I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 16 May 2023 4.00 pm Council
Chamber |
Henderson-Massey Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Chris Carter |
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Deputy Chairperson |
Brooke Loader |
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Members |
Brenda Brady |
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Peter Chan, JP |
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Dan Collins |
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Dr Will Flavell |
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Oscar Kightley |
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Ingrid Papau |
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(Quorum 4 members)
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Laura Hopkins Democracy Advisor
10 May 2023
Contact Telephone: 027 501 1350 Email: laura.hopkins@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Henderson-Massey Local Board 16 May 2023 |
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1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
9 Te Matapaki Tūmatanui | Public Forum 5
10 Ngā Pakihi Autaia | Extraordinary Business 6
11 Ward Councillors' Update 7
12 Classification of Holmes Reserve 9
13 Henderson-Massey Local and Multiboard Round One 2022/2023 grant allocations 15
14 Art and Community Partners Interim Service and Funding Approach for 2023/2024 409
15 Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024 417
16 Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter 3 2022/2023 429
17 Chair's Report - Chris Carter 481
18 Hōtaka Kaupapa (Policy Schedule) 485
19 Confirmation of Workshop Records 489
20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
PUBLIC EXCLUDED
21 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public 497
16 Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter 3 2022/2023
b. Henderson-Massey Local Board - Operating Performance Financial Summary 497
1 Nau mai | Welcome
At the close of the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are declared interests of elected members of the Henderson-Massey Local Board.
Member |
Organisation |
Position |
Brenda Brady, JP |
1. Safer West Community Trust |
Trustee |
Chris Carter (Chair)
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1. St Lazarus Trust 2. Waitākere Badminton Club |
Member Member |
Peter Chan, JP
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1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Whau Coastal Walkway Trust |
Member Member Member Member Trustee |
Dan Collins |
1. Rānui Action Project |
Chair |
Dr Will Flavell
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1. Asia New Zealand Leadership Network 2. COMET 3. Te Atatū Tennis Club 4. Waitākere Literacy Board 5. Te Kura |
Member Employee Board Member Board Member Member |
Brooke Loader (Deputy Chair) |
1. Waitākere Licensing Trust 2. Te Atatū Peninsula Business Association 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand |
Member Associate Member Member Volunteer Member |
Ingrid Papau |
1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees |
Board Member Member Street Contact Member Presiding member |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:
External organisation |
Lead |
Alternate |
Massey Matters |
Will Flavell |
Peter Chan |
Central Park Henderson Business Association |
Chris Carter |
Dan Collins |
Heart of Te Atatū South |
Brooke Loader |
Brenda Brady |
Ranui Advisory Group |
Dan Collins |
Brooke Loader |
Te Atatū Peninsula Business Association |
Ingrid Papau |
Brenda Brady |
Waitākere Ethnic Board |
Peter Chan |
Brooke Loader |
Waitākere Healthlink |
Chris Carter |
Brenda Brady |
Te Whau Pathway Trust |
Ingrid Papau |
Dan Collins |
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
That the Henderson-Massey Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023 and the extraordinary minutes of its meeting, held on Tuesday, 9 May 2023, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Henderson-Massey Local Board 16 May 2023 |
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File No.: CP2023/05577
Te take mō te pūrongo
Purpose of the report
1. To receive a verbal update from the Waitākere Ward Councillors.
Whakarāpopototanga matua
Executive summary
2. A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.
Recommendation/s That the Henderson-Massey Local Board: a) thank Councillors Shane Henderson and Ken Turner for their verbal update.
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Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Laura Hopkins - Democracy Advisor |
Authorisers |
Adam Milina - Local Area Manager |
Henderson-Massey Local Board 16 May 2023 |
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Classification of Holmes Reserve
File No.: CP2023/05381
Te take mō te pūrongo
Purpose of the report
1. To classify Holmes Reserve, South Massey as local purpose (esplanade) reserve pursuant to section 16(2A) of the Reserves Act 1977.
Whakarāpopototanga matua
Executive summary
2. Holmes Reserve is made up of three parcels of land currently held as unclassified recreation reserve subject to the provisions of the Reserves Act 1977.
3. The Reserves Act provides that all unclassified reserves vested in a local authority must be classified according to their principal or primary purpose. Auckland Council is therefore statutorily obliged to classify all unclassified reserves which it holds. This is undertaken under Section 16 of the Reserves Act 1977 and if not undertaken would mean that Auckland Council is not meeting its statutory obligations.
4. Even though Holmes Reserve has been held as recreation reserve, Auckland Council is proposing to classify the reserve as local purpose (esplanade) reserve, given that Manutewhau Stream runs through it and that the purpose of esplanade reserve is to provide adequate protection of conservation values. Local purpose esplanade reserve can still be used for recreational purposes whilst ensuring adequate environmental outcomes for the reserve.
5. Local boards hold the delegated authority under Section 16 of the Reserves Act 1977 to classify council held reserves, subject to all statutory processes having been satisfied.
6. West mana whenua representatives have been advised of the proposed classification and were invited to submit their feedback by 4 April 2023. Staff did not receive any feedback on or objection to the proposed classification.
7. Publicly notification is not required when the classification is undertaken pursuant section 16(2A) of the Reserves Act 1977.
8. This report recommends that the Henderson-Massey Local Board resolves to classify Holmes Reserve, South Massey as local purpose (esplanade) reserve.
Recommendation/s
That the Henderson-Massey Local Board:
a) resolves to classify, pursuant to Section 16(2A) of the Reserves Act 1977, the following parcels comprising Holmes Reserve as a local purpose (esplanade) reserve:
· Lot 99 DP 124122
· Lot 99 DP 129310
· Lot 108 DP 129311.
Horopaki
Context
9. Classification is a mandatory process under Section 16(1) or 16(2A) of the Reserves Act 1977 which involves determining the principal or primary purpose of a reserve (e.g. recreation reserve, local purpose reserve, historic reserve, etc). When determining the purpose of the reserve the present values of the reserve as well as the future ‘potential’ values and the possible future uses and activities on the reserve are considered.
10. Auckland Council is required by law to classify all unclassified reserves which it holds. Auckland Council is not meeting its statutory obligations if classification is incomplete.
11. Three parcels of land making up Holmes Reserve are currently held as an unclassified recreation reserve.
12. To comply with the statutory requirement to classify reserves according to their principal or primary purpose, the parcels must be classified for their principal or primary purpose.
