Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Civic Building L2, 1 Smythe Road, Henderson on Tuesday, 16 May 2023 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Chris Carter

 

Deputy Chairperson

Brooke Loader

 

Members

Brenda Brady

 

 

Dan Collins

 

 

Dr Will Flavell

 

 

Oscar Kightley

 

 

Ingrid Papau

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Member

Peter Chan, JP

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Shane Henderson

 

 

 


Henderson-Massey Local Board

16 May 2023

 

 

 

1          Nau mai | Welcome

 

Board member O Kightley opened the meeting with a karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number HM/2023/56

MOVED by Chairperson C Carter, seconded by Deputy Chairperson B Loader:  

That the Henderson-Massey Local Board:

a)          whakaae / accept the apology from Board Member P Chan for absence.

b)         tuhi ā-taipitopito / note the apology from Councillor K Turner for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The following are declared interests of elected members of the Henderson-Massey Local Board.

 

Member

Organisation

Position

Brenda Brady, JP

1.     Safer West Community Trust

Trustee

Chris Carter (Chair)

 

1.     St Lazarus Trust

2.     Waitākere Badminton Club

Member

Member

Peter Chan, JP

 

1.     Cantonese Opera Society of NZ

2.     Asian Leaders Forum

3.     NZ-Hong Kong Business Association

4.     NZ-China Business Association

5.     Whau Coastal Walkway Trust

Member

Member

Member

Member

Trustee

Dan Collins

1.     Rānui Action Project

Chair

Dr Will Flavell

 

1.     Asia New Zealand Leadership Network

2.     COMET

3.     Te Atatū Tennis Club

4.     Waitākere Literacy Board

5.     Te Kura

Member

Employee

Board Member

Board Member

Member

Brooke Loader

(Deputy Chair)

1.     Waitākere Licensing Trust

2.     Te Atatū Peninsula Business Association

3.     Neighbourhood Support

4.     Te Atatū Glendene Community Patrol

5.     Real Estate Authority New Zealand

Member

Associate Member

Member

Volunteer

Member

Ingrid Papau

1.     Liberty Impact Community Trust

2.     #WeLoveTuvalu Community Trust

3.     Neighbourhood Support

4.     Liberty Church

5.     Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Presiding member

 

Member appointments

          Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Massey Matters

Will Flavell

Peter Chan

Central Park Henderson Business Association

Chris Carter

Dan Collins

Heart of Te Atatū South

Brooke Loader

Brenda Brady

Ranui Advisory Group

Dan Collins

Brooke Loader

Te Atatū Peninsula Business Association

Ingrid Papau

Brenda Brady

Waitākere Ethnic Board

Peter Chan

Brooke Loader

Waitākere Healthlink

Chris Carter

Brenda Brady

Te Whau Pathway Trust

Ingrid Papau

Dan Collins

 

 

4      Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HM/2023/57

MOVED by Chairperson C Carter, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023 and the extraordinary minutes of its meeting, held on Tuesday, 9 May 2023, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Owen Snell

 

Resolution number HM/2023/58

MOVED by Chairperson C Carter, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

 

a)           whiwhi / receive the presentation from Owen Snell on:

 

i.        central bank digital currencies

ii.       the news broadcasting standard

iii.     community gardens.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Ward Councillors' Update

 

Resolution number HM/2023/59

MOVED by Member I Papau, seconded by Member W Flavell:  

That the Henderson-Massey Local Board:

a)      thank Councillor S Henderson for his verbal update.

CARRIED

 

 

12

Classification of Holmes Reserve

 

Resolution number HM/2023/60

MOVED by Member B Brady, seconded by Member O Kightley:  

That the Henderson-Massey Local Board:

a)      resolves to classify, pursuant to Section 16(2A) of the Reserves Act 1977, the following parcels comprising Holmes Reserve as a local purpose (esplanade) reserve:

·    Lot 99 DP 124122

·    Lot 99 DP 129310

·    Lot 108 DP 129311.

