Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Town Hall, Reception Lounge, Level 2 at 301-317 Queen Street, Auckland on Tuesday, 16 May 2023 at 1:00pm.
Te Hunga kua Tae mai | present
Chairperson |
Genevieve Sage |
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Deputy Chairperson |
Greg Moyle, (JP, ED) |
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Members |
Alexandra Bonham |
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Allan Matson |
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Richard Northey, (ONZM) |
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Anahera Rawiri |
via electronic link until 2.00pm. |
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Sarah Trotman, (ONZM) |
in-person until 4.18pm, then via electronic link. |
Te Hunga Āpiti kua Tae mai | ALSO PRESENT
Councillor |
Julie Fairey |
via electronic link. |
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He Hunga atu anō i Tae mai | IN ATTENDANCE
Martin Wong |
Area Operations Manager |
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Cath Duncan |
Project Manager |
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Tsz Ning Chung |
Community Lease Specialist |
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Gill Plume |
BID Senior Advisor |
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Waitematā Local Board 16 May 2023 |
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Chairperson G Sage welcomed those present and opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Member R Northey declared a perceived interest with regard to item 18: Waitematā Accommodation Support Fund 2022/2023 grant allocations.
Member S Trotman declared a perceived interest with regard to item 15: Proposed new community lease for Myers Cottage at Myers Park, 72 Greys Avenue, Auckland Central.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number WTM/2023/59 MOVED by Deputy Chairperson G Moyle, seconded by Member R Northey: That the Waitematā Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2023 and the extraordinary minutes of its meeting as a true and correct record. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
8.1 |
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Jo Malcolm and Luke Niue were in attendance to present to the board on the National Erebus Memorial. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/60 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) receive the presentation on the National Erebus Memorial and thank Jo Malcolm for her attendance. b) request staff advice on options for considering all the recommendations as set out in the tabled document. |
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a 16 May 2023 Waitematā Local Board, item 8.1 Deputation Jo Malcolm, tabled item 8.1 – Deputation Jo Malcolm presentation with attachment. |
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Note: Under Standing Order 1.9.7 Member A Matson requested that his abstention be recorded. |
8.2 |
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Andie Morton and Kate Waltman were in attendance to present to the board on the Waitematā Local Board community grant. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/61 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the presentation and thank the Rainbow Auckland organisation representatives for their attendance. |
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a 16 May 2023 Waitematā Local Board, item 8.2 Deputation Rainbow Auckland organisation, tabled item 8.2 - Deputation Rainbow Auckland organisation presentation with attachment. |
9 Te Matapaki Tūmatanui | Public Forum
9.1 |
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Roger Hawkins was in attendance to present to the board on the Pompallier Terrace project. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/62 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) receive the presentation and thank Roger Hawkins for his attendance. b) request staff the status update from Auckland Transport regarding the Pompallier Terrace project as soon as possible A division was called for, voting on which was as follows:
The motion was declared carried by 4 votes to 2. |
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a 16 May 2023 Waitematā Local Board, item 9.1 Public Forum Roger Hawkins, tabled item 9.1 - Public Forum Roger Hawkins presentation with attachment. |
Member A Rawiri left the meeting at 2.00pm.
The meeting adjourned at 2.04pm
The meeting reconvened at 2.07pm
9.2 |
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Lisa Prager was in attendance to present to the board on the Pompallier Terrace project. |
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Resolution number WTM/2023/63 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the presentation and thank Lisa Prager for her attendance. A division was called for, voting on which was as follows:
The motion was declared lost by 2 votes to 3. LOST |
9.3 |
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John Eady was in attendance to present to the board on the concept design for Basque Park. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/64 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the presentation and thank Tim Birchall and John Eady for their attendance. |
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a 16 May 2023 Waitematā Local Board, item 9.3 Public Forum Tim Birchall and John Eady, tabled item 9.3 - Public Forum Tim Birchall and John Eady photo presentation with attachment. |
9.4 |
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Liam Venter was in attendance to present to the board on the Urban Mass transport system. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/65 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) receive the presentation and thank Liam Venter for their attendance. CARRIED |
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a 16 May 2023 Waitematā Local Board, item 9.4 Public Forum Liam Venter, tabled 9.4 - Public Forum Liam Venter presentation with attachment. |
9.5 |
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Luke Niue was in attendance to present to the board on the Waipapa Stream and Hobson Bay. |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/66 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the presentation on the Waipapa Stream and Hobson Bay, and thank Luke Niue for his attendance. |
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a 16 May 2023 Waitematā Local Board, item 9.5 Public Forum Luke Niue, tabled 9.5 - Public Forum Luke Niue presentation with attachment. |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
11 |
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12 |
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A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number WTM/2023/67 MOVED by Chairperson G Sage, seconded by Member A Matson: That the Waitematā Local Board: a) receive the written reports from Member A Bonham, Member R Northey and Member S Trotman for May 2023. b) receive the verbal reports from Deputy Chair G Moyle, Member A Matson for May 2023. b) note that Member A Rawiri was absent |
