Minutes of Ōrākei Local Board - Tuesday, 16 May 2023

Ōrākei Local Board

16 May 2023

1 Nau mai | Welcome

Chairperson S Milne welcomed those present and began the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number OR/2023/34

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) accept the apology from Member M Voyce.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member P Tucker declared an interest in Item 11 Ōrākei Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations.

Deputy Chairperson S Powrie declared interest in Item 11 Ōrākei Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations.

Note: subsequently Member T Churton declared interest in Item 11 Ōrākei Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations, before the item.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2023/35

MOVED by Chairperson S Milne, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2023 and the extraordinary minutes of its meeting, held on Thursday, 11 May 2023, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

Resolution number OR/2023/36

MOVED by Chairperson S Milne, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) approve the request for a leave of absence for Member Penny Tucker for Thursday 20 July 2023.

CARRIED

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Terry Moore - Community Wellbeing

Terry Moore presented to the board on an Age Friendly project which he sought board support for, and to provide an update on the formation of the Auckland East Community Network.

Resolution number OR/2023/37

MOVED by Chairperson S Milne, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) receive the presentation and thank Terry Moore his attendance.

b) refer the presentation to officers to investigate:

i) how the Ōrākei Local Board can support the Age Friendly project and promotional video.

ii) a potential memorandum of understanding and / or a partnership agreement between Auckland East Community Network and the Ōrākei Local Board.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Ōrākei Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations

Deputy Chairperson S Powrie declared interest in LG2312-241 Akarana Marine Sports Charitable Trust and LG2312-228 The Royal Akarana Yacht Club Incorporated.

Member P Tucker declared an interest in LG2312-245 The Glendowie Boating Club Incorporated and took no part in the discussion or voting on the item.

Member T Churton declared an interest in LG2312-244 Auckland Water Ski Club Incorporated and took no part in the discussion or voting on the item.

Resolution number OR/2023/38

MOVED by Member A McPhee, seconded by Member D Wong:

That the Ōrākei Local Board:

a) approve the following applications in the Ōrākei Local Grant round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount approved
LG2312-241	Akarana Marine Sports Charitable Trust	Towards the cost of a drinking fountain including installation	$3,000.00
LG2312-233	Auckland Basketball Services Limited	Towards venue of the Barfoot and Thompson Hall, affiliation fees and Glory League fees	$5,000.00
LG2312-215	Auckland University Rugby Football Club Incorporated	Towards the cost of a new courtyard for the Auckland University Football club	$5,000.00
LG2312-244	Auckland Water Ski Club Incorporated	Towards the cost of bench removal and construction of a handrail	$5,000.00
LG2312-211	Cheekee Hero Charitable Trust	Towards the cost of a defibrillator, a weatherproof steel cabinet including installation at Kohimarama beach toilet and Land Owner Approval application cost	$5,895.00
LG2312-240	The College Rifles Rugby Union Football & Sports Club Incorporated	Towards the cost of field and turf maintenance	$5,000.00
LG2312-201	Community Patrols of New Zealand Charitable Trust	Towards the cost of fuel, insurance, vehicle servicing, uniforms and a siren	$8,000.00
LG2312-237	Ellerslie Business Association	Towards event management costs and portaloos for the Ellerslie Fairy Festival and Pirate Party	$10,000.00
LG2312-205	From the Deck	Towards the cost of pest control, replacing and tree planting	$5,000.00
LG2312-223	Meadowbank Pony Club Incorporated	Towards the cost of first aid training and safety helmets	$2,000.00
LG2312-216	Mission Bay Business Association Incorporated	Towards the cost of four security cameras	$8,987.25
LG2312-243	Mission Bay Kohimarama Residents Association	Towards the cost of three bench seats and paving of Hoggin Path as the Ronaki Reserve	$4,000.00
LG2312-204	Mission Bay Tennis Club Incorporated	Towards the cost of six mesh windbreakers for the clubs tennis courts	$3,000.00
LG2312-210	New Zealand Alpine Club Incorporated	Towards the cost of native planting, a new pathway/walkway and hazard signage	$6,000.00
LG2312-236	Remuera Business Association Incorporated	Towards the cost of street light fairy lights on Airlie Court and the Coles Building	$4,000.00
LG2312-213	Remuera Chinese Association Incorporated	Towards the cost of venue hire	$5,000.00
LG2312-224	St Heliers and Glendowie Residents Association	Towards the cost of venue hire and advertising	$833.00
LG2312-203	St Heliers Bay Croquet Club Incorporated	Towards the ongoing costs of lawn care and maintenance for the clubs croquet lawn	$3,000.00
LG2312-227	St Heliers U3A	Towards the cost of a new computer	$1,000.00
LG2312-225	St Heliers Village Association Incorporated	Towards the costs of rebranding	$10,000.00
LG2312-245	The Glendowie Boating Club Incorporated	Towards replacing a safety boat motor	$7,362.00
LG2312-228	The Royal Akarana Yacht Club Incorporated	Towards the cost of lifejackets	$10,000.00
LG2312-222	NZ Scout Association - Orakei Sea Scout Group	Towards the cost of helmets, an air compressor, a ladder and Jamboree costs	$4,000.00
LG2312-226	UpsideDowns Education Trust	Towards the cost of subsidising speech and language therapy	$2,000.00
Total			$123,077.25