CARRIED

 

 

13

Henderson-Massey Local and Multiboard Round One 2022/2023 grant allocations

 

Resolution number HM/2023/61

MOVED by Member W Flavell, seconded by Deputy Chairperson B Loader:  

That the Henderson-Massey Local Board:

a)      whakaae / agree to fund, part-fund, or decline the following Local Grants Round One 2022/2023 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

LG2205-103

New Zealand Photographic Art Academy

Towards photo prints, frames, and posters for a photography exhibition as part of the Auckland Festival of Photography

$5,165.00

$4,000.00

LG2205-112

Atibun West Auckland

Towards cost of trainer, workshop planning, Gardening materials, project/finance management for one-day workshop on learning about gardening in small spaces and how to sustain a healthy productive garden with composting, running by Therese Mangoes

$3,768.00

$3,768.00

LG2205-115

Massey Pony Club Incorporated

Towards cost of making and installing a wooden structure for sun shades above the horse pens to keep child members and ponies safe from the blazing sun.

$5,000.00

$0.00

LG2205-118

West Auckland Youth Development Trust

Towards uniforms purchase for young people especially those who are entering local and national competitions

$5,000.00

$3,000.00

LG2205-138

CARE Waitākere Trust

Towards purchase of staple food items for the day to day running of CARE Te Atatū Peninsula Community Foodbank

$5,000.00

$0.00

LG2205-155

Ranui Community Centre Incorporated

Towards costs of two tutors fees for the Te Reo Maori Classes between 1 May 2023 and 22 December 2023

$14,280.00

$5,000.00

LG2205-158

Athletics New Zealand (Incorporated)

Towards venue hire and officials' accommodation costs for the 2024 Sir Graeme Douglas International

$5,000.00

$0.00

LG2205-162

Matuku Reserve Trust

Towards bus costs to transport from the school to Makutu Link, cost of the educator, and costs for wet weather gear and consumables for students

$15,450.00

$3,500.00

LG2205-163

Grief Support and Education Charitable Trust

Towards costs of counsellors, professional supervision and administrator wages for the Loss and Grief counselling sessions between 1 June 2023 to 31 May 2024

$4,885.00

$2,500.00

LG2205-167

West Auckland Woodturners Guild

Towards purchase of presentation equipment (TV, wall mount and microphone) to undertake twice monthly viewing of the Club demonstrations

$2,150.00

$0.00

LG2205-169

Auckland Basketball Services Limited

Towards a hall hire at Trusts Arena and coaching to deliver “Henderson-Massey Junior Development Programme"

$5,000.00

$2,000.00

LG2205-170

Waitakere Ethnic Board

Towards venue bookings, speaker fees, printing and promotional costs, technical expenses, koha, and refreshments

$5,000.00

$2,000.00

LG2205-172

Re-Creators Charitable Trust

Towards cost of a coordinator for volunteers and rent for venue

$5,000.00

$2,500.00

LG2205-173

Lake Pano Project

Towards cost of plants and plant identification labels

$4,654.40

$2,500.00

LG2205-175

Youthline Auckland Charitable Trust

Towards costs of training and supervising Helpline volunteer counsellors who staff the Youthline Helpline in support of the young people of the Henderson- Massey area from June 2023 to March 2024

$7,500.00

$0.00

LG2205-176

Badminton New Zealand

Towards venue hire and shuttlecocks purchase for the New Zealand National Badminton and Para-Badminton Championships event

$5,000.00

$1,500.00

LG2205-177

Kate Hursthouse

Towards costs of the project management, the design of the marketing material and promotion of the project between June 2023 and November 2023

$5,000.00

$4,000.00

LG2205-178

Andrew Johnston

Towards funding to work with kids have a hard life on little projects etc picking up rubbish communications skills

$1,000.00

$0.00

LG2205-179

The Massey Community Men's Shed Charitable Trust

As a contribution towards cost of security screens, dust extraction and filtration equipment, and materials for construction of partition walls.

$5,000.00

$4,000.00

LG2205-181

Rochelle Eynon

Towards cost of podcast microphones, podcast platform costs, software and song licensing

$1,000.00

$0.00

LG2205-184

Triangle Park Community Teaching Garden

Towards tutor costs and soil, gloves, seedlings, and handouts

$3,942.00

$3,000.00

LG2205-185

Adventure Specialties Trust

Towards Kayaking equipment for adventure therapy, youth development, and whanau programmes at Adventure Specialties in May 2023

$2,380.00

$2,000.00

LG2205-186

Massey Rugby Club

Towards building a shop window canopy at Massey Rugby Club from June 2023 to July 2023.