13. Local boards hold delegated authority under Sections 16(1) and 16(2A) of the Act to approve classifications of council owned reserves, subject to all statutory processes having been satisfied.
Tātaritanga me ngā tohutohu
Analysis and advice
Holmes Reserve
14. Holmes Reserve (outlined blue below) is located at 13 Holmes Drive, South Massey.
15. The reserve is comprised of 3 defined land parcels legally described as:
· Lot 99 DP 124122 comprising 752m² retained in cancelled titles NA2A/429 and NA65B/161
· Lot 99 DP 129310 comprising 2,964m² retained in cancelled title NA72B/978
· Lot 108 DP 129311 comprising 810m² retained in cancelled title NA72B/978.
16. Holmes Reserve is currently held by Auckland Council as an unclassified recreation reserve, subject to the provisions of the Reserves Act 1977.
17. All land parcels forming Holmes Reserve were vested on subdivision in the Waitemata City Council (now Auckland Council) as recreation reserve.
18. Holmes Reserve is zoned as Open Space – Conservation Zone under the Auckland Unitary Plan (operative in part).
19. There are no natural resources, heritage layers or special character areas indicated within the reserve.
Reserves Act 1977
20. The Reserves Act came into force on 1 April 1978 and requires all reserves to be classified for their principal or primary purposes.
21. The Reserves Act 1977 requires the administering bodies to consider necessary or desirable activities on the reserve and to classify the reserve for such specified purpose.
22. The purpose of local purpose (esplanade) reserves is to provide an area of land suitable for the preservation of conservation values and to provide opportunities for public access and recreational use.
Proposed classification – local purpose (esplanade) reserve
23. Staff consider that classification of Holmes Reserve as local purpose (esplanade) reserve is most appropriate, given that Manutewhau Stream runs through it and that the purpose of esplanade reserve is to provide adequate protection of conservation values. Local purpose esplanade reserve can still be used for recreational purposes whilst ensuring adequate environmental outcomes for the reserve.
24. The proposed classification also aligns with current use of the reserve as well as future intended use of the reserve.
Consultation
25. Engagement with iwi has been undertaken in terms of Section 4 of the Conservation Act 1987.
26. On 7 March 2023 an email was circulated to all iwi groups identified as having an interest in land within the Henderson Massey local board area inviting feedback by 4 April 2023. Staff did not receive any feedback nor objections on the proposed classification from the notified iwi groups.
27. Public notification of the council’s intention to classify the reserve is not required as the proposed classification was undertaken pursuant to section 16(2A) of the Reserves Act 1977.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. The proposal outlined in this report does not include any change in the current use of or activity on Holmes Reserve and does not introduce any new source of greenhouse gas emission.
29. The proposed classification is formalisation of the statutory requirement under the Reserves Act 1977 which is an administrative process and therefore will have no impact on climate change.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. The proposed classification has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of advice in this report.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. The Henderson Massey Local Board holds the delegated authority under Section 16(2A) of the Reserves Act 1977 to approve classification of the reserve subject to completion of all statutory processes.
32. The views and preferences of the local board in relation to the proposal are sought via this report.
Tauākī whakaaweawe Māori
Māori impact statement
33. There is no express requirement to consult mana whenua under the Reserves Act. However, section 4 of the Conservation Act 1987 states:
Act to give effect to the Treaty of Waitangi
This Act shall be so interpreted and administered as to give effect to the principles of the Treaty of Waitangi.
34. The proposal to classify Holmes Reserve was presented to the mana whenua groups identified as having an interest in the land via email dated 7 March 2023.
35. The deadline for mana whenua feedback on the proposed classification closed on 4 April 2023 and staff did not receive any feedback or objections to the proposed classification.
Ngā ritenga ā-pūtea
Financial implications
36. The proposed classification is an administrative exercise and will not result in any costs to the local board. All costs (if any) relating to the publication of a notice of classification in the New Zealand Gazette will be met by Auckland Council’s Parks & Community Facilities Department.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
37. It is a statutory requirement that the reserve is classified.
38. Should the Henderson Massey Local Board choose not to resolve to classify the reserve, this decision would mean that Auckland Council is in breach of its statutory obligations under the Reserves Act.
Ngā koringa ā-muri
Next steps
39. If approved, the resolution will take immediate effect and no further action is required. However, a notice of the classification will be published in New Zealand Gazette to ensure permanent public record of the classification.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Tamara Zunic - Specialist Technical Statutory Advisor |
Authorisers |
Taryn Crewe - General Manager Parks and Community Facilities Adam Milina - Local Area Manager |
16 May 2023 |
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Henderson-Massey Local and Multiboard Round One 2022/2023 grant allocations
File No.: CP2023/05159
Te take mō te pūrongo
Purpose of the report
1. To fund, part-fund or decline applications received for Henderson-Massey Local and Multiboard Grants Round One 2022/2023.
Whakarāpopototanga matua
Executive summary
2. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.
3. This report presents applications received in the Henderson-Massey Local and Multiboard Grants Round One 2022/2023 as presented in Attachment B and C.
4. The Henderson-Massey Local Board has set a total community grants budget of $123,870.00 for the 2022/2023 financial year for one Local and Multiboard round and one Quick Response round.
5. Thirty-one applications were submitted requesting a total of $155,454 and 26 Multiboard applications requesting $87,619.
