Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board office, 3 Elizabeth Street, Warkworth on Wednesday, 17 May 2023 at 10am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 

 


Rodney Local Board

17 May 2023

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance. Local Board Member Michelle Carmichael led a karakia.

 

Member C Smith left the meeting at 10.05am.

Member C Smith returned to the meeting at 10.06am.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There was no declaration of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2023/54

MOVED by Member M Dennis, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 19 April 2023 and the extraordinary minutes of its meeting held on Wednesday 10 May 2023, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.


 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Heritage Mahurangi

 

Sara Napier and Dave Parker were in attendance for this item.

 

Resolution number RD/2023/55

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakamihi / thank Ms Napier and Mr Parker from Heritage Mahurangi for her presentation and attendance at the meeting.

CARRIED

 

 

8.2

Deputation: Cement Works Warkworth

 

Tina Earl was in attendance for this item.

 

Resolution number RD/2023/56

MOVED by Member T Holdgate, seconded by Member G Upson:  

That the Rodney Local Board:

a)      whakamihi / thank Tina Earl from the Cement Works Warkworth for her presentation and attendance at the meeting.

CARRIED

 

 

8.3

Deputation: Wainui Community Hall and children's playground

 

Steve Kovacic was in attendance for this item

 

Documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number RD/2023/57

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Kovacic for his presentation and attendance at the meeting.

CARRIED

 

Attachments

a     17 May 2023 - Rodney Local Board, Item 8.3 - Wainui Community Hall - Supporting information

 


 

 


8.4

Deputation: Warkworth on-demand bus trial

 

Glyn Williams and Sue Brodziak from Summerset Village were in attendance for this item.

 

A PowerPoint presentation was given and documents were tabled in support of this item. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number RD/2023/58

MOVED by Chairperson B Bailey, seconded by Member T Holdgate:  

That the Rodney Local Board:

a)            whakamihi / thank Mr Williams and Ms Brodziak for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     17 May 2023 - Rodney Local Board, Item 8.4 - Warkworth on-demand bus trial - presentation

b     17 May 2023 - Rodney Local Board, Item 8.4 - Warkworth on-demand trial - Supporting information

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

Public Forum: Harrison Mitchell

 

Harrison Mitchell was in attendance for public forum to discuss concerns about projects occurring in the Snells beach area without the community being notified.

 

Resolution number RD/2023/59

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

 

a)          whakamihi / thank Mr Mitchell for his attendance at the meeting.

CARRIED

 

 

 

9.2

Public Forum: Pete Sinton

 

Pete Sinton was in attendance for public forum to discuss road classification in Sandspit and advise the local board on a Classic Car Club National Rally happening in the near future.

 

Resolution number RD/2023/60

MOVED by Chairperson B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

 

b)          whakamihi / thank Mr Sinton for his attendance at the meeting.

 

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


11

Flood Recovery, the Unsealed Road Improvement Programme and the Rodney Local Board Transport Targeted Rate

 

Jeremy Pellow – Programme Director and Dave Hilson – Principal Service Network Planner were in attendance for this item

 

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:   

That the Rodney Local Board:

a)      continue with the funding allocation of $2,550,000 ($850,000 per year) from the Warkworth subdivision portion of the Rodney Local Board Transport Targeted Rate to fund the on-demand bus service linking Warkworth, Leigh and Sandspit for three years; or

b)      whakaū / confirm the consultation requirement for any proposed changes to the Rodney Local Board Transport Targeted Rate funding allocations as a result of any decision to re-allocate funding to the Road Asset Maintenance and Renewals in the Warkworth subdivision

c)      whakaae / approve $620,000 from the Dairy Flat subdivision portion of the Rodney Local Board Transport Targeted Rate for the investigation, design and construction of the Green Road Park Footpath Project.

d)      tuhi ā-taipitopito / note the Green Road Park Footpath Project is a Parks and Community Facilities-led project and a funding agreement between Auckland Transport and Auckland Council Parks and Community Facilities will need to be executed for the project delivery

e)      whakaae / approve an additional $695,000 from the Wellsford subdivision portion of the Rodney Local Board Transport Targeted Rate for the estimated construction costs of the Rodney Street Footpath and Pedestrian Bridge over the rail corridor in Wellsford.

