1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

That the Māngere-Ōtāhuhu Local Board:

a) accept the apology from member Togiatolu Walter Togiamua for absence.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 19 April 2023 and the extraordinary minutes of its meeting, held on Wednesday, 10 May 2023, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Jin Guo

Te take mō te pūrongo

Purpose of the report

1. Jin Guo, resident of Māngere will be in attendance to present on behalf of residents of Kitea Place in relation to the flooding event on 27 January 2023.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Jin Guo for her attendance and presentation.

8.2 Deputation - Papatūānuku Kōkiri Marae

Te take mō te pūrongo

Purpose of the report

1. Valerie Teraitua - Kaiwhakahaere o Papatūānuku Kōkiri Marae, will be in attendance to share current project successes and aspirations, and discuss gaining consent for identified developments.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Valerie Teraitua - Kaiwhakahaere o Papatūānuku Kōkiri Marae for her attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

17 May 2023

Implementation of the Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan 2022/2023

File No.: CP2023/05737

Te take mō te pūrongo

Purpose of the report

1. To approve grants towards priority projects identified within the Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan, September 2021.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan was adopted 15 September 2021 [MO/2021/122].

3. The plan outlines the current network of sport and recreation facilities across Māngere-Ōtāhuhu (irrespective of ownership) and identifies existing and future provision challenges and needs.

4. There is $80,000 Locally Driven Initiatives operational budget to implement the findings of the plan by way of grants to community led projects.

5. Staff have collated data and insights following a series of site visits, phone calls and emails with community groups which has supported the findings from the development of the plan resulting in the analysis herein.

6. Four high priority projects have been considered for funding as well as an additional medium-high project.

7. A summary of the recommended community led project grant can be found in the table below.

Table 1: Summary of grant recommendation

Project

Purpose

Recommendation

Māngere East Rugby League Football and Sports Club Incorporated

To support the development of a balcony as part of stage two of their facility development project at Walter Massey Park, 372R Massey Road, Māngere East.

$50,000

Manukau City Association Football Club Incorporated

#12

To support priority renewals and repairs to the external building fabric as identified in the 2021 Asset Advisory Group report, for the facility at Walter Massey Park, 394R Massey Road, Māngere East.

$30,000

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) grant Māngere East Rugby League Football and Sports Club (Incorporated) $50,000 to support the development of a balcony as part of stage two of their facility development project at Walter Massey Park, 372R Massey Road, Māngere East

b) grant Manukau City Association Football Club Incorporated $30,000 to support priority renewals and repairs to the external building fabric as identified in the 2021 Asset Advisory Group report, for the facility at Walter Massey Park, 394R Massey Road, Māngere East.

Horopaki

Context

Māngere-Ōtāhuhu Local Board - Customer and Community Services Work Programme 2022/2023

8. On 15 June 2022 Māngere-Ōtāhuhu Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 607, Sport and Active Recreation Facilities Grants [MO/2022/85].

9. The grants support priority projects identified within the Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan. The grants will provide partnership funding to community sport and recreation groups for the upgrade, planning or development of facilities that facilitate community connection and participation in sport and recreation.

10. This item has $80,000 Locally Driven Initiatives operational budget allocated for 2022/2023.

Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan

11. The Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan was adopted 15 September 2021 [MO/2021/122]. The plan outlines the current network of sport and recreation facilities across Māngere-Ōtāhuhu (irrespective of ownership) and identifies existing and future provision challenges and needs.

12. Māngere-Ōtāhuhu Local Board have supported the community sport infrastructure network through annual work programmes and by way of grants to community groups dating back to 2016/2017.

Tātaritanga me ngā tohutohu

Analysis and advice

Prioritisation of projects

13. The plan identifies a full range of capital developments, repair and maintenance, and spatial/master planning projects. In total, 53 projects were independently assessed and categorised by priority.

14. Priority projects identified in the development of the plan were assessed using four guiding principles, derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039 and supported by a series of components from The New Zealand Sporting Facilities Framework.

15. The project assessment criteria including principles of investment and sub-criteria weightings can be found in Attachment A as Appendix G.

2022/2023 Community grant project assessments

16. There is $80,000 Locally Driven Initiatives operational budget to implement the findings of the plan by way of grants to community led projects.

17. Of the 53 projects within the plan, there was a spread of asset ownership or project lead, as categorised below:

· 3 school-based projects, 1 x Māngere College, 2 x Sir Douglas Bader Intermediate School

· 36 community projects, typically clubs or trusts

· 4 mixed in nature, whereby council, community group or school could lead and/or own

· 10 council projects ranging from planning to $3M+ construction.

18. As part of the development of the plan, an independent current state analysis was undertaken by Asset Advisory Group (AAG) providing condition assessment ratings of seven key facilities. This report compliments the findings of the plan and has been used to support the project analysis below.

19. Staff have collated data and insights following a series of site visits, phone calls and emails with community groups which has supported the findings from the development of the plan resulting in the analysis in this report.

20. Four high priority projects have been considered for funding as well as an additional medium-high project.

Table 2: Assessment and recommended funding for live community led priority projects

Project	Analysis	Recommendation
Māngere East Rugby League #7 Clubroom upgrade	The club has been working with council staff to progress the resource consent with this anticipated to be approved by the end of April 2023. This project includes several different aspects, some addressing the renewal of assets in a like for like manner, and other aspects are additional enhancements to the facility and subject to the resource consent approval. The total project cost is approximately $600,000. Staff are recommending funding for the balcony element of the project which will allow the club to remove safety fencing which is accruing costs for the club and leverage local board funding from further, external funders. With over 1,000 members and further community outreach the club is one of, if not the largest in membership in the local board area and the second highest rugby league membership across Tāmaki Makaurau (2018 code plan).	$50,000
High