Recommendation/s
That the Henderson-Massey Local Board:
a) agree to fund, part-fund, or decline the following Local Grants Round One 2022/2023 applications:
Organisation |
Organisation |
Main focus |
Requesting funding for |
Amount requested |
LG2205-103 |
New Zealand Photographic Art Academy |
Arts and culture |
Towards photo prints, frames, and posters for a photography exhibition as part of the Auckland Festival of Photography |
$5,165.00 |
LG2205-112 |
Atibun West Auckland |
Community |
Towards cost of trainer, workshop planning, Gardening materials, project/finance management for one-day workshop on learning about gardening in small spaces and how to sustain a healthy productive garden with composting, running by Therese Mangoes |
$3,768.00 |
LG2205-115 |
Massey Pony Club Incorporated |
Community |
Towards cost of making and installing a wooden structure for sun shades above the horse pens to keep child members and ponies safe from the blazing sun. |
$5,000.00 |
LG2205-118 |
West Auckland Youth Development Trust |
Community |
Towards uniforms purchase for young people especially those who are entering local and national competitions |
$5,000.00 |
LG2205-138 |
CARE Waitākere Trust |
Community |
Towards purchase of staple food items for the day to day running of CARE Te Atatū Peninsula Community Foodbank |
$5,000.00 |
LG2205-155 |
Ranui Community Centre Incorporated |
Arts and culture |
Towards costs of two tutors fees for the Te Reo Maori Classes between 1 May 2023 and 22 December 2023 |
$14,280.00 |
LG2205-158 |
Athletics New Zealand (Incorporated) |
Sport and recreation |
Towards venue hire and officials' accommodation costs for the 2024 Sir Graeme Douglas International |
$5,000.00 |
LG2205-162 |
Matuku Reserve Trust |
Environment |
Towards bus costs to transport from the school to Makutu Link, cost of the educator, and costs for wet weather gear and consumables for students |
$15,450.00 |
LG2205-163 |
Grief Support and Education Charitable Trust |
Community |
Towards costs of counsellors, professional supervision and administrator wages for the Loss and Grief counselling sessions between 1 June 2023 to 31 May 2024 |
$4,885.00 |
LG2205-167 |
|
Community |
Towards purchase of presentation equipment (TV, wall mount and microphone) to undertake twice monthly viewing of the Club demonstrations |
$2,150.00 |
LG2205-169 |
Auckland Basketball Services Limited |
Sport and recreation |
Towards a hall hire at Trusts Arena and coaching to deliver “Henderson-Massey Junior Development Programme" |
$5,000.00 |
LG2205-170 |
Waitakere Ethnic Board |
Community |
Towards venue bookings, speaker fees, printing and promotional costs, technical expenses, koha, and refreshments |
$5,000.00 |
LG2205-172 |
Re-Creators Charitable Trust |
Community |
Towards cost of a coordinator for volunteers and rent for venue |
$5,000.00 |
LG2205-173 |
Lake Pano Project |
Community |
Towards cost of plants and plant identification labels |
$4,654.40 |
LG2205-175 |
Youthline Auckland Charitable Trust |
Community |
Towards costs of training and supervising Helpline volunteer counsellors who staff the Youthline Helpline in support of the young people of the Henderson- Massey area from June 2023 to March 2024 |
$7,500.00 |
LG2205-176 |
Badminton New Zealand |
Sport and recreation |
Towards venue hire and shuttlecocks purchase for the New Zealand National Badminton and Para-Badminton Championships event |
$5,000.00 |
LG2205-177 |
Kate Hursthouse |
Arts and culture |
Towards costs of the project management, the design of the marketing material and promotion of the project between June 2023 and November 2023 |
$5,000.00 |
LG2205-178 |
Andrew Johnston |
Community |
Towards funding to work with kids have a hard life on little projects etc picking up rubbish communications skills |
$1,000.00 |
LG2205-179 |
The Massey Community Men's Shed Charitable Trust |
Community |
As a contribution towards cost of security screens, dust extraction and filtration equipment, and materials for construction of partition walls. |
$5,000.00 |
LG2205-181 |
Rochelle Eynon |
Community |
Towards cost of podcast microphones, podcast platform costs, software and song licensing |
$1,000.00 |
LG2205-184 |
Triangle Park Community Teaching Garden |
Community |
Towards tutor costs and soil, gloves, seedlings, and handouts |
$3,942.00 |
LG2205-185 |
Adventure Specialties Trust |
Community |
Towards Kayaking equipment for adventure therapy, youth development, and whanau programmes at Adventure Specialties in May 2023 |
$2,380.00 |
LG2205-186 |
Massey Rugby Club |
Community |
Towards building a shop window canopy at Massey Rugby Club from June 2023 to July 2023. |
$5,000.00 |
LG2205-187 |
Action Education Incorporated |
Arts and culture |
Towards the cost of 20 spoken word workshops |
$5,000.00 |
LG2205-188 |
The Period Place |
Community |
Towards reusable and disposable period products to be delivered via Impact Partner Programme from June 2023 to May 2024 |
$5,000.00 |
LG2205-190 |
Whau Coastal Walkway Environmental Trust |
Environment |
Towards cost of monitoring water quality of Whau River from July 2023 to June 2024 |
$5,000.00 |
LG2205-191 |
Love Somebody Charitable Trust T/A Love Somebody |
Community |
Towards administration, materials, marketing and facilitator costs at Rutherford College from 1 June 2023 to 20 October 2023 |
$4,680.00 |
LG2205-192 |
Lightbox Projects Ltd |
Community |
Towards the costs of printed materials for events promotion, workshop and picnic organising and facilitating and contribution to bike tour to deliver the project of “The Art of Living Lightly” |
$5,000.00 |
LG2205-193 |
The Gallery |
Community |
Towards art materials and facilitator costs at The Gallery from 5 June 2023 to 3 July 2023 |
$5,000.00 |
LG2205-195 |
HBC Community Trust |
Community |
Towards purchasing food for community meals in Henderson Baptist Church from 1 June 2023 to 31 December 2023 |
$2,500.00 |
LG2205-197 |
Henderson Photographic Society |
Arts and culture |
Towards costs of matting supplies, refreshments for the volunteers, koha for the guest speaker, petrol voucher for volunteers moving equipment, and koha for borrowing school display boards, advertising, venue hire to deliver the project of “Henderson Photographic Society Presents” |
$2,100.00 |
Total |
|
|
|
$155,454.40 |
b) agree to fund, part-fund, or decline the following Multiboard Grants Round One 2022/2023 applications:
Application ID |
Organisation |
Main focus |
Requesting funding for |
Amount requested |
MB2223-201 |
Fix Up Look Sharp |
Community |
Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024 |
$2,000.00 |
MB2223-202 |
New Zealand Eid Day Trust |
Events |
Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023 |
$5,000.00 |
MB2223-206 |
Waitakere City School of Dance |
Arts and culture |
Towards financial support to transport cost, accommodation, and entry fee to performing Arts Competitions Association of NZ (PACANZ) nationals event in Palmerston North (October 2023) |
$2,000.00 |
MB2223-207 |
David Riley |
Arts and culture |
Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023 |
$2,000.00 |
MB2223-215 |
Big Buddy Mentoring Trust |
Community |
Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024) |
$10,000.00 |
MB2223-221 |
Auckland Softball Association Inc. |
Sport and recreation |
Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023. |
$5,000.00 |
MB2223-224 |
Bellyful New Zealand Trust |
Community |
Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024 |
$4,000.00 |
MB2223-226 |