 

MOVED by Member I Wagstaff, seconded by Member T Holdgate moved an amendment to the original motion:  

That the Rodney Local Board:

a)         whakaae / approve pausing the On Demand Bus Service Trial in the Warkworth Subdivision (Resolution RD/2022/130) and investigate available options to deliver improved roading surfaces with the Rodney Local Board Transport Targeted Rate

b)         tirotiro / investigate alternative approaches and funding streams to deliver on Demand Bus services in the Warkworth Subdivision

c)         whakaae / approve $620,000 from the Dairy Flat subdivision portion of the Rodney Local Board Transport Targeted Rate for the investigation, design and construction of the Green Road Park Footpath Project

d)         tuhi ā-taipitopito / note the Green Road Park Footpath Project is a Parks and Community Facilities-led project and a funding agreement between Auckland Transport and Auckland Council Parks and Community Facilities will need to be executed for the project delivery

e)         whakaae / approve an additional $695,000 from the Wellsford subdivision portion of the Rodney Local Board Transport Targeted Rate for the estimated construction costs of the Rodney Street Footpath and Pedestrian Bridge over the rail corridor in Wellsford

f)          whakaū / confirm the consultation requirement for any proposed changes to the Rodney Local Board Transport Targeted Rate funding allocations.

 

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Abstained

 

The motion was declared carried by 9 votes to 0.

CARRIED

 

The substantive motion was put.

 

Resolution number RD/2023/61

MOVED by Member I Wagstaff, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)           whakaae / approve pausing the On Demand Bus Service Trial in the Warkworth Subdivision (Resolution RD/2022/130) and investigate available options to deliver improved roading surfaces with the Rodney Local Board Transport Targeted Rate

b)           tirotiro / investigate alternative approaches and funding streams to deliver on Demand Bus services in the Warkworth Subdivision

 

c)            whakaae / approve $620,000 from the Dairy Flat subdivision portion of the Rodney Local Board Transport Targeted Rate for the investigation, design and construction of the Green Road Park Footpath Project.

 

d)           tuhi ā-taipitopito / note the Green Road Park Footpath Project is a Parks and Community Facilities-led project and a funding agreement between Auckland Transport and Auckland Council Parks and Community Facilities will need to be executed for the project delivery

 

e)            whakaae / approve an additional $695,000 from the Wellsford subdivision portion of the Rodney Local Board Transport Targeted Rate for the estimated construction costs of the Rodney Street Footpath and Pedestrian Bridge over the rail corridor in Wellsford

 

f)                   whakaū / confirm the consultation requirement for any proposed changes to the Rodney Local Board Transport Targeted Rate funding allocations.

 

A division was called for, voting on which was as follows:

For

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Abstained

 

The motion was declared carried by 9 votes to 0.

CARRIED

 

 

The chairperson vacated the chair and left the meeting at 12.17pm. In the absence of the chairperson the deputy chairperson L Johnston presided for the remained of the meeting.

 

Meeting adjourned at 12.17pm and reconvened at 12.24pm.

 

 

12

Wellsford Centennial Park masterplan

 

Sheryne Lok – Service and Asset Planning Specialist was in attendance for this item.

 

Resolution number RD/2023/62

MOVED by Member C Smith, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)         whai / adopt the Wellsford Centennial Park Masterplan dated May 2023 (provided as Attachment A of the agenda report) subject to minor amendments.

CARRIED

 

 

13

Expressions of interest for a community lease for land at Glenmore Drive Reserve, Warkworth

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2023/63

MOVED by Member C Smith, seconded by Member G Upson:  

That the Rodney Local Board:

a)      tono / request staff to progress an expression of interest process advertising the land at Glenmore Drive Reserve Warkworth legally described as Part Lot 1 Deposited Plan 77687 (Attachment A to the agenda report), as available for development under the terms and conditions of an agreement to lease and on completion of any development and issue of code compliance certificate, under the terms of a community lease.

CARRIED

 

14

Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024

 

Claire Siddens - Principal Advisor (BIDs) was in attendance for this item.

 

Resolution number RD/2023/64

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)      recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District programmes:

i)       $189,000 for North West Country BID

ii)      $148,500 for One Mahurangi BID.

CARRIED

 

Note: Pursuant to Standing Order 1.9.3 Member G Upson requested that his abstention be recorded.