Manukau City Association Football Club #12 External envelope and interior repairs	This project aims to address remedial work including improved weathertightness, and repairs or renewals of cladding, doors, and windows. The 2021 AAG report identifies the external doors and windows as being the worst condition rating of the building elements assessed. The AAG report provides an indicative total project cost of $50,000. The club have minimal funds to contribute to this project showing losses of approximately $9,000 and $17,000 in their most recent financials filed. The club has a strong relationship with the Māngere East Community Centre, also located at the park, and has collaborated to provide a number of opportunities to engage the community through sport, cultural and social events. The club is also part of a partnership with Māngere United Association Football Club contributing to the makeup of Manukau United Football Club.	$30,000
High

Manukau City Association Football Club #13 Repaint interior and exterior	The repair work project (#12 above) is considered the highest priority of need. This project would involve painting costed in the AAG report as $35,000 for the external area and $25,000 for the internal area. The club received $36,991 of local board funding in 2017/2018 supporting the installation of a new PA system, upgrades to the ground floor toilets, completion of the laundry space, installation of a hot water cylinder and work on the tuck shop.	Not recommended for funding
High

Sir Douglas Bader Intermediate School #16 Covered court access system	Located adjacent to David Lange Park, opening access to further access would enhance the appeal of the park which is home to Māngere Ōtāhuhu Netball Centre. All weather access would complement the 10 outdoor courts at the netball centre. Further details regarding levels of community access would be required prior to supporting this project financially. Although school facilities play an important part in network provision, the 2021/2022 investment supporting Māngere College for a similar access system for their indoor court should be completed and tested prior to further school investment of similar nature.	Not recommended for funding
High

Māngere Hawks Netball Club #23 Construct toilets -Repair roof frame - Install barrier fence	This project comprises of three elements: toilets $100,000, roof $20,000, and barrier fence $10,000. The 2021 AAG report identifies the timber frame as being the worst condition rating of the building elements assessed. Toilet access should be negotiated with the league club before considering the development of any further assets. The costed roof repair work would aim to reinstall struts, strengthen frame and connections. The club caters to ages five through to senior ladies and welcomes boys as part of mixed teams. There are over 200 members predominantly juniors and youth with a large Māori and Pacifica contingent.	Not recommended for funding
Medium-high

21. Recommendations support outcomes related to the Māngere-Ōtāhuhu Local Board Plan including:

· Outcome 2: We are building well connected, engaged and active communities

· Outcome 4: Celebrating our unique Tangata Whenua and Pasifica identities

· Outcome 5: Our children and young people grow and succeed.

Māngere East Rugby League Club

22. Formed in 1963 after breaking away from the Ōtāhuhu club at the time, the “Hawks” have enjoyed many on-field successes. In 1971 the club funded the $50,000 600sq ft clubrooms which has been their foundation and home until this day.

23. The recommendation supports a funding for the addition of a balcony as part of the broader clubroom upgrades planned for the Walter Massey Park based club. This is identified as a high priority project (1-3 years) in the plan and the club has received an indication of support from Lotteries and Foundation North.

24. The club has been working to address resource consent issues largely focussed on mitigating any risk of damage to three nearby trees.

25. The large membership ranks the club as one of the biggest in Tāmaki Makaurau across all codes. The club also supports and leads community initiatives such as a smokefree programme.

26. The existing community ground lease expires 31 March 2033.

Manukau City Association Football Club

27. The Walter Massey Park based football club has been serving the local community for over 50 years and continues to provide opportunities to get active for 4-year-olds through to over 40’s.

28. There is a high level of community use for the facility and the club is an advocate for the development of a community centre at the park. The club is well connected in the Māngere East community collaborating with neighbouring groups and local schools who also utilise the facility.

29. Although a modest affiliated membership, there is a cross-over in personnel with the community centre also at the park and there is a formal partnership with the Centre Park based club which combined form Manukau United Football Club.

30. The existing community ground lease expires 17 November 2040.

2021/2022 Project updates

31. An update on projects which received local board funding through the 2021/2022 round can be found in the table below.

Table 3: Local board projects update

Project	Update
Māngere Ōtāhuhu Netball Centre #14 Repair work	Minor repair work includes installation of rodent/bird control, reinstatement of public announcement speakers, repairs to external furniture and remediation of fibre cement sheets. The centre has explored various solutions for the rodent/bird control measures but have not yet carried out any work to date.
Māngere College #2 Card access system	Following a site meeting it was agreed scheduled Ministry of Education work should be carried out to ensure the gymnasium is in a safe and presentable condition prior to allowing for community access. Staff are investigating card access systems in use elsewhere regionally and will provide the school with some guidance on considerations prior to installation.
Māngere Combined Tennis Club #21 Repurpose courts	Staff have been working closely with Tennis Auckland who were granted the funding. Remedial work has been undertaken by TurfCare NZ to bring all five courts up to playable condition. Unfortunately, internal club affairs have meant further progress with the investigation of multi-purpose court use has been put on hold. Staff continue to liaise with Tennis Auckland and other council departments to remedy the issues.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The purpose of funding is to support like-for-like renewals and repairs at Manukau City Association Football Club and the development of a new balcony at Māngere Wast Rugby League and Sports Club. The built environment is one of eight priorities within Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

33. Staff will develop funding agreements which will outline the requirement to assess the environmental impact as part of the design, construction, and ongoing operational viability of any renewed or additional assets.

34. Māngere East Rugby League and Sports Club have been liaising with council staff to mitigate any detrimental effects of their balcony project with the nearby trees.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The development of a masterplan for Walter Massey Park is planned to commence in 2023/2024 however there are no implications on known plans or projects for the wider council whānau.

36. Staff will continue to work collaboratively across departments to ensure developments on Walter Massey Park do not negatively impact the community or any planned council works.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. Staff provided implementation advice including community grant recommendations at the 12 April 2023 direction setting workshop.

38. Elected members were supportive of the grant recommendations provided which remain consistent with the information presented in this report.

