Howick Local Board
OPEN MINUTES
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Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Thursday, 18 May 2023 at 12.00pm.
Te Hunga kua Tae mai | present
Chairperson |
Damian Light |
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Deputy Chairperson |
Bo Burns |
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Members |
Katrina Bungard |
Until 3.13pm via electronic link |
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David Collings |
Via electronic link |
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Bruce Kendall |
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John Spiller |
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Mike Turinsky |
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Adele White |
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Peter Young, JP |
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TE HUNGA ĀPITI KUA TAE MAI | Also Present
Councillors |
Sharon Stewart, QSM |
From 12.52pm until 2.54pm |
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Maurice Williamson |
From 12.52pm until 2.54pm |
Howick Local Board 18 May 2023 |
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The Chair opened the meeting and welcomed everyone present.
2 Ngā Tamōtanga | Apologies
There were no apologies.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Member P Young declared an interest in Item 17 - Howick Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations – LG2307-23 Botany & Flat Bush Ethnic Association Incorporated.
Member M Turinsky declared an interest in Item 17 - Howick Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations – LG2307-27 Young Life New Zealand Trust.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
Resolution number HW/2023/66 MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2023 and the ordinary minutes of its additional meeting, held on Thursday, 11 May 2023 as true and correct records. |
5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
Note: The Chair accorded precedence to Item 8.3 - Deputation - Hiraani Himona, and Ashley Grogan - Arts Out East at this time.
Deputation - Hiraani Himona and Ashley Grogan - Arts Out East |
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Hiraani Himona - Te Tuhi’s Executive Director, and Ashely Grogan - Te Tuhi’s Arts Out East Broker, updated the Board on progress made with new additional funding to support town centre organisations. |
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A PowerPoint presentation was given. A copy of the PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2023/67 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) whiwhi / receive the presentation from Arts Out East. b) whakamihi / thank Hiraani Himona and Ashley Grogan for their deputation and attendance. |
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a 18 May 2023 - Howick Local Board - Deputations - Arts Out East's Presentation |
8.1 |
Deputation - Jennie McCormick, Donna Mager, and Selena Donaldson of the Howick and Pakuranga Community Houses Inc Society |
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Jennie McCormick, Donna Mager, and Selena Donaldson of the Howick and Pakuranga Community Houses Inc Society presented their annual deputation outlining the work they do in the Howick Local Board area. |
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A PowerPoint presentation was given. A copy of the PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2023/68 MOVED by Chairperson D Light, seconded by Member M Turinsky: That the Howick Local Board: a) whiwhi / receive the presentation from the Howick and Pakuranga Community Houses Inc Society. b) whakamihi / thank Jennie McCormick, Donna Mager, and Selena Donaldson for their deputation and attendance. c) request staff advice on the maintenance issues on both sites. |
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a 18 May 2023 - Howick Local Board - Deputations - Howick and Pakuranga Community Houses Inc Society's Presentation |
8.2 |
Deputation - Ruth White of Business East Tāmaki and Larissa Michelsen of Fisher & Paykel Healthcare |
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Ruth White and Larissa Michelsen, representing the East Tāmaki business community sustainable transport advocacy group, outlined a case for the Howick Local Board to support commuter cycle and walkways in and out of the East Tāmaki business area. |
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A PowerPoint presentation was given. A copy of the PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2023/69 MOVED by Deputy Chairperson B Burns, seconded by Member M Turinsky: That the Howick Local Board: a) whiwhi / receive the presentation from Ruth White and Larissa Michelsen b) whakamihi / thank Ruth White and Larissa Michelsen for their deputation and attendance. |
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a 18 May 2023 - Howick Local Board - Deputations - Ruth White and Larissa Michelsen's Presentation |
Crs S Stewart and M Williamson joined the meeting at 12.52pm.
Note: Item 8.3 - Deputation - Hiraani Himona, and Ashley Grogan - Arts Out East was considered prior to Item 8.1 - Deputation - Jennie McCormick, Donna Mager, and Selena Donaldson of the Howick and Pakuranga Community Houses Inc Society.