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a 16 May 2023 Waitematā Local Board, item 12 Board Members’ Reports, tabled 12 – Board Members’ Reports Member Sarah Trotman Report May 2023 attachment. |
13 |
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Resolution number WTM/2023/68 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) receive the Waitematā Local Board Chairperson’s Report for May 2023. |
The meeting adjourned at 3.55pm
The meeting reconvened at 4.02pm
14 |
Approval of concept design for Basque Park at 17-23 Exmouth Street, Eden Terrace |
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Area Operations Manager – Martin Wong and Project Manager Cath Duncan were in attendance to speak to the item. |
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Changes to the original recommendation with inclusion of new clauses m), n), o). |
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Resolution number WTM/2023/69 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) approve the concept design for Basque Park at 17-23 Exmouth Street as per attachment B of the agenda report and request staff to progress the project to detailed design and resource consent. b) note that a possible location for the future toilet block has been provided for in the concept plan. Believes the provision of a toilet is vital, in particular for children and older adults because in the future it will be more heavily used. c) note that City Rail Link funding of $65,000 can be utilised for further investigation and design to bring the project to resource consent stage and for the provision of new seating areas, and approve the implementation of initial quick wins for the project, including tree and shrub planting and the provision of new seating. d) support play provision and seating that is suitable for teenage girls and young women as places to hang out, noting that currently women and girls are underserved. e) support installing an electricity power point to support events at the park without the need for a generator, noting that this is a natural amphitheatre and a good place for occasional concerts and other events. f) note this is a long term vision for the park and elements of this will be developed as funding becomes available and that additional funding of $930,000 capex is estimated to be required in future to ensure delivery of all aspects of the project as per the preferred concept design and staff will seek direction from the local board to prioritise works as budget becomes available. g) note that there has been feedback from Iwi, Waitematā Local Board and community consultation and this feedback has been incorporated into the design specifications in the concept design. h) note that any renewals for the park wait until the concept plan is completed and can be delivered in line with this. i) have considered the consultation feedback note that the some key themes emerged: submitters did not want to see the park overdeveloped or over programmed. There was strong support for better accessibility, a perimeter footpath, maintaining the dog area, additional trees, outdoor fitness and maintaining open green space. j) note that funding from the Auckland Urban Ngahere project for 18 trees to be planted this year has been allocated, with further ecological restoration also able to be achieved. k) note that during the resource consenting stage there will be additional engagement with iwi, external stakeholders and community. l) note that the Geotech testing will also need to be completed during the resource consenting. m) recommend further consultation with the community through the detailed design process particularly with regard location of the pathway; the most suitable play provision (and location) and planting; n) with regard toilet provision, please plan so as to reduce risk of anti-social behaviour. o) being open to the idea of possibly encouraging a small sit in café with toilet facilities inside that may increase amenity of the park without encouraging anti-social behaviour late at night. |
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Note: Under Standing Order 1.9.7 Deputy Chairperson G Moyle and Member A Matson requested their votes against clauses e) and o) recorded. |
15 |
Proposed new community lease for Myers Cottage at Myers Park, 72 Greys Avenue, Auckland Central |
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Member S Trotman declared a perceived interest in item 15, and took no part in discussion or voting on the following. |
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Community Lease Specialist – Tsz Ning Chung was in attendance to speak to the item. |
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Resolution number WTM/2023/70 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) grant, under Section 138 of the Local Government Act 2002, a new community lease to Lifewise for an area comprising approximately 127m2 located at Myers Park, 72 Greys Avenue, Auckland Central, on the land legally described as Pt allot 8 Sec 29 City Auckland; Pt allot 17 Sec 29 City Auckland; Pt allot 15 Sec 29 City Auckland; Allot 15A Sec 29 City Auckland (as per Attachment A – Site Plan, of the agenda report), subject to the following terms and conditions: i) term – five (5) years, commencing 1 July 2023 or the date when Code of Compliance (CCC) is issued. ii) rent – $1 plus GST per annum. iii) subsidised maintenance fee - $500 plus GST per annum. iv) note that leasing charges and maintenance fees will be reviewed in circumstances where there are changes to the community occupancy guidelines, and that proposed changes to them, including increased fees and charges, are currently being consulted on and are yet to be approved and thereafter implemented. b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002. c) note that public notification will be undertaken and iwi engagement will be completed relating to Auckland Council’s intention to grant a new community lease to Lifewise located at Myers Park, 72 Greys Avenue, Auckland Central. d) appoint a hearings panel, consisting of all Board Members, to consider any objections received through the public notification process in relation to granting a community lease for an area at Myers Park, 72 Greys Avenue, Auckland Central. e) note that a copy of the Community Outcomes Plan (COP) (Attachment B of the agenda report), containing outcomes that Lifewise will deliver, will be attached to the lease agreement. f) note a Code Compliance Certificates (CCC) will be obtained before any new lease commences. g) note that having a group in the cottage will provide passive surveillance and reduce anti-social behaviour in the area and will be beneficial to the park. h) note that Lifewise will primarily use the building for collaboration of the various stakeholders and the homeless community to design and implement preventative measures against homelessness. i) note that the cottage is in close proximity to their city office and also close to Lifewise’s Merge café on Karangahape Road and also that the City Mission is nearby. j) note that homelessness is a key priority for the city centre and that anti-social behaviour and safety are key priorities. k) request that the tenant take an appropriate part in the Auckland Heritage Festivals, given the nature of the building. l) this tenant has been specifically chosen because they have shown to be willing to share with other community groups m) the board is particularly interested in the space being utilized in the evenings and weekends as well as during business hours. |
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Note: Under Standing Order 1.9.7 Deputy Chairperson G Moyle and Member A Matson requested their votes against the motion recorded. |
16 |
Waitematā Local Board 2022/2023 work programme budget reallocations |
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Senior Local Board Advisor – Caroline Teh was in attendance to speak to the item. |
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Resolution number WTM/2023/71 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) approve the reallocation of $5,000 underspend from the 2022/23 work programme budget towards ID483 Community grants Waitematā with the intention of allocating it in the forthcoming Quick Response Round. |
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Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024 |
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BID Senior Advisor – Gill Plume was in attendance to speak to the item. |
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Resolution number WTM/2023/72 MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle: That the Waitematā Local Board: a) receive the information provided by the staff. b) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes: i) $5,021,745 for Heart of the City BID. ii) $504,073.50 for Karangahape Road BID. iii) $1,938,946 for Newmarket BID. iv) $1,032,145 for Parnell BID. v) $759,490 Ponsonby BID. vi) $525,000 Uptown BID. |
Member R Northey left the meeting at 5.24pm.
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Waitematā Accommodation Support Fund 2022/2023 grant allocations |
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Member Richard Northey declared a perceived interest in Application ASF202307 as he is a Member of one of their committees, and in application ASF202340 as he is a Patron and chairs an associated committee. He left the meeting and took no part for the consideration of their applications. |
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Resolution number WTM/2023/73 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) agree to fund each application received for the Waitematā Accommodation Support Fund listed in the following table:
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Member R Northey returned to the meeting at 5.26pm. |
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Resolution number WTM/2023/74 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: b) agree to fund each application received for the Waitematā Accommodation Support Fund listed in the following table:
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Resolution number WTM/2023/75 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: c) agree to decline each application received for the Waitematā Accommodation Support Fund listed in the following table:
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Waitematā Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations |
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Resolution number WTM/2023/76 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) agree to fund each application received for the Waitematā Local Grant round two, listed in the following table:
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Resolution number WTM/2023/77 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: b) agree to decline each application received for the Waitematā Multi-board Grant round two, listed in following table:
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Resolution number WTM/2023/78 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: c) agree to fund each application received for the Waitematā Multi-board Grant round two, listed in following table:
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Resolution number WTM/2023/79 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: d) agree to decline each application received for the Waitematā Multi-board Grant round two, listed in following table:
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20 |
Urgent Decision - The Waitematā Local Board feedback on Auckland Light Rail (ALR) |
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Resolution number WTM/2023/80 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) note the urgent decision to approve the Waitematā Local Board feedback (Attachment A and B to the Agenda Report) on Auckland Light Rail. |
21 |
Urgent Decision - Local Board feedback on distribution method of the Local Crime Fund |
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Resolution number WTM/2023/81 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) note the urgent decision to approve the Waitematā Local Board feedback (Attachment B and C to the Agenda Report) on the preferred method for distribution of the Local Crime Fund. |
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Urgent Decision - feedback on the Land Transport Management (Regulation of Public Transport) Amendment Bill. |
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Resolution number WTM/2023/82 MOVED by Chairperson G Sage, seconded by Member R Northey: That the Waitematā Local Board: a) note the urgent decision to approve the Waitematā Local Board feedback (Attachment A and B to the Agenda Report) on the Land Transport Management (Regulation of Public Transport) Amendment Bill. |
23 |
Urgent Decision - The Waitematā Local Board feedback on the second harbour crossing |
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Resolution number WTM/2023/83 MOVED by Member R Northey, seconded by Member A Bonham: That the Waitematā Local Board: a) note the urgent decision to approve the Waitematā Local Board feedback (Attachment A and B to the Agenda Report) on the second harbour crossing. |
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Resolution number WTM/2023/84 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the Waitematā Local Board workshop records for the workshops held 26 April, 2 May and 9 May 2023. |
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Resolution number WTM/2023/85 MOVED by Chairperson G Sage, seconded by Member A Bonham: That the Waitematā Local Board: a) receive the May 2023 governance forward work calendar as attached. |
26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.31 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................