Tauākī whakaaweawe Māori

Māori impact statement

39. Walter Massey Park, Māngere East is not identified as site of cultural significance to Māori.

40. Both Manukau City Association Football Club and Māngere East Rugby League Club have a diverse playing membership with a strong representation of Māori throughout both organisations within leadership roles as well as within the playing membership.

Ngā ritenga ā-pūtea

Financial implications

41. On 15 June 2022 Māngere-Ōtāhuhu Local Board approved the Customer and Community Services Work Programme 2022/2023 including item 607, Sport and Active Recreation Facilities Grants [MO/2022/85].

42. This item has $80,000 Locally Driven Initiatives operational budget allocated for 2022/2023.

43. There are no financial implications in implementing this work programme item.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Māngere East Rugby League Club

44. There is a low-risk resource consent will not be granted for the development of the new balcony. This is considered to be low given club leadership have been working positively with council staff to mitigate any potential risk of damage to the nearby trees.

45. The balcony element is one part of a wider $600,000 investment required to complete stage two. There is a risk the club cannot raise the funding required to complete the project. This investment is for the one single highest priority element of the project.

Manukau City Association Football Club

46. There is a risk the club cannot raise the funding required to fully complete external renewals work identified within the AAG report. Given the nature of work required parts of the project can still be completed without the need to address all issues identified within the AAG report.

Ngā koringa ā-muri

Next steps

47. Should Māngere-Ōtāhuhu Local Board resolve to make the grants recommended, staff will work with the grant recipients to set in place funding agreements and project plans to achieve the desired outcomes. The funding agreement template that will be used has been approved by council’s legal team.

48. A progress update will be provided within the process for implementation of the Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan in 2023/2024.

49. A summary of the recommended community led project grant can be found in the table below.

Table 4: Summary of grant recommendation

Project

Purpose

Recommendation

Māngere East Rugby League Football and Sports Club Incorporated

To support the development of a balcony as part of stage two of their facility development project at Walter Massey Park, 372R Massey Road, Māngere East.

$50,000

Manukau City Association Football Club Incorporated

#12

$30,000

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Māngere-Ōtāhuhu Sport and Active Recreation Facilities Plan (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Kieran Nevey - Sport & Recreation Lead

Authorisers

Dave Stewart - General Manager Active Communities

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 May 2023

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

File No.: CP2023/02868

Te take mō te pūrongo

Purpose of the report

1. This report confirms accountability for public funds received by the Business Improvement Districts (BID’s) within the local board area for the 2021/2022 financial year and compliance with the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2023.

2. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour Business Improvement District (BID) programmes for the 2023/2024 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

4. Auckland Council approved changes to the BID policy in August 2022. These changes to the policy introduced new accountability requirements. There is a transition period until 30 June 2023 for business associations that operate a BID programme to achieve full compliance with the policy. Staff are aware some BIDs are still working towards achieving full compliance within this time period, however the annual accountability reporting due 10 March is a set requirement.

5. Māngere-Ōtāhuhu Local Board has five BIDs. Table 1 shows the amount of targeted rate each BID is seeking in 2023/2024.

Table 1: Amount of targeted rate for each BID in 2023/2024

Incorporated Society Name	Proposed 2023/2024 Targeted Rate	Actual 2022/2023 Targeted Rate	Change from previous year dollars/ percentage	Last year target rate amount was increased
Māngere Bridge Progressive Business Association Inc	$33,075	$31,500	+ $1,575 $+ 5%	2022
Māngere East Village Business Association Society Inc	$ 6,100	$6,100	+ $0 + 0%	2010
Māngere Town Centre BID Inc	$ 314,155	$299,196	+ $14,959 + 5%	2022
Ōtāhuhu Business Association Inc	$713,554	$696,150	+ $17,404 + 2.5%	2022
South Harbour Business Association Incorporated	$87,425	$87,425	+ $0 + 0%	2022

6. Across all Tāmaki Makaurau’s 50 BID-operating business associations, 37 increased their targeted rates between 2% to 50% for 2023/2024, while 13 maintained the fiscal status quo. Across all Tāmaki Makaurau’s 50 BID-operating business associations 98% (49 out of 50) completed the annual accountability reporting at the time of this report.

7. Council officers, at the time of this report, confirm that Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs have met the BID Policy annual accountability requirements. Staff are supportive of the local board approving Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs to receive their targeted rate grant for 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes:

i) $ 33,075 for Māngere Bridge BID

ii) $ 6,100 for Māngere East BID

iii) $ 314,155 for Māngere Town Centre BID

iv) $ 713,554 for Ōtāhuhu BID

v) $ 87,425 for South Harbour BID.

Horopaki

Context

Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.

8. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) was approved by the Finance and Performance Committee and became operational on 1 August 2022. There is a ten-month transition period to allow all BIDS to become fully compliant with the current policy by 30 June 2023.

9. The policy ensures accountability for BID targeted rate funding and encourages good governance and programme management. It outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing a BID programme; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

10. The BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements. The BID Team focus is on accountability for public funds received (targeted rate grant) and compliance with the BID Policy.

11. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business associations’ executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations’ independence from Auckland Council. All 50 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

12. Staff are aware some BIDs are still working towards achieving full compliance with the BID Policy by 30 June 2023. This report focuses on the BIDs annual accountability reporting due annually on the 10 March. This is a set requirement in the policy and has a direct link to council’s Annual Budget 2023/2024 approval process.

13. Two new documents are now part of the new BID Policy annual accountability process. These documents from each BID, confirms they have submitted their accountability reporting to Auckland Council.

a) Management Summary, signed by the BID manager/coordinator.

b) Governance Summary, signed by the Executive Committee Chair.

The Governance Summary includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2022 AGM for the 2023/2024 financial year.