OutLine New Zealand Incorporated Donation Account |
Community |
Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs |
$2,000.00 |
MB2223-227 |
Young Workers Resource Centre |
Community |
Towards education coordinator wages and teaching resources costs from June 2023 till May 2024. |
$500.00 |
MB2223-228 |
The Reading Revolution |
Community |
Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs |
$2,000.00 |
MB2223-232 |
Zeal Education Trust - Waitakere |
Community |
Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024 |
$5,000.00 |
MB2223-233 |
Supporting Families In Mental Illness NZ(SFNZ) Limited |
Community |
Towards the northern region manager's salary |
$2,500.00 |
MB2223-242 |
KidsCan Charitable Trust |
Community |
Towards administration costs from 5 June 2023 to 15 December 2023 |
$5,000.00 |
MB2223-245 |
Kidz Need Dadz Charitable Trust NZ |
Community |
Towards the cost of an Education Consultant for the "Kidz Need Dadz Education Programme". from June 2023 to December 2023 |
$2,000.00 |
MB2223-246 |
Sport Waitakere Trust |
Sport and recreation |
Towards facilitator costs for online workshops from July 2023 to June 2024 |
$2,576.00 |
MB2223-252 |
The Operating Theatre Trust trading as Tim Bray Theatre Company |
Arts and culture |
Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023 |
$3,543.00 |
MB2223-253 |
Community Cat Coalition Incorporated |
Community |
Towards cat desexing project from 1 July 2023 to 30 June 2024 |
$2,500.00 |
MB2223-255 |
Fiji Girmit Foundation |
Arts and culture |
Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023 |
$5,000.00 |
MB2223-258 |
Road Safety Education Limited |
Community |
Towards the wage costs for the programme co-ordinator for the delivery of the Road Safety Programme across Auckland between 1 June 2023 to 31 May 2024 |
$4,000.00 |
MB2223-259 |
YMCA North Incorporated |
Community |
Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses |
$5,000.00 |
MB2223-261 |
Kahui Tu Kaha - Operating Account |
Arts and culture |
Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers |
$2,000.00 |
MB2223-262 |
Showquest Charitable Trust |
Arts and culture |
Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances |
$3,500.00 |
MB2223-266 |
Recreate NZ |
Arts and culture |
Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024 |
$2,000.00 |
MB2223-271 |
PHAB Association Inc Contracts Operations Account |
Community |
Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge |
$2,000.00 |
MB2223-273 |
Fair Food Trust |
Community |
Towards compost bins, tables, scales, mats, waste bins, volunteer training and reusable bags for the fair food warehouse from June 2023 to October 2023 |
$2,500.00 |
MB2223-274 |
Interacting |
Events |
Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023 |
$4,000.00 |
Total |
|
|
|
$87,619.00 |
Horopaki
Context
6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.
7. The local board grants programme sets out:
a) local board priorities
b) lower priorities for funding
c) exclusions
d) grant types, the number of grant rounds, and when these will open and close
e) any additional accountability requirements.
8. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.
9. The community grant programmes has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.
Tātaritanga me ngā tohutohu
Analysis and advice
10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.
Tauākī whakaaweawe āhuarangi
Climate impact statement
11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.
12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.
13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.
15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
16. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.
Tauākī whakaaweawe Māori
Māori impact statement
18. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.
Ngā ritenga ā-pūtea
Financial implications
19. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2022/2023 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.
20. This report presents applications received in the Henderson-Massey Local and Multiboard Grants Round One 2022/2023 as presented in Attachment B and C.
21. The Henderson-Massey Local Board has set a total community grants budget of $123,870.00 for the 2022/2023 financial year for one Local and Multiboard round and one Quick Response round.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
23. Following the Henderson-Massey Local Board allocating funding to Quick Response Round Three grants, grants staff will notify the applicants of the local board’s decision.
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Grants Programme 2022/2023 |
25 |
b⇩ |
Henderson-Massey Local Grant Round One Application Summary 2022/2023 |
29 |
c⇩ |
Henderson-Massey Multiboard Round One Application Summary 2022/2023 |
177 |
Ngā kaihaina
Signatories
Authors |
James Boyd - Grants Advisor Rikka Barbosa - Senior Grants Advisor |
Authorisers |
Pierre Fourie - Grants & Incentives Manager Adam Milina - Local Area Manager |
16 May 2023 |
|
Art and Community Partners Interim Service and Funding Approach for 2023/2024
File No.: CP2023/04708
Te take mō te pūrongo
Purpose of the report
1. To approve an interim service and funding approach for arts and community partners from 1 July 2023.
Whakarāpopototanga matua
Executive summary
2. The Henderson-Massey Local Board partners with arts and community organisations to manage venues through Asset-Based Services (ABS) funding. Some of its funding agreements expire on 30 June 2023.
3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:
· council’s expectation of service delivery from 1 July 2023
· levels of activity they will deliver
· funding they will receive from 1 July 2023
· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.
4. Connected Communities is establishing a refreshed approach to procure community venue partners to ensure the council partners with groups who can drive change and best deliver to the council’s strategies. This programme is being developed and will be ready for local board decision making in 2024.
5. The recommended approach for community partners is to clarify services should continue until at least 30 June 2024 when a procurement process can take place, through Community Centre Management Agreements with a 12-month term for 2023/2024.
6. The recommended approach for arts partners is to provide clarity that services should continue from 1 July 2023 to at least 30 September 2023 by providing an interim payment covering the first quarter of 2023/2024.
Recommendation/s
That the Henderson-Massey Local Board:
a) approve interim payments covering the first quarter of 2023/2024 be made to the following arts partners:
i. $154,930.38 to Waitakere Arts and Cultural Development Trust (Corban Estate Arts Centre)
ii. $41,652.78 to Pacifica Mamas’ Arts and Cultural Trust (Pacifica Arts Centre)
iii. $13,182.32 to Waitākere Central Community Arts Council.
b) approve Community Centre Management Agreements with Glendene Community Society Incorporated, Sturges Community House Incorporated and Massey Matters for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:
i. $64,828.20 to Glendene Community Society Incorporated to manage access and activation of Glendene Community Hub
ii. $43,374 to Sturges Community House Incorporated to manage access and activation of Sturges Community House
iii. $58,436 to Massey Matters to manage access and activation of Massey Community Hub
iv. $64,893 to Massey Matters to manage access and activation of Manutewhau - West Harbour Community Hub.