 

 

 

 

15

Rodney Local Board 2022/2023 financial year work programme reallocations

 

Robyn Joynes – Local Board Advisor was in attendance for this item.

 

Resolution number RD/2023/65

MOVED by Member M Dennis, seconded by Member G Wishart:  

That the Rodney Local Board:

a)      whakaae / approve the reallocation of $6,000 of funding from the Event Partnership Fund (Project ID 394) towards the following initiatives, which is a transfer of funding within the operational work programme:

i)       Infrastructure and Environmental Services: Natural Environment Delivery: Restore Rodney East Facilitator (Project ID 506) $3,000 to support tools and resources for key landscape scale community conservation projects

ii)      Infrastructure and Environmental Services: Natural Environment Delivery: Restore Rodney West Coordinators (Project ID511) $3,000 to support tools and resources for key landscape scale community conservation projects

b)      whakaae / approve the allocation of $59,400 received from Waka Kotahi/New Zealand Transport Agency for the rent of local reserve land at State Highway One, Puhoi and $600 from minor underspends expected in the 2022/2023 work programme towards the following initiatives within the 2022/2023 work programme:

i)       Customer and Community Services: Connected Communities: Community Delivery – Operational Grant to Kumeū Arts Centre (Project ID 385) $40,000 to support their ongoing operation for the 2023/2024 financial year

ii)      Customer and Community Services: Connected Communities: Community Delivery – Operational Grant to Helensville Arts Centre (Project ID 386) $20,000 to support their ongoing operation for the 2023/2024 financial year

c)      whakaae / approve the allocation of $11,500 received for the temporary occupancy of a section of land within Warkworth Showgrounds towards the following initiative within the operational works programme:

i)       Customer and Community Services: Local Renewal - Helensville River – deliver walkways improvements (Project ID 31010) to enable repairs and continue the vegetation control.

CARRIED

 

Note: Member T Holdgate and Member M Carmichael requested to be noted that the Warkworth community were unhappy that the reallocations were not allocated to projects in the Warkworth subdivision. 

 

Note: Pursuant Standing Order 1.9.3 Member T Holdgate requested his dissenting vote was recorded.

 


16

Record of urgent decision: Rodney Local Board feedback on Evaluation of the 2022 Auckland Council Elections

 

Resolution number RD/2023/66

MOVED by Member M Dennis, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whiwhi / receive the record of the urgent decision made on 13 April 2023 as set out in Attachment A on the Evaluations of the Auckland Council Elections 2022.

CARRIED

 

 

17

Record of urgent decision: Rodney Local Board feedback into Auckland Council’s feedback on the Water Services Entities Bill 2

 

Resolution number RD/2023/67

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive the record of the urgent decision made on 21 February 2023 as set out in Attachment A on the Water Services Entity Entities Bill 2.

CARRIED

 

 

18

Record of urgent decision: Rodney Local Board feedback Waitemata Harbour Connections

 

Resolution number RD/2023/68

MOVED by Member M Dennis, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      whiwhi / receive the record of the urgent decision made on 9 May 2023 as set out in Attachment A on the Waitemata Harbour Connections.

CARRIED

 

 

19

Record of urgent decision: Rodney Local Board feedback on Local Crime Fund

 

Resolution number RD/2023/69

MOVED by Member M Dennis, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whiwhi / receive the record of the urgent decision made on 20 April 2023 as set out in Attachment A on the preferred method for distribution of the Local Crime Fund.

CARRIED

 

 


20

Rodney Ward Councillor update

 

Resolution number RD/2023/70

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whiwhi / receive Councillor Sayer’s update on activities of the Governing Body

CARRIED

 

 


21

Hōtaka Kaupapa – Policy Schedule May 2023

 

Resolution number RD/2023/71

MOVED by Member M Dennis, seconded by Member C Smith:  

That the Rodney Local Board:

a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for May 2023.

CARRIED

 

 

22

Rodney Local Board workshop records

 

Resolution number RD/2023/72

MOVED by Member M Dennis, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)          whiwhi / receive the Rodney Local Board workshop records for 19 April, 26 April, 3 May and 10 May 2023

b)         note the incorrect spelling of Ngāti Manuhiri within the workshop records 10 May 2023.

CARRIED

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12.43pm                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................