The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

14. Completed and signed Governance Summary’s received from each BID within the local board area are attached.

Attachment A Governance Summary – Māngere Bridge BID

Attachment B Governance Summary – Māngere East BID

Attachment C Governance Summary - Māngere Town Centre BID

Attachment D Governance Summary - Ōtāhuhu BID

Attachment E Governance Summary – South Harbour BID

BID Programmes

15. Local BID programmes provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

Decision making

Auckland Council

18. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2023/2024 and its striking (setting) of the targeted rates.

19. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

20. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs have met the BID Policy annual accountability requirements.

21. At the time of this report Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs have met the BID Policy annual accountability requirements. Staff recommend the local board approve and recommend to the Governing Body the striking of the Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs targeted rates on 1 July 2023.

BID Policy – summary of annual accountability reporting requirements.

22. The BID Policy and the BID Targeted Rate Grant Agreement set out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2022 AGM.

23. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

24. The table below sets out the documents required. The table identifies where documents have not been submitted and or are not complete.

Table 2: Business associations compliance with the BID Policy.

Business Associations – documents submitted	Māngere Bridge Progressive Business Association Inc	Māngere East Village Business Association Society Inc	Māngere Town Centre BID Inc	Ōtāhuhu Business Association Inc	South Harbour Business Association Incorporated
Statement of financial/ performance reporting 2021/2022	ü	ü	ü	ü	ü
Audited report/review 2021/2022	ü	Not submitted	ü	ü	ü
Audit Management Letter 2021/2022	ü	Not submitted	ü	ü	Not submitted
Chairs report (written) 2021/2022	ü	ü	ü	ü	ü
Treasurers report (written) 2021/2022	Not submitted	ü	ü	ü	ü
Manager’s report (written) 2021/2022	ü	ü	ü	ü	ü
Approved business plan for 18 months 2023/2024	ü	ü	ü	ü	ü
Income and expenditure budget 2023/2024	ü	ü	ü	ü	ü
Draft Minutes 2022 AGM	ü	ü	ü	ü	ü
Financial/Audit reports posted to Companies Office website	ü	ü	ü	ü	ü
Mandatory Management Summary – signed by manager	ü	ü	ü	ü	ü
Mandatory Governance Summary – signed by Chair	ü	ü	ü	ü	ü
Strategic Plan *	2016-2023 new plan being developed	2016-2020, updated due Dec 2023	2022-2027	2021-2026	2024-2026

Note: * Current strategic 3–5-year plans to be available upon request.

25. Using the documents and information submitted, the BID Team is satisfied that Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs have met the requirements of the BID Policy accountability reporting.

26. Māngere Bridge Business Association did not present a written Treasurer’s Report; however, the BID has confirmed this will be included in their 2023 AGM agenda planning.

27. Māngere East Business Association did not undertake an audit of its finanical accounts for the year ending June 2022. No audit has been undertaken since 2016. The BID has been advised that it is required to undertake a full audit for the year ending June 2023. Due to the audit not being undertaken, no Auditors Management Letter was able to be submitted.

28. South Harbour Business Association has not provided an Auditors Management Letter at the time of finalising this report.

29. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2023/2024 as follows:

· Māngere Bridge BID proposed BID targeted rate - $33,075.

· Māngere East BID proposed BID targeted rate - $6,100.

· Māngere Town Centre BID proposed BID targeted rate - $314,155.

· Ōtāhuhu BID proposed BID targeted rate - $713,554.

· South Harbour BID proposed BID targeted rate - $87,425.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. Through targeted rate-funded advocacy and activities, BID-operating business associations promote, and can facilitate, environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

32. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

34. Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour programmes tangibly support the vision and aspirations of the Māngere-Ōtāhuhu Local Board Plan 2020, best expressed in Outcome 1: A confident and sustainable local economy.

35. Recommending that the Governing Body sets the targeted rates for Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

36. Māngere-Ōtāhuhu Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

37. Māori make up more than 16.4% of the population living in the Māngere-Ōtāhuhu Local Board area, compared to 11.5% of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

39. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

40. If the Governing Body agrees with the BID targeted rate grants proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate grants for these business associations.

42. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

43. The requirements and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate grant funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts annually audited.

44. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability requirements under the BID Policy.

45. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds. Compliance reports are provided in May annually to each of the local boards that have BID’s operating within their areas.

Ngā koringa ā-muri

Next steps

46. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2023/2024.

47. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2023 to Māngere Bridge, Māngere East, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Summary - Māngere Bridge BID	33
b ⇩	Governance Summary - Māngere East BID	35
c ⇩	Governance Summary - Māngere Town Centre BID	37
d ⇩	Governance Summary - Ōtāhuhu BID	39
e ⇩	Governance Summary - South Harbour BID	41

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 May 2023

Local Board views on Notices of Requirement for the Airport to Botany Bus Rapid Transit Project

File No.: CP2023/05132

Te take mō te pūrongo

Purpose of the report

1. To invite the Māngere-Ōtāhuhu Local Board’s views on the five Notices of Requirement (NoRs) lodged by Auckland Transport and Waka Kotahi NZ Transport Agency. The NoRs seeks to designate land for the Airport to Botany Bus Rapid Transit Project.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement (NoR) to the Auckland Unitary Plan must consider local boards’ views on the NoR, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including on a NoR. A local board can present local views and preferences when expressed by the whole local board^{^[1]}.

4. Under the Te Tupu Ngātahi Supporting Growth Programme, Auckland Transport and Waka Kotahi NZ Transport Agency have served five Notices of Requirement (NoRs) on Auckland Council for the Airport to Botany Bus Rapid Transit Project.

5. The NoRs seek to designate land for the upgrade and widening of existing transport corridors to provide for a dedicated Bus Rapid Transit corridor, high-quality walking and cycling facilities and associated infrastructure. The NoRs comprise four new designations and an alteration to Designation 6717 to upgrade the existing State Highway 20B from the SH20/SH20B Interchange to Manukau Memorial Gardens.

6. The NoRs were publicly notified on 10 March 2023 and submissions closed on 11 April 2023. One hundred and ninety (190) submissions were received across the five NoRs, including from land owners, utility operators, and central government entities. The key themes arising from submissions include concerns about proposed property acquisitions and impact on values, construction disruption including construction noise and vibration effects, concerns about access, impacts on parking, and effects of stormwater and flooding risk.

7. This report is the mechanism for the local board to resolve and provide its views on the NoRs. Staff do not recommend a view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakarite / provide local board views on the Notices of Requirement for the Airport to Botany Bus Rapid Transit Project, being an alteration to Designation 6717 and four new designations

b) kopou / appoint a local board member to speak to the local board views at a hearing on the Notices of Requirement

c) tautapa / delegate authority to the chairperson of Māngere-Ōtāhuhu Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the hearing on the Notices of Requirement.

Horopaki

Context

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

9. The NoRs are intended to alter Designation 6717 - State Highway 20B (sought by Waka Kotahi NZ Transport Agency) and add four new designations (sought by Auckland Transport) to the Auckland Unitary Plan. Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the planners include those views in the hearing report. Local board views are included in the analysis of the NoRs, along with all submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoRs.

12. Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

13. This report provides an overview of the NoRs and a summary of the key themes in submissions.

14. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

15. A summary of the NoRs is provided in Table 1 below.

Table 1: Description of the NoRs for the Airport to Botany Bus Rapid Transit Project

Notice of Requirement	Project Name	Description	Requiring Authority
NoR 1	Bus Rapid Transit - Botany to Rongomai Park	Widening of Te Irirangi Drive between Botany and Rongomai Park to provide for: · a dedicated Bus Rapid Transit corridor, centre-running along Te Irirangi Drive · Bus Rapid Transit stations at Smales Road, Accent Drive, and Ormiston Road – Botany Junction Shopping Centre · walking and cycling facilities on both sides of the corridor · swales and wetlands · areas for construction related activities including yards, site compounds, and bridge and structure works.	Auckland Transport
NoR 2	Rongomai Park to Puhinui Station (in the vicinity of Plunket Avenue)	Widening a number of existing roads to provide for: · a dedicated Bus Rapid Transit corridor, centre-running for the majority of the corridor along Te Irirangi Drive, Great South Road, Ronwood Avenue, Manukau Station Road, Lambie Drive, and Puhinui Road. West-running on Davies Avenue along the edge of Hayman Park · Bus Rapid Transit stations at Dawson Road, Diorella Drive, Ronwood Avenue, Manukau Station, and the corner of Lambie Drive and Puhinui Road Station. · walking and cycling facilities on both sides of the corridor · priority access for fire engine movements across the Bus Rapid Transit corridor at Papatoetoe Fire Station · new signalised intersections at Mitre 10 and Bunnings Warehouse, Lambie Drive and Ronwood Avenue, and Puhinui Road and Plunket Avenue · swales and wetlands · areas for construction related activities including yards, site compounds, and bridge and structure works.	Auckland Transport
NoR 3	Bus Rapid Transit – Puhinui Station (in the vicinity of Plunket Avenue) to SH20/20B Interchange	Widening the existing Puhinui Road between Plunket Avenue and east of the SH20/SH20B Interchange to provide for: · a dedicated Bus Rapid Transit corridor, centre-running along Puhinui Road connecting to the Puhinui Station concourse via a new Bus Rapid Transit bridge structure · a Bus Rapid Transit station at Puhinui Station · walking and cycling facilities on both sides of the corridor · walking and cycling facilities will be provided along Cambridge Terrace, Bridge Street and Kenderdine Road · wetland areas for construction related activities including yards, site compounds, and bridge and structure works.	Auckland Transport
NoR 4a	Bus Rapid Transit - SH20/20B Interchange to Orrs Road	Widen Puhinui Road between the SH20/SH20B Interchange and Orrs Road to provide for: · a dedicated Bus Rapid Transit corridor, centre-running on Puhinui Road through to the Manukau Memorial Gardens intersection (approximately 600m west of SH20/SH20B Interchange); and south running to Orrs Road · walking and cycling facilities on southern side of the corridor · swales · area for construction related activities including yards, site compounds, and bridge and structure works.	Auckland Transport
NoR 4b	Alteration to Designation 6717 State Highway 20B – State Highway 20 to Auckland International Airport	Upgrade of the existing State Highway 20B from the SH20/SH20B Interchange to Manukau Memorial Gardens to provide for: · westbound lanes to Auckland Airport · walking and cycling facilities · a ramp from SH20B onto SH20 for southbound traffic while enabling the provision of a Bus Rapid Transit corridor.	Waka Kotahi NZ Transport Agency

16. The location of the NoRs is shown below.

17. The timing of the works will depend upon funding and Auckland Transport has asked for a 15 year lapse period for the four new designations.

18. The NoRs include technical reports that evaluate:

· traffic

· arboriculture

· landscape

· social impact

· urban design

· flooding

· noise and vibration (construction and operational)

· ecology

· archaeology

· built heritage.

19. The reports and other application details are available from council’s website at:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx

20. Council planners, and other experts, are evaluating the NoRs, and will report on:

· technical reports supplied by the applicants

· submissions

· views and preferences of the local board, if the local board passes a resolution.

21. Auckland Transport and Waka Kotahi NZ Transport Agency requested that the NoRs be publicly notified. The NoRs were publicly notified on 10 March 2023 and submissions closed on 11 April 2023.

Themes from submissions received

22. Submissions on the NoRs were made by one hundred and ninety organisations and people:

Submissions	Support/support in part or with amendments	Neutral / unclear	Oppose/oppose in part
NoR 1: Bus Rapid Transit - Botany to Rongomai Park	2	17	25
NoR 2: Rongomai Park to Puhinui Station (in the vicinity of Plunket Avenue)	2	44	35
NoR 3: Bus Rapid Transit – Puhinui Station (in the vicinity of Plunket Avenue) to SH20/20B Interchange	1	15	21
NoR 4a: Bus Rapid Transit - SH20/20B Interchange to Orrs Road	0	11	7
NoR 4b: Alteration to Designation 6717 State Highway 20B – State Highway 20 to Auckland International Airport	0	7	3

23. Key submission themes are listed below.

NoR 1: Bus Rapid Transit - Botany to Rongomai Park

· concerns about proposed property acquisitions and impact on values

· construction disruption including construction noise and vibration effects

· increased traffic and road noise

· concerns about access and impacts on parking

· concerns about stormwater and flooding risk

· loss of trees

· concerns about the 15 year lapse date for designations being too long.

NoR 2: Rongomai Park to Puhinui Station (in the vicinity of Plunket Avenue)

· concerns about proposed property acquisitions and impact on values

· concerns about access and impacts on parking

· construction disruption including construction noise and vibration effects

· social impact of displacement of families and communities

· the need to justify the extent of the designation boundaries

· compromised activities i.e. the operation of sites disrupted or considered unviable due to the construction effects or design of the project

· concerns about the 15 year lapse date for the designations being too long

· effects of heavy traffic on safety of road network during construction especially for school students.

NoR 3: Bus Rapid Transit – Puhinui Station (in the vicinity of Plunket Avenue) to SH20/20B Interchange

· concerns about proposed property acquisitions and impact on values

· concerns about access and impacts on parking

· construction disruption including construction noise and vibration effects

· concerns about stormwater and flooding risk

· social impact of displacement of families and communities

· compromised activities i.e. the operation of sites disrupted or considered unviable due to the construction effects or design of the project

· concerns about the 15 year lapse date for the designations being too long

· effects of heavy traffic on safety of road network during construction especially for school students.

NoR 4a: Bus Rapid Transit - SH20/20B Interchange to Orrs Road

· concerns about proposed property acquisitions and impact on values

· concerns about access and impacts on parking

· construction disruption including construction noise and vibration effects

· the need to justify the extent of the designation boundaries

· concerns about stormwater and flooding risk

· visual impact.

NoR 4b: Alteration to Designation 6717 State Highway 20B – State Highway 20 to Auckland International Airport

· concerns about proposed property acquisitions and impact on values

· concerns about access and impacts on parking

· construction disruption including construction noise and vibration effects

· concerns about stormwater and flooding risk

· visual impact.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan include:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

25. The local board could consider if the NoRs:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change i.e. does the NoRs elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Auckland Transport and Waka Kotahi NZ Transport Agency are the requiring authorities that have lodged the NoRs.

27. The council’s Healthy Waters and Parks Services departments have specialists within the council’s project team, who will contribute to the reporting planners’ hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The NoRs do not fall within the Māngere-Ōtāhuhu Local Board area, being located in the neighbouring Howick and Ōtara-Papatoetoe Local Board areas. However, the views of the Māngere-Ōtāhuhu Local Board have been sought due to the importance of the Airport to Botany Bus Rapid Transit project to improve access between the southern and eastern areas of Auckland, and connect Auckland Airport and its employment areas with major urban centres including Manukau and Botany.

29. Factors the local board may wish to consider in formulating its view include:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

30. Auckland Transport and Waka Kotahi NZ Transport Agency have advised that the Māngere-Ōtāhuhu Local Board was provided regular updates on the project.

31. Feedback at that stage was informal. Restrictions on delegations prevent that informal feedback from being the views of the local board.^{^[3]}

32. This report is the mechanism for obtaining formal local board views. The hearings panel and will consider local board views, if provided, when making its recommendation on the NoRs.

Tauākī whakaaweawe Māori

Māori impact statement

33. If the local board chooses to provide its views on the NoRs, it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori world view). In the 2018 census, 11.5% residents in the local board area identified as Māori.

34. Under the Te Tupu Ngātahi Supporting Growth Programme, Auckland Transport and Waka Kotahi NZ Transport Agency have engaged with local iwi through the established Southern Te Tupu Ngātahi monthly hui and project specific hui to help identify key cultural issues associated with the project and address any potential effects this may raise.

35. Te Ākitai Waiohua, Waka Taua Trust have submitted on all the five NoRs seeking that the proposed designation condition 5 for NoRs 1, 2, 3 and 4a be retained to ensure certainty is provided that Te Akitai Waiohua is Mana Whenua and a partner on this project.

36. Proposed designation condition 5 states that: “The Requiring Authority acknowledges Te Ākitai Waiohua as Mana Whenua and a principal partner to the Southwest Gateway Programme, to which this project forms a part. The operation of this designation must in all respects reflect these matters, including through meeting the conditions and meaningful engagement at both a governance and kaitiaki level.”

37. No other iwi authorities submitted on the NoRs.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications with the local board providing its views.

39. The local board is not exposed to any financial risk from providing its views.

40. The cost associated with processing the NoRs is recoverable from Auckland Transport and Waka Kotahi NZ Transport Agency.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The power to provide local board views regarding the content of a NoR cannot be delegated to individual local board member(s).^{^[4]} To avoid the procedural risk of an individual local board member expressing the views of the local board, this report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

42. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

David Wong - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Manoj Ragupathy - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 May 2023

Māngere-Ōtāhuhu Local and Multi-Board Round Two 2022/2023 grant allocations

File No.: CP2023/05020

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Māngere-Ōtāhuhu Local and Multi-Board Grants Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the Māngere-Ōtāhuhu Local Grants Round Two 2022/2023 (Attachment B) and Multi-Board Grants Round Two 2022/2023 (Attachment C).

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953.00 for the 2022/2023 financial year.