$5,000.00

$0.00

LG2205-187

Action Education Incorporated

Towards the cost of 20 spoken word workshops

$5,000.00

$3,000.00

LG2205-188

The Period Place

Towards reusable and disposable period products to be delivered via Impact Partner Programme from June 2023 to May 2024

$5,000.00

$4,000.00

LG2205-190

Whau Coastal Walkway Environmental Trust

Towards cost of monitoring water quality of Whau River from July 2023 to June 2024

$5,000.00

$2,000.00

LG2205-191

Love Somebody Charitable Trust T/A Love Somebody

Towards administration, materials, marketing and facilitator costs at Rutherford College from 1 June 2023 to 20 October 2023

$4,680.00

$2,500.00

LG2205-192

Lightbox Projects Ltd

Towards the costs of printed materials for events promotion, workshop and picnic organising and facilitating and contribution to bike tour to deliver the project of “The Art of Living Lightly”

$5,000.00

$3,000.00

LG2205-193

The Gallery

Towards art materials and facilitator costs at The Gallery from 5 June 2023 to 3 July 2023

$5,000.00

$3,000.00

LG2205-195

HBC Community Trust

Towards purchasing food for community meals in Henderson Baptist Church from 1 June 2023 to 31 December 2023

$2,500.00

$2,000.00

LG2205-197

Henderson Photographic Society

Towards costs of matting supplies, refreshments for the volunteers, koha for the guest speaker, petrol voucher for volunteers moving equipment, and koha for borrowing school display boards, advertising, venue hire to deliver the project of “Henderson Photographic Society Presents”

$2,100.00

$1,500.00

Total

 

 

$155,454.40

$66,268.00

b)          whakaae / agree to fund, part-fund, or decline the following Multiboard Grants Round One 2022/2023 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Amount approved

MB2223-201

Fix Up Look Sharp

Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024

$2,000.00

$0.00

MB2223-202

New Zealand Eid Day Trust

Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023

$5,000.00

$1,300.00

MB2223-206

Waitakere City School of Dance

Towards financial support to transport cost, accommodation, and entry fee to performing Arts Competitions Association of NZ (PACANZ) nationals event in Palmerston North (October 2023)

$2,000.00

$0.00

MB2223-207

David Riley

Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023

$2,000.00

$2,000.00

MB2223-215

Big Buddy Mentoring Trust

Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)

$10,000.00

$1,000.00

MB2223-221

Auckland Softball Association Inc.

Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.

$5,000.00

$0.00

MB2223-224

Bellyful New Zealand Trust

Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024

$4,000.00

$1,000.00

MB2223-226

OutLine New Zealand Incorporated Donation Account

Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs

$2,000.00

$1,200.00

MB2223-227

Young Workers Resource Centre

Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.

$500.00

$0.00

MB2223-228

The Reading Revolution

Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs

$2,000.00

$500.00

MB2223-232

Zeal Education Trust - Waitakere

Towards operational costs to deliver the West Auckland Street Youth Work Project and Community Activation programme from 1 July 2023 to 30 June 2024

$5,000.00

$5,000.00

MB2223-233

Supporting Families In Mental Illness NZ(SFNZ) Limited

Towards the northern region manager's salary

$2,500.00

$500.00

MB2223-242

KidsCan Charitable Trust

Towards administration costs from 5 June 2023 to 15 December 2023

$5,000.00

$1,000.00

MB2223-245

Kidz Need Dadz Charitable Trust NZ

Towards the cost of an Education Consultant for the "Kidz Need Dadz Education Programme". from June 2023 to December 2023

$2,000.00

$1,000.00

MB2223-246

Sport Waitakere Trust

Towards facilitator costs for online workshops from July 2023 to June 2024

$2,576.00

$1,000.00

MB2223-252

The Operating Theatre Trust trading as Tim Bray Theatre Company

Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023

$3,543.00

$2,000.00

MB2223-253

Community Cat Coalition Incorporated

Towards cat desexing project from 1 July 2023 to 30 June 2024

$2,500.00

$0.00

MB2223-255

Fiji Girmit Foundation

Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023

$5,000.00

$0.00

MB2223-258

Road Safety Education Limited

Towards the wage costs for the programme co-ordinator for the delivery of the Road Safety Programme across Auckland between 1 June 2023 to 31 May 2024

$4,000.00

$2,000.00

MB2223-259

YMCA North Incorporated

Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses

$5,000.00

$3,000.00

MB2223-261

Kahui Tu Kaha - Operating Account

Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers

$2,000.00

$0.00

MB2223-262

Showquest Charitable Trust

Towards venue hire and related costs, and theatre production costs for hosting youth theatre performances

$3,500.00

$1,000.00

MB2223-266

Recreate NZ

Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024

$2,000.00

$1,000.00

MB2223-271

PHAB Association Inc Contracts Operations Account

Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge

$2,000.00

$1,000.00

MB2223-273

Fair Food Trust

Towards compost bins, tables, scales, mats, waste bins, volunteer training and reusable bags for the fair food warehouse from June 2023 to October 2023

$2,500.00

$2,500.00

MB2223-274

Interacting

Towards radio comms, face painters, bins, project manager, film tutor, jewellery making tutor, and mould making tutor at the Interact Festival from 30 October 2023 to 10 November 2023

$4,000.00

$3,000.00

Total

 

 

$87,619.00

$31,000.00

 

CARRIED

 

 

14

Art and Community Partners Interim Service and Funding Approach for 2023/2024

 

Resolution number HM/2023/62

MOVED by Member I Papau, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      whakaae / approve interim payments covering the first quarter of 2023/2024 to the following arts partners:

i.    $​154,930.38 to Waitakere Arts and Cultural Development Trust (Corban Estate Arts Centre)

ii.   $41,652.78 to Pacifica Mamas’ Arts and Cultural Trust (Pacifica Arts Centre) 

iii.  $13,182.32 to Waitākere Central Community Arts Council.

b)      whakaae / approve Community Centre Management Agreements with Glendene Community Society Incorporated, Sturges Community House Incorporated and Massey Matters for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding:

i.    $64,828.20 to Glendene Community Society Incorporated to manage access and activation of Glendene Community Hub

ii.   $43,374 to Sturges Community House Incorporated to manage access and activation of Sturges Community House

iii.  $58,436 to Massey Matters to manage access and activation of Massey Community Hub

iv.  $64,893 to Massey Matters to manage access and activation of Manutewhau - West Harbour Community Hub. 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

 

Resolution number HM/2023/63

MOVED by Member D Collins, seconded by Member O Kightley:  

That the Henderson-Massey Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i.   $432,000 for Central Park Henderson BID

ii.  $111,000 for Te Atatū Peninsula BID.

CARRIED

 

 

16

Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for Quarter 3 2022/2023

 

Resolution number HM/2023/64

MOVED by Member W Flavell, seconded by Deputy Chairperson B Loader:  

That the Henderson-Massey Local Board:

a)      whiwhi / receive the performance report for quarter three ending 31 March 2023;

b)      reallocates $5,000 from the 2022/2023 Henderson-Massey Telling Parks Stories project budget (ID 2996) to the 2022/2023 community grants budget (ID 168).

CARRIED

 

 

17

Chair's Report - Chris Carter

 

Resolution number HM/2023/65

MOVED by Member W Flavell, seconded by Deputy Chairperson B Loader:  

That the Henderson-Massey Local Board:

a)      whiwhi / receive Chair Chris Carter’s May 2023 report.

CARRIED

 

 

18

Hōtaka Kaupapa (Policy Schedule)

 

Resolution number HM/2023/66

MOVED by Member B Brady, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa (Policy Schedule) for May 2023.

CARRIED

 

 

 

 

 

 

 

19

Confirmation of Workshop Records

 

Resolution number HM/2023/67

MOVED by Chairperson C Carter, seconded by Deputy Chairperson B Loader:  

That the Henderson-Massey Local Board:

a)      tuhi ā-taipitopito / note the workshop records for 4 and 18 April 2023.

CARRIED

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.49 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................