trolley, volunteer training, and marketing costs for the community connections project from 2 June 2023 to 31 December 2023	$3,100.00	$2,000.00
LG2302-244	North Shore Budget Service Inc	Community	Towards two laptops, phone costs, IT costs and subscriptions, transport, training, and printing costs for community outreach	$10,000.00	$4,000.00
LG2302-246	Lofty Ned	Community	Towards PA and stage hire, insurance, and ezi-up costs for delivering the Devonport Christmas Festival and Dance in the Park	$5,913.00	$5,000.00
LG2302-238	Milford Mariners Inc	Environment	Towards mangrove debris removal and sandbank dredging at the Milford Creek from 4 June 2023 to 5 August 2023	$10,000.00	$7,000.00	Funding tagged to debris removal only and not dredging. Also subject to receipt of advice from I&ES on if council is already planning this clean up.
LG2302-225	NZ Sculpture Onshore Limited	Events	Towards installation costs, barracks hire and waste costs, health & safety costs, signage, security, plumber, toilets, and porta comms for the NZ Sculpture OnShore event from 3 November 2023 to 19 November 2023	$10,000.00	$4,000.00
LG2302-215	Milford Cruising Club Incorporated	Historic Heritage	Towards catering, advertising, printing, logo design, display boards, decorations, apparel, and merchandise for the Milford Cruising Club 100 Year Celebration from 6 October 2023 to 9 October 2023	$10,000.00	$2,500.00	Funding tagged to the free day event only and no catering.
LG2302-230	North Shore Croquet Club	Historic Heritage	Towards replacement boiler, replacement carpet, borer infestation treatment, and 6 tables for the clubhouse	$10,000.00	$5,000.00
LG2302-222	Wakatere Boating Club Incorporated	Sport and recreation	Towards replacement boat launching trolleys for use at the club	$4,980.00	$2,490.00
LG2302-228	T.S. LEANDER Branch of the Sea Cadet Association New Zealand	Sport and recreation	Towards lifejackets and personal floatation devices	$3,199.70	$1,500.00
LG2302-242	Milford Tennis Club Inc	Sport and recreation	Towards coaching fees for the delivery of a junior coaching programme from 9 October 2023 to 1 December 2023	$10,000.00	$0.00
Total				$179,412.63	$82,462.29[HK5]

Resolution number DT/2023/84

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

c) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round Two 2022/2023, listed in Table Three below:

CARRIED

Table Three: Devonport-Takapuna Multiboard Round Two 2022/2023 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount granted	Notes
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,043.00	$3,000.00
MB2223-262	Showquest Charitable Trust	Arts and culture	Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances	$4,000.00	$0.00
MB2223-266	Recreate NZ	Arts and culture	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$1,800.00	$0.00
MB2223-267	North Shore Brass Inc	Arts and culture	Towards LED lighting, venue hire, marketing cost for Centennial Concert at Bruce Mason Centre and Taharoto Community Facility upgrade from 29 May 2023 to 23 October 2023	$10,000.00	$6,000.00	Funding tagged to lighting
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$1,000.00	$0.00
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	$1,000.00
MB2223-224	Bellyful New Zealand Trust	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$4,000.00	$1,500.00
MB2223-226	OutLine New Zealand Incorporated Donation Account	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$1,250.00	$1,250.00
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,750.00	$0.00
MB2223-239	Age Concern Auckland Incorporated	Community	Towards costs of providing dedicated Asian services including salaries, venue and equipment hire, volunteer expenses, overheads, meeting, catering, and event costs	$10,000.00	$5,000.00
MB2223-241	The StarJam Charitable Trust	Community	Towards workshops' costs of tutor fees, venue hire, tutor and volunteer training, regional programme coordinator`s salary and equipment between 5 June 2023 to 31st December 2023.	$3,350.00	$2,500.00
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,500.00	$1,000.00	Funding tagged to exclude salaries.
MB2223-259	YMCA North Incorporated	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses	$6,000.00	$0.00
Total				$60,693.00	$21,250.00[HK6]

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

Member T Harpur declared an interest in Item 15 – Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024, and took no part in discussion or voting on this item.

Resolution number DT/2023/85

MOVED by Member G Wood, seconded by Chairperson T van Tonder:

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i. $493,788.80 for Takapuna BID

ii. $135,450 for Devonport BID

iii. $159,500 for Milford BID

CARRIED

16	Local board consultation feedback and input into the Annual Budget 2023/2024
	A document was tabled. A copy has been place on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2023/86 MOVED by Chairperson T van Tonder, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a) receive consultation feedback on the proposed Devonport-Takapuna Local Board priorities and activities for 2023/2024 including proposed local activities to discontinue, reduce spending on, or increase fees, to meet the reduction in local board funding proposed by the Governing Body. b) receive consultation feedback on regional topics in the Annual Budget 2023/2024 and related policies from people and organisations based in the Devonport-Takapuna local board area. c) provide the attached input on regional topics in the proposed Annual Budget 2023/2024 and related policies to the Governing Body. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 16: Local board consultation feedback and input into the Annual Budget 2023/2024 - DTLB Feedback for the Annual Budget 23/24

Reporting back decision under delegation

Resolution number DT/2023/87

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) receive the decision made under delegation to approve the Devonport Takapuna Local Board feedback on the preferred option for distribution of the Local Crime Fund.

CARRIED

Chairpersons' Report

Resolution number DT/2023/88

MOVED by Member M Powell, seconded by Member P Allen:

That the Devonport-Takapuna Local Board:

a) receive and thank Chairperson van Tonder for her report.

CARRIED

19	Elected Members' Reports
	A document was tabled. A copy has been place on the official minutes and is available on the Auckland Council website as a minutes attachment.[HK7]
	Resolution number DT/2023/89 MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur: That the Devonport-Takapuna Local Board: a) receive and thank member Peter Allen for their written report. b) receive and thank member Gavin Busch for their written report. c) receive and thank member Melissa Powell for their written report. d) receive and thank member George Wood for their written report. e) receive and thank member Terence Harpur for their tabled report. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 19: Elected Members Reports - Terence Harpur Member Report May 2023

Resolutions Pending Action report

Resolution number DT/2023/90

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board resolutions pending action report as at 3 May 2023.

CARRIED

Devonport-Takapuna Local Board - Record of Workshops April 2023

Resolution number DT/2023/91

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in April 2023

CARRIED

Hōtaka Kaupapa - Policy Schedule

Resolution number DT/2023/92

MOVED by Chairperson T van Tonder, seconded by Member P Allen:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for May 2023 as set out in Attachment A of this agenda report.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

23.1	Extraordinary Business - Local Board feedback on 14 Huron Street development
	Documents were tabled. Copies have been place on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number DT/2023/93 MOVED by Chairperson T van Tonder, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a) provide the following Local Board views appended as attachment A. CARRIED
	Attachments a 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 23.1: Extraordinary Business - Local Board feedback on 14 Huron Street development - Local Board Feedback on 14 Huron Street b 09 May 2023 - Devonport-Takapuna Local Board Business Meeting - Item 23.1: Extraordinary Business - Local Board feedback on 14 Huron Street development - 14 Huron Application and AEE

1.54 pm The Chairperson thanked Members for their attendance and attention to business and closed the meeting with a karakia.

Unuhia, unuhia

Unuhia mai te urutapu nui

Kia wātea, kia māmā,

te ngākau te tinana, te hinengaro

i te ara takatū

Koia rā e Rongo

e whakairia ake ki runga

Kia tina! Haumi e!

Hui e! Tāiki e!

Draw on, draw on

Draw on the supreme sacredness

To clear and to set free

the heart, the body and the inner essence

In preparation for our pathways

Let peace and humility be raised above all

Manifest this! Realise this!

Bind together! Affirm!

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM