|
Komiti mō te Whakahaere Tikanga me
te Aro ki
te Pae Tawhiti mō ngā
Whakahaere ka
Whakahaerehia e te Kaunihera /
Council Controlled Organisation Direction
and
Oversight Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Wayne
Walker
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Deputy
Chairperson
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Cr Shane
Henderson
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Members
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Cr Angela
Dalton
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Via electronic
link
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Cr Chris Darby
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Via electronic
link
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IMSB Member
Hon Tau Henare
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Via electronic
link
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Cr Richard
Hills
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Via electronic
link
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Cr Daniel
Newman, JP
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Via electronic
link
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IMSB Chair
David Taipari (alt)
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Via electronic
link
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Cr Ken Turner
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Cr John Watson
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Via electronic
link
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Cr Maurice
Williamson
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Via electronic
link
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Ex-officio
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Mayor Wayne
Brown
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From 10.30am,
Item 8
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Deputy Mayor
Desley Simpson, JP
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Via electronic
link
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Te Hunga Kāore i Tae Mai | ABSENT
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Cr Josephine
Bartley
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IMSB Member
James Brown
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Te Hunga Āpiti kua Tae mai | ALSO
PRESENT
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Cr Christine
Fletcher
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Cr Mike Lee
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Council
Controlled Organisation Direction and Oversight Committee
11 May 2023
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1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
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5.1
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Public Input - Will McKenzie - Tātaki
Auckland Unlimited Stadiums
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Resolution
number CDOCC/2023/12
MOVED by Cr K
Turner, seconded by Chairperson W Walker:
That the Council Controlled Organisation
Direction and Oversight Committee:
a)
whiwhi / receive
the public input from Will McKenzie regarding Tātaki Auckland Unlimited
stadiums and whakamihi / thank him for attending the meeting.
CARRIED
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6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
Under Standing
Order 2.4.6, the meeting agreed to receive verbal updates relating to the
general business of the committee (Lead Councillor updates) at Item 11 –
Consideration of Extraordinary Items.
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8
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Approval of shareholder comments on draft
CCO Statements of Intent 2023-2026
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A
presentation was provided. A copy is attached to the official minutes
and is available on the Auckland Council website as a minutes attachment.
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Mayor
Wayne Brown joined the meeting at 10.30am.
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Resolution
number CDOCC/2023/13
MOVED by Chairperson W Walker, seconded by Deputy
Chairperson S Henderson:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) whakaae / approve the proposed shareholder comments
on the draft statements of intent 2023–2026 for the three substantive
and three non-substantive council-controlled organisations contained in this
report, with any deletions
or additions based on feedback at the meeting
b) whakaae / agree that the Mayor and Chair of the
Council Controlled Organisation Direction and Oversight Committee will
prepare letters to be sent to Tātaki Auckland Unlimited, Eke Panuku and
Watercare containing the shareholder comments
c) tautapa / delegate to the Manager, CCO Governance and
External Partnerships, the authority to finalise the shareholder comments on
the draft statements of intent for Manukau Beautification Charitable Trust, Contemporary Art Foundation and Community Education Trust
Auckland
d) tuhi
ā-taipitopito / note
that staff will record any feedback at the meeting that relates to
performance or operational issues, or issues of detail or wording, and ensure
those are raised with the relevant council-controlled organisations.
CARRIED
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Attachments
a 11 May 2023, Council Controlled Organisation Direction
and Oversight Committee, Item 8 - Approval of shareholder comments on draft
CCO Statements of Intent 2023-2026, presentation
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9
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Summary of Council Controlled Organisation
Direction and Oversight Committee information memoranda and briefings
(including the forward work programme) – 11 May 2023
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Resolution
number CDOCC/2023/14
MOVED by Chairperson W Walker, seconded by Deputy
Chairperson S Henderson:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Council Controlled Organisation Direction and
Oversight Committee information memoranda and briefings – 11 May 2023.
CARRIED
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10
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Summary of Council Controlled Organisation
Direction and Oversight Committee information memoranda and briefings –
9 March 2023
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Resolution
number CDOCC/2023/15
MOVED by Chairperson W Walker, seconded by Cr K Turner:
That
the Council Controlled Organisation
Direction and Oversight Committee:
a) whiwhi
/ receive the Summary of Council Controlled Organisation Direction and
Oversight Committee information memoranda and briefings – 9 March 2023.
CARRIED
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11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
Under Standing Order 2.4.6, the committee
agreed to receive verbal updates from the CCO Lead Councillors.
·
Eke Panku and Ports of Auckland – Cr Chris
Darby
·
Tataki Auckland Unlimited – Cr Shane
Henderson
·
Watercare – Cr Ken Turner
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12 Procedural
motion to exclude the public
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Resolution
number CDOCC/2023/16
MOVED by Chairperson W Walker, seconded by
Deputy Chairperson S Henderson:
That the Council Controlled Organisation Direction and
Oversight Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Referred from the Audit and Risk Committee - Council-Controlled
Organisations' Quarterly Risk Update - February 2023
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains risk reporting and detailed top risks
confidential to the substantive council-controlled organsiations' boards or
Audit and Risk Committees. The substantive council-controlled organisations
have provided their risk reports for council's Audit and Risk Committee
subject to confidentiality.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Referred from the Audit and Risk Committee - Ports of Auckland Limited Risk
Update - February 2023
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains risk reporting and detailed top risks
confidential to Ports of Auckland Limited's board or Audit and Risk
Committee. Ports of Auckland Limited have provided their risk reports for
the Council's Audit and Risk Committee subject to confidentiality.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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12.10pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.35pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Referred from the Audit and
Risk Committee - Council-Controlled Organisations' Quarterly Risk Update -
February 2023
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Resolution
number CDOCC/2023/17
MOVED by Chairperson W Walker, seconded by Cr K Turner:
That the Council Controlled
Organisation Direction and Oversight Committee:
a) tuhi ā-taipitopito / note the Council-Controlled
Organisations’ Quarterly Risk Update Report referred by the Audit and
Risk Committee
Restatement
b) whakaae / agree that the decisions be released in the open
minutes, but the report and its attachments (Attachment A of the confidential
agenda report) and any presentation remain confidential.
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C2
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CONFIDENTIAL: Referred from the Audit and
Risk Committee - Ports of Auckland Limited Risk Update - February 2023
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Resolution
number CDOCC/2023/18
MOVED by Chairperson W Walker, seconded by Cr K Turner:
That the Council Controlled
Organisation Direction and Oversight Committee:
a) tuhi ā-taipitopito / note the Ports of Auckland
Limited Risk Update Report – February 2023 Report referred by the Audit
and Risk Committee
Restatement
b) whakaae / agree that the decisions be released in the open
minutes, but the report and its attachments (Attachment A of the confidential
agenda report) remain confidential.
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12.35pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Direction and Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