· A total of $8,338.00 was allocated Quick Response Round One, and $19,300.00 was reallocated to Māngere-Ōtāhuhu Youth Grants on 21 September 2022 business meeting.

· $10,000.00 was reallocated from the local board’s community grants to the local board’s events partnership on 17 November 2022 business meeting.

· A total of $42,532.00 was spent towards Local Grants Round One and Multiboard Grants Round One on 7 December 2022 business meeting.

· $1,739.00 refunded from application LG2209-124 due to project cancellation and reallocated for remaining 2022/2023 Community Grants round.

This will leave $113,522.00 to spend for one Local Grant round, one Multi-Board Grant round and one Quick Response Grant round.

5. Thirty-one applications were received for Māngere-Ōtāhuhu Local Grants Round Two, requesting $275,198.04. Twenty-one applications were received for Multi-Board Grants Round Two 2022/2023, requesting $92,569.50.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Māngere-Ōtāhuhu Local Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested
LG2309-202	Communicare CMA Auckland	Towards membership fee for seventy members for High Street Courts Project from 12 June 2023 to 13 May 2024	$2,000.00
LG2309-206	Charlotte Vaka	Towards venue hire to hold weekly event from 2 March 2023 to 21 December 2023	$2,000.00
LG2309-225	Māngere Otahuhu Netball Centre	Towards purchase and install heat pumps at Māngere Otahuhu Netball Centre from 2 June 2023 to 30 June 2023	$9,800.00
LG2309-237	Māngere Hawks Netball Club	Towards purchase and install heat pumps at Māngere Hawks Netball Centre from 6 June 2023 to 30 June 2023	$10,925.00
LG2309-242	Waatea School	Towards purchasing bookshelves, chairs and furniture for Waatea School Library from 1 June 2023 to 30 June 2023	$5,000.00
LG2309-249	Counties Manukau Badminton Association	Towards coach and other associated cost for Māngere Junior Development Program from 6 June 2023 to 12 December 2023	$2,600.00
LG2309-252	She Sharp Charitable Trust	Towards printing, audio, film, photography and catering cost to run She Sharp STEM from 1 June 2023 to 30 September 2023	$5,000.00
LG2309-253	Refugees as Survivors NZ	Towards wool, knitting needles and crochet hooks for The Wool for Wellbeing project from 5 June 2023 to 27 May 2024	$10,000.00
LG2309-256	Naad Charitable Trust NZ	Towards venue hire, staff, sound hire, professional fee and instrument hire at Māngere Arts Centre from 11 September 2023 to 16 September 2023	$12,972.17
LG2309-257	Sir Douglas Bader Intermediate School	Towards travel and accommodation cost for four staff to attend Edutech Digital Conference in Melbourne from 23 August 2023 to 26 August 2023	$3,000.00
LG2309-258	Te Whakaora Tangata	Towards catering cost to run Family Restoration Programme from 1 June 2023 to 31 August 2023	$2,500.00
LG2309-261	Bridge Park Tennis Club Incorporated	Towards new LED lights Bridge Park Tennis Club from 1 August 2023 to 1 March 2024	$33,707.00
LG2309-262	New Zealand Council of Victim Support Groups - Counties Manukau West	Towards a contribution to the victim support’s volunteer programme in Māngere-Otāhuhu from September 2023 to 31 August 2024	$4,000.00
LG2309-263	Mobility Dogs Assistance Trust	Towards purchase a mobility dog in Māngere area from 1 June 2023 to 31 May 2024	$4,000.00
LG2309-264	Māngere Historical Society	Towards archive room hire and insurance, koha to use St James Church Hall, koha for speaker usage from 1 June 2023 to 31 August 2024	$2,000.00
LG2309-265	Methodist Church Samoa New Zealand Middlemore Parish	Towards promotion, food, operational cost and purchase water filters in Māngere from 2 June 2023 to 31 August 2023	$10,000.00
LG2309-267	The Yes And Trust	Towards tutor wage, administration and theatre hire cost at Covert Theatre from 1 June 2023 to 31 May 2024	$8,200.00
LG2309-268	Graeme Dingle Foundation Auckland	Towards salary of three trained staff members to deliver Kiwi Can programme at Koru School from 24 July 2023 to 22 December 2023	$4,000.00
LG2309-269	Te Ararata Stream Team	Towards purchase and install waterproof blinds at ME Family Services centre from 1 June 2023 to 1 June 2024	$12,346.07
LG2309-271	Māngere College	Towards accommodation, transport, food, and activities in Coromandel Peninsula from 27 November 2023 to 30 November 2023	$7,800.00
LG2309-274	Auckland Basketball Services Limited	Towards coaching and part of affiliation fee to run Junior Development Program in Māngere-Ōtāhuhu from 1 June 2023 to 28 February 2024	$4,952.80
LG2309-275	Youthline Auckland Charitable Trust	Towards a contribution of annual costs to supervise and train volunteers at the Youthline House in Papatoetoe from 1 June 2023 to 31 March 2024	$7,500.00
LG2309-278	Independent Living Service Trust	Towards Repair Technician wage, spare parts, delivery and collection and advertising cost at Independent Living Service Warehouse from 1 July 2023 to 30 June 2024	$23,400.00
LG2309-279	QS Productions ltd	Towards workshop cost, equipment hire, graduation cost, marketing, stationary and videography cost at Toia Otahuhu Library from 19 October 2023 to 7 December 2023	$6,700.00
LG2309-281	Panacea Arts Charitable Trust t/a Mapura Studios	Towards wage of two art facilitators to run creative and art programme at Māngere Town Centre Library from 3 July 2023 to 22 September 2023	$3,330.00
LG2309-283	Lia trust	Towards venue hire and staff cost to run Pasifika family help project in Otahuhu from 1 June 2023 to 8 March 2024	$7,500.00
LG2309-287	Action Education Incorporated	Towards operational cost to run twenty Spoken Word Workshop at McAuley High School from 5 June 2023 to 27 October 2023	$5,000.00
LG2309-289	The ReCreators	Towards wage, admin and operational cost, material cost to run DIY Upcycling Workshops in Community Centres and Libraries in Māngere-Ōtāhuhu from 2 June 2023 to 21 December 2023	$7,815.00
LG2309-290	The Period Place	Towards disposable and reusable period products for Impact Partners project in local board area from 1 June 2023 to 31 May 2024	$6,000.00
LG2309-293	Otahuhu Softball Club	Towards softball equipment, giveaways and catering for yearly event Give Softball A Go on 26 August 2023	$2,000.00
LG2309-295	Nest or Invest Coronation Limited	Towards roof replacement and chimney restoration of a heritage house from 1 June 2023 to 1 August 2023	$49,150.00
Total			$275,198.04

