Agenda of Puketāpapa Local Board - Thursday, 18 May 2023

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 11 May 2023 as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Victoria Travers and Maree Laurent- Stardome Observatory

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Victoria Travers, Maree Laurent from Stardome and Jan Brown to provide an update from Stardome Observatory.

Whakarāpopototanga matua

Executive summary

2. Victoria Travers, Maree Laurent from Stardome and Jan Brown will provide an update on the events and activities from Stardome.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakamihi / thank Victoria Travers, Maree Laurent and Jan Brown for their attendance and Deputation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

18 May 2023

Arts Partner Interim Service and Funding Approach for 2023/2024

File No.: CP2023/04723

Te take mō te pūrongo

Purpose of the report

1. To approve an interim service and funding approach for an arts partner from 1 July 2023.

Whakarāpopototanga matua

Executive summary

2. The Puketāpapa Local Board Local Board partners with arts organisations to manage venues through Asset-Based Services (ABS) funding. Some of its funding agreements expire on 30 June 2023.

3. Due to current Auckland Council budget constraints, the nature of these arrangements going forward are ambiguous while the local board work programme 2023/2024 is being developed. Therefore, key concerns for partners are:

· council’s expectation of service delivery from 1 July 2023

· levels of activity they will deliver

· funding they will receive from 1 July 2023

· their responsibilities as employers, especially if funding levels (and consequently staffing levels) change.

4. Connected Communities is establishing a refreshed approach to procure community venue partners to ensure the council partners with groups who can drive change and best deliver to the council’s strategies. This programme is being developed and will be ready for local board decision making in 2024.

5. The recommended approach for community partners is to clarify services should continue until at least 30 June 2024 when a procurement process can take place, through Community Centre Management Agreements with a 12-month term for 2023/2024.

6. The recommended approach for arts partners is to provide clarity that services should continue from 1 July 2023 to at least 30 September 2023 by providing an interim payment covering the first quarter of 2023/2024.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approve interim payments covering the first quarter of 2023/2024 be made to the following arts partner:

i. $105,860 to Arts House Trust - Pah Homestead

Horopaki

Context

7. Arts partners are funded through annual funding agreements.

8. Auckland Council is facing major financial challenges and needs to overcome a budget shortfall of $295 million for the 2023/2024 financial year. To respond to this, the Governing Body approved a proposal to reduce local board operating funding by $16 million.

9. While the annual local board work programme for 2023/2024 is being developed, there is uncertainty amongst partners and the community over whether funding and services will continue from 1 July 2023.

10. A reduction or discontinuation of funding would have a significant impact on current services, and partners would require time to communicate any change with their customers and community.

11. Partners are also employers and their ability to pay wages could be impacted if funding is changed from 1 July 2023. To follow good practice, partner organisations will require time and funding to follow appropriate employment processes, if required.

Tātaritanga me ngā tohutohu

Analysis and advice

Interim service delivery for arts partners

12. Options have been developed for an interim service approach for arts partners to provide clarity to partners and the community about expected service levels from 1 July 2023.

Table One: Options for an interim service approach to arts partners in the Puketāpapa Local Board

Options	Option 1: Status quo	Option 2: Provide arts partners with pro-rata funding for first quarter of 2023/2024 Recommended
Detail	Take no action and defer funding decision until the local board approves its work programme for 2023/2024 in July 2023	Provide a proportionate interim payment (12 weeks of the annual amount) for arts partners, covering the first quarter of 2023/2024
Funding	No interim funding would be required	Funding required to cover the first quarter of 2023/2024 for one arts partner Interim amounts would be based on approved 2022/2023 budgets
Implications	· This does not provide partners with the certainty they can attend to employment procedures in a timely way, if required · This does not provide partners and the public clarity and certainty that the service will continue from 1 July 2023	· This will ensure continued service can be provided to the community and can bridge the gap between a change in service (if there is change in the annual plan) · This provides partners adequate time to respond to change in funding levels.

13. The recommended approach enables arts partners to continue delivering the agreed services from 1 July 2023 to 30 September 2023, and will ensure continuity of service for the community. This will also allow time for arts partners affected by a reduction or discontinuation of funding (if any) to appropriately undertake any operational and governance procedures required.

14. A proportionate interim payment (12 weeks of the annual amount) to all arts partners would allow partners time to respond to any funding changes after the local board work programme for 2023/2024 is approved in July 2023.

15. Following approval of the local board work programme in July 2023, staff will adjust funding agreements for partners to reflect the funding decisions for the remaining three quarters of 2023/2024.

16. Below is a table outlining the arts partners who would receive an interim payment for the first quarter of 2023/2024:

Table Two: Current funding arrangements and proposed interim funding amounts for arts partners in the Puketāpapa Local Board

Arts partner/venue

Interim payment

amount

Annual contract amount

Funding mechanism

Expiry

Budget source

Arts House Trust (Pah Homestead)

$105,860

$423,444

Funding agreement

FY22/23

ABS Opex

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Local community services and venues create a stronger sense of place and foster localism and place-based approaches. This has a positive impact on our resilience to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. Connected Communities manages the relationships and contracts with arts and community partners. Subject to the outcome of this decision, staff will work with Parks & Community Facilities to manage implications for council owned assets.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Arts partners support the delivery the Puketāpapa Local Board plan, in particular:

· Outcome 1: inclusive communities that are healthy, connected and thriving.

Tauākī whakaaweawe Māori

Māori impact statement

20. Te Kaunihera o Tāmaki Makaurau is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

21. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan 2050, the 10-year Budget Plan 2021-2031 (Long-term Plan), the Auckland Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, the council’s Māori Responsiveness Framework.

22. Partner-led arts and community services enable locally responsive activities, promoting participation, inclusion, and connection for all Aucklanders, including Māori.

23. A Community Centre Management Agreement includes key performance indicators (KPIs), which require community partners to engage with Māori, and where appropriate support the delivery of programmes that local iwi may wish to run in the facility.

24. Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan requires arts partners to support and align delivery to Goal 5: Auckland celebrates a unique cultural identity, and the objective to celebrate Māori and their culture as a point of difference.

Ngā ritenga ā-pūtea

Financial implications

25. The recommended options require a total commitment of $105,860 from the Puketāpapa Local Board’s ABS Opex budget in advance of the approval of the 2023/2024 local board work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
A decision could preempt significant budgetary decisions	This is an interim approach and leaves room for decisions pending local board work programme approval to be actioned from 1 October 2023 for arts partners.
The recommended approach may not provide sufficient certainty for partners	Staff will maintain regular communication with partners, providing updates on the annual plan process and outcomes so that they will have at least three months (i.e. the first quarter of 2023/2024) to prepare for any changes.

Ngā koringa ā-muri

Next steps

26. If the local board agrees with the staff recommendation, a funding agreement will be signed, and funding will be administered.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kevin Marriott - Head of Community Delivery

Authorisers

Mirla Edmundson - General Manager Connected Communities

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 May 2023

Approval for four public road names at 995 Mount Eden Road, Three Kings, Auckland

File No.: CP2023/05540

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Puketāpapa Local Board to name four new public roads created by way of a subdivision development at 995 Mount Eden Road, Three Kings.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines, together with the Puketāpapa Local Board Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3. In particular, the proposed road name options have been assessed against the Puketāpapa Local Board Road Naming Guidelines, that requires particular emphasis on those aspects of the Auckland Council Road Naming Guidelines pertaining to linkages with the local environment, engagement with the local community and mana whenua and encouraging the use of Te Reo Māori names.

4. The developer and applicant, Fletcher Residential Ltd has proposed the names presented below for consideration by the Local Board.

5. The proposed road name options have also been assessed against the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

6. The proposed names for the new public roads at 995 Mount Eden Road are:

Road 1 in Red / Location A

· Koheraunui Rise (Applicant Preferred)

· Big King Avenue (Alternative 1)

· Te Toka a Whenua Avenue (Alternative 2)

Road 2 in Blue / Location B

· Te Onekiri Road (Applicant Preferred)

· Big King Avenue (Alternative 1)

· Te Toka a Whenua Avenue (Alternative 2)

Road 3 in Pink / Location C

· Te Tātua o Pere Road (Applicant Preferred)

· Big King Avenue (Alternative 1)

· Te Toka a Whenua Avenue (Alternative 2)

Road 4 in Orange / Location D

· Riukiuta Avenue (Applicant Preferred)

· Big King Avenue (Alternative 1)

· Te Toka a Whenua Avenue (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) approves the names ‘Koheraunui Rise’ (Road 1 – Location A), ‘Te Onekiri Road’ (Road 2 – Location B), ‘Te Tātua o Pere Road’ (Road 3 – Location C) and ‘Riukiuta Avenue’ (Road 4 – Location D) for the new public roads created by way of subdivision at 995 Mount Eden Road, Three Kings, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90105331, resource consent references BUN60394190 and SUB60394192).

Horopaki

Context

7. Resource consent reference BUN60394190 (subdivision reference number SUB60394192) was issued in April 2020 to facilitate the creation of a future residential neighbourhood containing 300-400 homes with associated roading, including ten public roads to vest.

8. Road and location plans of the development can be found in Attachment A and B.

9. In accordance with the Standards, every public road and any private way, COAL, and right of way, that serves more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10. In this development, the public roads therefore require a name. The roads that require a name are identified in Attachment A as Locations A-D.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

12. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. Theme: The preferred names for the development have been gifted from mana whenua and reflect existing peaks within the area.

Road Number	Proposed name	Meaning (as described by applicant)
Road 1 / Location A	Koheraunui Rise (Applicant Preferred)	(‘The large-leafed kohe tree’). This is Big King. This was the eastern cone, now quarried away. Koheraunui was where the son of Taihua, a relative of Maki’s, was killed. Maki (of Ati Awa and Tainui descent, and the progenitor of Te Kawerau a Maki) gained restitution for this by his subsequent defeat of Waiohua in the battle known as Te Waewae Kōtuku. Ngāti Whatua o Orakei say that Big King should be Great King, but it has been mis-labelled.
	Big King Avenue (Alternative 1)	This is the last remaining pa of several that originally were built in the vicinity among the cones and the tuff ring of Te Tatua a Riukiuta. The Auckland City Council Isthmus archaeological survey in 2009 noted that the pa located on ‘Big King’ is the last of three or four volcanic cones that comprised the original Three Kings. Although the site is heavily modified significant parts of the site remain intact. Intact pit and terrace features are visible on all faces of the cone, some very impressive and most appear intact. There are several excellent examples of pit complexes on the south western edge of the cone and on the ridge that extends out from the south western side of the cone.
	Te Toka a Whenua Avenue (Alternative 2)	According to George Graham when Auckland was first occupied by Europeans in the 1840s this basalt stone stood on the brow of the hill Te One-kiri on the eastern side of the Three Kings Road, on what was then known as ‘Cleghorn’s Farm’. Sometime about 1865 somebody rolled it down the hill and it came to rest beside the road where it lay for several decades until in 1900 Sir John Logan Campbell had it removed to Cornwall Park; later it was set up in its present position so that it could be preserved permanently.
Road 2 / Location B	Te Onekiri Road (Applicant Preferred)	The hill Te One-kiri was on the eastern side of the Three Kings Road, on what was then known as ‘Cleghorn’s Farm’. This is where George Graham says Te Toka tu Whenua was situated in the early days of European occupation of Auckland.
	Big King Avenue (Alternative 1)	As above.
	Te Toka a Whenua Avenue (Alternative 2)	As above.
Road 3 / Location C	Te Tātua o Pere Road (Applicant Preferred)	This name applies to the ancient time when the complex was just one large crater and its rim.
	Big King Avenue (Alternative 1)	As above.
	Te Toka a Whenua Avenue (Alternative 2)	As above.
Road 4 / Location D	Riukiuta Avenue (Applicant Preferred)	Riukiuta the Navigator of the Tainui waka After Ngatoroirangi’s untimely departure Riu-ki-uta was appointed navigator and immediately summoned the children of Tangaroa to accompany the waka for the remainder of the voyage. These taniwha were the descendants of Ruaimoko the youngest child of Rangi and Papa and were the spirits of the gods; they were called Ngāti Heke. The leader of the guardians is remembered as Māwake-nui-o-rangi; other taniwha were Paneiraira who beat down the waves and the mischief makers, Ihe and Mangōhikaroa. Altogether eighty taniwha, or fish, swam with the waka on its voyage to Aotearoa.
	Big King Avenue (Alternative 1)	As above.
	Te Toka a Whenua Avenue (Alternative 2)	As above.

14. A more detailed description of the names proposed can be found in the Puketāpapa Local Board Three Kings Heritage Study 2015.

15. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17. Road Type: ‘Road’, ‘Avenue’, and ‘Rise’ are acceptable road types for the new public roads, suiting their form and layout.

18. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. In 2021 the applicant attended hui with all the iwi groups listed below, and it had been agreed to use names of existing peaks for the roads within the development. The proposed names and their meanings (as described by mana whenua) can be found in the Three Kings Heritage Study 2015.

24. On 7 April 2022 mana whenua were contacted by the applicant to confirm the allocation of the names to each new road in the development.

25. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho

· Ngāti Whātua Ōrākei

26. On 4 May 2022 Ngāti Te Ata confirmed they had no preference with regards to the allocation of the names to the public roads, as long as the gifted names were utilised in the development.

27. On 1 March a follow-up email was sent to all groups confirming the use ‘Riukiuta Avenue’ for Location D, as the previous preferred option was not considered acceptable by LINZ.

28. To date, no further responses, comments, or feedback were received.

29. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Report Attachment A - Roading Plan	19
b ⇩	Report Attachment B - Location Map	21

Ngā kaihaina

Signatories

Author

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 May 2023

Puketāpapa Local Grants and Multi-Board Round Two 2022/2023, grant allocations

File No.: CP2023/05559

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Puketāpapa Local Grants Round Two and Multi-Board Round Two 2022/2023.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Puketāpapa Local Grants Round Two (Attachment B) and Multi-Board Round Two 2022/2023 (Attachment C).

3. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2022/2023 on 19 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $110,121 for the 2022/2023 financial year. A total of $59,192.02 was allocated in the previous grant rounds. This leaves a total of $50,928.98 to be allocated to one quick response and one local grants round.

5. Twenty-one applications were received for Puketāpapa Local Grants, Round Two 2022/2023, requesting a total of $161,079.92 and twenty-one multi board applications were also received requesting a total of 91,879.00.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round Two 2022/2023 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2315-209	No. 3 Roskill Theatre	Arts and culture	Towards stage rental and setup from 3 November 2023 to 5 November 2023	$10,000.00	Eligible
LG2315-211	Shager Ethiopian Entertainment NZ (SEENZ) Incorporated	Arts and culture	Towards venue hire and dance instructor fee from 1 June 2023 to 21 December 2023	$10,000.00	Eligible
LG2315-218	Urdu Hindi Cultural Association Of New Zealand Incorporated	Arts and culture	Towards music performances, sound technician, photography, videography, decoration, singers and event management on 15 July 2023	$5,800.00	Eligible
LG2315-228	Action Education Incorporated	Arts and culture	Towards travel, administration, supervision, equipment, and resources for the delivery of spoken word workshops	$5,000.00	Eligible
LG2315-206	Kiwi Arab Incorporated	Community	Towards food, activity costs, and venue hire	$6,484.15	Eligible
LG2315-208	Asthma New Zealand Incorporated	Community	Towards monitors and breathing tube models for providing Asthma and COPD education services from 2 June 2023 to 2 August 2023	$2,760.00	Eligible
LG2315-210	SparklEvents NZ Limited	Community	Towards venue hire, advertising, electrical supplies, sound and lighting hire, kids area equipment, screens/partitions, performers token of appreciation, and light and sound and DJ on 14 October 2023	$8,500.00	Eligible
LG2315-214	Bhartiya Samaj Charitable Trust	Community	Towards venue hire, transport for seniors, and festival celebration associated costs	$10,000.00	Eligible
LG2315-215	Mainly Music New Zealand Trust	Community	Towards wages, travel, and office costs	$9,639.65	Eligible
LG2315-216	Waikowhai Community Trust	Community	Towards staff wages, craft costs, volunteer expenses, utility costs, and catering for a school holiday programme	$5,350.00	Eligible
LG2315-219	Auckland Kindergarten Association - Roskill South Kindergarten	Community	Towards workshop facilitation and Maori liaison, storybook printing, story transcription, and catering from 12 June 2023 to 30 November 2023	$10,000.00	Eligible
LG2315-221	New Settlers Family and Community Trust	Community	Towards venue hire and facilitator fee for weekly group meetings from 5 June 2023 to 31 May 2023	$10,000.00	Eligible
LG2315-223	Hillsborough Community Trust	Community	Towards advertising, instrument hire, food ingredients, staging and sound hire, and venue decorations for the delivery of an Indian Cultural festival from 14 June 2023 to 15 June 2023	$2,500.00	Eligible
LG2315-224	Youthline Auckland Charitable Trust	Community	Towards costs of volunteer training and supervision, and costs of supervision for triage staff from 1 June 2023 to 31 March 2024	$5,000.00	Eligible
LG2315-227	Roopa Aur Aap Charitable Trust	Community	Towards admin and counsellor salaries, and transport costs from 1 October 2023 to 30 September 2024	$10,000.00	Eligible
LG2315-229	Mountains To Sea Conservation Trust	Community	Towards project manager, contactor, printing costs, transport, catering, advertising, admin, event permits, and kayak hire for the delivery of a school programme and kayak day	$9,256.12	Eligible
LG2315-205	Pet Whisperer Rescue Trust	Environment	Towards cat desexing, microchipping and registration, de-flea and de-worming, and vaccinations from 1 June 2023 to 1 November 2023	$10,000.00	Eligible
LG2315-222	Marcus Atherstone	Events	Towards bin hire and waste removal, sound equipment hire, stage hire, park games, bouncy castle, resources and marketing, and event security for a community day out	$5,000.00	Eligible
LG2315-213	Sunryz Trust	Sport and recreation	Towards uniforms, electronic scoreboard, basketballs, venue hire, van hire, and a laptop from 1 June 2023 to 19 December 2023	$10,000.00	Eligible
LG2315-217	Witkamp Incorporated	Sport and recreation	Towards training mats for judo from 8 March 2023 to 22 December 2023	$10,000.00	Eligible
LG2315-226	Ana Mailangi	Sport and recreation	Towards Zumba instructor fee, hall hire, and fuel costs from 6 June 2023 to 11 June 2024	$5,790.00	Eligible
Total				$161,079.92

That the Puketāpapa Local Board:

b) agree to fund, part-fund or decline each application in Puketāpapa Multiboard Round Two 2022/2023, listed in Table Two below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2223-207	David Riley	Arts and culture	Towards Eight bilingual Pacific superhero children's books and audiobooks from June 2023 to October 2023	$2,000.00	Eligible
MB2223-252	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket purchase and bus costs from 24 June 2023 to 15 November 2023	$3,543.00	Eligible
MB2223-235	Disability Sport Auckland	Community	Towards van and trailer signage, flags, and banners	$2,571.00	Ineligible
MB2223-201	Fix Up Look Sharp	Community	Towards leasing costs of the 2 spaces in Onehunga and Avondale from June 2023 until June 2024.	$2,000.00	Eligible
MB2223-215	Big Buddy Mentoring Trust	Community	Towards operational costs (such as wages, rent, transport, equipment) to recruit volunteer mentors for young boys with no father in their lives in Auckland (September 2023 - September 2024)	$10,000.00	Eligible
MB2223-224	Bellyful New Zealand	Community	Towards contribution to overall costs for meal production and service delivery from 1 June 2023 to 31 December 2024	$2,000.00	Eligible
MB2223-226	OutLine Aotearoa	Community	Towards volunteer training and support, advertising costs, clinical supervision, insurance, office expenses, and operational IT costs	$3,000.00	Eligible
MB2223-227	Young Workers Resource Centre	Community	Towards education coordinator wages and teaching resources costs from June 2023 till May 2024.	$500.00	Ineligible
MB2223-236	Pet Refuge New Zealand	Community	Towards administration costs for the Pet Refuge from 5 June 2023 to 31 March 2024	$3,000.00	Eligible
MB2223-242	KidsCan Charitable	Community	Towards administration costs from 5 June 2023 to 15 December 2023	$3,000.00	Eligible
MB2223-255	Fiji Girmit Foundation	Community	Towards funding for 14th May event to be held in Auckland Region	$5,000.00	Eligible
MB2223-257	Garden to Table Trust	Community	Towards salaries, mileage and home office cost to deliver Garden to Table Food Education Programme at 44 schools from 1 June 2023 to 31 May 2024	$4,000.00	Eligible
MB2223-259	YMCA North	Community	Towards costs of delivering the Raise Up programme including events, activities, workshops, community outreach, and core volunteer expenses	$10,000.00	Eligible
MB2223-261	Kāhui Tū Kaha	Community	Towards venue hire, catering costs, gardening materials, Pasifika craft and activity resources, gym and Hikoi resources, Maori crafts and activity resources, production and printing costs, and guest speakers	$4,000.00	Eligible
MB2223-265	Anxiety New Zealand Trust	Community	Towards costs of the development, production and distribution of the brochures and cards; and the video-conferencing equipment and installation	$2,265.00	Eligible
MB2223-266	Recreate NZ	Community	Towards youth programme costs, facilitation, and volunteer costs for the delivery of 40 youth events from 1 May 2023 to 30 April 2024	$3,000.00	Eligible
MB2223-271	PHAB Association (Auckland)	Community	Towards the costs of delivering youth events, including facilitators, catering, wages, project and event facilitation, and admin surcharge	$2,000.00	Eligible
MB2223-249	BirdCare Aotearoa	Environment	Towards wages for coordinator from 1 June 2023 to 31 May 2024	$5,000.00	Eligible
MB2223-202	New Zealand Eid Day Trust	Events	Towards the cost of Venue, Security, Cleaning, Furniture / Fixtures, Audio and visual, Games and entertainment, Electrical requirements, Volunteers training and food for the 2023 NZ Eid day	$10,000.00	Eligible
MB2223-221	Auckland Softball Association Inc.	Sport and recreation	Towards ongoing operating expenses for facilitating softball leagues and tournaments in the Auckland Region from June 2023 to December 2023.	$10,000.00	Eligible
MB2223-240	Warriors Community Foundation	Sport and recreation	Towards the cost of programme equipment, including drink bottles and drawstring bags purchase.	$5,000.00	Eligible
Total				$91,879.00

Horopaki

Context

1. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

2. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

3. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

4. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2022/2023 on 19 May 2022 (Attachment A). The document sets application guidelines for community contestable grants.

5. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

6. The local board has set a total community grants budget of $110,121 for the 2022/2023 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

1. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

7. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

2. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

3. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

4. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

5. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

6. A summary of each application received through Puketāpapa Local Grants, Round Two 2022/2023 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

7. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

8. Eleven applicants applying to Puketāpapa Local Grants Round Two and twelve applicants applying to the multiboard round Two 2022/2023 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

9. The allocation of grants to community groups is within adopted 10 Year Budget 2021/2031 and local board agreements.

10. The local board has set a total community grants budget of $110,121 for the 2022/2023 financial year. A total of $59,192.02 was allocated in the previous grant rounds. This leaves a total of $50,928.98 to be allocated to one quick response and one local grants round.

11. Twenty-one applications were received for Puketāpapa Local Grants, Round Two 2022/2023, requesting a total of $161,079.92 and twenty-one board applications were also received requesting a total of $91,879.00.

12. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

14. Following the Puketāpapa Local Board allocating funding for round one of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Puketāpapa Local Board Community Grants Programme 2022/2023 (Under Separate Cover)
b ⇨	Puketāpapa Local Grants Round Two 2022/2023 - grant applications (Under Separate Cover)
c ⇨	Puketāpapa Multiboard Round Two 2022/2023 - grant allocations (Under Separate Cover)