b) decline the following applications in the Ōrākei Local Grant round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Decline Reason
LG2312-229	Communities Against Alcohol Harm Incorporated	Towards the cost of building and maintaining networks, web and social media monitoring and community workshops	Limited community benefit
LG2312-202	Elaine Dai	Towards venue hire cost	Limited community benefit
LG2312-217	Ellerslie Residents' Association Incorporated	Towards the cost of e-waste disposal	Not eligible
LG2312-218	Hannah Davey	Towards the cost of film a photobook and photographer wages	Limited community benefit
LG2312-214	Happy Kids Face Painting Limited	Towards the cost of venue hire, tea and snacks, ink and laminating pockets, paint, face painting kid and balloon twisting kit	Limited community benefit
LG2312-221	Kimberley Yong	Towards the cost of social media advertising and signage	Limited community benefit
LG2312-242	Mission Bay Kohimarama Residents Association	Towards the cost of venue hire and marketing costs	Other funding sources available
LG2312-209	Mobility Assistance Dogs Trust	Towards the cost of veterinary costs for dogs	Central government funding role
LG2312-234	Road Safety Education Limited	Towards the cost of venue hire and facilitator fees	Central government funding role
LG2312-246	Te Puawaitanga O Atareta Playcentre	Towards the cost of a shade umbrella for the Te Puawaitanga o Atareta playcentre	Central government funding role
LG2312-235	Youthline Auckland Charitable Trust	Towards the cost of volunteer clinical supervision and training services	Central government funding role

c) approve the following applications in the Ōrākei Multi-board Grant round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested
MB2223-261	Kahui Tu Kaha - Operating Account	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers	$2,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$1,000.00
MB2223-228	The Reading Revolution	Towards wages of the manager for the shared reading programme at local libraries and retirement villages and community hubs	$1,000.00
Total			$4000

d) decline the following applications in the Ōrākei Multi-board Grant round two, listed in the following table:

Application ID	Organisation	Requesting funding for	Decline Reason
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	Project outside of local board area
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	Project outside of local board area
MB2223-231	Body Positive Incorporated	Towards advertising costs including posters, street posters, magazine ads, and digital and social media advertising	Project outside of local board area
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	Project outside of local board area
MB2223-226	OutLine New Zealand Incorporated Donation Account	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	Project outside of local board area
MB2223-236	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	Limited community benefit

e) request all successful funding applicants acknowledge Ōrākei Local Board’s support for their organisation and that the event or project include the Ōrākei Local Board logo on any marketing material or promotional products and that the board is referenced in any media statements.

f) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

g) note in the agenda report, the totals from the multi-board applications reflect the total of their entire grant application, and not the amount requested from the Ōrākei Local Board.

CARRIED

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

Resolution number OR/2023/40

MOVED by Deputy Chairperson S Powrie, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i) $182,000 for Ellerslie BID.

ii) $249,840 for Remuera BID.

iii) $149,783.92 for St Heliers BID.

CARRIED

Ōrākei Local Board 2022/2023 Financial Year Operational Work Programme Reallocations

Resolution number OR/2023/41

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) approve the reallocation of $15,800 of funding from Local Civic events (Project ID 314) towards the following initiatives, which will be paid out as a discretionary grant to the individual organisations:

i) Ōrākei RSA Club (reallocation of $5,200) to go towards a mural on the building.

ii) Ellerslie Business Association (reallocation of $5,300) to support activations for the FIFA Women’s World Cup.

iii) Waka Ama New Zealand/Auckland/local club (reallocation of $5,300) to go towards the development of a proposal for an international standard locally held waka ama event.

CARRIED

Chairperson and Board Members' Report

Resolution number OR/2023/42

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for April 2023.

CARRIED

Resolutions Pending Action report

Resolution number OR/2023/43

MOVED by Member A McPhee, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) note the Ōrākei Local Board Resolutions Pending Action report as at 16 May 2023.

b) agree to move the resolution on Safety and Heavy vehicles to completed, as Auckland Transport have considered the board’s previous resolutions, and continue to monitor the heavy vehicle safety concerns and will provide updates to the board at their monthly scheduled meetings.

CARRIED

Ōrākei Local Board Workshop Proceedings

Resolution number OR/2023/44

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a) note the records for the workshops held on 6 and 27 April 2023.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2023/45

MOVED by Chairperson S Milne, seconded by Member T Churton:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar as at May 2023.

CARRIED

18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There were no extraordinary items.

Chairperson S Milne closed the meeting the a karakia.

3.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Angus McPhee
	Penny Tucker
	David Wong, JP