8.4 |
Deputation – Jenny Rowsell and Blair Telfer of Coastguard Howick |
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Jenny Rowsell and Blair Telfer of Coastguard Howick gave an overview of the extensive work that they do for the Howick community. |
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A PowerPoint presentation was given. A copy of the PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2023/70 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) whiwhi / receive the presentation from Coastguard Howick. b) whakamihi / thank Jenny Rowsell and Blair Telfer for their deputation and attendance. |
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a 18 May 2023 - Howick Local Board - Deputations - Coastguard Howick's Presentation |
9 Te Matapaki Tūmatanui | Public Forum
9.1 |
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Vanessa Phillips gave a presentation outlining her views on the Notices of Requirement for the Airport to Botany Bus Rapid Transit Project. |
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A written statement was given. A copy of the written statement has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HW/2023/71 MOVED by Chairperson D Light, seconded by Member M Turinsky: That the Howick Local Board: a) whiwhi / receive the letter from Vanessa Phillips. b) whakamihi / thank Vanessa Phillips for her presentation and attendance. |
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a 18 May 2023 - Howick Local Board - Public Forum - Vanessa Phillips' Letter |
10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
Cr M Williamson was in attendance to discuss with the Howick Local Board its recent consultation feedback and input into the Annual Budget 2023/2024. |
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The Councillors and a majority of Board Members wished to discuss this matter in a less formal and less public setting, and so agreed to adjourn the meeting. |
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Resolution number HW/2023/72 MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) agree to adjourn the meeting until 2.00pm. A division was called for, voting on which was as follows:
The motion was declared carried by 8 votes to 1. |
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The meeting adjourned at 1.36pm and reconvened at 2.54pm Crs S Stewart and M Williamson left the meeting at 2.54pm |
11 |
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Resolution number HW/2023/73 MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) whiwhi / receive the written report from Cr Sharon Stewart QSM and Cr Maurice Williamson. |
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a 18 May 2023 - Howick Local Board - Governing Body Members' Written Update |
12 |
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MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) whiwhi / receive the chairperson’s verbal update and written report. |
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Resolution number HW/2023/75 MOVED by Chairperson D Light, seconded by Member B Kendall: That the Howick Local Board: b) pursuant to the Chairperson’s Report: i) note the community feedback regarding nuisance, health and safety issues, environmental concerns, animal welfare, and property damage at Bucklands Beach as a result of recreational fishing. ii) request that the Regulatory and Safety Committee initiate the process to develop recreational fishing controls at Bucklands Beach. |
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a 18 May 2023 - Howick Local Board - Chairperson's Written Report |
Member K Bungard left the meeting at 3.13pm
13 |
Urgent Decision of the Howick Local Board to Formalise Feedback on the Evaluation of the Auckland Council Local Elections 2022 |
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Resolution number HW/2023/76 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) note the urgent decision made on 17 April 2023 to formalise the Howick Local Board’s feedback on the evaluation of the Auckland Council local elections 2022, as follows: i) the Board recommend the postal voting system be discontinued, noting the following reasons: A) it is inefficient, in many cases voting papers are forgotten, misplaced, or thrown out with junk mail, so this immediately reduces the potential voting return numbers. B) many potential voters did not receive voting papers, or received them late, due to the inadequate postal system. C) there was a low voter turnout in the recent election. D) if the postal voting system was discontinued, recommends a shift towards either an online voting system, which should encourage younger voters more, or run local body elections the same way as parliamentary elections and have one set day where people go to a polling booth to vote, or a combination of both. This would focus voters' attention on the one day. ii) in regard to candidate information and nominations, the Board note the following points for input: A) there was a lack of support for candidates, especially new candidates. B) the candidate handbook was removed from the website which created confusion, especially regarding authorisation statements and promotional rules. C) compliance is full of grey areas and there needs to be clarity around signage, and other electioneering activities. D) changes made by Parliament through the Local Electoral (Advertising) Amendment Act 2022 were not well communicated or understood. E) the Board recommend that nominations for candidates should be handled by an independent body. F) the Board recommend that work is done to make nomination forms and the related process clearer. There were a number of mistakes in the processing of this information. G) the Board recommend that the application process for candidates should go online and a payment gateway option needs to be provided online also. H) the Board suggest that all potential candidates attend at least two Local Board or Council meetings (whichever is appropriate to their nomination) to give them some idea of the role and matters they would be dealing with. I) suggest potential candidates be offered a familiarisation session where they might learn more about the elected member role including their obligation and restrictions and skills required. iii) in regard to candidate criteria, note the following points for input: A) recommend that are more prescriptive criteria of candidate suitability is created and communicated. Whilst we are always excited to encourage a wide representation of our diverse communities some potential candidates are of the belief that they wouldn’t have the ability to do the role; others need continual help with basic understanding of their role, and with using technology. Clear descriptions of each role is important to ensure candidates are confident able to operate at the level required. B) recommend that candidates are made aware of the commitment required, noting that they must be available to attend meetings/workshops during daytime hours, and must be able to accommodate the hours set out for the role they are standing for. iv) in regard to the voting system, the Board note the following points for input: A) request proper consideration of moving from First Past the Post (FPP) voting to Single Transferable Vote (STV) as allowed by the Local Electoral Act. v) in regard to candidate advertising, the Board note the following points for input: A) recommend consideration of options to further limit the impact of financial advantage on advertising to level the playing field such as limitations on the number of signs / billboards or reviewing the spending limits. B) recommend consideration of partnering with community groups to run well organised and promoted “meet the candidate events”, including recording questions and answers to be published online for those that cannot attend. vi) in regard to other related matters, provides the following points for input: A) highlight the importance of political neutrality from Members of Parliament around and during the Local Government election campaign. B) suggest that the lack of council facilities in the Flat Bush/Ormiston area contributes to the lower turn out. There is no Countdown or Library, therefore no local ballot boxes which made it harder to post votes. |
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Urgent Decision of the Howick Local Board to Formalise Feedback on the Local Crime Fund |
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Resolution number HW/2023/77 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) note the urgent decision made on 28 April 2023 to formalise the Howick Local Board’s feedback on the Local Crime Fund, as follows: i) the board support allocating the Local Crime Fund to Local Boards to spend on local safety and youth initiatives. |
Reclassification of the reserve status over a portion of Cockle Bay Reserve, 47R Shelly Beach Parade, Howick, and grant of commercial lease |
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Resolution number HW/2023/78 MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: a) approve the reclassification of Lot 4 DP 16751 comprised in Record of Title NA631/78 from ‘local purpose (community buildings)’ reserve to ‘recreation reserve’ under s24(1) Reserves Act 1977. b) approve the granting of a new commercial lease to PRCA Enterprises Limited over the building known as Windross Restaurant, approximately 384 m2 (more or less) and for a non-exclusive pedestrian access right, approximately 80 m2 (more or less) over Lot 4 DP 16751, and a licence over part Lot 3 DP 16751, for the purposes of vehicle access, deliveries, and parking, approximately 231 m2 (more or less), subject to the following terms and conditions (Attachment B): i) Term - five years with a five year right of renewal ii) Commencement date – 1 April 2023 iii) Permitted Use – Licensed Restaurant |
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Endorsing Business Improvement District (BID) targeted rate grants for 2023/2024 |
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This item was withdrawn. |
Note: The Chair accorded precedence to Item 19 - Endorsing Business Improvement District (BID) targeted rate for 2023/2024 at this time.
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Endorsing Business Improvement District (BID) targeted rate for 2023/2024 |
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Resolution number HW/2023/79 MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2023/2024 for the following Business Improvement District (BID) programmes: i. $588,600 for East Tāmaki, (previously GETBA) BID ii. $191,947.30 for Howick BID |
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Claire Siddens – Principal Advisor (BIDs) was in attendance virtually to speak to this item. |
Note: The Chair deferred Item 17 – Howick Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations to the end of the meeting.
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Art and Community Partners Interim Service and Funding Approach for 2023/2024 |
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Resolution number HW/2023/80 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: a) approve interim payments covering the first quarter of 2023/2024 be made to the following arts partners: i) $19,423.11 to Howick Children's and Youth Theatre Inc. ii) $89,644.52 to Howick & District Historical Society Inc . iii) $5,976.32 to The Howick Little Theatre Inc. iv) $86,510.89 to Uxbridge Charitable Trust b) approve Community Centre Management Agreements with Howick & Pakuranga Community Houses Incorporated for a term beginning 1 July 2023 and ending 30 June 2024, with the associated funding: i) $13,787.00 to manage access to Anchorage Park Community House ii) $78,235.00 to manage access and activation of Highland Park Community House |
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Marieke Numan – Place and Partner Specialist was in attendance virtually to speak to this item. |
Note: Item 19 - Endorsing Business Improvement District (BID) targeted rate for 2023/2024 was considered prior to Item 18 - Art and Community Partners Interim Service and Funding Approach for 2023/2024
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Resolution number HW/2023/81 MOVED by Chairperson D Light, seconded by Member B Kendall: That the Howick Local Board: a) approve the following reallocations of underspent funds from the 2022/2023 work programme: i) Pest Free Howick (ID 574) - $21,392 ii) Howick School’s Waste Minimisation (ID 575) - $22,000 iii) Construction Waste Leadership and Enforcement (ID 577) - $20,000 iv) towards Minor asset refurbishments – $3000 v) a one-off allocation equivalent to the remaining budget underspent from the 2022/23 work programme towards the Howick Youth Facility project. |
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Member D Collings moved an amendment to the original motion, as follows: MOVED by Member D Collings, seconded by Member A White: That the Howick Local Board: a) approve the following reallocations of underspent funds from the 2022/2023 work programme: v) a one-off allocation equivalent to the remaining budget underspent from the 2022/23 work programme towards the Howick Youth Facility project. |
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Blair Morrow – Local Board Advisor was in attendance to speak to this item. |
21 |
Local Board views on Notices of Requirement for the Airport to Botany Bus Rapid Transit Project |
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Resolution number HW/2023/83 MOVED by Chairperson D Light, seconded by Member B Kendall: That the Howick Local Board: a) provide the following feedback: i) support the project in principle as a key transport infrastructure project providing links through to the Airport. ii) acknowledge the feedback from the community. iii) note with concern the impact on: A) loss of trees along the corridor including the slip lanes B) loss of berms C) access for residents iv) encourage exploration of options for reducing impact on existing infrastructure v) note with concern about the long timeframe from the Notice of Requirement through designation through to completion. vi) request that trees lost are replaced like for like and wherever possible retain trees and / or relocate them to another site in close proximity and explore other options including sale or distribution. vii) suggest that barriers are provided to protect people who walk and cycle along the residential properties in the area. viii) request that the planners explore the use of Chapel Road as the key walking and cycling infrastructure to support the changes in Te Irirangi drive with respect to the Airport to Botany Bus Rapid Transit Project as an alternative by completing the network along Chapel Road. b) appoint Chairperson Damian Light to speak to the local board views at a hearing on the Notices of Requirement. c) delegate authority to the chairperson of Howick Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the hearing on the Notices of Requirement. |
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Roger Eccles – Policy Planner was in attendance virtually to speak to this item. |
Member P Young left the room at 4.05pm
Member P Young returned to the room at 4.08pm
22 |
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Resolution number HW/2023/84 MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns: That the Howick Local Board: a) note the workshop records for workshops held on 27 April and 4, 11 May. |
23 |
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Resolution number HW/2023/85 MOVED by Chairperson D Light, seconded by Member J Spiller: Ngā tūtohunga Recommendation/s That the Howick Local Board: a) note the Hōtaka Kaupapa included as Attachment A of the agenda report. |
24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
The Board adjourned at 4.27pm
The Board reconvened at 4.36pm
Note: The Chair deferred Item 17 – Howick Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations to the end of the meeting.
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Howick Local Grant Round Two and Multi-board Grant Round Two 2022/2023 grant allocations |
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MOVED by Deputy Chairperson B Burns, seconded by Member A White: That the Howick Local Board: a) agree to fund, part-fund, or decline each application in Howick Local Grants round two 2022/2023 listed in the following table: Table One: Howick Local Grant round two 2022/2023 grant applications
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MOVED by Deputy Chairperson B Burns, seconded by Member J Spiller: That the Howick Local Board: b) agree to fund, part-fund, or decline each application in Multi-board Grants round two 2021/2022 listed in the following table: Table Two: Multi-board Grant round two 2022/2023 grant applications
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Resolution number HW/2023/88 MOVED by Chairperson D Light, seconded by Member A White: That the Howick Local Board: c) agree to fund, part-fund, or decline each application in Howick Local Grants round two 2022/2023 listed in the following table:
Member P Young declared an interest in this item and did not vote.
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MOVED by Chairperson D Light, seconded by Member J Spiller: That the Howick Local Board: d) agree to fund, part-fund, or decline each application in Howick Local Grants round two 2022/2023 listed in the following table:
Member M Turinsky declared an interest in this item and did not vote. |
4.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................