Horopaki
Context
7. Arts partners are funded through annual funding agreements and community partners are funded to manage access and activation of community centres and halls through Community Centre Management Agreements (CCMAs) or Service Agreement (SA) which usually have a tenure of three to five years.
8. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.
9. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.
10. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.
11. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.
Tātaritanga me ngā tohutohu
Analysis and advice
Interim service delivery for arts partners
12. Options have been developed for an interim service approach for arts partners to provide clarity to partners and the community about expected service levels from 1 July 2023.
Table One: Options for an interim service approach to arts partners in the Henderson-Massey Local Board
Options |
Option 1: Status quo |
Option 2: Provide arts partners with pro-rata funding for first quarter of 2023/2024 Recommended |
Detail |
Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023 |
Provide a proportionate interim payment (12 weeks of the annual amount) for arts partners, covering the first quarter of 2023/2024
|
Funding |
No interim funding would be required |
Funding required to cover the first quarter of 2023/2024 for three arts partners Interim amounts would be based on approved 2022/2023 budgets |
Implications |
· This does not provide partners with the certainty they can attend to employment procedures in a timely way, if required · This does not provide partners and the public clarity and certainty that the service will continue from 1 July 2023 |
· This will ensure continued service can be provided to the community and can bridge the gap between a change in service (if there is change in the annual plan) · This provides partners adequate time to respond to change in funding levels. |
13. The recommended approach enables arts partners to continue delivering the agreed services from 1 July 2023 to 30 September 2023, and will ensure continuity of service for the community. This will also allow time for arts partners affected by a reduction or discontinuation of funding (if any) to appropriately undertake any operational and governance procedures required.
14. A proportionate interim payment (12 weeks of the annual amount) to all arts partners would allow partners time to respond to any funding changes after the local board work programme for 2023/2024 is approved in July 2023.
15. Following approval of the local board work programme in July 2023, staff will adjust funding agreements for partners to reflect the funding decisions for the remaining three quarters of 2023/2024.
16. Below is a table outlining the arts partners who would receive an interim payment for the first quarter of 2023/2024:
Table Two: Current funding arrangements and proposed interim funding amounts for arts partners in Henderson-Massey Local Board
Arts partner/venue |
Interim payment amount |
Annual contract amount |
Funding mechanism |
Expiry |
Budget source |
Waitakere Arts and Cultural Development Trust - Corban Estate Arts Centre |
$154,930.38 |
$619,721.53 |
Funding agreement |
2022/2023 |
Asset Based Services operating expenditure |
Pacifica Mamas’ Arts and Cultural Trust (Pacifica Arts Centre) |
$41,652.78 |
$166,611.10 |
Funding agreement |
2022/2023 |
Asset Based Services operating expenditure |
Waitākere Central Community Arts Council |
$13,182.32 |
$52,729.28 |
Funding agreement |
2022/2023 |
Asset Based Services operating expenditure |
Interim service delivery for community partners
17. Community partners are funded under a Community Centre Management Agreement (CCMA) with a term that tends to be between three and five years.
18. A refreshed approach to partnering with community groups is being developed to be implemented in 2024/2025. This will involve regularly reviewing partnerships once CCMA terms have ended and undertaking procurement processes that drive for change. Therefore, a different approach is required for the continuity of service for community partners from 1 July 2023.
19. Options have been developed for an interim service approach to community partners.
Table Four: Options for an interim service approach to community partners in the Henderson-Massey Local Board
Options |
Option 1: Status quo |
Option 2: Provide funding for first quarter of 2023/2024 pro rata |
Recommended approach Option 3: Provide funding and certainty to community partners for a further 12 months |
Detail |
Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023.
|
Provide a proportionate interim payment for the first quarter of 2023/2024 (12 weeks of the annual amount). |
Enter a new Community Centre Management Agreement (CCMA) with community venue partners for a term of 12 months and undertake a procurement process within the 12-month term. |
Funding |
No interim funding would be required. |
Funding required to cover quarter one of 2023/2024 (12 weeks of the annual amount). Interim amounts would be based on approved 2022/2023 budgets. |
Funding required for community venue partners under a CCMA of 12 months. |
Implications |
· Lack of certainty that partners can provide a service to the community from 1 July 2023. · By deferring a decision until late July 2023, there may be a gap in service provision. · If funding for partners is discontinued in 2023/2024, partners may not be able to work through timely and appropriate employment processes in the first quarter of the financial year. |
· Provides partners with the certainty that they can follow appropriate employment procedures in the first quarter of 2023/2024 if staffing is impacted by reduced or discontinued funding. · Provides minimal certainty for partners and the community about continuity of service. |
· Provides certainty of service provision · Allows staff to provide quality and timely advice to the local board on the upcoming procurement programme. · A procurement process can be undertaken within the 12-month term to review the funding amount, the current partnerships, and the best use of assets and service delivery model. · This timeline will be more appropriate considering local board and staff capacity. |
20. At present, Henderson-Massey Local Board partners with seven community organisations who manage council-owned community centres and halls under a CCMA or SA.
Table Three: Community partners managing venues in Henderson-Massey Local Board with contracts expiring 30 June 2023
Partner |
Venues they manage |
Current CCMA term |
Funding they receive over 12 months |
Glendene Community Society Incorporated |
Glendene Community Hub |
1 year CCMA |
$64,828.20 |
Sturges Community House Incorporated |
Sturges Community House |
3 year SA |
$43,374.00 |
Massey Matters |
Massey Community Hub |
3 year CCMA |
$58,436.00 |
Massey Matters |
Manutewhau - West Harbour Community Hub |
3 year CCMA |
$64,893.00 |
21. The recommended approach will enable community partners to continue to manage access and activation to their venues from 1 July 2023 to 30 June 2024, to ensure continuity of service for the community.
22. During the 2023/2024 financial year, staff will develop a procurement programme and return to the local board with options and advice regarding the future use of these community venues, and a corresponding procurement process to confirm the best partner to support local board aspirations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
23. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
24. Connected Communities manages the relationships and contracts with arts and community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. Arts and community partners support the delivery the Henderson-Massey Local Board plan, in particular:
· Outcome 1: Henderson-Massey is a great place to live, work, and play.
· Outcome 2: A thriving, inclusive, and engaged community
· Outcome 3: Thriving Māori culture and identity.
Tauākī whakaaweawe Māori
Māori impact statement
26. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.
27. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.
28. Partner-led arts and community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.
29. A Community Centre Management Agreement includes key performance indicators (KPIs), which require community partners to engage with Māori, and where appropriate support the delivery of programmes that local iwi may wish to run in the facility.
30. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.
Ngā ritenga ā-pūtea
Financial implications
31. The recommended options require a total commitment of $441,296.68 from the Henderson-Massey Local Board’s Asset Based Services operating expenditure budget in advance of the approval of the 2023/2024 local board work programme.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
Risk |
Mitigation |
A decision could preempt significant budgetary decisions |
This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2023 for arts partners and 1 July 2024 for community partners |
The recommended approach may not provide sufficient certainty for partners |
Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes |
Ngā koringa ā-muri
Next steps
32. If the local board agrees with the staff recommendation, funding agreements, service agreements, and CCMAs will be signed, and funding will be administered.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Kevin Marriott - Head of Community Delivery |
Authorisers |
Mirla Edmundson - General Manager Connected Communities Adam Milina - Local Area Manager |
Henderson-Massey Local Board 16 May 2023 |
|
Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024
File No.: CP2023/01859
Te take mō te pūrongo
Purpose of the report
1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.
2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Central Park Henderson and Te Atatū Peninsula (BID) programmes for the 2023/2024 financial year.
Whakarāpopototanga matua
Executive summary
BID-operating business associations within the local board
3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.
4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.
5. Henderson-Massey Local Board has two BIDs. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.
Table 1: Amount of targeted rate for each BID in 2023/2024
Incorporated Society Name |
Proposed 2023/2024 Targeted Rate |
Actual 2022/2023 Targeted Rate |
Change from previous year dollars/ percentage |
Last year target rate amount was increased |
Central Park Henderson Business Association Inc |
$432,000 |
$400,000 |
+ $32,000 + 8% |
Not since establishing in 2020
|
The Te Atatū Peninsula Business Association Inc |
$111,000 |
$102,000 |
+ $9,000 + 8.82% |
2021 |
6. BID targeted rate grants 2023/2024 - across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2 per cent to 50 per cent for 2023/2024, while 13 maintained the fiscal status quo.
7. Council officers, at the time of this report, confirm that:
· Central Park Henderson and Te Atatū Peninsula business associations have met the BID Policy annual accountability requirements.
· Staff are supportive of the local board approving Central Park Henderson and Te Atatū Peninsula BIDs to receive their targeted rate grant for 2023/2024.
Regional overview
8. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98 per cent (49 from 50 BIDs) completed the annual accountability reporting at the time of this report.
Recommendation/s
That the Henderson-Massey Local Board:
a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:
i. $432,000 for Central Park Henderson BID
ii. $111,000 for Te Atatū Peninsula BID .
Horopaki
Context
Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.
9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.
10. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.
11. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.
12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.
13. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.
14. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.
a) Management Summery, signed by the BID manager/coordinator.
b) Governance Summary, signed by the Executive Committee Chair.
The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.
The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.
15. Completed and signed Governance Summary’s received from each BID within the local board area are attached.
a. Attachment A Governance Summary – Central Park Henderson BID
b. Attachment B Governance Summary – Te Atatū Peninsula BID.
16. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.
17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.
18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.
Decision making
Auckland Council
19. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.
20. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).
Local Boards
21. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.
Tātaritanga me ngā tohutohu
Analysis and advice
Central Park Henderson and Te Atatū Peninsula BIDs
22. Central Park Henderson and Te Atatū Peninsula BID have met the BID Policy annual accountability requirements.
BID Policy – summary of annual accountability reporting requirements.
23. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.
24. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.
25. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.
Table 2: Business associations compliance with the BID Policy.
Business Associations – documents submitted |
Central Park Henderson Business Association Incorporated |
The Te Atatū Peninsula Business Association Incorporated |
Statement of financial/ performance reporting 2021/2022 |
ü |
ü |
Audited report/review 2021/2022 |
ü |
ü |
Audit Management Letter 2021/2022 |
ü |
ü |
Chairs report (written) 2021/2022 |
ü |
ü |
Treasurers report (written) 2021/2022 |
ü |
ü |
Manager’s report (written) 2021/2022 |
ü |
ü |
Approved business plan for 18 months 2023/2024 |
ü |
ü |
Income and expenditure budget 2023/2024 |
ü |
ü |
Draft Minutes 2022 AGM |
ü |
ü |
Financial/Audit reports posted to Companies Office website |
ü |
ü |
Mandatory Management Summary – signed by manager |
ü |
ü |
Mandatory Governance Summary – signed by Chair |
ü |
ü |
Strategic Plan * |
2023-2027 |
2021-2023 |
Note: * Current strategic 3-5 year plans to be available upon request.
26. Using the documents and information submitted, the BID Team is satisfied that Central Park Henderson and Te Atatū Peninsula BIDs have met the requirements of the BID Policy accountability reporting.
27. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:
· Central Park Henderson BID proposed BID targeted rate - $432,000.
· Te Atatū Peninsula BID proposed BID targeted rate - $111,000.
Tauākī whakaaweawe āhuarangi
Climate impact statement
28. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.
30. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.
32. Central Park Henderson and Te Atatū BID programmes tangibly support the vision and aspirations of the Henderson-Massey Local Board Plan 2020, best expressed in Outcome 1 – Henderson-Massey is a great place to live, work and play.
Local rohe, local benefit, local funding
33. Recommending that the Governing Body sets the targeted rates for Central Park Henderson and Te Atatū Peninsula business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.
34. Henderson-Massey Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.
Tauākī whakaaweawe Māori
Māori impact statement
35. Māori make up more than 17.2 per cent of the population living in the Henderson-Massey Local Board area, compared to 11.5 per cent of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.
Ngā ritenga ā-pūtea
Financial implications
36. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.
38. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
39. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.
40. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.
41. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts annually audited.
43. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.
Ngā koringa ā-muri
Next steps
44. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.
45. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Central Park Henderson and Te Atatū Peninsula BIDs.
Attachments
No. |
Title |
Page |
a⇩ |
CPH Governance Declaration |
425 |
b⇩ |
Te Atatu Peninsula Governance Declaration |
427 |
Ngā kaihaina
Signatories
Authors |
Claire Siddens - Principal Advisor |
Authorisers |
Alastair Cameron - Manager - CCO Governance & External Partnerships Adam Milina - Local Area Manager |
16 May 2023 |
|
Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter 3 2022/2023
File No.: CP2023/05809
Te take mō te pūrongo
Purpose of the report
1. To provide the Henderson-Massey Local Board with an integrated quarterly performance report for quarter three, 1 January – 31 March 2023.
Whakarāpopototanga matua
Executive summary
2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2022/2023 work programme.
3. The work programme is produced annually and aligns with Henderson-Massey Local Board Plan outcomes.
4. The key activity updates from this quarter are:
· Activation of community places Henderson-Massey - Enable and co-ordinate a wide range of activities that cater to the diversity of the community: Glendene Community Hub held a budget submission open day for the community providing information and help for submissions to the Annual Budget consultation process.
· Massey Matters work programme: Build capacity – Fund Massey Matters to deliver services that build capacity and support community-led priority activities: Massey Matters created a temporary shelter and donation site in response to Cyclone Gabrielle. It also partnered with a local food bank (Awhi Shed) to provide the community with access to kai, bedding, clothes, household goods and baby supplies.
· Corban Estate Arts Centre – seismic strengthening of identified buildings: Physical works is nearing completion.
5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):
· HM: Telling parks stories – Identify opportunities to promote cultural storytelling within selected parks: The Telling Parks Stories project has been cancelled and the budget for this line item is recommended for reallocation to community grants.
· Ope Hauāuru: Building Sustainable Community – Ope Hauāuru seeks to generate momentum for resilient, sustainable futures for the communities of Henderson-Massey: Workplaces have been finalised with the EcoMatters education team and target schools within the Henderson-Massey local board area have been identified to sign up to the Enviroschools programme. The contractor has only recently started delivering the project so there is $22,000 of funding that needs to be repurposed within the scope of the project to ensure the budget is utilised in 2022/2023.
6. Net operating performance overall for the Henderson-Massey local board area is nine percent under budget for the nine months ended March 2023. Operating expenditure of $21.8 million is seven per cent below budget and operating revenue of $3.4 million running at four per cent above planned budget levels. Capital expenditure is approximately 47 per cent below budget for the nine months to March 2023.
Recommendation/s
That the Henderson-Massey Local Board:
a) receive the performance report for quarter three ending 31 March 2023;
b) reallocates $5,000 from the 2022/2023 Henderson-Massey Telling Parks Stories project budget (ID 2996) to the 2022/2023 community grants budget (ID 168).
Horopaki
Context
7. The Henderson-Massey Local Board has an approved 2022/2023 work programme for the following:
· Customer and Community Services;
· Infrastructure and Environmental Services;
· Plans and Places;
· Tātaki Auckland Unlimited.
8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.
Graph 1: Work programme activities by outcome
Storm events
9. On Auckland anniversary weekend, an unprecedented storm event caused flash floods and other impacts on lives, homes, possessions and businesses. This led to the declaration of a local State of Emergency on 27 January. On 12-14 February, another major storm event, Cyclone Gabrielle, followed. A National state of emergency was invoked as thousands of people were displaced, with widespread damages across large parts of the North Island.
10. A National State of Emergency was declared on 14 February, with the region transitioning to recovery mode from Friday, 3 March.
11. There were many community facilities in the Henderson-Massey local board area affected by the flooding and some local community facilities were used as Civil Defence Centres (CDC) including Hub West, Henderson and The Trust Arena, Henderson.
12. Impacts to individual activities are reported in the work programme update (Attachment A).
Tātaritanga me ngā tohutohu
Analysis and advice
Local Board Work Programme Snapshot
13. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).
Graph 2: Work programme performance by RAG status
14. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.
Graph 3: Work programme performance by activity status and department
Key activity updates from quarter three
15. Activation of community places Henderson-Massey - Enable and co-ordinate a wide range of activities that cater to the diversity of the community: Glendene Community Hub held a budget submission open day for the community providing information and help for submissions to the Annual Budget consultation process. This was well attended by the local community, Local Board members and Councillor Shane Henderson.
16. Massey Matters work programme: Build capacity – Fund Massey Matters to deliver services that build capacity and support community-led priority activities: Massey Matters created a temporary shelter and donation site in response to Cyclone Gabrielle. It also partnered with a local food bank (Awhi Shed) to provide the community access to kai, bedding, clothes, household goods, baby supplies etc. As a result of this relief work, Massey Matters has now opened a Community Kai Pantry at Massey hub.
17. Corban Estate Arts Centre – seismic strengthening of identified buildings: Physical works is nearing completion. Next steps will be to hand over to Corban Estate Arts centre to move back in.
Activities with significant issues
18. The following work programme activities have been identified by operating departments as activities with significant issues:
· HM: Telling parks stories – Identify opportunities to promote cultural storytelling within selected parks: The Telling Parks Stories project has been cancelled and the budget for this line item is recommended for reallocation to community grants.
· Ope Hauāuru: Building Sustainable Community – Ope Hauāuru seeks to generate momentum for resilient, sustainable futures for the communities of Henderson-Massey: Workplaces have been finalised with the EcoMatters education team and target schools within the Henderson-Massey local board area have been identified to sign up to the Enviroschools programme. The project has been delayed until Quarter four and the scope of the project will be amended to accommodate the $22,000 underspend. Staff propose to supply resources to schools to remove barriers to enable local, community-connected, holistic sustainability action. Resources would be supplied for specific action projects to schools, based on schools feedback and requests, and would support collaborative action-learning projects. Purchasing $22,000 of resources this financial year to be utilised by schools in 2023/2023 could provide possible flood response and progress growing resilient sustainable communities through Enviroschools.
Activities on hold
19. The following work programme activities have been identified by operating departments as on hold:
· Henderson-Massey – install new minor park assets in agreement with the local board: The project is on hold and will be scoped for works to commence in future financial years.
· Corban Estate Arts Centre – renew amenity lighting: This project has been placed on hold until 2023/2024 when resources become available. The strategic assessment and project planning will commence in 2023/2024.
· Henderson-Massey: Design and construct an all-inclusive play/activity space – consult, design and construct play and activity spaces which are inclusive: The project is on hold due to insufficient funding to deliver the Henderson-Massey Local Board’sdesired outcome.
· Te Rangi Hiroa-Birdwood Winery - West City Darts Association Incorporated (Homestead) – New lease: Local Board to be advised on options for the future use of the building.
· Te Rangi Hiroa – Birdwood Winery – West City Darts Association Incorporated (Top Floor) - New Lease: Local Board to be advised on options for the future use of the building.
Tauākī whakaaweawe āhuarangi
Climate impact statement
20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.
21. Work programmes were approved in June 2022 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.
22. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:
· Industrial Pollution Prevention Programme Henderson-Massey: 80 local businesses volunteered to participate in a prevention programme to educate and inform local businesses about the impacts their activities may be having on local waterways through site inspections and discussions with business owners as well as providing pollution risk management support and spill training.
· Climate Action Activator Henderson-Massey - The Climate Action Activator will continue to progress a work programme established in 2021/2022: The Climate Action Activator met with representatives from Te Kawerau ā Maki iwi in January and February 2023 and connected them with Kāinga Ora sustainable housing specialists and council’s rangatahi and resilient marae initiatives.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. When developing the work programmes council group impacts and views are presented to the local board.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. This report informs the Henderson-Massey Local Board of the performance for quarter three ending 31 March 2023.
Tauākī whakaaweawe Māori
Māori impact statement
25. Hoani Waititi Marae Trust - Kaiwhakaawe contribution to Waitākere Ki Tua action plan: The kaiwhakaawe has worked with staff to propose citizenship ceremonies at the Marae in 2023/2024 and has scheduled ‘Cultural comfort’ wānanga at Hoani Waititi Marae. A Local Board Planengagement event with the west Auckland Māori community (mātāwaka and manuwhenua) was held on 3 March 2023.
26. Te Kete Rukuruku (Māori naming of parks and places) Tranche Two: The adoption of names is complete. A whakarewatanga will be organised for 29 June 2023.
Ngā ritenga ā-pūtea
Financial implications
27. This report is provided to enable the Henderson-Massey Local Board to monitor the organisation’s progress and performance in delivering the 2022/2023 work programme.
Financial performance
· Operating expenditure of $21.8 million is $1.6 million below budget overall. This is mainly due to lower maintenance /operating costs for community and parks assets. Locally Driven initiatives (LDI) programmes are $177,000 below budget mainly because of no community grants rounds exercised to date and delays in progress on Te Atatū South Centre Gateways and Street Improvements Framework development is delayed due to resource issues.
· Operating revenue of $3.4 million is $126,000 above budget. This is mainly as a result of higher visitor numbers for learn to swim programmes and aquatics at West Wave Aquatic facility.
· Capital Expenditure of $9.2 million is below budget by $8.1 million with the Te Whau pathway (section 5) being the main contributing factor.
· The financial report for the nine months ended March 2023 for the Henderson-Massey local board area is in Appendix B.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
28. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.
29. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.
30. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
31. The local board will receive the next performance update following the end of quarter four (30 June 2023).
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Local Board - 1 January-31 March 2023 Work Programme Update |
437 |
b⇩ |
Henderson-Massey Local Board - Operating Performance Financial Summary (Under Separate Cover) - Confidential |
|
Ngā kaihaina
Signatories
Authors |
Michelle Knudsen - Lease Advisor |
Authorisers |
Adam Milina - Local Area Manager |
16 May 2023 |
|
File No.: CP2023/05581
Te take mō te pūrongo / Purpose of the report
1. To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.
Whakarāpopototanga matua
Executive summary
2. Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.
Ngā tūtohunga / Recommendation That the Henderson-Massey Local Board: a) whiwhi / receive Chair Chris Carter’s May 2023 report as written.
|
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Chair Chris Carter’s report - May 2023 |
483 |
Ngā kaihaina / Signatories
Authors |
Laura Hopkins - Democracy Advisor |
Authorisers |
Adam Milina - Local Area Manager |
Henderson-Massey Local Board 16 May 2023 |
|
Hōtaka Kaupapa (Policy Schedule)
File No.: CP2023/05578
Te take mō te pūrongo / Purpose of the report
1. To present the Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule).
Whakarāpopototanga matua / Executive summary
2. The Hōtaka Kaupapa (Policy Schedule) was previously the governance forward work programme calendar for the Henderson-Massey Local Board (Attachment A). The policy schedule is updated monthly, reported to business meetings and distributed to council staff.
3. The policy schedule aims to support local boards’ governance role by:
· ensuring advice on meeting agendas is driven by local board priorities
· clarifying what advice is expected and when
· clarifying the rationale for reports.
4. The policy schedule also aims to provide guidance for staff supporting local boards and greater transparency for the public.
Ngā tūtohunga / Recommendation/s That the Henderson-Massey Local Board: a) whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for May 2023. |
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Local Board Hōtaka Kaupapa (Policy Schedule) - May 2023 |
487 |
Ngā kaihaina / Signatories
Authors |
Laura Hopkins - Democracy Advisor |
Authorisers |
Adam Milina - Local Area Manager |
Henderson-Massey Local Board 16 May 2023 |
|
Confirmation of Workshop Records
File No.: CP2023/05580
Te take mō te pūrongo / Purpose of the report
1. To present records of workshops held by the Henderson-Massey Local Board.
Whakarāpopototanga matua / Executive summary
2. Briefings/presentations provided at the workshops held are as follows:
4 April 2023
1. Update on the Red Hills Development (Internal)
2. Regular Local Board Plan updates
3. Tui Glen Reserve - Glen Oakes and Manuka Shade Cottages
4. Local Board input into debrief of Auckland Anniversary weekend and Cyclone Gabrielle response
18 April 2023
1. Local Board Annual Plan workshop 3 - Fees and Charges
2. Community investment options for local board plans – Workshop 2
Ngā tūtohunga / Recommendation/s That the Henderson-Massey Local Board: a) note the workshop records for 4 and 18 April 2023. |
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Local Board workshop record for 4 and 18 April 2023 |
491 |
Ngā kaihaina / Signatories
Authors |
Laura Hopkins - Democracy Advisor |
Authorisers |
Adam Milina - Local Area Manager |
Henderson-Massey Local Board 16 May 2023 |
|
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
16 Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter 3 2022/2023 - Attachment b - Henderson-Massey Local Board - Operating Performance Financial Summary
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains detailed financial information related to the financial results of the Auckland Council group that requires release to the New Zealand Stock Exchange.. |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |