Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Māngere-Ōtāhuhu Local Board meeting room, Shop 17, Māngere Town Centre, 93 Bader Drive, Māngere on Tuesday, 16 May 2023 at 5.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Apulu Reece Autagavaia

 

Deputy Chairperson

Dr Ofa Dewes

 

Members

Dr Ashraf Choudhary, QSO, JP - online

 

 

Topou Folau – online

 

 

Vi Hausia

 

 

Albert Lim – online

 

 

 

 

 

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillor

Lotu Fuli online to 6.01pm

 

 

 

Councillor

Alf Filipaina to 5.49pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

16 May 2023

 

 

 

1          Nau mai | Welcome

 

Chair Apulu Reece Autagavaia opened the meeting in karakia.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member Albert Lim declared a conflict in item 16: Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024, as he is Chair of the Papatoetoe Central Main Street Society Incorporated Business Improvement District.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number OP/2023/63

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023 and the extraordinary minutes of its meeting, held on Tuesday, 9 May 2023, as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

That the Ōtara-Papatoetoe Local Board acknowledge:

 

The Chair called the meeting to stand for a minute of silence in acknowledgement of the tragic fire in Wellington earlier today. 

 

Carol McGarry - Democracy Advisor

Carol joined Auckland Council in 2012 and has completed 11 years with us. For all that time she has worked supporting the Ōtara -Papatoetoe Local Board except for a short secondment working as a local board advisor at Howick. 

She is also considered a leader within the Democracy Advisor network at Council owing to her technical skill, her detailed knowledge of process and standing orders. She is therefore called upon to train new Democracy Advisors, test new processes and proofread regional reports for quality standards. 

For elected members, Carol has been a valued and reliable advisor with a wealth of knowledge to help us in our decision-making. Her expertise provides us with confidence that we are following good process and best practice. She conducts herself with professionalism but is always approachable and helpful.

Carol is retiring from full time work and moving with her husband to Invercargill where she is from. She is looking forward to spending more time relaxing, riding motorbikes and discovering Te Waiponamu.

Thank you, Carol, for your service to this local board and the people of Ōtara-Papatoetoe.

 

 

Precedence of Business

Resolution number OP/2023/64

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)          whakaae / agree that items 11 – Governing Body member Update, 12 – Board Members’ Report and 13 – Chairperson’s Announcements be accorded precedence at this time.

 

CARRIED

 

 

11

Governing Body member Update

 

Resolution number OP/2023/65

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      whiwhi / receive the verbal reports from the Manukau Ward Councillors.

 

CARRIED

 

 

12

Board Members' Report

 

Member Vi Hausia board members’ report was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2023/66

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)      whiwhi / receive the board members’ written and verbal reports.

 

CARRIED

 

Attachments

a    16 May 2023: Ōtara-Papatoetoe Local Board - Item 12 - Board Members' Report - member Vi Hausia's report

 

 

 

13

Chairperson's Announcements

 

Resolution number OP/2023/67

MOVED by Deputy Chairperson O Dewes, seconded by Member TF Folau:  

That the Ōtara-Papatoetoe Local Board:

a)      whiwhi / receive the chairperson’s verbal update.

 

CARRIED

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Direct Animal Action

 

Romina Marinkovich and Stepahie Koks from Direct Animal Action were in attendance online to present to the board.

 

A copy of the presentation is included in the agenda pages 95 to 102.

 

Resolution number OP/2023/68

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)      whakamihi / thank Romina Marinkovich and Stepahie Koks from Direct Animal Action for their attendance and presentation.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: items 11 – Governing Body member Update, 12 – Board Members’ Report and 13 – Chairperson’s Announcements were taken before Item 8 Deputations.

 

 

 

 

 

 

 

14

Local Board views on Notices of Requirement for the Airport to Botany Bus Rapid Transit Project

 

Resolution number OP/2023/69

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)          provide local board views on the Notices of Requirement for the Airport to Botany Bus Rapid Transit Project, being an alteration to Designation 6717 and four new designations as follows:

i)                the board support moves for developing public transport connections and facilitating rapid, frequent, and reliable transport services in Auckland, especially in the south where students and workers are heavily reliant on these services

ii)               support Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and the aim of reaching net zero emissions by 2050

iii)             seek full consideration of the specific impact on local communities of Ōtara-Papatoetoe as the Airport to Botany Bus Rapid Transit project is developed, designed and delivered

iv)             the Notices of Requirement/designation restricts council’s use of developing the designated land area under s176 of the Resource Management Act (RMA). Until such time that the designation is given effect to, preference would be for a ‘blanket permission’ provided by a condition to enable parks to be developed to meet the needs of the community, without restriction

v)               ten to 15 years is a long period for the designation and restrictions and this will affect several property owners, noting that funding for implementing the rapid transit project is not in place at present. The board is concerned for property owners faced with the uncertainty on compensation over a long period of time

vi)             future proofing local neighbourhoods and catchment areas that are affected as a result of the Notices of Requirement is essential. It will have a bearing on how families and communities use and access areas for day-to-day life. For example, construction of an arterial road may make it hard for people to attend a sports club

vii)           access to active recreation parks in the Ōtara-Papatoetoe area is important for local communities. In the past five years the area has had 80 per cent high density housing. Access to green, open spaces is limited in the local area. The Manukau Sports Bowl, Hayman Park and Rongomai Park are reserves of high use. These also serve as venues for regional and subregional events  and gatherings. Puhinui Domain is another green area that will be affected through the Notices of Requirement. Access to the parks during construction should be assured/guaranteed. The board would like to know that if this does not occur, what mitigation or compensation will be offered. A construction traffic management plan (CTMP), only seeks to manage effects and does not guarantee access if not practicable

viii)          request that quicker access routes to Auckland International Airport and other major destinations is considered, such as a direct road connection between Diorella drive to Puhinui Station and through to the airport, by bypassing Manukau Bus and Train Station for quicker road access to the airport

ix)             request timely consultation with council and the local board in the project planning stage to inform use, and therefore better manage impacts on open spaces. Local boards should be noted as a stakeholder in the Stakeholder Communication and Engagement Management Plan (SCEMP)

x)               that planning and assessments for the Airport to Botany Rapid Transport project must give priority to the Transform Manukau projects planned or being implemented in the local board area

xi)             that the masterplan for the Manukau Sports Bowl has been adopted by the local board and the Airport to Botany project must identify alternative locations for the storm water ponds considering the masterplan, public access, design aesthetics and potential future residential housing in the vicinity

xii)           that the Hayman Park playground transformation and expansion project is taken into full consideration and not compromised. The designations for the Airport to Botany project will reduce access to open spaces for informal and formal recreation at a time when significant residential growth is predicted in the area. Ensuring planned completion and access to Hayman Park is critical for local communities

xiii)          be informed if there are any opportunities arising to optimize sites along the route, especially around proposed stations/stops

Notice of Requirement 1: Bus Rapid Transit - Botany to Rongomai Park

xiv)          tuhi ā-taipitopito /note that impact on property reflects the highest percentage of feedback for this section of the project at about 45%

xv)           tuhi ā-taipitopito /note that access is an important concern from the public, for Notice of Requirement 1, with the third highest percentage (12%) of submissions. Access to Rongomai Park is of serious concern to the Ōtara-Papatoetoe Local Board, noting that this is a very busy and well used park by clubs and the public. It has only one access, on Te Irirangi Drive. Access to Rongomai Park must be assured by Auckland Transport.

xvi)          tuhi ā-taipitopito /note that there is a footbridge that crosses Te Irirangi Drive from Rongomai Park to residential housing on the other side of Te Irirangi Drive. The Ōtara-Papatoetoe Local Board is concerned about pedestrian access across the proposed roadworks from residential housing to the park and also to access the nearby High School

Notice of Requirement 2: Rongomai Park to Puhinui Station (in the vicinity of Plunket Avenue)

xvii)        tuhi ā-taipitopito /note that impact on property is a significant concern for the public with 36 per cent of submissions on this section of the project. Residents are concerned about the impact on property values and their inability to develop their land. Those property owners that will have only part of their section purchased by Auckland Transport are concerned that it could leave them in a worse position, with a reduced section and impacted property value

xviii)       tuhi ā-taipitopito /note a concern that while the Manukau Sports Bowl has an alternative entrance to allow access to the park during the construction phase of this project, the land required by Auckland Transport will require significant reconfiguration of the current roadways and access to sections of the park

xix)          tuhi ā-taipitopito /note serious concern that the proposed area for placing stormwater ponds on the Manukau Sports Bowl will lead to significant loss of park space, and severely impact the approved masterplan for the park. The local board has only recently completed several rounds of public consultation and approved the master plan in February 2023. The proposed stormwater ponds will take over the current playground, and future plans for enhanced bike play. The Manukau Sports Bowl serves as a venue for many large events and festivals, both local and regional, such as PolyFest and Movies in Parks. There are other wetland areas on the Manukau Sports Bowl that Auckland Transport should look at using, to minimise the impact of this project on the park and the users

xx)           tuhi ā-taipitopito /note that stage 2 of the destination playground at Hayman Park (part of Transform Manukau managed by Eke Panuku) is a major project for the local board. The project is currently constructing stage 2 of the playground at Hayman Park. Stage 1 included a Kiosk building with toilets. The proposed designated area appears to either cross over to the current and to be built on in the future playground sites, or very near to the playground and Kiosk. It would be a waste of ratepayers money should council be digging up newly built playground facilities

xxi)          tuhi ā-taipitopito /note serious concerns on the loss of valuable informal recreational space for communities due to the impact on proposed designation to the Puhinui Domain. This park acts as a green buffer between residential and business areas and significant growth is foreseen around the area. Important planning references and local board priorities on the Local Play Network Gap Analysis must be included in the assessment of the Notice of Requirement 2. Although the park needs more development compared to the parks mentioned above, it is a significant green space in an industrial area bordering on residential. The area is earmarked for intensification, and therefore retention of green space in Manukau and Wiri is paramount. Any storm water ponds at the Puhinui Domain must enhance the area and provide residents access to this green space

xxii)        tuhi ā-taipitopito / note that a significant number of housing will be lost on this section of the project. It appears to the board that, because Auckland Transport has to purchase entire properties in many circumstances, there is going to be a lot of unused land. The board believes this could be an opportunity for Auckland Transport to create green spaces that enhances environmental impacts along the route. This suggestion is also due to the local board area having the second lowest tree canopy cover in Auckland

xxiii)       tuhi ā-taipitopito / note that the second highest percentage (19%) of submissions were on concerns about access. There are at least three schools along or near the route that will be impacted by this project. For this section of Notice of Requirement 2 namely Puhinui School and Redoubt North Primary. Puhinui School will have very real issues with access, as the main gate is on Puhinui Road, with an already congested secondary gate on a side road, only metres away from Puhinui Road. Papatoetoe West also has a school entrance only metres away from the proposed road works. Auckland Transport must provide safe alternative access to these schools for students, staff and families

Notice of Requirement 3: Bus Rapid Transit – Puhinui Station (in the vicinity of Plunket Avenue) to SH20/20B Interchange

xxiv)       tuhi ā-taipitopito / note that impact on property is a significant area of concern from the public (35% of submissions)  for this section of the project. Residents are concerned about the impact on property values and inability to develop their land. Those property owners that will have only part of their section purchased by Auckland Transport, are concerned that it will leave them in a worse position, with a reduced section and impacted property value

xxv)        tuhi ā-taipitopito / note that a significant number of housing will be lost on this section of the project. It appears to the board that, because Auckland Transport has to purchase entire properties in many circumstances, there is going to be a lot of unused land. The board believes this could be an opportunity for Auckland Transport to create green spaces that enhances the environmental impacts along the route

xxvi)       tuhi ā-taipitopito / note that the second highest percentage of submissions were on access, at 23%. Papatoetoe West School has two entrances only metres away from the proposed project. Auckland Transport must provide safe alternative access to these schools for students, staff and families

xxvii)     tuhi ā-taipitopito / note that the Notice of Requirement 3 area is already a congested area, with many years of roadworks and road reconfiguration. The flow-on effect of traffic disruption will be felt across Papatoetoe and Wiri. Alternative routes and traffic planning must be in place and well communicated to road users

Notice of Requirement 4a: Bus Rapid Transit - SH20/20B Interchange to Orrs Road

xxviii)   tuhi ā-taipitopito / note that the highest percentage of feedback (28 %) from public for this section of the project is about impact on property

xxix)       tuhi ā-taipitopito / note that the second highest area of concern from the public is about access, 27 per cent submissions. Access to Puhinui Reserve and Colin Dale Park, is currently only along Prices Road. The Manukau Memorial Gardens can only be accessed along SH20B via private vehicle or walking/bikeway. Access to all these public sites must be assured by Auckland Transport

Notice of Requirement 4b: Alteration to Designation 6717 State Highway 20B – State Highway 20 to Auckland International Airport

xxx)        tuhi ā-taipitopito / note that 40 per cent of submissions from public were concerns about impact on property, followed by concerns on access at 24 per cent

b)          kopou / appoint Chair Apulu Reece Autagavaia to speak to the local board views at a hearing on the Notices of Requirement

c)          tautapa / delegate authority to the chairperson to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the hearing on the Notices of Requirement

d)          whakamihi / thank the A2B officers for early updates to the board on the planning/ route ideas

e)          tono / request the resolutions be circulated to Howick, Manurewa and Māngere-Ōtāhuhu Local Boards.

CARRIED

 

15

Approval for a new road name at 103 Kolmar Road, Papatoetoe

 

Resolution number OP/2023/70

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)          whakatārewa / defer consideration of this item until its 20 June 2023 business meeting

b)          is concerned that all names provided are names relating to the developer’s family which provide little genuine alternatives for the board to consider and debate

c)          recommends that in the future staff seek alternate names for roads that is in line with the Road Naming Guidelines and strategic documents such as Kia ora Tamaki Makaurau, and provide advice in reports of the relevant considerations for boards and implications in departing from the guidelines, namely principle 3 and principle 4

d)          tono / request staff re-engage with the developer and ask for further alternatives (even if it adds up to more than 3 names for the board to consider), especially ones that promote the area’s Māori or other ethnic identity that are not directly related to the developer’s family.

CARRIED

 

 

16

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

 

Member Albert Lim declared a conflict in item 16: Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024, as he is Chair of the Papatoetoe Central Main Street Society Incorporated Business Improvement District, he took no part in the discussion or voting on this item.

 

 

Resolution number OP/2023/71

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)      recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i)       $588,600 for East Tāmaki, (previously GETBA) Business Improvement District

ii)      $132,919.50 for Hunters Corner Business Improvement District

iii)     $577,830 for Manukau Business Improvement District

iv)     $99,456 for Ōtara Business Improvement District

v)      $100,692 Papatoetoe Business Improvement District

vi)     $755,425 Wiri Business Improvement District.

CARRIED

 

 

 

 

17

Local board resolution responses and information report

 

Resolution number OP/2023/72

MOVED by Chairperson AR Autagavaia, seconded by Member V Hausia:  

That the Ōtara-Papatoetoe Local Board:

a)      tuhi ā-taipitopito / note the feedback on Auckland Light Rail, in Attachment A of the agenda report

b)      tuhi ā-taipitopito / note the feedback on Land Transport Management (Regulation of Public Transport) Amendment Bill, in Attachment B of the agenda report.

CARRIED

 

 

18

Hōtaka Kaupapa / Governance Forward Work Calendar

 

Resolution number OP/2023/73

MOVED by Chairperson AR Autagavaia, seconded by Deputy Chairperson O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)     tuhi ā-taipitopito / note the Hōtaka Kaupapa.

CARRIED

 

 

19

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2023/74

MOVED by Chairperson AR Autagavaia, seconded by Member TF Folau:  

That the Ōtara-Papatoetoe Local Board:

a)      tuhi ā-taipitopito / note the workshop records for: 4 April, 11 April and 18 April 2023.

CARRIED

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

6.16 pm                                           The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................