b) whakaae / agree to fund, part fund, or decline each application in the Māngere-Ōtāhuhu Multi-Board Grants Round Two 2022/2023, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested
MB2223-201	Fix Up Look Sharp	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$4,000.00
MB2223-202	New Zealand Eid Day Trust	Towards the cost of Venue and related cost, Furniture / Fixtures, Audio and visual, Entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day from 29 June 2023 to 1 July 2023	$3,000.00
MB2223-204	Habitat for Humanity Northern Region Limited	Towards part cost of Healthy Home Intervention items across highest-need areas in Auckland from 1 June 2023 to 31 August 2023	$2,000.00
MB2223-207	David Riley	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00
MB2223-212	QS Productions ltd	Towards the operational costs for Queen Shirl’e Academy-Peace Love Unity & safely having fun programme between June 2023 to September 2023.	$8,260.00
MB2223-215	Big Buddy Mentoring Trust	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00
MB2223-216	Babystart Charitable Trust	Towards wages, packing, courier costs, baby clothing and care items from 1 June 2023 to 31 May 2024	$4,116.50
MB2223-221	Auckland Softball Association Inc.	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$5,000.00
MB2223-224	Bellyful New Zealand Trust	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00
MB2223-227	Young Workers Resource Centre	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$1,000.00
MB2223-236	Pet Refuge New Zealand Charitable Trust	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$5,000.00
MB2223-240	Warriors Community Foundation	Towards the cost of programme equipment, including drink bottles and drawstring bags from 1 June 2023 to 30 November 2023	$5,000.00
MB2223-242	KidsCan Charitable Trust	Towards administration costs from 5 June 2023 to 15 December 2023	$10,000.00
MB2223-247	Deaf Action New Zealand Inc	Towards NZ Sign Language Club venue hire, administration and Coordination, material and travel cost around Auckland from 3 June 2023 to 2 June 2024	$5,650.00
MB2223-248	Training and Budget Services Inc	Towards rent, power, internet and phone costs at 129 Great South Road from 3 July 2023 to 28 June 2024	$5,000.00
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,043.00
MB2223-253	Community Cat Coalition Incorporated	Towards cat desexing project from 1 July 2023 to 30 June 2024	$2,500.00
MB2223-255	Fiji Girmit Foundation	Towards cost to hold Fiji Girmit Commemoration/Remembrance Day event at Malaeola Community Centre on 14 May 2023	$2,000.00
MB2223-264	Icon Trampoline Club Incorporated	Towards security door and security lights purchase at 137 Buckland Rd from 1 June 2023 to 31 August 2023	$5,000.00
MB2223-268	YMCA Fundraising	Towards costs for sport camp events at 2487 Hunua Road from 1 June 2023 to 31 October 2023	$5,000.00
MB2223-272	PHAB Association Inc	Towards facilitators, wages, catering and administration fee at Allan Brewster Leisure Centre from 5 June 2023 to 29 March 2024	$3,000.00
Total			$92,569.50

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2022/2023 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the board.

9. The community grant programmes has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants.

18. A summary of each application received through 2022/2023 Māngere-Ōtāhuhu Local and Multi-Board Grants Round Two is provided in Attachments B and C.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. This report presents applications received in the Māngere-Ōtāhuhu Local Grants Round Two 2022/2023 (Attachment B) and Multi-Board Grants Round Two 2022/2023 (Attachment C).

21. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $191,953.00 for the 2022/2023 financial year. A total of $8,338.00 was allocated Quick Response Round One, $19,300.00 was reallocated to Māngere-Ōtāhuhu Youth Grants. A total of $42,532.00 spent towards Local Grants Round One and Multiboard Grants Round One. $10,000 was reallocated from the local board’s community grants to the local board’s events partnership. $1,739.00 refunded from application LG2209-124 due to project cancellation and reallocated for remaining 2022/2023 Community Grants round, this will leave $113,522.00 to spend.

22. Thirty-one applications were received for Māngere-Ōtāhuhu Local Grants Round Two, requesting $275,198.04. Twenty-one applications were received for Multi-Board Grants Round Two 2022/2023, requesting $92,569.50.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Māngere-Ōtāhuhu Local Board allocating funding towards 2022/2023 Māngere-Ōtāhuhu Local and Multi-Board Grants Round One, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Otāhuhu Local Board Grants Programme 2022/2023	63
b	Māngere-Ōtāhuhu Local Grants Round Two 2022-2023 Grant Applications (Under Separate Cover)
c	Māngere-Ōtāhuhu Multi-Board Round Two 2022-2023 Grant Applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

No.	Title	Page
a ⇩	Urgent Decision - Evaluation of the 2022 Auckland Council Elections	71

No.	Title	Page
a ⇩	Auckland Light Rail - feedback	99
b ⇩	Land Transport Management (Regulation of Public Transport) Amendment Bill - feedback	103

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, Part 1A, clause 36D

[4] Local Government Act 2002, Schedule 7, clause 36D

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Harry Fatu Toleafoa
Members	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo
	Togiatolu Walter Togiamua

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager